1,296 thoughts on “Communicating with stakeholders – DISCUSSION”
Communicating with stakeholders involves the PM engaging the stakeholders on a one-on-one discussion to understand them individually, this helps to shape the PM’s style of communication when reporting and communicating with the stakeholders. It is best to have written report that outlines the particular team or stakeholder at a time; understanding that it can be a bit confusing to report issues to different audience makes a written report pertinent. Analyzing issues by doing a lot of research to come up with positives ideas to culminate arising issues will help the project progress to stay on track. Being tactful and sensitive to situations; also being meticulous and proactive goes a long way to prevent errors and delays.
As a Project manager, It is expedient to tailor your report to the right audience, ensure everyone is in the same time schedule, Remember not to bring bad news for the first time on a table it may give a bad view from the audience, meet individually with everyone involved before bringing it to the forum, Constant communication is necessary with all all lines of control, even to the team as communication helps us foresee problems, so we can analyze options and proffer solution before hand.
When dealing with certain information there should be Clarity of information that is been hand picked before communicated to the stakeholders involved to avoid misinterpretation so as a project manager this should be highly emphasized
As a P.M the importance of constant communication between clients/stakeholders, team members and everyone involved in a project cannot be overemphasised. It will help the project move faster and the assurance of a positive result is guaranteed.
Before any first general meeting with the stakeholders, it is important I communicate individually to the stalkholders any bad news regarding the project, that way, it won’t come as a shock to them during the meeting and also gives me a soft landing in the meeting
Good communication goes a long way in project management. It helps keeps the team on track; what we are missing, areas of improvements, deadlines etc
For me it’s still effective communication, getting to know the project, and all the factors involved in it can make you stress free, and also never be afraid of unforseen circumstances.
Effective communication is a key to foreseeing problems and tailoring communication in a way to suit the person you are committing to is essential as well.
“Never be afraid to share bad news”
Effective communication skills is very important as a Project manager. You mist be able to communicate effectively to all stakeholders whether good or bad news. This is the only way the project can be completed within the deadline.
A project manager needs effective communication with all the stakeholders to achieve desire goals seamlessly.
Two out the three options of communications can also be combined or even the whole as the case maybe. As they both portray good intentions.
Reporting helps so that everyone is aware of where what is in the project that is being carried out.
It is also beneficial to me to have to report individually to the stakeholders before the general meeting, so that the news doesn’t come as a shock and that way communication will be easier.
Communication with the sponsor/stakeholders is very important in project management. It’s also important to tailor communication styles to the person in front of me. Adopt a communication style that suits the person one is working with.
In my organisation, reporting is sancrosanct. This helps in knowing the level of progress in a project. The sponsor/line managers will update the project manager in detail how far they have gone. This report which is normally documented breaks down the success achieved, the expenses, failures/challenges encountered, expenses, and finally recommendations. The report briefing holds once a week where all the line managers submit their reports to the Chairman (Project Manager).
Reporting has been a useful strategy in executing project in my organisation.
Communicating with the stakeholders leads to clarity and transparency of the project. This way everyone is informed. if the budget needs to be fixed, the PM needs to communicate with the stakeholders on why the previous budget did not work. Bad news should also be communicated and discussed to tackle it effectively for the progress of the project.
Regular communication is essential in project management.The way a project manager communicates to team may not be the same he does to his line manager and clients.Therefore the style of communication must be tailored for clarity and to suit the level of interest for the project.
Communicating with clients can pose a daunting task for the Project Manager in the sense that he has to know the client’s current state of mind without asking. He/she has to be able to read nonverbal cues displayed by the client and adapt accordingly. He/she also has to be able to communicate necessary diversions and future challenges foreseen to the client and his team in such a manner that the client will be pleased with his/her foresight.
Communication is essential and very vital for a project manager, keeping the investors informed about the progress can go a long way during the setting up and finishing of the project. In situations where problems are encountered is important to discuss with stakeholders individually in other to avoid having doubts and distrust arising, i also agree with the project manager that suggested checking out the various options and possible solution.
My key take away from the discussion.
Have a written down communication plan.
Regular contact with those on the ground.
Do not be afraid to bring bad news to the table.
Constant communication with clients.
Communication is a vital part of every project. As project manager the flow of communication between the sponsor. Clients, team members and peers helps the project manager know when if everything is going on well, if project is running behind schedule or not.
Communication is a vital tool in projects.
I try as much as possible to communicate with my clients, on progress, delay in any form and risks in the project. This communication helps me build strong relationship and trust with my stakeholders.
I plan my communication before bringing it to the table, and I also have a written down communication with everyone on my team and I also encourage feedback, so I don’t appear to be a know it all.
According to the three project managers in the video, communication with stakeholders is critical to every project’s success. The most important people we need to keep communicating with are the investors because they are responsible for the initiative and funding of the project. And if there should be changes or additions, our constant communication will enable us to make the necessary adjustments. Moreover, if there is a need for additional pieces of equipment, it will be easily made available.
I will make sure I communicate with the investor every day so that we may be on the same page. And again, suppose there is a challenge, I will follow the advice of the project who said one must avoid dropping bad news in a general stakeholders meeting, as it could be disastrous. I would rather discuss it with different units individually before I bring the matter to the general table. Also, I must have personally done my homework so that I can come up with options concerning the challenge,
Communication is an essential skill for a project manager. A Project Manager needs to communicate effectively with stakeholders and always ensure to give progress report and feedback on a project because effective communication is a key to deliver a successful project.
Communication is key to success in project management. Just as the three speakers explained in the video. In my view, communication in project management is guided by four principles based on the three speakers.
Key Principles
1. Identify and analyze stakeholders: Determine who they are, their interests, expectations, and influence level. Don’t generalise the dissemination of information.
2. Develop a communication plan and style: Communication should be verbal and written for record purposes and future references. Outline stakeholder needs, communication channels, frequency, and responsible team members.
3. Transparency and honesty: Provide accurate, timely, and clear information.
4. Active listening: Encourage feedback and address concerns.
Develop Effective Communication Strategies
1. Regular updates and progress reports both in writing verbal, graphical and pictorial forms
2. Tailor communication to stakeholder needs and preferences. In other words, information should be disseminated based on roles and involvement to avoid ambiguity.
3. Use multiple communication channels (email, meetings, reports, phone calls)
4. Clarify expectations and requirements
5. Address conflicts and issues promptly. Don’t shy away from disclosing and discussing negative information. Bad news sometimes has its way of invigorating energy into actions. Above, master the art of presenting information.
As a project manager, I believe communication is very key, not just in project management but in all other fields. My experience as a secretary and personal assistant taught me that being able to communicate clearly with my boss, giving accurate details and information as to what we needed help made the job easier.
Timely communication is essential for a PM. Knowing exactly how to communicate Stakeholders is also very important and discussing bad news individually will help in arriving at a speedy solution.
Constant communication to keep everyone abress with progress on the project,changes that needs to be made in the course of the project.
Tailoring communication to soothe individual stakeholders based on their level of comprehension and individual differences.
Being sensitive to feedback to be able to ascertain their acceptance and reactions to your ideas and their level of supports to deliver the project.
Mastering the art of not shying away from bad news, and most importantly adapting to each stakeholders comprehension style thereby achieving active communication and participation of the stakeholders
Communication is a “must have” skill as a project manager. The project manager must communicate always with the stakeholders, especially the project sponsor, who will always be involved at every stage of the project, be it in changes, funding, or additional funding. Through communication, it will be agreed before any step will be taken. communication could be written through emails, oral or physical meeting as the case may be.
Communication is a vital skill for every Project Manager.ย A project manager should map out and understand every stakeholder involved in a project and determine the most effective communication strategy or have a communication plan per stakeholder: the sponsors, clients, project team, and peers. Most importantly, a project manager should pay attention to the flow of information to sponsors. At the onset, meeting with the sponsors should specify the project objective and clarify the needed information and details according to the sponsor’s needs and expectations. A good project manager should update the stakeholders regularly and ensure everyone understands the degree of the progress or bottlenecks of the project.
One fantastic clue I got from this learning is not to be afraid to bring bad news to the table, but before you do so, you must have analyzed all the possible solution options. Moreover, never present bad news for the first time in the general meeting where you have all the stakeholders in attendance. It is better to meet them individually before the governance forum.
A professional manager should map out and understand every stakeholder involved in a project and determine the most effective communication strategy or have a communication plan per stakeholder: the sponsors, clients, project team, and peers. Most importantly, a project manager should pay attention to the flow of information to sponsors. At the onset, meeting with the sponsors should specify the project objective and clarify the needed information and details according to the sponsorโs needs and expectations. A good project manager should update the stakeholders regularly and ensure everyone understands the degree of the progress or bottlenecks of the project.
Communication is one of the most important thing as a project manager because it tends to help you know and relate well with your stakeholders. The method you use in communicating should be different for every client tho it’s dependant on the stakeholder.
Communication is key when it comes to project management. As a project manager, you have to communicate effectively with your stakeholders at every stage of the project and provide reports on the project’s progress for feedback.
Effective communication with different stakeholders requires tailoring your approach to their individual needs. When communicating with someone who is analytical, present your message with evidence and data. For those who are people-oriented, focus on the emotional impact of your message.
Communication is one of the most important thing as a project manager because it tends to help you know and relate well with your stakeholders. The method you use in communicating should be different for every client tho it’s dependant on the stakeholder.
Communication, communication Open communication is the way to succeed as a Project Manager. Before and during any project, a good project manager would plan communication styles to be used while on a project and must follow through with different stakeholders at the right time
As a project manager, communication is very important to achieve project goals.
communicating with sponsor regularly and team members makes the project to move smoothly.
Suleiman Yunusa Team 9
As a project manager communication skills is a very important tool to have. In order to achieve a successful project, you need to clearly communicate with team members the goals and objectives of the project and make sure they understand every detail, the communication also has to extend to the sponsor and stakeholders.
As a project manager, communication is one of the important skills to have for your project to work successful. When communicating with stakeholders, it is important to speak the language they understand. knowing the method of communication that works best for them, helps you communicate better and achieve results.
Yes communication is the number one role of a project manager
He has to be up and doing in updating both the stake holder and the team members of the level of work or even when issues arises so they too will be carried along as the work progresses
Uzor Tonia Cohort 18 Team 10
Communicating is the number one role in a business,if you don’t have a communication with your client how will your business improve? And is very important you have a clear understanding of what you are bringing to the table to your stakeholders. Effective communication clarify what information is needed
In the organization there have been stages in a project, I had to present to the Stakeholders the proceeds of the project and adopt a Tailored type of Communication to present the proceeds of the project to the stakeholders.
In communicating with stakeholders, it’s important that you have clear written communication and points and datas that you would want to discuss/analyze. This not only brings to mind what needs to be discussed but keeps you on point. You get to know where in the project you are, if you’re at the centre of the desired outcome of the clients, what methodology to adopt or discard. Reporting is very important and working on realistic time schedule. Let your financial offer correspond to the value you’re offering and what they expect. Make sure you communicate the challenges encountered no matter how bad they are with possible analysed solutions which you also make open for deliberations. Never bring this bad news in a forum or meeting where all the stakeholders are present. Discuss individually with the stakeholders before any board meeting that way there won’t be surprises and you can have smooth deliberation.
Effective communication is an essential part of our business. As a market research organisation, we do a lot of interface with stakeholders – clients, sponsors, team members and field operators. For every project, there is always a project briefing with the client to understand the project needs, this is later communicated to the sponsor with the estimated budget for the project. Finally, the project execution team is briefed on the methodology, timeline, and other deliverables and there is a constant follow up to ensure compliance with guidelines.
Effective Communication ensures seamless flow of project because parties understand their role and deliveres optimally.
When communicating with stakeholders, it is important to speak the language they understand. You cannot communicate with all stakeholders the same way. As a project manager, you need to find out what catches and holds the stake holder’s attention and communicate with him with that in mind.
Itโs necessary to speak daily with clients, teams to make sure they are up to date with planning changes, additions and also third parties to make sure extra supplies needed are provided on time.
Tailoring communication styles to the person that is being addressed individually. Having a clear stakeholders map will help with this which will show how to interact, advice and work with each stakeholder.
While talking to stakeholders, having a communication plan will help pass across the key messages and also itโs vital to get feedbacks on the communication style and adapt where necessary but making sure itโs supporting the project and my personality.
Keeping up with teams who are getting the job done in order to keep them in frame of the deadline and keeping up with their requirements.
Adapting communication with stakeholders involves tailoring one’s approach to each group’s interests, needs, and level of influence. Based on the stakeholders map, here are some strategies:
Lead:
– Senior Management:
– Provide regular progress updates and strategic insights
– Offer solutions and recommendations for project decisions
– Engage in face-to-face meetings and phone calls
– Project Sponsor:
– Keep them informed about project milestones and changes
– Seek their input and guidance on key decisions
– Schedule regular check-ins and progress reports
Own:
– Employees:
– Involve them in decision-making processes
– Provide clear instructions and expectations
– Encourage open communication and feedback
– Key Customers:
– Engage in regular meetings and progress updates
– Solicit their input and feedback on project outcomes
– Offer tailored solutions and support
Contribute:
– Government Agencies:
– Provide regular compliance updates and reports
– Seek their input and guidance on regulatory matters
– Engage in formal communication channels (letters, emails)
– Suppliers:
– Establish clear expectations and requirements
– Engage in regular meetings and progress updates
– Foster collaborative relationships
Endorse:
– Local Communities:
– Engage in transparent and open communication
– Provide regular updates on project benefits and impacts
– Foster positive relationships through community events
Follow:
– Investors:
– Provide regular financial updates and reports
– Offer insights into project returns and benefits
– Engage in formal communication channels (letters, emails)
– General Public:
– Share project information through public channels (website, social media)
– Provide regular updates on project progress and outcomes
– Foster a positive project image
Observe:
– Environmental Groups:
– Provide regular environmental impact updates
– Engage in open communication and address concerns
– Foster collaborative relationships
Nkechi Izeji. Cohort 18 Team 6.
I tailor my communication approach to the individual members of the stakeholders and the team generally.
This is because after studying them and knowing what works best for them and how they think, it helps me communicate better and achieve results.
Effective communication with stakeholders is very relevant because it helps the pm to know how progressive the project is and work on area his lacking as communication is the key to every successful project
The goal of a project manager is to ensure that the objectives and purpose of their client/organization is achieved and effective communication with team members is essential as it determines the success of the organization or project.
Effective communication with stakeholders is very important because it is very necessary to the survival of the project.
As a project manager it is very important to carry each and every stakeholder no matter the position they occupy or their function in the project.
one of the major point taken is that it helps to make good and better decisions.
Effective communication with stakeholders is critical to the success of any project because
Develops Trust: Openness and trust are fostered by regular communication, which gives stakeholders confidence in the project’s advancement and administration.
Manages Expectations: By keeping stakeholders informed about the project’s objectives, schedule, and scope, clear communication helps to avoid misunderstandings.
Facilitates Better Decision-Making: Insights from stakeholder feedback are invaluable in helping to identify possible risks early on and to make more informed decisions.
Encourages Engagement: Keeping stakeholders informed and involved strengthens their dedication to the project and increases the likelihood that they will back its accomplishment.
Reduces Risks: Early resolution of issues and conflicts through effective communication lessens resistance and lowers the likelihood of project delays or failure.
Guarantees Compliance: By meeting legal and regulatory requirements on time, possible legal or operational problems can be avoided.
Depending on the kind of project but putting down the steps and communicate those plans with the stakeholder is the best for me to know their take on such plans.
The strategies of communication in my organization are constant contact between the team lead or project manager, team members, stakeholders and clients. These can be hybrid meetings.
As a project manager, communication is a basis of making any project successful. having an individual conversation with the stakeholders gives head up to knowing what interest them in the project and thereby help to work toward fulfilling it.
As a project manager, communication is the basic necessity in making a project work successful. When there’s a challenge, a problem, talking to your team and especially your sponsors to see if anyone has better idea on how to make it work successfully and achieve same goal.
I have to know that they key to a successful project is constant communication, I have to tailor the communication style to the stakeholder Iโm communicating with. Itโs also important for me to get feedbacks on how my communication style is working for them.
Communication is very important in the life of a project. Hence having a good strategy for communication during the period of a project will help in ensuring proper dissemination of information. Some strategies in communication that can help is having a constant communication with the client and project teams,Taking into consideration the nature/personality of the person in front of you, getting proper feedback from stakeholders, having proper reports presented at meetings that have been scheduled ensuring that any issues that arise are properly and promptly addressed, don’t be afraid of bringing bad news rather ensure proper homework on the issue is carried out before tabling it and if possible proffer a solution.
The better we communicate our goals and plan for change, the more people will understand the vision and be likely to support the change efforts. Strategy is important: Who, why, and how? Communication should focus on programmatic goals. Plans for communication should be practical and doable.
As a project manager know that your style of communication is crucial to the success of any project.
Plan your communication in advance,with attention to your style of communicating.
Bring in evidence to back up claims and donot be afraid to bring bad news to the table. LOUIS AMOS
Communication is very vital in all endeavours in life. as a project manager involved in the construction industry, I need to send constant and up to date information to my sponsors/ clients on the progress of the project(s), milestones reached, activities yet to be done and the timelines required. Also, they must be informed of any bad news, though individually and the possible solutions outlined to address them. Of importance is my regular communication with my project team. They need to be abreast with whatever adjustments and changes made on the project and what must be done to effect them without altering the project scope and deadline. My company management, 3drd party contractors, local authorities ang host communities must also be included in the chain of stakeholders to communicate with.
I have to know that they key to a successful project is constant communication, I have to tailor the communication style to the stakeholder Iโm communicating with. Itโs also important for me to get feedbacks on how my communication style is working for them. I have to make sure myself and the stakeholders are all working and communicating on the same time schedule. I shouldnโt be afraid to bring bad news, but itโs usually best to be inform and communicate with the stakeholders individually first, so they can process it before bringing it to a meeting. And itโs important to have analyzed all options and try to bring possible solutions.
It’s important I carry the stakeholders along with the progress of the project, not be afraid to drop bad news but must be careful not to bring in the bad news first and it will be safe to have possible solutions to the problem on ground.
All the communication strategies suggested by the three project managers apply perfectly my situation but what resonated most with me is that i should never spring bad news on the stakeholders. However, as a project manager i am not supposed to shy away from sharing the “bad news” rather the best approach should be to have a one-on-one discussions with them so they are not caught unawares during the general discussion.
As a project manager in the healthcare sector, here are some additional communication strategies that apply well:
1. Tailored communication in a clear and concise language that is adaptable to who I am communicating with.
2. Active Listening
3. Feedback Mechanism
4. cultural sensitivity
5. Transparency and Honesty
6, Communication planning/Technology-Enabled planning
7. Regular Progress Updates
8. Interprofessional collaboration.
6. Stakeholders Analysis
Communication is important to ensuring the success of the project. Carrying appropriate stakeholders along on each project is key to achieving the project’s success.
As a project manager I understand the importance of communication especially when it comes to carrying the team members, stakeholder and the clients along in every step for them to be updated timely
The main key points I gathered are:
1. Communication with stakeholders and even clients is very vital so everybody under stands what’s at stake.
2. Tailor your communication style so that the person you’re communicating with can understand you.
3. It’s good to have feedback from your team on your communication style and on whether it works for them.
4. A good Project Manager communicates with his team and clients to address time management, if the offer that was made is okay with them, budget, and so on.
5. Never bring bad news for the first time on the general table. It’s always better to inform all the stakeholders individually before announcing it generally so that, by then, they must have all gotten an idea of what it is about.
Communicating with Stakeholder
Constant communication with stakeholders is key to project managers and also the medium at which the message is communicated is very important you must know the right message to pass across and also feedback is very important that shows that the message passed across was either understood or misunderstood
Reports should also be submitted and as project managers we should not be afraid to speak as it is our duties to ensure that issues are resolved
I came to understand that communucation is key to every successfull project and that as a project manager, you cannot not communicate.
Moreso, while it is important to communicate with stakeholders, it is important to understand their personality and temperament as this would help the project manager know how best to communicate issues to them, be it positive or negative.
first and foremost, communication plays an important role in our daily lives and activities, As a Project Manager with an understanding that communication is a key essential and clients must be carried along and confirm the update that he/she may like to impact. communication must be my highest priority as i am the middle man between my client and stakeholders . Communication with the stakeholders and project team is very important and I will learn to be comfortable be if positive or negative because my end result is customer satisfaction and growth of my company.
โCommunicating with stakeholders โ DISCUSSIONโ
Communication is very essential but knowing how and when to give information is very crucial. I particularly liked the input about meeting stakeholders individually to divulge a “bad news” before a major meeting. I believe it also helps stakeholders already start thinking of ways the issue can be resolved. This will ensure a more productive and constructive meeting when these difficult issues come up during a major meeting.
Communication is essential, more so, how you do communicate to the stakeholder(s) is equally important as not all of them are on the same level of comprehension. Get clarification on their needs, set up a communication plan on how frequently the reporting stream will flow, so that they are well informed and managed appropriately.
Lastly, don’t be afraid to communicate issues, though the first time shouldn’t be in a room of all the stakeholders. When communicating issues, proffer possible solutions as this provides a soft landing.
As a Project Manager, I understand that communication is very important and I should first of all ask my client the update that he/she will like me to be updating them from time to time to avoid confusion. Communication with the stakeholders and project team is very important and I will learn to be comfortable with bad news as well.
Communication in project management is very crucial and shouldn’t be overlooked because it enable project manager to forsee problem.
While communicating with the stakeholders as a project manager, ensure you always have everything down on communication plan and note the key messages.
I understand that constant communication is important, You have to communicate on a daily bases in case of any change. Also you need to write out all the plans as you are talking to all your stakeholders. Reporting issues shows your level of progress in the team.
All the strategies suggested by the project managers apply well in our situation.
1: Regular communication: Constantly communicating with the client and all lines of control is key to maintaining the flow of information, foresee problems and proffer solutions. When the client understands how the system works it will help him to make his decision and accommodate necessary changes if need be.
2) Communication style is very important in order to make sure that everyone is carried along, for example some of the stakeholders are action oriented, some are people oriented while some are analytical, the project manager needs to tailor his communication style to reach or meet the needs of the stakeholders and that will contribute to the success of the project.
3) Reporting is very important to ensure that everyone understands the level of progress of the project.
As a project manager I have come to understand that constant communication with all lines of controls. Speaking to the clients and carrying them along is very important.
Secondly, as a project manager, I shouldn’t be afraid bringing bad news to the table if any challenge is encountered along the line.
But that “Bad News” shouldn’t be brought to the table when having a first time meeting with the stakeholders.
Discussing with each of the stakeholders one after the other, should be done so you don’t take them unaware and so the news doesn’t come like a bomb shell.
Discussing all the challenges with them and proferring solutions to these challenges is just the best way to address and resolve issues.
N/B: One of the roles of a Project Manager is to make sure issues are addressed and as well resolved.
have learnt that it is paramount on most project to neglect a certain stakeholders which is the sponsor, but as a good project manager you must have a regular communications with these people among other members on the project, from the beginning of the project you must understand what the stakeholders want,how ,why,when, and as the project progresses you must intimate about it and in a situation of bad news don’t know present it to all the stakeholders at once in a same meeting but try to have done a one on one discussions about the said matter and possibly make them see how you intend solving the issues. honesty and transparency is equally important in order to have a project free of distrust either from the stakeholders or the team members.
Communication is a crucial aspect of any Project Management. When communications are been transparent. it makes the project has less errors, and also makes the stakeholders to know the processes of the project.
I understand that firstly you do not neglect your client to do things on your own as they should be carried along and the processes shared with them. Ensuring you you are always positive with your reports .
The strategies that apply well in my situation is the ability to have a map out everything that needs to be communicated to the stakeholders and having a flow of how you want to communicate it.
Another strategy is not dropping a bad news in a meeting of all the stakeholders and it is better to inform each individually before the main meeting .
Grace fafiolu
Team 5
In communicating with the stalk holders of any project, you need to meet with them to know their expectations in the project at hand, give them necessary information that wil build their trust in the project and enhanced their agreement with the project
The strategies that apply well in my situation is the ability to have a map out everything that needs to be communicated to the stakeholders and having a flow of how you want to communicate it.
Another strategy is not dropping a bad news in a meeting of all the stakeholders and it is better to inform each individually before the main meeting .
I resonate well with the idea of not breaking bad news where all stakeholders are gathered. Instead, it is better to speak with each stakeholder individually before discussing it during a meeting where they are all assembled. Doing this ensures that each stakeholder has already processed the information and formed an opinion that will enhance the discussion positively.
Embracing different communication styles is a very necessary skill for a project manager.
Communication is a critical skill that all project managers must master. Reporting keeps the stakeholder in the know of the present situation of the project
I have learnt that I should never break negative news in a meeting where there are Stakeholders! Doing so is like dropping a bombshell and this could affect the project negatively! It is better to meet each Stakeholder privately to discuss about the negative occurrence than saying it in a general meeting. As a project manager, one must learn to address all issues and proffer solutions that will not have negative effect on the project being worked on.
One critical factor of all the project life-cycle, is communication with stakeholders. They are the main force behind the project success and they must be given first preference at all times. Clarity and precision is encouraged and highly esteemed. The role the stakeholders play is huge and they deserve exclusive interaction. Transparency and timelines is key, also financial disclosure must always be engaged
Communication is very crucial in every project management process.Reporting helps the stakeholders to know the level of the project and to know when and how the capital is being invested into the project.
Effective and regular communication from a project manager to stakeholders in an ongoing project has numerous advantages, including but not limited to clear expectations, increased trust, issue resolution, enhanced reputation, reduced Conflicts, increased productivity, better decision-making, risk management, and project success.
In overall by prioritizing effective and regular communication, a project manager can successfully navigate complex projects with ease, ensuring stakeholder satisfaction and project success.
Effective and regular communication with Stakeholders is crucial to achieving a successful Project. Priority should also be given to Stakeholders who are major influencers to the Project especially Sponsors.
Few points deduced and also applicable at my Organization are:
Communication should be regular, planned and structured
Stakeholder expectation should be recognized to build communication with clarity and direction
Engaging stakeholder through regular feedback is crucial to keep trust.
Communication is one core value that is upheld in my organization, specifically feedbacks and reports concerning small and medium projects carried out. I have discovered that not giving feedbacks promptly could lead into some unwanted problems that could escalate into bigger problems. Prompt feedback is key in communication between the project manager and clients, project manager and everyone involved in the project. Another thing is bringing bad news; we tend to want to keep things when they go wrong but keeping bad news only will bring in a worse thing. So as rightly said by one of the project manager in the video, “Don’t be afraid to bring bad news to the table”
There is no one-size fit all when communicating with stakeholders. A project manager should be able to tailor his/her communication based on the stakeholder. for example in dealing with an analytical stakeholders, the project manager should have presentable data. Also, having a communication plan is always very useful.
Communication is vital in project management and also in our personal life
1. **Clarity and Understanding**: Clear communication ensures that all team members understand the project goals, tasks, responsibilities, and timelines. This reduces misunderstandings and errors.
2. **Coordination**: Effective communication helps coordinate activities among team members, departments, and stakeholders, ensuring that everyone is aligned and working towards the same objectives.
3. **Problem-Solving**: Open lines of communication facilitate the identification and resolution of issues promptly, minimizing disruptions and keeping the project on track.
4. **Stakeholder Engagement**: Keeping stakeholders informed and engaged through regular updates and feedback helps manage their expectations and gain their support.
5. **Risk Management**: Communicating potential risks and issues allows the team to address them proactively, reducing the likelihood of project delays or failures.
6. **Decision-Making**: Good communication provides the necessary information for making informed decisions quickly, which is crucial in a dynamic project environment.
7. **Team Morale**: Regular and positive communication fosters a collaborative and supportive team environment, boosting morale and productivity.
In summary, communication is the backbone of successful project management, enabling coordination, problem-solving, and alignment among all involved parties.
According to my organizational context communication plays a vital role in client engagement, communication with the health care team to ensure cohesive patient care. It also entails communication with stakeholders for progress reports.
Victoria Onyeche Vincent
Grace fafiolu
Team 5.
I learnt that communication plays a vital role in project management as a project manager, you communicate with the sponsors and the project team.
At the beginning of any project a project manager should meet with the sponsors to clarify certain information.
This is crucial because sometimes sponsors may not be an expert in the project at hand, so communicating with them wil enhanced their agreement with the project
I learnt here that communication is very important at all stages of the project. and it is usually advisable to set the tone and mode of communication from the beginning of the project. and there are different ways of communicating with different stakeholders, and that at critical stage in a project we should not drop certain news especially bad ones at a round table meeting involving the different stakeholders but individually communicate with them to keep them in the know before a general meeting. you should have a transparent means of communication
When it has to with dealing with people communication is very vital in all aspects. So, as a project manager, knowing what to say, how to say it, when to say it, and to who is a crucial skill to develop. Oftentimes, the unexpected happens in the cause of executing the project, which are mostly negative scenarios. It’s expected that as a project manager, you have to be brave with a good sense of emotional intelligence to be able to relate with stakeholders effectively at all times.
Communication is basically the key to a successful project management process. But, while it’s a key, there are some kind of communication(s) (BAD NEWS) that might tend to demoralize stakeholders. Now, just like they said in the video, “Don’t be afraid to bring bad news on the table”. A problem shared is a problem solved!
Effective communication is the key criteria for a successful project management. From the video, constant communication with all the stakeholders on a regular basis, with key evidence such as data proof will inspire them and give them more clarification.
For a project to be successful, communication has to be a clear, constant, timely and should be done in the right space.
As a project manager, there is need to understand that the communication is a two way street.
Each stakeholder must be understood and communicated with using the right channel.
Communication can not be rule out when aiming a successful project. The project manager must always communicate with the client and other project stakeholders.
The communication should be clear, understand and documented for follow up and future reference.
I’m an avid believer of clear and concise communication and it shouldnt be any different for businesses as well as people invest both time,talent and resources into things like this.
For stakeholders,I believe they shouldn’t be left out as they are the head holding a particular project together, they should be very much aware of the progress that is being made in the project and the downsides as well,this would enable both stakeholders and project managers know where and how to tackle whatever issues may arise or not.
I find it effective to discuss bad news with stakeholders individually before a meeting. This approach allows me to identify potential issues in advance and demonstrate preparedness as a project manager. It builds trust and shows stakeholders that I am proactive and competent, increasing their confidence in my abilities.
Being empathetic with stakeholders
Ensuring daily communication with stakeholders
Tailoring down communication style so stakeholders can understand the process
Considering my organizational context, the following strategies suggested by project managers apply well:
1. Communication: Regular team meetings, clear documentation, and open channels for feedback and questions.
2. Time management: Prioritizing tasks, setting realistic deadlines, and using project management tools to track progress.
3. Continual professional development: Encouraging training, workshops, and knowledge sharing sessions to stay updated with industry trends and best practices.
4. Ethics and adherence to standards: Establishing clear guidelines, conducting regular audits, and promoting a culture of transparency and accountability.
The following strategies require adaptation to fit my context:
1. Negotiation: While negotiation skills are essential, our organization’s hierarchical structure may limit the need for negotiation with external stakeholders.
2. Understanding the regulatory environment: While important, our organization has a dedicated compliance team, so I can rely on their expertise.
To apply these strategies effectively, I would:
– Collaborate with colleagues to identify areas for improvement
– Develop a tailored plan to address specific challenges
– Seek support from leadership and stakeholders
– Monitor progress and adjust strategies as needed
The idea that appeal to me most and that I often used in my organization is never drop a bad news first in a meeting, meet the stake holders a one after the other before a meeting and it will be more easier to discuss in the meeting. I found it more appealing because it allows you to have known where your fault are before it is being shared in the public and also doing your home before hand also gives your shareholders the encouragement that you know what you are doing as a project manager and it will increase the trust they have in you.
stakeholders are individuals or groups who have a vested interest or influence in a particular project, organization, or initiative. Here are some thoughts.
Importance of Clear Communication: Effective communication with stakeholders is crucial for ensuring alignment, managing expectations, and garnering support. Clear, transparent communication can help build trust and mitigate misunderstandings.
Understanding Stakeholder Needs: Different stakeholders have varying interests, concerns, and priorities. Tailoring communication to address these specific needs helps in fostering productive relationships and achieving mutual goals.
Two-Way Communication: Communication should be a two-way process where stakeholders have opportunities to provide feedback, ask questions, and express their perspectives. This fosters a sense of involvement and ownership.
Choosing the Right Channels: Utilizing appropriate communication channels (e.g., meetings, emails, reports, social media) based on stakeholder preferences and the nature of the information being conveyed enhances effectiveness.
Managing Challenges: Stakeholder communication can face challenges such as conflicting interests, resistance to change, or misinformation. Strategies to manage these challenges include proactive engagement, addressing concerns promptly, and maintaining transparency.
Continuous Improvement: Regularly evaluating the effectiveness of communication strategies and adapting them based on feedback and changing circumstances ensures ongoing relevance and engagement.
Overall, “Communicating with stakeholders” is not just about transmitting information but about building relationships and fostering a supportive environment where all parties feel informed and valued. Effective communication contributes significantly to the success of projects and organizational initiatives.
In my experience within the banking sector, written communication is particularly effective and aligns with our institutional practices. Project managers in this field utilize a variety of tools to enhance stakeholder interactions. They make use of project management software, online collaboration platforms, email, instant messaging, and video conferencing to ensure effective communication. These tools are instrumental in sharing documents, providing updates, and tracking tasks and deadlines. By leveraging these technologies, project managers can efficiently meet stakeholder needs, maintain clarity in communication, and ensure that project objectives are met on time. This approach highlights the critical role of using diverse communication tools to cater to different stakeholder preferences and project demands in the banking sector.
A good project manager requires good communication skills,a project manager needs to care about people (his team members),he also has to ensure that there’s constant reporting and realistic time schedules.
A project manager should also never be afraid to bring bad news,but must do so discreetly.
Based on the video. The communication style that have worked for me in my organization is tailoring my communication style to individual stakeholders (Project spouscdue to their different professional background and job experience.
At Calux Construction Services limited,, communicating bad news to management has never been an issue provided you also present Recommendation/Possible solutions to the said bad news.
So presenting recommendation/possible solutions along side a bad news to stakeholders helps to shift their attention to the solutions rather than dwell so much on the problem.
The type of communication that has worked for me as a pharmacist is tailoring my communication style to each individual stakeholders and always asking for feedbacks because that will enable me to know if they understand what I’m saying, if they have any problems with what I am trying to communicate and also if they have ideas to contribute.
Aishat Aiteseme Abdulrazaaq
Cohort 17
Team 1
in every project, communication is a vital part of it, project managers needs it to enable them work effectively with the team, stakeholders, and the peers. if this is not in place, the entire project could be in trouble.
Any software or tools can be learnt. The primary skill of a good project manager is communication and people management.
For me as an executive Assistant I relate on a daily basis with different types and levels of stakeholders; the communication style I have adopted is that which is similar to the second speaker – Communicating with each stakeholder according to their style communication, I usually prefer a one on one interaction because that way I’m able to get feedbacks that aren’t influenced by a third-party in the room and it gives me room to personalize the experience.
Idogbe Ojomenale Daniel
Communication is is very essential and vital in a project because it requires proper feedback and good communication between the stakeholders to The clients, sponsors or Project team. This simply means Communication is Effective when there’s always a Feedback, Therefore it helps to control or regulate problems which may arise as the project progresses.
The role of communication in project management is very vital in ensuring success and rapid delivery. The effort of a Project manager becomes more fruitful and progressive if he gets the full backing and support of the sponsor.
Keeping and maintaining client’s support is largely dependent on the project manager’s ability to carry every stakeholder along by keeping the communication line open and ensuring regular reporting of both evolving challenges and progress being made.
communication is crucial and vital to project managers because they inform vested stakeholders about the progress of the project they are handling. Daily feedbacks are necessary always. Get their inputs and measure if the project is going according to specifics especially the sponsor.
The strategy of communicating with the stakeholders should be on open ground that to be open and to be truthful as a project manager we should always keep the stakeholders to date on how the project is going and we shouldnโt be afraid of sharing both bad new and good new
But before sharing the bad new we shouldnโt always have a way out to solve that problem
And also understanding as a project manager youโd be able to know where each stakeholder is on. Youโd be able to identify each of their positions if it would help or hinder the project then it would be easy for you to know what they feel like, and youโd be able to clear their mind and proffer a solution with face to face discussion in case of those who are not really in for the project or have a doubted mind before they come together for discussions.
The engineers on ground are my eyes and ears so it is important I communicate with them regularly.
When issues need to be resolved I do not go to a meeting where all stakeholders are present to discuss it directly, that is like dropping a bomb on their laps. I will first of all, go to them one by one so that they are already familiar with the issues before coming to a general meeting. Thus, managing the shock waves.
Effective Communication and planning play a great role in my line company activities and help in carrying out our tasks effectively and efficiently. Using customer relationship management (CRM) helps us to give daily reports and the next line of action which the Departmental heads can view make comments and follow up
In an educational context, effective strategies include setting clear objectives and detailed planning, aligning with institutional goals. Communication is crucial; identify stakeholders such as students, parents, and faculty, and use regular channels like emails, newsletters, and meetings to keep everyone informed. Schedule consistent updates and encourage feedback for transparency and engagement. Implement the project while staying flexible, monitor progress, and adapt as needed. Promptly communicate changes to maintain trust. This approach ensures well-managed projects that align with institutional goals and engage stakeholders effectively.
Based on the video. The communication style that have worked for me in my organization is tailoring my communication style to individual stakeholders (Heads of Departments, Sectional Managers, Directors) due to their different professional background and job experience.
In my organization, communicating bad news to management has never been an issue provided you also present Recommendation/Possible solutions to the said bad news.
So presenting recommendation/possible solutions along side a bad news to stakeholders helps to shift their attention to the solutions rather than dwell so mush on the problem.
Clear communication facilitates seamless coordination among team members, ensuring everyone understands their roles and responsibilities, as well as project goals and expectations.
Know Your Audience: Understand who youโre talking to and what matters to them.
Be Clear: Keep your message simple and to the point.
Have a Purpose: Know what you want to achieve with your communication.
Listen: Pay attention to what your stakeholders say and address their concerns.
Be Honest: Share information openly, even if itโs bad news.
Stay Relevant: Provide information thatโs important to your stakeholders.
Choose the Right Channel: Use the best way to communicate, like emails, meetings, or calls.
Follow Up: Check back to make sure your message was understood and answer any questions.
Respond Quickly: Reply to stakeholdersโ questions and feedback as soon as you can.
Build Relationships: Take time to develop strong, trusting relationships.
Adapt: Be willing to change your communication style based on feedback.
Show Empathy: Understand and respect your stakeholdersโ views and situations.
Keeping communication open and daily update. And again, like the speaker highlighted, bringing bad news to the table. Sometimes things don’t go as plan, ability to apply wisdom and know how to drop the news.
In my line of field, I have come to realize that bringing bad news to the table isn’t bad just that necessary homework needs to done and back up plans or alternatives proposed before the meeting to discuss such bad news.
I have also understood that before bringing bad news to a first meeting, it is necessary to communicate with stakeholders individually which also adjusting my pattern of communication to match/suit the stakeholder.
Daily reporting is also applicable in my field as it helps all stakeholders to understand the progress and challenges of project at hand, though some stakeholders might the report written in different ways.
Constant communication asides from report is also important as my field is highly volatile. Situations unaccounted for might spring which might need to be communicated immediately for resolution.
Effective communication with stakeholders is vital for project success. Here are key points to consider:
First, identify who your stakeholders are and understand their interests, influence, and needs. Tailor your communication strategy to each group to address their specific concerns.
Define clear objectives for your communication, whether it’s informing, engaging, or persuading. This ensures your message is targeted and effective.
Choose the right communication channels. Different stakeholders may prefer different methods, such as emails, reports, face-to-face meetings, or virtual conferences. Selecting the appropriate channel ensures your message is received and understood.
Be transparent and honest to build trust. Keep stakeholders informed about project progress, challenges, and changes to build credibility.
Active listening is crucial. Value stakeholder feedback and concerns to foster a collaborative environment.
Provide regular updates to keep stakeholders informed and aligned with project goals. Consistent progress reports, meeting minutes, and milestones ensure everyone is on the same page.
Tailor your message to fit each stakeholderโs level of interest and influence. Customize communication to ensure relevance and engagement.
Use visuals like charts and graphs to simplify complex information. Visual aids make data easier to understand.
Manage expectations by setting realistic goals and delivering on promises. Clear communication aligns expectations with reality.
Be culturally sensitive, especially with international stakeholders. Respect cultural differences in communication preferences and etiquette.
Prepare to address conflicts respectfully and promptly. Ensure all parties feel heard and find amicable solutions.
Finally, encourage continuous feedback. Create a feedback loop where stakeholders can provide input on project developments and communication effectiveness.
In conclusion, focusing on these aspects ensures effective stakeholder communication, fostering collaboration and supporting project success. Effective communication aligns stakeholders, builds trust, and drives successful project outcomes.
COMMUNICATING WITH STAKEHOLDER.
Stakeholder are influencer in a project management. Stakeholders are person(s) with interest to proposed change and impact success to a project.
Stakeholder communication is a key contributor to a major projectโs success. In some ways, the implementation of the physical aspects of the project is easier than engaging with, and winning over, the key stakeholder groups required to make the project both a physical and Project Report(PR) success.
When it comes to stakeholder communication requirements, transparency, accuracy and communication are key. In addition, identifying and engaging with your stakeholder groups at an early stage will help to keep the project on track. Communicating with Stakeholder effectively becomes very important, because it will help in achieving organizational goal in a project.
Stakeholder engagement: Stakeholder engagement refers to the communication between project manager and individual stakeholders. While stakeholder management is the broader process you adopt to manage your stakeholdersโ needs and expectations. Stakeholder engagement in a project involves building and maintaining relationships, It also involves preserving the active support and commitment of the people to the implementation of change, through program or project delivery.
However, understanding motives and agendas of stakeholders makes it possible to influence the change process positively, and to address issues that may be potential barriers to change. There are stakeholder engagement approach typically includes:
1. Stakeholder assessment and mapping, including their interests, influence and potential impact on them.
2. Identification of key concerns, risks and mitigating actions.
3. Outputs from stakeholder mapping used as a basis for flexible communications.
4 Creation and monitoring of the stakeholder action plan using stakeholder mapping information.
Other tips on effective communications of a stakeholder
1. Identify key stakeholders and plan communications: Here, use your stakeholder communications plan to identify stakeholders and plan communications. This is especially effective if you have a number of stakeholders with different requirements.
2. Email and e-newsletters: Email is one of the most popular tools for stakeholder communication. Its benefits include the immediate delivery of information, customizable content, and reporting on engagement and open rates. This makes it very effective in managing communications with each stakeholder. This can include: budget updates, photos, news of the week, contact information, next steps, top-level project plans and more.
3. Communication automation: Regular (e.g. daily) automated email updates sent out to each stakeholder can also be effective. Automating your email delivery reduces administrative load and increases consistency. Using email automation, you can customize your emails with dynamic content and send each stakeholder information specific to their needs. Visually appealing templates also make information easier to digest.
4. Presentations: These can be physical or online. Online has the distinct advantage of being able to span large geographic areas quickly and effectively. If online, you can opt to use video presentation software. Once you have completed your online presentation, save the slides and send them off to your stakeholders so they can refer to them in their own time.
5. Project Summary Reports: One of the more traditional methods that is still very effective is the Project Summary Report. Having performed your stakeholder identification research and discovered what information they require, you can tailor these reports to each stakeholder, making this report much more useful and unique.
6. Group video call or โscreen to screenโ meetings: Schedule group video calls (e.g. weekly) to give a summary of the project. These are good to get quick responses to sudden obstacles that need to be addressed immediately.
7. Leverage informal stakeholder communications: When done right, informal stakeholder communication is often more effective than formal approaches. Entertainment โ lunches, dinners and events. Lunches and dinners are very useful for obtaining causal feedback and can serve a real purpose when it comes to relationships and building trust. These are often as effective as formal stakeholder communication so donโt rule them out.
Sporting events, team building etc. also help build on your relationship and improve communication and trust.
Communication is essential in project management, and it’s also important to communicate with stakeholders to highlight critical issues. It also brings about the flow of information to help manage the expectations of your clients. Communication should be regular to aid a smooth project.
Effective communication with all stakeholders during a project is crucial for several reasons:
1. Alignment of Expectations: Regular communication ensures that all stakeholders have a clear understanding of the project’s goals, objectives, timelines, and deliverables. This alignment helps to manage expectations and avoid misunderstandings.
2. Risk Management: Proactively communicating with stakeholders allows the project manager to identify potential risks and issues early. Stakeholders can provide insights and resources to mitigate these risks, increasing the likelihood of project success.
3. Decision Making: Informed stakeholders are better equipped to make timely decisions. Communication ensures that stakeholders have the necessary information to make decisions that align with the project’s objectives and constraints.
4. Stakeholder Engagement: Keeping stakeholders informed and involved fosters a sense of ownership and commitment to the project. Engaged stakeholders are more likely to support the project and contribute positively to its outcomes.
5. Transparency and Trust: Regular updates and open communication build transparency and trust between the project manager and stakeholders. Trust is essential for fostering a collaborative and supportive project environment.
6. Change Management: Projects often encounter changes in scope, resources, or timelines. Effective communication ensures that stakeholders are aware of these changes and their implications, facilitating smoother transitions and adaptations.
7. Feedback and Improvement: Continuous communication allows stakeholders to provide feedback, which can be used to improve project processes and deliverables. This iterative feedback loop can enhance the overall quality and effectiveness of the project.
8. Conflict Resolution: Timely communication can help identify and resolve conflicts before they escalate. By addressing concerns and issues early, the project manager can maintain a harmonious and productive project environment.
9. Resource Coordination: Effective communication ensures that all necessary resources are available when needed. It helps in coordinating efforts across different teams and departments, optimizing resource utilization.
10. Compliance and Reporting: Many projects require regular reporting to stakeholders to comply with organizational or regulatory requirements. Effective communication ensures that these reports are accurate and delivered on time.
In summary, communication is the backbone of effective project management. It ensures that all stakeholders are informed, engaged, and aligned with the project’s goals, leading to better decision-making, risk management, and overall project success.
What would work best in my situation is tailoring my mode of communication to the person in front of me. It often makes the flow of communication smoother
In order to customize interactions with stakeholders, it is important to create thorough profiles, schedule regular updates such as newsletters, and be truthful about all developments. Widespread reach is ensured by using a variety of channels, including meetings, video conferences, and emails. It’s critical to tailor messages based on stakeholder involvement and to solicit feedback through Q&A sessions. Understanding is aided by concise, visual communication that is free of jargon. Use advisory boards to include stakeholders in decision-making, resolve disputes quickly through mediation, and use project management software to maintain thorough records. These tactics raise participation, match objectives, and increase overall performance.
Clients/Customer Relationship management involves having good communication skills which determines how Stakeholders gets involved or not in the realization of a project. Note that the absence of regular updates and feedbacks can make stakeholders less involved in a project which may lead to its abrupt end.
For someone who has worked in an organization with so many sponsors, effective communication is key Sponsors always want to know how the project is running, what is been done, what needs to be done etc.
Also there’s so much truth in the last tip shared, “do not drop bad news in a platform where all your sponsors are”.
I remember a time, we had insecurity issues from cult rival clashes within the project community which resulted to someone’s death, immediately some of the sponsors got to hear of this, some withdrew while some stopped coming to the site because they feel threatened in the environment.
Tamunoiyowuna Obianime
Cohort 16, Team 10
Well, for me they all made sense, as someone in construction industry, having a good road map of communication would not only lead to timely delivery of project but also increased efficiency. A project managers availability should not be joke with. Most time your team you are leading wouldn’t be serious without your presence to command actions. The communication should be timely and feedback should be given to the client or sponsor of the project as the case maybe. In event of change in plans, the charges should be made known to the parties involved and educated properly on how to carry out the new change. There is pre project communication, on the project communication and post project communication, if a project is not performing very well, it’s the duty of manager to think of how to change strategies and communicate with the sponsor accordingly.
Effective communication with your stakeholders as a project manager helps to manage the expectations of your clients and also helps to manage issues when it arises. Communication is the stepping stone for executing a good project. It builds trust among your team and showcase transparency in the project.
Communication helps to ease tension in a project and also give the project manager the insight on the mind and thought of the team members.
Communication with stakeholders is very important. it helps to align goals and that outcomes are understood. It also helps to manage expectations of client regarding project timelines, deliverables, budget allocations and anticipated outcome. It builds trust and confidence between the project team and sponsors.
Strategies for communicating to my stake holders as a medical laboratory scientist(MLS or MedLab Scientist) . Map showing different stakeholders of the HOD medical laboratory Scientist (who is the PM)
(Patients, laboratory Engineers, CMD, Laboratory Scientist/technicians)
It is important to know the different strategies for communicating with your stakeholders. Every stakeholder have the way they want to be communicated to. For patient you communicate showing empathy. For the CMD and laboratory Engineers you have to always be in contact communication with them. Telling the MD some of the laboratory equipment needed and challenges we are facing in the laboratory, so that the appropriate funds/resources can be released. The laboratory Engineers should always be in constant maintenance of every laboratory Mechaines ensuring appropriate QC (quality Control).
Written down communication: this is suitable for project teams , where SOP’s (Standard Operating procedures) are written.This is a written document showing how every lab test is done, this shows how a test is done according to standards of the WHO. This is written by the laboratory Scientists on the bench and signed by the lab manager and HOD. All lab scientist are expected to follow the SOP and if anyone is not comfortable with it, the SOP will be reviewed according to WHO standards during clinical meetings in the presence of the lab manager and the HOD.
Report: we always undergo weekly reports of each bench during Clinical meetings this will help address some challenges and help to show a way forward. This report helps to ensure an accurate test results are being issued to patients by ensuring everyone present the way he/she performs QC before running any test.
Effective communication with stakeholders is key, the project manager needs to communicate daily with clients to achieve the desired goals. To achieve this, the PM have to be clear and transparent about issues, you have to gather feedbacks to understand what is happening in the room incase there might be need for change which must meet up with the timeframe.
Also, effective communication helps to build trust and relationships with stakeholders.
5No doubt effective communiaction with stakeholders is an intergral part of project management. It can only yield best results when both client and the project manager remains transparent and honest with each other. However, some clients can be difficult and opinionated, my suggestions on how to mitigate these type of situations are
1. Talk fluently and clearly, do not use ambiguous terms, it will complicate your idea.
2. Always use relateble examples, drawing, charts, videos/ demo video that can get your point across accurately.
3. Give your clients options, tell them your best option qnd the reason for using that method or approach then let them make their choice.
4. You could always ask your team members or your fellow colleagues in the field for their expert advise or opinions regarding their own experiences. This is where teamwork and networking comes into play.
5. Always expect and welcome constructive criticism from clients, team members. E.g scrum master, design crew etc you can only grow in the field of project management that way.
Lastly, the success of a project starts at the beginning with effective communication which synergies with dedication, good technical and behavioural skills to achieve the desired result which both parties would be proud of.
Effective project management begins with early stakeholder engagement. Clearly defining roles, involvement levels, and project objectives ensures everyone is on the same page. Honest and transparent communication helps set realistic expectations and prevents misconceptions. Documenting conversations and adapting communication styles to suit different stakeholders is crucial. To ensure successful communication, follow these steps:
A. Develop a stakeholder communication plan
B. Customize your approach for each stakeholder group
C. Solicit feedback to refine your communication strategy
Effective communication is key to any business or organization, communication helps to build trust and relationships, when dealing with a client and there should be maximum transparency in communication and also communication should be on daily basis because it must comprise the review of process engaged in the decision making.
Communication helps to get the project on track. Written communication and ensuring the team onsite are carried along with everything makes the project a success.
It’s important to initiate communication with stakeholders right from the start of a project. Clearly outlining the roles and levels of involvement for sponsors, clients, and team members, and ensuring everyone understands the project’s goals is key. Emphasizing honesty and transparency helps manage expectations and avoid assumptions, and itโs valuable to document and reference these conversations.
1. Start by planning your communication with stakeholders.
2. Then, tailor your communication styles to different stakeholders.
3. Finally, seek feedback after communication to ensure its effectiveness.
Certainly! Here is the rewritten text to sound more constructive:
It’s important to initiate communication with stakeholders right from the start of a project. Clearly outlining the roles and levels of involvement for sponsors, clients, and team members, and ensuring everyone understands the project’s goals is key. Emphasizing honesty and transparency helps manage expectations and avoid assumptions, and itโs valuable to document and reference these conversations.
1. Start by planning your communication with stakeholders.
2. Then, tailor your communication styles to different stakeholders.
3. Finally, seek feedback after communication to ensure its effectiveness.
Effective communication is the cornerstone of successful project management. A well-structured communication plan, tailored messaging for diverse stakeholders, and obtaining feedback are critical components to ensure communication effectiveness.
Communication Plan:
A comprehensive communication plan serves as a roadmap for disseminating information throughout the project lifecycle. It outlines what needs to be communicated, who will receive the information, the frequency of communication, and the channels to be used. This ensures that all stakeholders are informed and engaged, reducing misunderstandings and fostering transparency.
Tailoring Communication:
Different stakeholders have varying interests, levels of influence, and information needs. Project managers must tailor their communication strategies to address these differences. For instance, senior executives may require high-level summaries focusing on strategic impact, while team members may need detailed instructions and updates on daily tasks. Understanding and adapting to these preferences ensures that the message is both received and understood effectively.
Getting Feedback:
Communication should not be a one-way street. Soliciting and incorporating feedback from stakeholders is essential for refining communication strategies and addressing any concerns or misunderstandings. Regular feedback loops help identify gaps in communication and provide opportunities for continuous improvement. This iterative process strengthens relationships and enhances project outcomes.
In conclusion, the effectiveness of communication in project management hinges on having a robust communication plan, tailoring messages to stakeholder needs, and actively seeking feedback.
Constant communication plays a key role in managing a project.
First- Plan your communication with the stakeholders
Second- Decide your communication styles with different stakeholders.
Third- Get feedback after communication, that’s the only way your communication can be effective.
My name is Okpoko Kingsley Maduabuchi.
Communication in my organizational context is pass through forums.
As a Team Lead in my organization, weekly meetings are held where we discuss about ongoing tasks, targets, and also roles being assigned newly.
Here every team lead understand what is expected of him/her.
Nnadi Stella Chidinma
Team 7
As a Project Manager, you have to communicate effectively and efficiently, learn to speak to different stakeholders in the way they would understand.
Use direct and honest approach to get feedbacks and improve on the project.
To be solution oriented and having an eye to foresee problems.
Having a communication plan is pivotal to having a successful project. It would help analyse the needs and expectations of the project, ensuring that each team member understands his or her role.
Empathy is important as well as it helps the Project manager understand the strength and weakness of his team members and also help the project manager give vision and inspiration to his team.
Constant communication as always been key in my profession. having to collect the project brief from the client (sponsor) to brief development and transmitting same to the project team, contractors, suppliers, workers and even to the least person on the project.
Without proper and constant communication, the entire project can be ruined. I need to communicate in simple language, ask questions and give instructions in clear and well defined terms.
Modupe Esther Popoola(PM Team 9)
As a Project Manager when leading a project some skills are essential
1) communication: As a Project Manager communicating with stakeholders is very crucial and necessary, when there is an issue the Project Manager needs to inform the sponsors and stakeholders when there will be a change in the project or an increase in the budget.
2)Taking responsibility: Nobody likes bad news, but when there is an issue, the project Manager is to inform the sponsors and proffer solutions
As a Project Manager I interact with the vendor, my boss and the head of finance. I first get details of what my boss expects from the vendor and a time frame to deliver, then I set up a meeting between my boss and the vendor. Decisions are made and I follow up with the vendor to get the Bill of quantity which is sent to the head of finance and my boss. Another meeting is set up with the vendor , my boss and the head of finance so negotiations can be made. The next is payment and project execution.
Communication with stakeholders should basically start from the onset of a project. From the sponsors to the clients and team members, there should be a clear explanation regarding everyone’s roles and level of involvement. The goals of the project should also be made clear. Honestly and clarity must be the watchword. This helps in reducing undue expectations and assumptions. These would be documented and referenced.
Modes and level of communication with stakeholders can also be based on the stakeholders roles and expectation in the project lifespan.
Project sponsors can be communicated through scheduled meetings directly with the project manager. Others can be in the forms of monitoring, information dissemination, collection of feedbacks. The project team must be communicated daily as the case maybe depending on agreed modes.
Overall, every communication with all stakeholders must be regular and open. Levels of involvement clearly written and clarified. Exaggerating a project output must be avoided.
Naomi Catherine mukami
Team 6
For me I feel that he strategies that work for me are:
1.constant communication with the team on the ground, from previous experience I have had great challenges having a project manager who does not listen to feedback from the final consumer of the produce, that gave me a hard time in project implementation.
2.Reporting helps everyone to know the progress of the project and input needed from all stakeholders.
3.Getting individual meeting with stakeholders helps alot in reviewing project issues, especially when things are not on the right track.
4.Ensuring the stakeholders understand the need to work under realistic time frames.
5.constant communication with the clients, keeping them updated on any plan changes, additions and keeping the team on the ground up-to-date as they carry out their tasks is another crucial task.
Strategies that work for me:
1. Tailoring communication to stakeholders needs
2. Having one on one communication with stakeholders
3. Having a written, planned communication plan
The strategies that works for me are–
1) Tailoring my communication plan to suit individual project stakeholders.
2) Not bringing bad news to the table without first discussing it with individual stakeholders before a round table meeting.
3) Communicating with all lines of stakeholders.
4) Having a written communication plan.
How to communicate with the stakeholders:
1. Tailor your conversation according to the stakeholder
2. Have a written down plan
3. Constant communication during the project period is key
4. Making sure everybody are working according to the schedule
5. Before bringing bad news to the table, also find possible solutions.
Communicating individually with your various stakeholders helps to have a personal views about your work assessment with them.
It helps to get a good view of your progress and your lapses as seen by the Stakeholders
Constant communication is really important as it keeps everyone briefed and aware of the level of progress of the project. Daily communication will help in foreseeing issues and analyzing them to give the necessary solution. It keeps everyone prepared and not shocked by matters arising.
One of the project managers in the video made a statement โDonโt be afraid to bring bad news to the tableโ. In my view existing communication and a good plan to communicate with the stakeholders will make it easier to discuss the bad news and to find a solution to it together.
Holding onto the statement of one of the project managers โNever bring bad news for the first time in the forumโ. This isnโt talking about not sharing the odd situation with the stakeholders but it emphasises having a good communication plan, that tells when and how to relate matters to the stakeholders duly.
Having to discuss the odd situation with individuals before a general meeting would do more to the acceptance level in the general meeting.
Communication must be holistic in project managemnt. Communication with peers to be in line with the working trend, communication ywith the sponsor/line managers to earn their continuous support of the project, communication with project team members to help the project manager stay proactive on issues, and finally be in constant communication with the clients to buy their additional support in areas that need change. Communication with the stakeholders must be holistic.
Communication is key in project management. To have a successful work done, a project manager should communicate to his team/stakeholders, presenting everything as it is and not being scared of bringing bad news to the table.
As said in the video, it should have a better approach on how to present it to the team.
Information is truly key in any project. Having a plan, constant communication and most importantly tailoring it to the stakeholder one is meeting can not be over emphasised. in my organisation presently, I would discuss most of our clients as analytical, people oriented and innovative. So as a Project manager, I have always tried to bring results and evidence, inspire hope and show that we care about the project at hand.
The idea of not being scared of being the one to break the bad news got me so intrigued because for some one like me who focuses on Customer service management, it is often hard to tell management that there has been a decrease in sales as a result of unsatisfied customers but after watching the video and seeing how this could be resolved professionally by meeting personally with each stakeholder before bringing it to the board room, I am nau certain that bad news are essentially part of the ways to grow a company if it is communicated well๐.
The importance of constant and concise communication cannot be overemphasised. In a construction setting, I’m of the opinion that all three strategies mentioned are quite important: constant communication; tailoring communication to who you are relating to and having a communication plan. There has to be constant communication between the project team and the stakeholders because construction mostly involves a lot of change orders. The industry involves a lot of diverse professionals; therefore, communication has to be tailored to everyone to aid effective communication. Having a communication plan helps, as every member of the team knows the plan to follow thoroughly and knows what is expected of them.
In project management effective communication is key. How that a project manager is in the right position to ensure that all deemed information is communicated to the parties/stakeholders. And also, in some cases it’s important to present evidence and data to backup what a product manager is trying to communicate so as to enhance proper understand among parties involved in the project. All this, is so that there’ll be cooperate participation in ensuring that the project is achieved as planned.
As mentioned in the video by the three project managers, one cannot but emphasize that Communication with all stakeholders plays crucial role in ensuring the success of every projects. Hence, project manager needs to be apt in communication skills to present clear and concise up to date information at all times. This can be done either as verbal or written, informal or formal depending the information to be shared or obtained or circumstances involve and also communication its also important in dealing with all project team member so all can be in sync at all times with the scope, timeline, set deliverables for achievement of the project.
Communication is a very vital tool in pm and it’s important to always communicate as clearly as possible. One thing that piqued my interest is to not be afraid to communicate any changes in project cos it’s my duty as a pm to deliver projects.
Communication plays a crucial role in project management because in other for a project to be successful, the project manager must have an effective communication both with the sponsor, team, client and peers.
Communication plays a crucial role in project management because in other for a project to be successful, the project manager must have an effective communication both with the sponsor, team, client and peers.
Some of the strategies suggested by the Project managers that apply well in my situation is
Daily communication to ensure that stakeholders are up to date with the plans of the project, any addition, adjustment, or information that might affect the project, it’s timing and the stakeholders.
Have a written down communication plan for all the stakeholders so as to ensure everyone is getting the right information and feedback they need.
Tailor your communication to suit the individual in front of you. You need to know your team members to pull through on this. So you can communicate with them in the best way they can understand the information using an approach that suits them.
A good communication builds some level of trust between the Project Manager, and the Client.
When there’s a clear communication between the PM, Team, and the client, It makes for a Successful project tasks
Effective communication among stakeholders helps manage risk in project management. And when communicating, use of ambiguous words should not be allowed.
Effective Communication and constant communication with other stakeholder help to share ideas together that with improve the increase of speed of task that is given in project
as a Project Manager you don’t walk in isolation, walking in isolation don’t make you expert of a field
constant communication
1. Trust
2. feedback of task
3. improve strength of duty
4, reduce waste of time
5. it give you the sense of doing more
Stakeholder communication is crucial in any organization or project for several reasons:
1. Alignment of Goals and Expectations: Effective communication ensures that stakeholders, including clients, team members, investors, and the community, are aligned with the project goals and expectations. When everyone understands the objectives and the timeline, they can work together towards a common purpose.
2. Decision Making: Stakeholders often need to make decisions that impact the project. Clear communication provides them with the necessary information, such as progress updates, risks, and opportunities, enabling informed decision-making.
3. Managing Expectations: Different stakeholders have different expectations. Regular communication helps manage these expectations by providing realistic updates on project progress, timelines, and potential challenges.
4. Building Trust: Transparent and open communication builds trust among stakeholders. When stakeholders feel informed and involved, they are more likely to trust the project team and its leadership.
5. Risk Management: Effective communication helps in identifying and managing risks early on. Stakeholders who are informed about potential risks can provide insights and support in mitigating them.
6. Feedback Mechanism: Communication provides a platform for stakeholders to give feedback. This feedback is valuable for improving processes, products, and overall project outcomes.
7. Conflict Resolution: Conflicts can arise due to misunderstandings or differing viewpoints. Clear communication allows stakeholders to address conflicts constructively and find resolutions that are beneficial for the project.
8. Resource Allocation: Stakeholders often control resources such as budget and personnel. Effective communication ensures that these resources are allocated appropriately and in alignment with project priorities.
In summary, stakeholder communication is essential for maintaining alignment, managing expectations, building trust, managing risks, gathering feedback, resolving conflicts, and ensuring efficient resource allocation. It is a cornerstone of successful project management and organizational effectiveness.
Communication in project management is key.
Project managers needs to communicate with the three key stakeholders – the clients, team members and third parties. This level of communication helps and allows project managers to pass vital information to the clients and also receive feedback from other stakeholders ensuring that information is circulated accordingly.
All stakeholders through vital information from the project manager get to know of any materials shortages.
Constant communication with all the stakeholders daily as a strategy will help bring everyone up to speed and also daily reminding them of the vision of the project will bring everyone on the same page /completion of the project on time.
Communication it it the important keys to pass information to the next person through verbal or written words. with good effective communication the project manager can share ideas with other Stakeholders on the way to resolve a particular task or tasks in a project to be deliver on time or to be complete on time
The communication is a key that makes team works to make an enquire of what is happing and this will not take them by surprise among team workers
We have a command chain of communication where report from the project manager is passed to the architect and then to the stakeholders. Reports are made daily at regular intervals : at the commencement of work, during break and at close of work. Reports can either be written, through a dedicated channel on social media where pictures and also provided or through calls
Effective communication is essential in project management. Project managers need to communicate with stakeholders and team members effectively. this will enable the team members to work in unity and also meet project deadlines.
Constant communication has always been vital to a successful project in my organization. This ensures that everyone is updated on the progress of the project and that there are no surprises when an issue arises.
Communicating with all the line of controls and Adapting communication style to each stakeholder has and will continue to make a huge significant difference for me in my organization. Constant communication with all the stakeholders as a strategy will help bring everyone up to speed and on the same page. Tailoring communication style to individual-stakeholders is a key to creating perfect understanding.
Effective communication is essential in project management. Project managers need to communicate with clients, team members, and third parties. This allows managers to receive feedback and convey key messages, ensuring everyone works within the same timeline and understands the level of progress.
Effective communication is one crucial aspect of managing projects effectively. Good communication with the project team, stakeholders, clients, and any other relevant parties will foster a collaborative environment where everyone is aligned towards achieving the project’s goals.
Adapting communication to different types of stakeholders within my organization involves tailoring my messaging to meet the specific needs, interests, and preferences of each group.
Identify Stakeholder Groups: identifying the different stakeholder groups within my organizations which are internal stakeholders such as employees, managers, and departments, as well as external stakeholders such as readers, advertisers, suppliers, and regulatory bodies.
Conduct stakeholder analysis to understand the unique needs, interests, and communication preferences of each stakeholder group.
Tailor Messaging and Channels: Oncei understand the preferences of each stakeholder group, tailor your communication messages and channels accordingly. I use language and terminology that resonate with each group and choose communication channels that they are most likely to engage with.
Adapt Tone and Style: Adjust the tone and style of communication to suit the preferences of each stakeholder group. For example, as a media organization, we have different ways of communicating with each age group, Gen Z language is different from millennials language. You can decide if communicating in a formal or informal way is better with the stakeholders and colleagues or employees
Constant communication:
Schedule regular meetings with stakeholders to keep them informed about project progress.
Encourage open communication through email, phone, or project management tools.
Adapting communication styles:
For an action-oriented stakeholder, provide brief, concise updates and focus on progress and next steps.
For an analytical stakeholder, provide detailed reports and data to support project decisions.
Communication is an important aspect of managing a project and even life in general. Knowing how to communicate effectively will go a long way to determining how successful a project will be
Working and bonding as a team only happens when you can identify your communication style, know how to talk to different stakeholders at different point in time, consider the method of your communication so everyone can work effectively.
Margaret Ebieme Cohort 16 team 6.
Tailored communication cannot be erased off in project management, it is key and play a very crucial role. Having a written record can also help to bring this to life where you go back to your bullet-points as you communicate.
Communication is the key to a successful project; keeping the stakeholders updated will always bring them closer to the project’s progress. As for me, I would like face-to-face communication with the stakeholders; I will be able to see and read what is on their minds. It is easy to know if they are disappointed or pleased with your progress in face-to-face communication.
COMMUNICATION with stakeholder should leave plenty of room for feedback from stakeholders. This means providing multiple ways for stakeholders to get in contact (phone, email, face-to-face, messaging, comments, etc.), along with opportunities to participate in the project or engagement process.
You cannot just not communicate. For every successful project, there must be communication. Communication erases doubt and builds trust. In the course of communicating with stakeholders, reporting is necessary, as it ensures transparency between the project managers and the stakeholders.
With what I learnt so far, it’s fair enough to say that communication is the modest means to execute a perfect business plans, also have a top-notch performance when it comes to Projecting and managerial duties.
In brief communication play a vital role in project management
When communicating to your stakeholders you need to be clear about your vision so you can explain bit by bit to make them understand and key into the idea well
Regular update help also in winning their trust
I like the tip on tailoring the communication to the stakeholders style be it analytical, people oriented etc. When this is done the communication is more likely to be easily understood and accepted.
Team boding only happens through communication. As a project manager, your communication skill has to be top notch to avoid misinformation and mismanagements, and for a smooth sailing too.
The strategy that works well in my organization is not bringing up bad news for the first time in a forum with all the stakeholders. They should be told individually to prepare their minds before the meeting.
Also having possible solutions when you bring up bad news
The strategies as suggested by the project managers that will work well in my organisation is to write down your communication plan before meeting a stakeholder so you will be able to discuss important aspects of the project without leaving details behind.
Communication is key in all project activities. However, for each stakeholder, there might be different needs. Knowing the right kind of things to communicate with each different stakeholder very important for a manager so that the integrity of information is maintained and shared with only those that need it.
As a project manager, communication is very essential and paramount, because, without communicating with he stakeholders while on a project, you will end up making mistakes.
Communication brings individual and stake holders together. Therefore effective communication makes for better knowledge and understanding of all the stages of the project. Enhances all stake holders participation and drives away doubts and fears. The project manager must be sincere in all dealings with stakeholders.
Communication brings people, individual or stake holders much more together. Therefore effective communication makes for better understanding of all the stages of the project and enhances all stake holders participation and drives away doubts and fears. The project manager must be sincere in his dealings with stakeholders.
My name is Charles Ntanta. For me,
Communication brings people or stake holders much more together. Therefore effective communication makes for better understanding of all the stages of the project and enhances all stake holders participation and drives away doubts and fears. The project manager must be sincere in his dealings with stakeholders.
Communication is a paramount tool in any organisation,so without effective there will be lack of information and this would hamper the development and growth of the entire department of the organisation
Steady communication is the key a extend chief needs. She every day ought to upgrade the partners incase of any increments.
Communication among the group individuals is additionally exceptionally basic. A project supervisor must have her communication arranged out, conjointly get input and hand-off feedbacks to partners.
A Venture Supervisor must appear that she cares about the message she is conveying.And moreover make beyond any doubt each one within the group is working towards the same time plan.
A extend director ought to never bring awful news to the table for the primary time in a assembly with a few partners instep she ought to meet with partners exclusively to begin with as that will offer assistance the communication and assembly go smootherย
Communicating with stakeholders is a critical aspect of project management, ensuring that everyone involved is informed, aligned, and engaged.
Keypoints i learned so far are and have worked for me in my organization are:
Identify Stakeholders
1. List All Stakeholders: Identify everyone who has an interest in or is affected by the project.
2. Prioritize Stakeholders: Classify them based on their influence and interest in the project.
Understand Stakeholder Needs
1. Engage Early: Initiate communication early to understand their expectations and concerns.
2. Regular Updates: Keep them informed about project progress, changes, and any issues that arise.
Develop a Communication Plan
1. Tailor Communication: Customize the information and the method of communication based on the stakeholderโs role, interest, and influence.
2. Set Clear Objectives: Define what you aim to achieve with each communication.
3. Select Channels: Choose the most effective channels (emails, meetings, reports, etc.) for different stakeholders.
Communication Strategies
1. Transparency: Be open about project status, including successes and setbacks.
2. Consistency: Maintain a regular communication schedule.
3. Clarity: Use clear and concise language, avoiding jargon that may confuse stakeholders.
4. Feedback Loops: Encourage and facilitate feedback to understand stakeholder perspectives and address concerns.
Dealing with Challenges
1. Conflict Resolution: Address conflicts quickly and constructively.
2. Expectation Management: Set realistic expectations and manage them proactively.
3. Adaptability: Be prepared to adjust communication strategies based on feedback and changing project dynamics.
Project Manager (PM): Good afternoon, everyone. Thank you for joining this meeting to discuss our new community park project. Our primary goal today is to outline our communication plan with stakeholders to ensure everyone is informed and engaged throughout the project. Let’s start by identifying our key stakeholders. Can anyone share their thoughts on who these stakeholders might be?
Team Member 1 (TM1): I think the local residents are our primary stakeholders since the park is for their benefit. We should also include local businesses, as they might be affected by the construction and could potentially benefit from increased foot traffic.
Team Member 2 (TM2): Don’t forget the local government and city council. We need their approvals and they can also provide funding or other resources. Additionally, local environmental groups might be interested, especially if we plan to include natural habitats or green spaces.
PM: Great points. So far, we have local residents, businesses, the city council, and environmental groups. Let’s also consider our internal stakeholders, such as the project team and our contractors. Now, what are the best ways to communicate with these groups?
TM1: For the local residents, we could hold public meetings and provide updates through a dedicated website or social media channels. Flyers and newsletters could also be effective for reaching a broader audience.
TM2: For the city council and government officials, formal reports and presentations would be necessary. Regular progress updates and formal communication channels, such as emails and official letters, should be used to keep them informed.
PM: I agree. It’s important to tailor our communication methods to each stakeholder group. For the environmental groups, we might consider hosting special sessions where they can give input on the park’s design and environmental impact.
TM1: What about local businesses? They might prefer quick updates via email or even brief in-person visits to discuss how the project might affect them.
PM: That’s a good idea. We could also consider setting up a local business advisory panel that meets periodically to discuss their concerns and suggestions.
TM2: And for our internal stakeholders, regular team meetings, progress reports, and a shared project management platform will keep everyone aligned and informed.
PM: Excellent. To summarize, we’ll use public meetings, a website, social media, flyers, and newsletters for local residents; formal reports and presentations for the city council; dedicated sessions for environmental groups; email updates and advisory panels for local businesses; and regular team meetings and project management tools for our internal stakeholders. Does anyone have any additional suggestions or concerns?
TM1: This sounds comprehensive. My only concern is ensuring we have enough resources to manage all these communication channels effectively.
PM: Good point. We’ll need to allocate some of our budget and personnel to handle communications. We might also consider hiring a dedicated communication coordinator. I’ll look into the specifics and share a proposal in our next meeting. Any other thoughts?
TM2: Nothing else from me. This sounds like a solid plan.
PM: Great. Thank you for your input. Let’s reconvene next week to finalize our communication plan and begin implementation. Meeting adjourned.
This discussion example illustrates the process of identifying stakeholders, considering their communication needs, and planning appropriate communication strategies.
Good and active communication is a key essential of a project manager. it is key to seeing and avoiding unforeseen problems and providing timeline solutions.
communication should be clear and concise with the client, sponsor, peers, project team and all stakeholders as it builds trust and create an understanding to carry everyone involve in the project.
Effective communication with stakeholders is crucial for a project manager’s success. Stakeholders include team members, sponsors, customers, vendors, and anyone else impacted by the project. Here’s why communicating with stakeholders is vital:
1. Clear Expectations: Communication helps set clear expectations, ensuring everyone understands their roles, responsibilities, and project goals.
2. Builds Trust: Open and transparent communication fosters trust and credibility, essential for stakeholder buy-in and support.
3. Identifies and Mitigates Risks: Communication helps identify potential risks and issues, allowing for proactive mitigation and problem-solving.
4. Collaboration and Engagement: Communication encourages collaboration, engagement, and active participation from stakeholders, leading to better outcomes.
5. Issue Resolution: Communication facilitates prompt issue resolution, minimizing delays and impact on the project.
6. Status Updates and Progress: Regular communication keeps stakeholders informed about project progress, milestones, and changes.
7. Stakeholder Needs and Concerns: Communication helps understand and address stakeholder needs, concerns, and expectations.
8. Project Success: Effective communication is critical to project success, as it ensures alignment, buy-in, and support from all stakeholders.
In summary, communication is the foundation of successful project management. By prioritizing stakeholder communication, project managers can ensure project success, build trust, and deliver results that meet stakeholder needs and expectations.
The Project Manager needs to communicate with everyone that is involved in the project be it clients, peers, the staff carrying out the project, the sponsors of the project, and a whole lot of everyone involved in the project.
Communication is the key in any relationship or organization. Good communication ensures that information passed is received and understood.
* It also help people express themselves clearly and understand others better.
* It helps to improve productivity in any organization by helping employees understand their roles and carry out their duties effectively. Effective communication also helps in
* Team building; an effective communication encourages team work and make the job less stressful
Communication is the life blood of any relationship, and that includes relationships with stakeholders on a project.
It’s important as a PM to handle communication based on who is before you. How does the person want to be communicated to? How do they want to receive reports? etc.
Something that stood out for me in the video and will be important for my work is not to drop bad news for the first time in a forum. It’s best to reach out to stakeholders individually and relay the information before convening a forum, that way you can manage their responses properly.
Communication is very vital in interacting with people and individuals, not just communication but effective communication, that is passing information to an individual or a group of people the best way you possibly can.
To have a conversation with an individual or a group of people,
It helps to have a clear and detailed communication plan
It is also helps to know their communication patterns if they are action oriented, analytical or People oriented.
It is good to find the best time schedule for all the parties involved.
Communication is very important in any organization or team. Here are some of the ways communication well applied helped us in an organization I once worked with as a project manager:
1. *Clear goals and expectations*: Communication helped us to ensure everyone understands the organization’s vision, mission, and objectives.
2. *Collaboration and teamwork*: Open communication fostered collaboration, innovation, and problem-solving amongst the members.
3. *Feedback and continuous improvement*: Regular feedback and constructive criticism helped promote growth, learning, and process enhancements.
4. *Conflict resolution*: Effective communication helped us in resolving conflicts and misunderstandings, maintaining a positive work environment for everyone.
5. *Employee engagement and satisfaction*: Communication showed employees they’re valued, leading to increased job satisfaction and reduction in turnover.
6. *Customer satisfaction*: Clear communication with our customers helped us to build trust, loyalty, and long-term relationships.
7. *Adaptability and resilience*: Communication enabled our organization to respond to changes and challenges, ensuring agility.
8. *Transparency and trust*: Open communication promoted transparency, accountability, and trust amongst the team members, stakeholders, and customers alike.
9. *Diverse perspectives and inclusivity*: Communication encouraged the sharing of different ideas, experiences, and backgrounds enlightenment, thereby fostering an inclusive culture.
10. *Continuous learning and development*: Communication supported our knowledge sharing, better training methods, and professional growth, driving organizational success.
Remember, effective communication is a two-way street, requiring active listening, empathy, and a willingness to understand and be understood. And communication should either be written down for reference purposes or recorded.
Communication is key if you have to keep your stakeholder interested in your project. As a PM the communication strategies I deploy are:
– Project Planning Meeting
– Project review meeting
– Project budget planning & review
– Project milestone and timelines
– Stakeholders Engagement Meeting
– Project Joint monitoring with stakeholders
– Report disemination to stakeholder s
– Project implementation & Close out Report
– Project achievement reports,
– Project Success Stories
– Email communication
– Etc
There should be constant communication with project manager and clients/stakeholders. As matter of fact there should be oral and written, because it will foresees and addresses future challenges on the project.
Communication should be in both oral and written form.
It should be written down for planning purpose like a to do list. Each step in a project should be communicated ahead to second, third or more parties or teams .
Constant communication with clients by project managers helps in foreseeing problems among the team. When having conversation with the stakeholders, tailor your communication style to your audience. This helps in effectiveness.
Have a written down communication plan so as to plan how to communicate with each stakeholder at each time, also get feedback from them.
Reporting is key in helping everyone understand the level of progress made on the project. Reporting is done in different ways to different group of audience so, you will need to report to the right audience. Reporting can be time consuming but it worth it.
Effective communication is often a barrier when it comes to managing a project. it is very important that there is a proper communication channel to keep all stake holder informed on the status of an ongoing project.
Also timing is key, information needs to be passed across on time, be it a positive or negative information for a timely resolution and review if need be.
While communication is very key, I find that in the actual process of communication, very subtle cues such as tone of voice, presence, body language and persona, can make a whole lot of difference in the message one communicates and the feedback received in the communication process. Thus, adapting ones style and taking into consideration these subtle cues, can lead to positive outcomes in communication.
Consistent and Effective communication with both clients and the team is essential for a project manager to ensure everyone is on the same page regarding project goals, progress, and expectations. It helps in building trust, managing expectations, identifying potential issues early, and maintaining transparency throughout the project lifecycle. Additionally, it fosters a collaborative environment, encourages feedback, and allows for adjustments to be made promptly to ensure project success.
Having good communication skills is very important as a Project Manager. Constant communication is of key importance and this should be done using good communication styles for each case scenario- action oriented, analytical, people oriented and innovative.
A project manager should not be afraid to bring bad news to the table as long as possible solutions follow suite. Also, giving bad news at stakeholders meeting is not totally advisable especially without possible solutions yet (as it is like dropping a bomb shell). Rather, visit them individually to make them understand before the general meeting to discuss about it.
To adjust my communication style to suit the different types of clients (e.g. people oriented, innovators, action oriented, and analytical). In the course of the project, don’t be afraid to bring bad news on the table, and at the same time try and bring possible solutions to the issues.
Project Manager should have a good effective communication skills, able to outcome fear relating bad news to people, having an apt listening skills and good feedback skills as well.
In my organisational context, the strategies that work well with me are
1. Keeping the communication line constantly open, so that everyone involved in the project is up to date with the latest developments.
2. Having a written communication plan, to ensure that stakeholders are communicated in the most appropriate way
3. To work within a realistic schedule.
4. Never to be scared of communicating bad news, but to do the necessary research and arm myself with possible solutions to the problem.
As project manager, one of the major important is knowing how to communicate, not just to communicate but knowing how to relate those ideas to your team members and making sure they understand your point at the, for the goal and growth of that project.
Constant communication is key in my own organisational context, sometimes we encounter unforseen circumstances on-site with communication with the project team and stakeholders holders there would be a resolution.
However, it plays a huge role even more when you have a large project team consisting of multiple contractors whetby the Waterfall style of project is used in Executing the project, we sometimes have to wait for a particular team to finish up before we could start and vice versa so communication is inevitable.
Having good communication skills and your term member must know you as person of integrity etc.
Willingness to tell them when the game changes (bad news).
Every one should be carried along in other to achieve the same goal.A project manager must engage with clients throughout all stages of the project to ensure seamless coordination and successful outcomes.
1. Constant communication
2. Planning your feedback and communication and
3. Not being afraid to bring a bad news, cause it gives the organization opportunity to do better next time
Effective communication is every important for a project manager.
As a children instructor, my communication must be clear and straight to the point To achieve this, I will have to plan my message and tailor my communication styles and language in such way that they will understand my points.
In situations where I am required to meet and update the leadership and parents of the Children am instructing, then I must begin by outlining the progress the child(ren) are making in other areas. However, before going ahead to mention the areas they’re experiencing some challenges, I must first proffer solutions to are applicable to these areas.
As a Project manager, constant communication with stakeholders is very key. While the essence of your communication might be the same as it centers on the successful completion of the project, there might be a need to fashion the means and style of the communication to fit each tier of stakeholder.
The point is to be in constant communication and contact with the stakeholders.
Communication is very important in dealing with stakeholders because you don’t want to be seen as incompetent when some certain questions are being asked by some stakeholders.
Every stakeholder should be carried along during the project with the right amount of information on each step of the project especially when it comes to finance.
Communication makes the project manager to always be at alert when changes are to be made by any of the stakeholder.
By Elee
Effective communication is vital for the success of any project, making it an indispensable skill for achieving project goals. Engaging with stakeholders, those directly or indirectly impacted by the project’s outcome, allows for the early detection of potential issues and facilitates the provision of timely solutions.
Developing a structured communication plan, establishing clear timelines, and soliciting feedback are key aspects of stakeholder communication.
The communication style also has be tailored according to each client/ sponsor’s need. The same the approach used for analytical client /sponsor may not be suitable for an innovative client/ sponsor.
A project manager must engage with clients throughout all stages of the project to ensure seamless coordination and successful outcomes.
Communication is the lifeline of any project, which makes it an essential skill to have for the successful completion of any project. Communicating with stakeholders (people directly or indirectly involved in the outcome of the project) provides an opportunity to identify possible problems and provide adequate solution to them.
Having a written communication plan, identifying timelines and getting feedbacks is a way of communicating with stakeholders.
A project manager should be able to communicate with clients at every level of the project.
As a project manager, communiction is very crucial.
In my job as a teacher, communication has to be clear and concise. I have to ensure that I communicate according to the intellectual ability of the students I wish to address. This can only be done by ensuring that I tailor my communication styles to the level of my audience.
Also, sometimes you may have to share unpleasant news with the parents(one of my stakeholders). This has to be done systematically so as to make it easier on them. I usually start by discussing the stufents’ area of strengths before moving to the weak areas. I then suggest possible solutions in such situations.
As a project manager, communication with all stakeholders is crucial. This is to ensure that everyone is up to date on any planning or changes. Constant communication helps one to forsee problems in advance and find ways to tackle them.
Having a written communication plan as a project manager helps one to know how to address different stakeholders. It is also helpful to know the type of person they are(i.e analytical, action-oriented ,e.t.c). This helps one to get the best of the conversation and enhance quicker understanding on both sides. It is also crucial to get the right level of information from each stakeholder.
As a project manager, one should be ready to present both bad news and good news to the stakeholders. The bad news can be shared by discussing individually with each stakeholder before addressing all of them together. This gives them an understanding of the situation on ground and makes the conversation much easier.
As a project manager communicating with my stakeholders is very key to the success of the particular project. Hence, carrying them along through communication will eliminate all sorts of errors on the way.
Communication is an essential skill in project management that cannot be over emphasized.Good communication with the shareholders enables a Project manager to coordinate projects with ease , having all the acceptable criterias available at his disposal.
I should adapt my conversation style to the unique personality of each stakeholder. This involves taking time to understand their personality and how to interact with them
As a Project Manager,obviously communication skill is a very essential/important skill we much have in dealing with the stakeholders,clients and even the project team,we must be able to communicate with all of them with the best language that they will understand in other to make the work easy and faster which will bring a good result for us
Well as a PM, indeed communication is key to succeed ng hence be it a bad or good news. It is important to meet with stakeholders, this maybe individually were you prepare their mind on what the challenge is before the set time for the forum so they would have formed their opinions and be surprised. Also constantly given feedback or progress report while keeping track of the team members.
As a project manager,Communication is is key in dealing with stakeholders. For the team I lead where I work as a manager, I consider communication very paramount in getting the desired achievement of the company. I need to show that I care about what I am communicating and I make sure to address every issues. I have also learned in the course of this lesson not to be afraid of bringing bad news to the table and if I do, I should make sure I have exercised every possible options and also table possible solutions that can help in the current situation.
For a successful project execution in an organization, effective and timely communication to stakeholders is very paramount. In my organization as an IT Infrastructure Specialist that interacts with both internal and external stakeholders, communication with different stakeholders are planned. Different modalities are used for different project teams. Depending on the members of the team and the people involved, I employ analytical medium, action oriented as well as innovative and motivational medium to convey my ideas and bring all members to same page for smooth progression of the project. Also, I ensure every member brings their ideas to the table whereby the best framework practiced is adopted. Ensuring that all stakeholders are consistently informed and engaged plays a crucial role in facilitating collaboration among team members.
There are times when there are challenges, for example a major infrastructure down time. At such time, I personally engage the stakeholders concerned and bring them on board for resolution, depending on how critical, I seldom inform them individually and sometime collectively. In case of feedback from each stakeholder, this is also fed back into our communication plan. I ensure report of different stages are communicated, sometime on a daily or timely basis to ensure every team member is carried along and pre-informed of the next plan to be carried out.
By keeping everyone updated with relevant information and progress reports, we address concerns promptly, make informed decisions, and maintain collaboration and progress towards project success
(Familua Adeniyi, Cohort 15, team 1)
Consistent and Effective communication with both clients and the team is essential for a project manager to ensure everyone is on the same page regarding project goals, progress, and expectations. It helps in building trust, managing expectations, identifying potential issues early, and maintaining transparency throughout the project lifecycle. Additionally, it fosters a collaborative environment, encourages feedback, and allows for adjustments to be made promptly to ensure project success.
Constant and effective communication with the stakeholders will foster a successful project, the stakeholders needs to understand how the system works and PM must adopt a communication syle and plan to communicate with different stakeholders.
Learjing the proper way to communicate as a project manager is essential for the success of the team.and project at hand. A style might noy work for everyone or across board. Timing and availability of information communication matters
Regular communication across all stakeholders is key to successfully completing a project. However, the communications need to be effective passed in a language understood by the stakeholder, and it needs to be tactful. Ensure to keep the language with project sponsors simple and easy to understand and do not ignore their place in the project dynamics. Eventually a communication style is dependent on the type of project manager one is, or the type of stakeholders in play.
Regular communication with both clients and the team is essential for a project manager to ensure everyone is on the same page regarding project goals, progress, and expectations. It helps in building trust, managing expectations, identifying potential issues early, and maintaining transparency throughout the project lifecycle. Additionally, it fosters a collaborative environment, encourages feedback, and allows for adjustments to be made promptly to ensure project success.
Efficient and effective communication is key in project management. clear/constant communication helps to identify what is working and what is not working.
Communication is vital as a Project manager. As a PM, I need to be in constant communication with the stalk holders and team to ensure information is circulated Incase there is any changes, additions or an extra information.
Also my communication style should be tailored to the person in front of me because different stalk holders see things from different views.
Effective communication with stakeholders is needed for the success of any project or organization because they always want to be carried along. In my field,Stakeholders are clients and investors.
In the context of my place of work, there is always an information chain among the stakeholders where by most of the key points raised are used while briefing or reporting progress and problems facing the company.
Having good qualities of these communication skills as a PM is very important.
communications style, Good time Management, use of data to convey information, always reporting
setting the plan and vision for clients or stakeholders
Having a communication plan for all stakeholders is essential to clearly communicate and align the different stakeholders with the scope and progress of the project alongside its progress timelines.
Storytelling and constant progress reports to all stakeholders helps the team achieve good success with the overall project.
As earlier indicated; “A project manager cannot not communicate”. Communication is actually an aid and key to success by which informations are been disseminated or gotten. A project manager needs to be able to constantly communicate, have a planned communication with stakeholders, report and keep the core project members updates if need of any changes or not, give a realistic time schedule for the actualisation of a project. Once again, communication is the key to success!
Good communication is a key to success. As a Project Manager, effective communication with the stakeholders and team members will only make your task more easier and also find solution to any difficulty around.
It also assists in planning and progress management.
Good communication is a key to success. As a PM, effective communication with the stakeholders and team members will only make your task more easier and also find solution to any difficulty around.
Truly a project manager cannot not communication. I serve as a project engineer in my organization, and i have seen the vital role which communication plays as tool to engage stakeholders. Every stakeholder wants to get a first hand information, and there will be a problem when a PM refuses to communicate at all or communicate as at when due .
In my organization, you are expected to be transparent with whatever report you are bringing to the table and at the same time come up with a possible solution if it is bad news .
Truly a project manager cannot not communication. I serve as a project engineer in organization, and i have seen the vital role which communication plays as tool to engage stakeholders. Every stakeholder wants to get a first hand information, and there will be a problem when a PM refuses to communicate at all or communicate as at when due .
In my organization, you are expected to be transparent with whatever report you are bringing to the table and at the same time come up with a possible solution if it is bad new .
in my line of work, communication is the hall mark of the job. there are several stalk holders across several plains. from discussions on what the nature of the project will be, to location siting, everything is important.
moving on to the volume of funds that would be needed to what channels they would piped through.
timelines and anticipated setbacks and challenges also come up as top priority when discussions hold.
As a project manager the ability to consider and also factor in how and when to bring in other major stalk holders it a key skill and a major plus i would love to excellently imbibe.
In as much as communication stands out in project management, it better to always table the fact and never delay information. Don’t be afraid to table bad news and ensure you welcome suggestion on how to curb issues. This will keep the team fully involved in the project.
Good communication without any doubt is critical to managing a project successfully. A project manager needs to engage stakeholders with the easy to use information while executing a project. Some outstanding ideas about communication from the video are the following
– Constant communication with different levels of clients/ stakeholders is key in managing projects as all lines of control have to be engaged and informed for the success of the project.
– A pre-planned communication plan is necessary so as to know how to interact and engage with each stakeholder
– Communication plan has to be tailored to the audience/stakeholder you are dealing with. Reporting as a way of communication require tailoring to meet different audience and this could be challenging.
-Communication plans must be implemented to produce feedback to be effective.
The points highlighted underscore the importance of communication in managing projects successfully.
In summary for a project to be successfully delivered, implementing the strategies of constant communication, tailoring messages for different stakeholders, having a pre-planned communication plan is fundamental.
Communication stands as an indispensable asset, particularly for project managers who must maintain ongoing dialogue with clients, team members, and project sponsors. They must meticulously plan communication strategies, adapt their approach based on the audience’s mood, and articulate key points clearly. It’s crucial not to shy away from conveying unfavorable news, but always accompany it with potential solutions. Additionally, project managers should meet with stakeholders both individually and collectively to ensure alignment and progress.
Good communication is a key to success. As a PM, effective communication with the stakeholders and team members will only make your task more easier and also find solution to any difficulty around.
Effective communication with stakeholders is vital for the success of any project or organization. Stakeholders can include anyone from investors, employees, and customers to suppliers, government agencies, and the community at large. Here are some key aspects to consider when discussing communication with stakeholders:
Identify Your Stakeholders: Start by identifying who your stakeholders are. Understanding who needs to be informed and involved is the first step in effective communication.
Understand Their Needs and Interests: Different stakeholders have different priorities. It’s important to understand what each stakeholder group cares about the most. This helps in tailoring the communication to address their concerns and interests.
Choose the Right Communication Channels: Different stakeholders might prefer different communication methods. Some may prefer direct emails, others official reports or presentations, and still others might be more engaged through social media or interactive web platforms. Choosing the right channel is key to effective communication.
Clarity and Transparency: Communication should be clear, concise, and transparent. Avoid jargon and ensure that the message is straightforward and understandable. Being open about processes, challenges, and decisions builds trust.
Timeliness: Timely communication is crucial, especially when dealing with issues that directly affect stakeholders. Delays in communication can lead to mistrust and speculation, which might undermine the project.
Feedback Mechanisms: Effective communication is two-way. Providing stakeholders with the opportunity to give feedback not only helps in gauging their satisfaction and engagement but also improves the decision-making process by considering their input.
Regular Updates: Keeping stakeholders regularly informed helps maintain their engagement and support. Periodic updates about progress, changes, and upcoming decisions keep stakeholders involved and informed.Crisis Communication: Have a plan in place for crisis communication. Stakeholders will appreciate prompt, honest, and direct communication in a crisis, which will help manage the situation more effectively.
Cultural Sensitivity: Be culturally aware, especially when dealing with stakeholders from diverse backgrounds. Understanding cultural nuances can enhance communication and prevent misunderstandings.
Evaluate and Adapt: Finally, continuously evaluate the effectiveness of your communication strategy with stakeholders and be prepared to make adjustments as necessary. This adaptability can greatly enhance stakeholder relationships.
By considering these points, communication with stakeholders can be managed in a way that promotes transparency, trust, and engagement, ultimately contributing to the success of any initiative.
The duty of a project manager is to identify problems and look for ways to resolve these problems. Therefore, a project manager should not be afraid to communicate. From the video, I observed the importance of pre-planning communication, taking time to plan communication strategies in advance, that way, you can ensure clarity and consistency in your output. This approach also helps in identifying potential challenges and helps you to proffer solutions before it becomes a bigger issue. As a project manager, thereโs a need for constant communication with stakeholders in other to keep them updated with every information, whether it is progress you are making or challenges you are facing
Overall, communication is an important and powerful tool for any project manager and every project manager must establish effective ways to communicate in order to proffer solution to every challenges they may encounter.
The project manager speaks on communication. But I observed that there is a distinction in communicating with the various stakeholders as explained. I discovered that as a PM,you should know what to communicate with each stakeholders. Most times, communication with client should be for the purpose of updating on the progress of the project and incase of any challenge in the course project execution. The client must be informed of the solution to the current situation.
Communication with the team members would be centered on collaboration with other members of the team to actualise a successful project.
I believe there’s is more work to do,as a potential PM.
In the video, the project managers highlighted some incredibly valuable strategies for effective communication with stakeholders. One of the strategies that really resonated with me is the emphasis on constant communication and tailoring that communication based on the stakeholder’s characteristics.
In my organizational context, maintaining constant communication channels is crucial. It ensures that everyone involved stays updated, aligned, and can address any issues or concerns promptly. This strategy not only fosters transparency but also helps in building trust and strong relationships within the organization.
Moreover, tailoring communication to suit the specific needs, preferences, and communication styles of different stakeholders is highly effective. I’ve noticed that stakeholders often have varying levels of expertise and interests, so adapting the message, format, and level of detail to each stakeholder ensures that information is received clearly and leads to meaningful engagement.
Another key takeaway from the video was the importance of preplanning communication. By taking the time to plan communication strategies in advance, we can ensure clarity and consistency in our messaging. This proactive approach also helps in anticipating potential challenges or misunderstandings and addressing them before they become bigger issues.
Overall, implementing these strategiesโconstant communication, tailored messaging, and preplanning communicationโwill greatly contribute to better stakeholder engagement, stronger relationships, and ultimately, successful project outcomes within our organization.
As a Project Manager the need for Effective and Constant communication with stakeholders cannot be overemphasized. Understand your stakeholder’s interest and Communication Preferences. Keep your stakeholders involved and update of every information regarding the progress or challenging’s that you are facing. Keep minutes notes, record every meeting and information passed across. Also, send out regular email updates on the progress, upcoming activities of the project.
One of the essential things in executing projects among stakeholders is communication.
Communication is a powerful tool for every project management.
Through communication information regarding any project, it will be related according.
If there are issues, it is through communication that the issues will be resolved.
Again, it is always good to have mutual energy among the stakeholders.
It helps in executing projects without any hassle.
Communicating with Stakeholders: Stakeholders differ in the way they process information; some might be people oriented while some might be result or innovation oriented. Understanding each stakeholder’s language will help in effectively communicating to them about the project.
As an employee in the Ministry of Land and Housing, integrity and fairness are paramount. These values ensure we handle land disputes justly and secure property rights for everyone. When working on projects, they guide me to be impartial and ensure everyone has a fair chance to access land ownership.
effective communication is the keystone of every project and interacting with stakeholders. improves client experiences, enhancing your credibility as a project manager build a better reputation, and contributes significantly to successful transactions. If these strategies are implemented,A project manager has built himself a strong bonds with stakeholders and also boost his overall success in the project.
While it has been stated clearly that communication is key to stakeholders positive engagement it is also note while to have a communication plan and strategy. Which take all stakeholders along thus having a good communication timeline too is a good one.
What resonates well with me is the idea of keeping constant communication between you the project manager and the stakeholders. It is also important that you engage with the stakeholders to find out ways in which they prefer communication to be done so that this is effective.
Effective communication with stakeholders is essential for any successful project. As mentioned by the second project manager in the video, creating a communication plan is crucial for ensuring that the project runs smoothly.
As a real estate transaction coordinator, there are several communication plans we employ for effective communication with stakeholders:
1. Understand Your Client’s Needs:
It is vital to understand the specific needs and goals of your clients as a transaction coordinator. Active listening and asking relevant questions about property location, size, budget, or any other consideration demonstrate a genuine interest in understanding your client’s needs. It helps build solid relationships and increases trust in your abilities.
2. Build Trust and Credibility:
Trust is fundamental in any real estate transaction. To maintain a reputation of trust and credibility, strive to be transparent, honest, and professional in your communication with clients. By doing so, you’ll establish lasting relationships and stand out in the competitive real estate market.
3. Facilitate Streamlined Communication:
As a transaction coordinator, you serve as a central point of contact for all parties involved in a transaction, including buyers, sellers, mortgage lenders, and escrow companies. To prevent misunderstandings and ensure everyone is on the same page, foster clear and timely communication between all stakeholders.
4. Coordinate Progress Updates:
Keeping all parties informed about the transaction’s progress, changes, or required actions is crucial. Effective communication between buyers, sellers, agents, lenders, and escrow officers is vital. As a virtual transaction coordinator, you act as the communication hub, ensuring everyone stays informed.
Above all remember that effective communication improves client experiences, enhances your credibility and reputation, and contributes significantly to successful transactions. By implementing these strategies, you will build strong bonds with stakeholders and boost your overall success in the real estate industry.
To communicate with stakeholders effectively, you may need to create a communication plan.
Communication styles may differ from stakeholder to stakeholder.
All stakeholders should well understand timelines.
Don’t be afraid to communicate failures but not on first discussion. Such communications will stir ideas that can help resolve challenges
Effective communication with stakeholders is a cornerstone of successful project management. Here are some key points based on my experience of engaging stakeholders:
– Communicating with stakeholders has helped ensure a clear understanding of project goals, objectives, and expectations from all parties involved. This clarity helps in aligning everyone towards a common vision and reduces the chances of misunderstandings or conflicting priorities.
– Regular and transparent communication fosters trust and strengthens relationships with stakeholders. When stakeholders feel informed and involved throughout the project lifecycle, they are more likely to support the project and remain engaged.
– Effective communication helps in managing stakeholders’ expectations regarding project timelines, budget, scope, and deliverables. It allows project managers to address concerns or potential issues proactively, thereby minimizing surprises and maintaining stakeholder satisfaction.
– Engaging with stakeholders facilitates the gathering of valuable feedback and insights. This feedback can provide important information for making informed decisions, adjusting project plans as needed, and continuously improving processes.
– Communication also plays an important role in risk management. By keeping stakeholders informed about potential risks, challenges, and mitigation strategies, project managers can collaborate with stakeholders to develop proactive solutions and minimize the impact of risks on project outcomes.
– Effective communication allows project managers to celebrate project milestones, successes, and achievements with stakeholders. Recognizing and acknowledging stakeholders’ contributions fosters a positive project environment and encourages continued support and commitment.
Communicating with stakeholders is crucial to the success of any project or initiative as it helps to keep abreast on the latest development on the project.
One of the effective keys to finishing a project and getting expected results is constant communication with stakeholders. They are individuals/groups who have an interest or role to play in the project. They need to be communicated often in case of any scope creep, additions or shortcomings from any side.
When having the conversation there should be a communication plan if possible a written one in other to communicate the key message. Show that you care about the message you’re conveying, give them a vision, adjust your communication style so they can be inspired.
Develop a reputation for straight talk, that’s honesty. This will provided room for opening up when problem arises and don’t bring the bad news for the first time on the table, the stakeholders should be met individually to discuss the issue before bringing it to the general table. This is to avoid fear, disappointment or insecurity but create room for solutions during the meeting.
The project manager really has a lot to put in place when it comes to communication because he’s dealing with people of different IQ, narrative, trainings and Ideology.
Communication and understanding is a very crucial skill as a project Manager,
As a project manager you don’t have to be afraid and you should be able to communicate any failures or issues that occur in the project with your team and clients and also you should be able to create a solution for the team and your clients .
Effective Communication is key!
As a project manager, it is imperative that you customize your communication style to suit the diverse needs of stakeholders. Effective communication plays a major role in the success of any project. Therefore, it is essential to plan and structure your communication approach and request feedback from stakeholders.
It is important also to recognize that individuals have different communication preferences. While Some stakeholders are result-oriented and prefer concise, direct communication. As such, it is necessary to convey information quickly and accurately to these individuals. Some others stakeholders may require more detailed information and may need to be inspired and educated about the projectโs objectives. Thus, it is important to provide thorough explanations and take the time to answer any questions or concerns that they may have.
As much as communication is important for a project manager, it is also important for a project manager to have a written communication plan when dealing with stakeholders. This will help a project manager to be able to outline important discussions to bring up or issues that needs to be addressed. Also, when communicating as a project manager, communicate to inspire the stakeholders to see possibilities in the project and produce concrete evidence can be convincing.
A project manager should communicate with stakeholders in a clear, concise and timely manner,adapting their approach to each stakeholder group’s needs and preferences.
Based on the video, a project manager should not be afraid to bring bad information or reviews to the stakeholders but this should be done in a proper and clear way and also be prepared with an answer. Communication to stakeholders has to be planned. Also as project manager you should understand the stakeholders and their orientation and adjust your communication style to the stakeholder you are dealing with at that time.
Based on the Video, I think communicating about failures or breakdown of essential machines is essential and also being prepared with an answer is essential for the a project manager and this will work perfectly in my organisation as it involves use of machines and also, dependent on vendor supplies which can either break down( machine) or delay in supply (vendor). there by altering with project deliverable and timelines. Junias joseph
Based on the Video, I think communicating about failures or breakdown of essential machines is essential and also being prepared with an answer is essential for the a project manager and this will work perfectly in my organisation as it involves use of machines and also, dependent on vendor supplies which can either break down( machine) or delay in supply (vendor). there by altering with project deliverable and timelines.
Communication and understanding is very crucial as a project manager, being able to communicate in people’s understanding.
It’s very much okay to have a bad review from people, but as a PM, when such reviews comes in your ability to resolve it is what makes you a good project manager. Being able to find solutions to every conflict around your table.
Understand the people and orientation of the people you are dealing with and adjust your communication style to the person in front of you. In doing this, you can be as effective as possible;
If you are dealing with who is Action Oriented, You should be quick and be gone as fast as possible.
If it’s someone who is Analytical,you have to bring evidence and data to back up whatever you are saying.
If the person is people oriented, you need to show that you care about message you are conveying.
Some are innovators, they live in the future, you need to give them a vision, you need to inspire them, give them a story.
Communication is a very important skill to have as a project manager. The ability to know when to communicate and the right amount of information to give. And also like the second speaker said, PMs should not be afraid to bring bad news to the sponsor or whoever employed the PM, however at the same having a solution on ground is also very good. In the event planning industry, the couple that employed you does not have to know the number of servers that are coming or the number of band members. The thing that they should know is that the band is coming, the number doesn’t count as important information to the client however the number of band members coming count as important information to the caterer so that he or she will be able to cater appropriately to everyone.
Communication is the best key to project management, know what to say at every point in time, before bringing bad news to the table, discuss with the different stakeholders individually let them be informed about it first before putting it at the table during the meeting and non of them will be shocked, you will also have collected information individually from them.
Communication will help to get more information about the project and the PM will know how and when to pass it to his team.
As a Project manager, do not be scared of initiate a new project to the team or stakeholders. Your role as a PM is to the organization is very important and your communicate with your team entails informations timely in order to ensure an effective and efficient
As a Project manager, do not be scared of announcing bad news to the team or stakeholders. Your vital role as a PM is to always communicate details and informations timely in order to ensure an effective workspace.
Communication is very important. for effective communication i think the best way to do that is to have them written down and tailored in a way to pass a right message to the stakeholders involved. also realistic time schedule
Communication is key in project management. Always create chance for effective communication cause the more you communicate the more you get on the same page with your team members.
Constant communication is the key a project manager needs. She daily needs to update the stakeholders incase of any additions.
Communication among the team members is also very imperative. A project manager must have her communication planned out, and also get feedback and relay feedbacks to stakeholders.
A Project Manager must show that she cares about the message she is conveying.And also make sure every one in the team is working towards the same time schedule.
A project manager should never bring bad news to the table for the first time in a meeting with several stakeholders instead she should meet with stakeholders individually first as that will help the communication and meeting go smoother.
As a project manager, it is important to keep the communication lines open also be more attentive with the project sponsors, the team members and other stakeholders. The more the communication the more improvement on the project, also have ideas of some fields to assist improve the team members.
As a project manager, it is imperative that you customize your communication style to suit the diverse needs of stakeholders. Effective communication plays a pivotal role in the success of any project. Therefore, it is essential to plan and structure your communication approach and request feedback from stakeholders.
When interacting with stakeholders, it is important to recognize that individuals have different communication preferences. Some stakeholders are result-oriented and prefer concise, direct communication. As such, it is necessary to convey information quickly and accurately to these individuals. On the other hand, some stakeholders may require more detailed information and may need to be inspired and educated about the project’s objectives. In this case, it is important to provide thorough explanations and take the time to answer any questions or concerns that they may have.
Communication of project progress is also vital. Regular updates on the project’s status should be provided to stakeholders to keep them informed. It is important to note, however, that bad news should not be communicated during the first meeting. Instead, stakeholders should be met individually, and any negative developments should be communicated tactfully and constructively.
In conclusion, as a project manager, it is essential to tailor your communication style to suit the needs of stakeholders adequately. Planning and structuring your communication approach and soliciting feedback from stakeholders will enable you to communicate effectively and efficiently.
Active Listening: Listen carefully to stakeholders and address their concerns actively. This helps in building rapport, demonstrating empathy, and understanding their perspective.
Identify and Prioritize Concerns: Identify and prioritize stakeholdersโ concerns based on their importance, urgency, and impact on the project. This helps in addressing their needs effectively and mitigating risks.
Communicate Timely and Consistently: Maintain timely and consistent communication with stakeholders to keep them informed
Active Listening: Listen carefully to stakeholders and address their concerns actively. This helps in building rapport, demonstrating empathy, and understanding their perspective.
Identify and Prioritize Concerns: Identify and prioritize stakeholders’ concerns based on their importance, urgency, and impact on the project. This helps in addressing their needs effectively and mitigating risks.
Communicate Timely and Consistently: Maintain timely and consistent communication with stakeholders to keep them informed
As a project manager, it is important to keep the communication lines ope n especially with the project sponsors, the team members and other stakeholders. The more involved a stakeholder is to a project, the more communication is needed.
Not dropping bad news about the project during stakeholders meeting, rather meeting each stakeholder to update them is a really good thing that I have learnt and will begin to apply.
Communication is so important for a project manager to be successful. Remember that every stakeholder is not the same, so learn what works for each stakeholder and apply that pattern to communicate with them
Communication is key. Learn what works for each stakeholder and apply it accordingly. Always ensure that you are on the same page with your client and feedback is a must for any project to be successful.
In the position of a project manager, communication is essential. Information is vital, therefore never withhold it from stakeholders. Make sure you have thoroughly researched the project before beginning any new one, and provide the stakeholders with a detailed explanation so they understand the project’s purpose.
If you have bad news, don’t share it at the first meeting. Instead, meet with each stakeholder one-on-one before sharing it with the group.
In my organizational context, communicate is done with stakeholders before the project starts, as the project progresses (at intervals) at hold points ( to communicate strength, weakness, good or bad news, wins or failure, etc) and at the end of the project ( Decommissioning)
In short, communication is the glue that holds a project together. By prioritizing clear, consistent, and open communication, project managers can significantly increase their chances of delivering projects on time, within budget, and to the satisfaction of all stakeholders.
As a project manager communication is an essential skill to possess, not just communication but effective communication. To effectively communicate with the various stakeholders you have to know their communication patterns and the best way to pass vital information across to them, it also helps to have a communication plan written out before any meeting to aid one to pass the necessary and important information.
Report writing can be quite a daunting task as different stakeholders want reports written in various ways,but it is important to give the right level of information you feel is necessary to take the required actions for the project at the time.
Issues are almost a must in a project,and should be communicated with the stakeholders, it is best to hold off talking about issues for the first time at a round table meeting, You should have talked to various stakeholders about the issues on ground before the meeting, and always analyze the issues and offer possible solutions so it can be addressed and resolved.
As much as communication is important for a project manager, it is also important for a project manager to have a written communication plan when dealing with stakeholders. This will help a project manager to be able to outline important discussions to bring up or issues that needs to be addressed. Also, when communicating as a project manager, communicate to inspire the stakeholders to see possibilities in the project and produce concrete evidence can be convincing.
As a project manager, it is indeed important to have a communication strategy. Communication is key in project management as it ensures that everyone involved in the project, from team members to stakeholders, is on the same page.
Effective communication can greatly contribute to the success of a project. It helps to build trust, ensures that everyone understands their roles and responsibilities, and keeps the project on track.
As a Project Manager, communication is key in the role. Never hide information from stakeholders as it is very important. At the start of any project, make sure you have done a very extensive information about the project at hand and explain in details to the stakeholders so that they can be clear of what the project is about.
If their is a bad news, never present that on the first meeting and if you need to, meet each stakeholder personally before presenting it openly.
Also, get feedbacks from them on whatever message is being discussed as this will help you know how well the meeting/discussion is doing. Watch out for body languages also
As a project manager it is important to have a communication plan or schedule. However it is also important to determine the right information for each stakeholder and how best to present it.
As a project manager, communication in all phases are necessary. Communicating with the stakeholders, clients and team members using the right approach and promptly helps the progress of the project. Also, bad reports aren’t bad but it shouldnt be dropped as a bombshell during meetings rather the PM should first of all, meet with the stakeholders individually and communicate this to them before bringing it to meeting. It helps them prepare their minds and measure the next possible outcome
communication is effective when parties are clear about the action points. Also the project manager should communicates in clear languages and pattern that gives every stakeholders chances of involvement.
Communication is the key to success. A stakeholders most ensure everyone understand the level of project,meeting with the sponsor should be clarify with what information is needed..a project manager requires a wide range and combination of skills and managing Communication properly and be able to work in stressful condition..
Effective communication is crucial to successful project management because it ensures all team members, stakeholders, and clients are aligned with project goals, objectives, and progress. Clear and open communication facilitates collaboration, fosters transparency, and helps prevent misunderstandings and conflicts. It enables the project manager to set expectations, delegate tasks, and monitor progress efficiently. Additionally, it allows for timely feedback and issue resolution, ensuring the project stays on track and within budget. In summary, communication is the foundation for a productive team environment and is key to achieving project success.
Communication is of the utmost importance for the success of any project. Being in constant communication with the stakeholders and members of your project team will aid the project. Transparency and honesty in the information that is communicated is extremely necessary. Get feedback from your team and adjust if changes need to be made. Make sure to note that every stakeholder is not the same and you should have different communication styles that apply to each one of them.
Constant communication with the stakeholders in a project is very important. A project manager must communicate in clear terms, avoid ambiguity. Communication is the blood of any project. Communication helps to quickly identify a problem in the project and proffer solutions jointly. It also brings about sense of belonging in the project and foster unity
My takeaway from the 3 speakers
1. Keep communication clear and precise
2. Have periodic updates with stakeholders
3. Tailor your communication style to suit different stakeholders, as different stakeholders have different comprehension of information
4. Never bring bad news for the first time in a general meeting, but also don’t be afraid to communicate it
5. Timely communication is the key.
Communication is very vital in a Project Manager’s role. The communication must be constant, especially with the sponsor of the project.
When the stakeholders’ role in a project advances from an observer to that of the lead, personal relationships come to play.
The more invested a stakeholder, the more communications that’s required.
When there is a forum of stakeholders, never drop bad news, it’s like dropping a bomb. Instead, have individual conversations with the stakeholders, so they know what’s going on with the project.
I will adopt this style of constant communication in my current role.
Communication is very important in every organisation. As a project manager, it’s very important you communicate with stakeholders periodically.
My takeaway as a project manager from the three speakers are;
1. Always communicate with your stakeholders periodically
2. Develope different communication styles that will enable the free flow of communication with different stakeholders
3. Never bring bad news for the first time in a meeting but be free to communicate if there’s a problem in a project and seek for solutions as well.
Communication is very vital for project management. My takeaway here is that ;
1. Have a constant communication habits periodically.
2.communicate with your team and also the third party.
3. Have a written down communication framework.
4. Don’t be static, adjust your communication style.
5.Give a periodical report.. Report is very important
6. Don’t be alarmed to bring bad news during the process of the job. But also workout solutions for sure issues.. Not bring in bad news in the first meeting.
My takeaway as a project manager from the 3 speakers
1. Have an open and clear communication Plan
2. Have Daily and periodic updates with stakeholders
3. Ensure you tailor individual communication with different stakeholders
4. Never bring bad news for the first time in a general meeting
5. Timely communication is the key.
Communication is key to effective project management. As a good project manager, you should have a communication plan so you know how you are relaying information. Different people require different styles of communication, so you need to tailor the communication style to suit the different stakeholders
Communication is a very important key in communicating with the stakeholders and it is very important way to let the skateholder know how the project is has been so far and what they are to have in mind about the on going project, question and answers to be gathered on the project
Communication takes many form,to be effective you need to consider not only the message you want to pass on but also the method of communicating because good communication is very vital to a successful project.
Stakeholders are key to a successful project implementation.
Verbal communication, such as phone calls, meetings, webinars, podcasts, or interviews, can be effective when you need to convey emotion, enthusiasm, or urgency that can motivate or persuade your stakeholders. It is also a great way to build rapport, trust, or relationships with your stakeholders
At a very early stage of my project management journey, I realized communication is a very important key to utilize and not just a one sided communication but proper communication. For different people different means and methods are used but it’s always important to have honest communication with people.
Communication is a very important task in project management, and communication with stakeholders is very key, because it makes pass on information about all related tasks concerning the projects and also get all the needed information and requirements for a successful task fulfillment.
Communication with stakeholders is very important ,you need to let them know how you are running the project, and before meeting with them you need to be prepared for lots of questions to be answered, and again with possible solutions to a problem if there are any.
Communication is key in Facility and maintenance department.
For an ongoing project,frequent updates are required to know the progress of repairs or renovation. In a case where their is challenge its adviced you plan,tailor your down best way to deliver this messages to prevent chaos.This requires guts,wits and special skills
Communication with stakeholders can be a daunting challenge for it takes wit and guts to relate with them especially when there is a bad news. I have learnt to have a plan, bring evidences when need calls for them as well as solutions to the possible problems.
To clearly give reports to different persons I have to master the act of storytelling and be empathetic.
We maintain an open line of written and sometimes oral communication in the execution of tasks. We ensure that the instructions or commands are clear and follow up tasks are better documented.
Good communication is paramount to a successful project
A project manager should be able to engage active with the stakeholders, he/she must be ready for their questions where necessary and also provide possible solutions and feedback
Stakeholders are key to the success of project implementation, the communication strategy is deliberate and well design such that no relevant stakeholder is missed in my organization. There is an opening for receiving and incorporating feedbacks from such stakeholders.
in my place of work. I have tried all possible best to communicate and monitor the progress of daily activities as I keep learning as project manager.
i have resolve conflicts wisely among colleagues and that help to enhance productivity.
Communication is very important when managing a project because it helps in the project getting valued. So In all communication is very important when it comes to managing projects.
Communication is a very important when managing a project because it help in getting valued informations from stakeholders and people that are directly involved on the project. Timely communications allow the project manager to asses the attitude of stakeholder so as to determine their support and interest in the project at hand.
Without a sufficient project communication plan, itโs impossible to keep all responsible parties up-to-date on the changing status of the project. Thereโs a lack of transparency which eventually leads to inefficient, counterproductive decisions that will hinder the aims of the project in question.
Communication with stakeholders is key for the success of the project.
I will tend to support the second Project Manager in his style of communication.
The more informal method of communicating with stakeholders, tailoring your communication style to individual preferences has a way of making the stakeholders feel like a part of the process.
In this case the PM has created a connection with the stakeholders which will facilitate approvals as well as necessary changes as the project may require.
In my organization, a clear communication tailored to each stakeholder is important. Daily reporting, weekly meetings and reminders are ways to ensure timely and effective communications. It is important to have a communication plan mapped out.
Timely communication with stakeholders is key. For example
1. Daily progress report.
2. Physical or virtual daily/weekly review meeting to discuss project progress, address risks and make known the support required.
The communication plan can be written to show the processes involved, the risk management can be documented to reduce taking the same risk in the future.
If we want to use analytical process to express the process then we need to come up with data and evidence to convey the message to the stakeholder. The essence is to carry them along every step of the way. Just to be more professional, we can draft out a communication plan for this course.
In my situation, it’s important to adapt communication strategies to different stakeholders, just as project managers do. Some applicable strategies include:
Tailoring communication channels: Utilizing various mediums such as email, meetings, or reports based on stakeholders’ preferences and needs.
Customizing message content: Crafting messages that resonate with each stakeholder group’s interests, concerns, and knowledge levels.
Managing expectations: Setting clear expectations regarding project progress, outcomes, and potential challenges to ensure alignment and minimize misunderstandings.
Active listening: Actively listening to stakeholders’ feedback, concerns, and suggestions to foster trust and collaboration.
Building relationships: Investing time and effort in building strong relationships with stakeholders to enhance communication effectiveness and stakeholder engagement.
By implementing these strategies, I can effectively communicate with stakeholders and ensure their continued support and involvement in our research projects.
In my organization, clear and timely communication with stakeholders is key. we usually use various communication channels viz;
1. Daily progress report which is done via email to all stakeholders comprising of project progress per milestone, key risks and support required.
2. Various WhatsApp groups for instant updates and progress communication
3. Physical/virtual daily/weekly review meeting to discuss project progress, address risks and support required
As a project manager, communication with stakeholders is one of the major determinant of the success of the project.
It is even more important to prefer for every interaction in writing be it to the sponsor, client, peers or project team.
Before attending a reporting meetings, arm yourself with the likely questions to be asked then provide answers without necessarily trying to defend your position instead let them lead the discussion.
All speakers emphasised on communication but with different ways to communicate. Their plans of communication include the recipients, timing of communication, the different methods of carrying out the information, the content of said reports , tailoring said communication according to the recipients. Communication enables the project manager to envision problems within the project and adjust accordingly
We maintain an open line of written and sometimes oral communication in the execution of tasks. We ensure that the instructions or commands are clear and follow up tasks are better documented.
According to Bill Wooten, in communicating with stakeholders, he maintains the iterative approach. For Emanuele, building a communication map for each stakeholder is important. While Cathy emphasizes the need for written communication (report writing). Within the context of my organisation where multiple projects are being taken up at the same time, the iterative approach where the progress of the project is communication with each completed milestones.
As a project manager, it is crucial to establish clear and open lines of communication with stakeholders to ensure that everyone understands the project goals, expectations, and progress. This alignment facilitates collaboration, minimizes misunderstandings, and enables timely decision-making, ultimately contributing to the successful delivery of the project.
Communication is one of the most important skills for a project manager to have and they did a good job in communicating, it’s impossible to keep everyone on the same page without communication to make sure everyone understands their roles and responsibilities, and ensure that the project is running smoothly. As a project manager I should know how to communicate with my team members clearly, both orally and in writing.
Communication is a great skill to be worked on, Passing across the right information without being misinterpreted or other people getting a different meaning is a very good skill.
As a PM I have learnt that dropping a piece of bad news on a group of stakeholders is like dropping a bombshell and might not go well in the long run but you can do well by meeting them one by one and escalating the issues to them and this make me realize that communicating some information to the stakeholders as a group is determined by the kind of information we need to pass across.
Communication is emphasis much on by the speakers and I am wow by their communication skills and understanding.
As a project manager i agree that communication skills should be built more on and emphasis on as without it stakeholders involved in the activities of managing project or series of project will find it difficult to carry out a successful project and action plan
Communication will be one of the main skills they all worked on. In order to obtain thorough feedback from stakeholders, it is critical for project managers to recognize that good communication is essential, and that we should customize our communication approach to each stakeholder’s area of expertise.
The three project managers all demonstrated strong communication skills. However, the approach I’ve endeavored to adopt within my team focuses on developing a comprehensive communication plan. This plan outlines the recipients of communication, the timing of communication, the methods employed for communication, the content of communication, and strategies tailored to different team members’ needs and preferences. It’s essential to recognize that individuals within the team have varying communication styles and requirements.
Furthermore, effective communication extends beyond conveying positive news; it also involves addressing challenges and failures transparently. It’s crucial to articulate setbacks and collaboratively devise strategies for overcoming them. Transparency with stakeholders is paramount throughout this process.
What got my attention is what one of the project managers said. She said a project manager needs to have a communication chat. I believe this skill will me to be able to process my words and express it well. I need to know what to say, how and when to say them. I need to arrange and express my information or discussion with either the team members or the stakeholders without conflict.
More importantly, communication skill is very essential for project manager to execute a successful project.
The three project managers spoke really good, but the one I have tried to apply in my team work is setting or drafting a communication chat, stating who to communicate, when to communicate, how to communicate, what to communicate and also strategies in communication because, all team members or individuals are not the same. So I must have and know the right words to use when needed. Another thing is communication is not just all about passing goods news so to say but also passing bad new to the team like failure and how to come out of it. Just make sure u are very transparent to the stakeholders.
Since the stakeholders may not necessarily be knowledgeable about project planning, communication is therefore, key to a successful project. The Project Manager shouldn’t bring to the table at a first meeting, the problems so as not to discourage anyone from the outset. This doesn’t equal being clandestine about issues. After his own personal findings, thinking and development, he can then come back to the table and present the advantages and disadvantages of the steps, levels and all involving the project.
Also, communication with the stakeholders adequately, enable each member to be upfront and be willing to open up on their thoughts and progress on the project.
In conclusion, a project isn’t a one-man assignment, every stakeholder should be properly carried along as two or more good heads yield better results.
Communication is essential for ensuring clarity, alignment, and collaboration among team members and stakeholders throughout the project lifecycle.
An also in addition it helps to put every stakeholder on the project on the same page,thus reducing surprises and friction between team members and stakeholders.
Communication is an essential tool to successfully complete a project. A project manager as such need to use any or all of the communication style discussed in this lesson.
Firstly, a project manager needs to communicate advance with all stakeholders as s regard how the project should be carry out and also there need for constant communication as the project progress.
Personally, in the organization where I currently work as a brand assistant, I most times use the planned and constant communication style to communicate with all stakeholders involved in a particular project.
Communication with the stakeholders in vital in completing the project successfully. First plan the communication in advance, state the Objective of the project,the goals, the budget and expected outcome of the project. The communication plan can be written to show the processes involved, the risk management can be documented to reduce taking the same risk in the future.
Communicate the progress of the project to the stakeholders, be transparent and honest.
I think it will be better to combine the trio ideas though they are thesame… Constant communication, planning communication in advance using the stakeholders map. Reporting at every change or addition is also key.
Communicating with the stakeholders is very important as to help carry them along the details of the project. Also there’s a need be detailed and organised while Communicating about the project at hand so as to help the stakeholders understand what the project entails.
The ability of every project manager to be able to be transparent and accurate in Communicating to the stakeholders helps to convince them to invest in the project.
Communicating effectively by project managers to stakeholders is vital for project success. It aligns expectations, fosters engagement, mitigates risks, and enhances efficiency. By keeping stakeholders informed, involved, and valued, project managers cultivate trust, collaboration, and accountability. Clear communication ensures that project objectives are understood, challenges are addressed promptly, and decisions are well-informed. In a dynamic project environment, proactive and transparent communication enables stakeholders to adapt, contribute, and champion project outcomes effectively. Ultimately, the ability of project managers to communicate effectively is essential for delivering value, achieving goals, and sustaining success.
Communication is key in every situation. It is very essential for clarity purpose in other to keep things moving smoothly. When communicating with stakeholders we must bring all we can to the table so as to help them understand the process every step of the way. If we must be a people oriented person so as to communicate the necessary information to them. We must not be afraid to table out any issue but at the same time we must be confident of providing possible solutions to the problem. If we want to use analytical process to express the process then we need to come up with data and evidence to convey the message to the stakeholder. The essence is to carry them along every step of the way. Just to be more professional, we can draft out a communication plan for this course.
When communicating with stakeholders, this means being flexible and responsive to their evolving needs and preferences. Adjusting communication strategies as necessary helps ensure that stakeholders remain engaged and informed throughout the project.
As a project manager communication is key, issues are been raised to solve as a project manager.Your communication style should be on the same page with the stakeholders.
Effective communication is a skill can is very essential therefore knowing what works with each individual is important. You have to be able to tailor interactions suit individuals in order to get the right feedback. Also, being in regular contact with workers on ground helps you get a thorough understanding of the whole process
Effective stakeholder communication entails delivering clear, transparent, and timely updates to keep stakeholders informed, address concerns, gather feedback, and ensure alignment with project goals. It’s crucial to adapt communication methods and content to suit each stakeholder group’s preferences, whether through meetings, reports, emails, or presentations. Consistent updates, attentive listening, and encouraging open dialogue foster trust and collaboration with stakeholders.
It is impossible to overstate how important effective communication is to a project. I like to write down everything I know that can aid in achieving the project’s objectives.
The importance of effective communication on a project cannot be over emphasized. Understanding the communication style of all relevant stakeholders on a project is also important.
Personally, I prefer to note down all information I have. This helps me not to forget pertinent details that will be relevant to the actualization of the project goals.
Knowing the actual communication pattern for each stakeholders matters slot because it will help the project manager to get results from their conversation regarding the project.
Communication is the key for a successful project management. The stakeholders and also the team members are kept informed about the process and development of the projects
Effective communication is the most important aspect in achieving a successful project.
I also fancy writing down as it has best worked for me because it helps me not to forget anything I want to discuss with team members. It has been very effective and I will certainly apply it when I become a certified project manager.
Communication is always key to any relationship, often times when an information is not communicated or well communicated there’s always an impending challenge. What has worked for me is that I always have my points drafted out onto a paper and I follow it to the latter. Thanks to technology there are more effective ways of communicating based on the client preference, I know of personalities that loves to chat, I know of those that always demand a one on one meeting while there are others that just want a briefing through videos.
I think written down has best worked for me because it helps me not to forget anything I want to discuss with staffs. It has been very effective and I believe will be when applied as project manager.
Effective communication is an the most important aspect in achieving a successful project.
I also fancy writing down as it has best worked for me because it helps me not to forget anything I want to discuss with team members. It has been very effective and I will certainly apply it when I become a certified project manager.
In my own situation; Having written down communication planned out is essential, regular contact with clients on ground,not being afraid to bring bad news to the table(though I will ensure that there is always a resolution), ensuring that myself,the clients and my colleagues are working on a realistic time schedules. Lastly, I will keep adjusting my communication styles to bring about effective feedback and productivity.
Communication for me is an integral part of any project.Effective communication helps to interact with stakeholders more efficiently and it improves the productivity of a project.
The biggest problem with in-person meetings is that often not everyone who is involved in a project can attend. People have busy schedules, and itโs tough to find a time slot that works for everyone.
This is especially true for organizations that have team members spread across the country or around the world or that work with remote freelancers. A remote meeting fixes this, allowing everyone to attend no matter where they are, and so you wonโt lose their valuable input.
Example: A team must communicate a clientโs needs for a project; however, half the team is at the companyโs headquarters while the other half are at their branch. Rather than fly everyone in for the meeting or conduct two meetings, they set up a quick business video chat and easily hold the meeting with everyone attending.
A video conference also improves employee coordination. When employees try to work on an issue over email, it means a lot of back and forth. If you get everyone on a video conferencing call, however, theyโll be able to talk through issues more quickly. You could hold regular and impromptu meetings with freelancers and full-time employees.
This setup is ideal for project teams spread out over multiple locations. Video conferencing gives many companies the option of having a tight-knit team with no office, saving the company a lot of money.
Example: Austin gets an urgent request from a client about a project. He holds a video call with his team and they brainstorm ideas on how to deal with the time-sensitive issue. They come up with a solution and thrill the client with an almost immediate answer to his issue.
Effective communication is fundamental in my organization.
To successfully execute projects. Effective communication ensures that all parties involved in the project are aligned with the objectives, expectations, timeline and deliverables.
This helps in collaboration, transparency, efficiency, risk management among teams and stakeholders who are involved in the project.
Never be afraid to bring bad news to the table and you must have possibly analyse solutions before dropping the bomb. We should also be in constant communication with our client. And also we should line up the possible ways to communicate with the client
1. Communicate key risks and analyse options
2.Show your care about the project and the sponsor
3. Have a communication style and write down the information you want to share with the
stakeholders
In my own case I find the advice of knowing your stake holders temprament important, this helps you plan the communication to suit so as to achieve it’s aim. Many stake holders can be very fustrating having things done their own way. Always bring evidence to convince those that are more analytical and be empatic when communicating withthose having a sense of ownership.(I am the one most affected)
Escalation in project management is also very necessary and bad news is not always bad intent. Escalate to find a solution. If you fail at this you will be blamed for every other thing that follows.
Some of my experiences are treated in these beautiful Advice from DEXA
In my organisation, effective communication is when the communication is timely and in a manner suitable for the various levels of stakeholders. Our clients want any issue that could affect their business communicated immediately to help them make adjustments where necessary.
If it’s an issue, all most expect to know is a brief description of the issue and your timeline for resolving the issue including any temporary solution if possible.
However, when dealing with other stakeholders, this information is not adequate- you would have to include possible causes of the issue, actions taken to have prevented it, steps to be taken to resolve it and how to mitigate it in the future.
So it is important to know who you are in communication with and the level of information they require.
Above all timely communication is very critical.
In my own organizational context, proper and adequate communication needs to be planned so as to avoid complications.
Yes every clients/stakeholders have varying interests, what works and what doesn’t work for them, but then you need to analysis, discuss all problems involve and the way forward.
Although it could be challenging and time consuming but one has to address all issues that may either hamper or enhance the project to success. You have to identify and employ the best communication approach or style that works for the stakeholders.
In our communication with stakeholders, giving progress report is very very crucial. We need to always take proactive measures that will help salvage the process promptly.
Regular and timely communication with stake holders/Sponsors (in my professional case would be colleagues, patients/caregivers and management is key factor as it helps to eliminate avoidable mistakes I. Patient care and ensure adherence to ethical standards as well as organization standards and regulations.
Plan communication and tailor it to the person who you are sending a message to ensure a proper understanding and the information must be complete without lacuna or hidden facts, these help to keep all involved parties remain on the same level in discharge of duties and requirements.
Regular and timely communication is very necessary with stakeholders to monitor work progress and address challenges as soon as they arise. Also written communication via emails helps to document agreed actions and adjustments being made for future references.
Good communication with stakeholders is essential for project success. It fosters trust, ensures alignment of expectations, reduces misunderstandings, and enhances collaboration. It also helps in obtaining valuable feedback, resolving issues promptly, and maintaining stakeholder satisfaction throughout the project lifecycle.
Effective and timely communication within our organization is paramount. Ensuring that all stakeholders are consistently informed and engaged plays a crucial role in facilitating the smooth progression of the project. This proactive approach not only fosters transparency but also cultivates trust and collaboration among team members and external parties involved in the project. By keeping everyone updated with relevant information and progress reports, we can address concerns promptly, make informed decisions, and maintain momentum towards project success.
In as much as you want to execute a project as a good manager, you must note that project management is not a tool or process to accomplish projects just build professional profiles but to know that been yourself and doing everything possible to be a good communicator, look out for people doing the project and focus on the goals of the project.
You also have to know what the client wants and make sure the end project result satisfies the client, Gather feedbacks, work closely with teams, take notes of body languages, call for meetings, close every meetings with the action of “what next”, maintaining good relationships, addressing all challenges and keeping safe work ethics.
Effectively and excellently managing a project requires effective communication. Despite knowing what they want, most clients struggle with how to convey their ideas to the project manager. It is important for a project manager to be sensitive enough to take the client’s ideas into consideration before letting them in on their own ideas and method.
Clear communication between the project manager and stakeholders/clients ensures effective project execution and detailed updates.
As a project manager, receiving ideas and feedback from other stakeholders is a practical way to help with decision-making that is focused on achieving the project.
Effective communication is what keeps a project both to the stakeholders and the team members.
Addressing feedback shows that you value their input, and this can help in building positive relationship.
Giving report of a bad situation/problem that arises during the cause of the project will not be that difficult because you would have mastered the act of communication. This must also be address promptly.
Communicating with stakeholder is very important and crucial, periodic meetings should be organised and hold, advocacy visits should also be done periodically to make sure everyone is on the same page and understand every detail of what is happening. Most important no matter how big or small, influential or not every communication should be efficiently done.
As an event manager in the past relating it to project management, communicating with your team and stakeholders is very important. Device a means of communication that works and keeps everybody on the same page, don’t assume they should know, always ask the right questions and also write down things that were discussed and agreed upon
In the context of my organization, the best way to communicate to stakeholders will be finding out the communication style that suits them. Understanding both the work environment and the individuals, that is, how they think or receive information is very vital.
I believe a project manager should not be afraid of sharing the bad news about a certain issue in the project but don’t always carry bad news everyday, sponsors are sensitive
Communication is key. And as a PM, you must be in constant communication with the stakeholders about the progress, changes and any extra equipment needed or used for the project. A PM must have a written down communication plan and must not be afraid to bring bad news for possible solutions.
In my organization context, I believe that good communication is what built a good relationship between a project manager, his stakeholders, and his team members.
The best way to communicate to stakeholders is to meet them differently and by so doing, someone will quickly notice what his stakeholder prioritize most in the project, also the level of interest and most importantly, know the best way to communicate to them. Every stakeholders can not be communicated to in the same way and manner.
Also addressing there feedbacks shows that you give value to their input and this can help in building positive relationship.
And giving report of a bad situation/problem that arises during the cause of the project will not be that difficult because you would have master their act of communication. This must also be address promptly and works towards finding a mutually agreeable solution.
Effective communication is what keeps a project both to the stakeholders and the team members.
Been a project manager involved been a good communicator to both the stakeholders and the team members so as to foster positive project at the end. So for me I really think communication is more essential .
In our organizational context, adept communication relies on the skillful adaptation of style to suit the audience and timing. It entails thorough comprehension of both the work environment and the individuals involved. This includes assessing the mood and receptiveness of team members to tailor communication accordingly. As a Project Manager, recognizing these dynamics is essential. By gaining insights into the team and stakeholders, one can effectively manage emotions and cultivate project growth.
As an intended project manager, I believe communication is a very vital skill that must be considered, not just communication with Teammates or members only, but also the sponsor, and also the client…
It is also interesting to know that, communication to different people defers, so therefore as a good project manager u need to know best and effective way to pass or communicate each stakeholders……
Further more, it does not just end that communication, u must also be open for feedbacks, follow the feedbacks and make necessary adjustment when or if necessary. By so doing, you can be sure of carrying everybody along and getting the best co operation u might need. Thanks
From the suggestions, the communication plan that works well in my organization is talking to stakeholders at different point in time, how the comms is working for them and device a reporting system that the stakeholders want and see as important instead of a professional project management report pattern.
As an intending project manager, I think communication is one of the vital role in bonding or building a good relationship with clients and also the project team. I shouldn’t be scared relating bad news or good news to my team. It’s necessary to be an effective communicator.
As a project manager, i think everyday communication is a good way of understanding your clients and giving status reports on the project.
In a day whereby your are to give report on what goes wrong, by then you already understood your clients and how to place the issues and also suggestions on what you think should be done about it.
In my organization, I shouldn’t be afraid to communicate bad news of a project but I must ensure I have had a prior discussion with individual stakeholders before bringing it to the stakeholders forum.
This has worked for me several times, even asides bad news. Communicating with individuals has a way of making the stakeholders owners of the project.
It is important that a project manager is an effective communicator, from my point of view it is necessary to always communicate with your client based on how their personalities are, and also to know the medium that is perfect for their stakeholders, and also to not be afraid to deliver bad news, but with a necessary plan for the needed solutions, generally a project manager relates and communicate with their clients whether is to give reports or the delivery of bad news, on ways that suits the clients and stakeholders.
As a project manager I learnt that don’t bring bad news to your clients at first meeting instead meet with them individually so as to minimise the shock and discouragement of future contracts.
Physical meetings with staff are preferable as the mode of communication would be open and unbiased. That way, people will be able to share their ideas and creativity.
The very essential skill a Project Manager needs is being able to communicate very well and also know the mediums to use to communicate to stakeholders and project teams โฆ
Proper communication is the key to successful project .
As a project manager, communication is essential, it bring the team and the stakeholders together, the sponsor are to be constantly updated about the progress of the project, whatever occurs in the process of executing the project should be discusse with the proffer solution.
Reporting in terms of weekly situation reports will work effectively in updating the situation on the ground and in return organize a meeting with the team in evaluation of each step and the possible future outcomes from the current state.Stakeholders and sponsors should be informed of the situation on ground and the possible proposed solutions if any.
Effective communication is key to every profession, but communication poses as a more important key for project managers to soothe the project processes and to effect expected changes. It gives room for timely correction and bridges detrimental gaps to every deliverables.
Communicating with stakeholders should be in-context detailing required updates and information on successive steps to achieve the desired objective of the client. It should leave no detail back so that possible adjustment can be mutually agreed upon.
The three managers said so many important facts. Effective communication is the key. I also learnt that as a project manager, don’t be afraid to bring a bad news but also come up with a solution.
In my organizational context, I am currently handling a project of the remodeling of the surgical floor of a hospital. The tips shared that work for me are: providing daily reports on progress made, and making sure to include all deviations from the original plan that are likely to impact the budget and timeline. My client is an analytical person and as such empirical data backed with videos have to be submitted alongside the report. Also, with respect to sharing bad news, I have had to consistently analyze the situation and ensure that I do not communicate a roadblock without discussing alternatives that can be immediately explored while indicating how these alternatives would impact the budget and the timeline of the project, I use a communication platform that allows all stakeholders to view the report at the same time although one-on-one engagement is essential for keeping everyone motivated,
Communication is key to every project manager. As a project Manager,one needs to be able to adjust oneโs communication style to suit the client.
Itโs also important to have individual meetings with all stakeholders to understand them better.
Never start conversations with a bad news.
Effective communication is an essential element of a successful project. This will help with getting to know the essentials needed and not needed for the project and save everyone time.
It will aid adjustments where needed, resolve conflicts where outlined, keep everyone well informed and ensure that the goals are not missed.
These can be achieved by setting up meetings with stakeholders, sponsor, team members and everyone else involved and also, by keeping all the communication channels open and ensure the information reaches the appropriate bodies on time.
Effective communication with stakeholders is very important. It helps build trust and foster good relationship. At every stage of the project, it is important to communicate and give report on the progress of the work done and if there be any issues or lapses it can be quickly resolved to avoid delay as time management also plays an important role.
The three tutors had said it all in the last video which I am able to know my weakness.. I particularly always scared of bringing the bad news to the table rather finding solutions to it, a times I fall behind the timeline… Frequent communication with all parties involved will build trust and confidence for a successful project
Firstly as a Project manager, having every necessary things done at the right time is very important and off course being time conscious on it. And donโt be afraid to bring any necessary news to the table being it good or bad because one of the roles of a project manager is to make sure issues are addressed and solved.
Communication with stakeholders is very important. When your communication is been tailored as a project manager it helps you understand the kind of stakeholders you are dealing with and it fosters relationships and trust.
Effective communication with stakeholders build trust, and help to drive project success. A project manager must be able to communicate effectively with the stakeholders for easy Carry out of the project and it’s success.
Effective communication with stakeholders is paramount in project management as it ensures alignment, fosters collaboration, and manages expectations. Here are some key thoughts on the topic: include, Clear and transparent communication, Talored communication channel, Actitive listening, Reugular Updates, customise messages, managing expectations and conflict resolution
Effective communication with stakeholders builds trust, manages expectations, and drives project success. As a Project Manager, we should learn to communicate with our stakeholders at all costs.
Communication is essential in project management. A project manager must be able to come effectively with the stakeholders involved so they can understand the aim of the project. Proper report and feedback is key . Stakeholders holders should get report on the status of the project , they should know if the project manager is still on track on what they want and also to know if the time and budget is still on track also , communication helps the shareholders to know of any setbacks or difficulties facing the project manager.
Its always to have all stakeholders onboard and have a communication plan. Failure to get all necessary stakeholders feedback may results to project delays, hence its always advisable to communicate clearly and map out all the expectations of each of the stakeholders. Also engage the stakeholders on the progress of the project and keep them engaged.
Constant Communication with a proper feedback remains the essential gains of a good project manager.It brings together all the stakeholders on progress report, It will increase the confidence level of the financiers, the specialists and even the PM
The Project Manager must maintain close contact with the Engineers on site for proper follow up and monitoring of the progress of project and to be fully aware of any setback or difficulty that needs urgent attention.
Communication goes a long way in managing a project. It helps to identify when there is progress and when there is a set back.
Taking note of all information no matter how unimportant it may seem will assist in seamless communication and ensure efficiency.
Efficient communication also allow everyone work at the same pace, within same time and budget.
Finally there is no teamwork without communication. Communication strengthens teamwork.
Communication is an important factor to consider when communicating with stakeholders.
From the video, it was deduced that communication should be constant . There should be consistent communication with stakeholders in order to carry them along with the progress of the project.
Also, communication should be written so as to help the project managers know when and what to say when meeting with stakeholders.
Communication is not complete when there is no feedback. Feedback in communication helps to ascertain if the stakeholders and project managers are on the same page. It ensures that informations about the project is properly disseminated to the appropriate channel.
Perpetual communication with stakeholders is key to Project Manager. Communication keeps everyone in the project abreast of what is happening, and the changes that are occuring in the project.
Also, PM should be able to tailor their communication style to suit stakeholders so that there will not be mis interpretation of what is communicated.
When there’s a bad new, each stakeholder should be communicated with separately first before bringing it to a round table of all stakeholder this will make each stakeholder has a fore knowledge and also be able to suggest possible options.
I have learnt that it is best to have plan Communication in advance to enable me communicate better with all stakeholders of any project.
Constant communication with the stakeholders in a project is very vital for the success of a project. Also written down communication, that is who to say something to, and how to say it, is very important as the PM will be able to communicate to each stakeholder well, and in a way they will easily understand. From today’s lesson, I’ve come to learn that, during your first meeting with the stakeholders, don’t drop a bad news or bombshells, if there are risk, first analyse them and come up with a Plan B that should be communicated to the stakeholders. In doing so, you didn’t just tell them about the risk, you also provided a solution which has now built the stakeholders faith in you.
Constant communication is KEY for every PM. In my Construction field, daily communication with both the specialist team mates(Electrical, Mechanical, Structural,Artisans) and the client is very important because it helps to hear and understand the situation of things from the specialists who are the hands on personal executing the project and knowing how to foresee any impending challenges or risks which the project might face before relaying the situation to the client and letting them know the solution that has been thought of to resolve said challenges/risks. I have now learnt it is best to have a Written-down Communication plan to enable me communicate better with all stakeholders of any project going forward.
It’s very important to have a communication plan. I’ve seen some projects omit this plan and, as a result, some stakeholders are left out of the information flow. The communication plan is important for any project manager. This document must establish a communications strategy adapted to each project stakeholder.
You can’t be a successful Project Manager without having good communication skills. Do not be afraid of your role as a PM. Ensure to get the right level of information from the Stakeholders. Inspire your team by effectively communicating with them to achieve target goals.
Communication to a project manager can’t be overemphasized nor under emphasized. It’s by communication that clear expectation are made known, level of progress, areas of difficulty are others.
Communication is quite important, it helps to know the requirements of each stakeholders, and avoid wasting in unnecessary things. In addition it facilitates to communication the project needs, issues which raises during the process, and proposed solutions. Communication is an important part during negotiation. I would like to learn more about resolving management issues among stakeholders. Thanks to tutor the course is clear, and easy to comprehend.
Communication is crucial. You ‘cannot not communicate’. From the video, I was able to deduce that effective communication is the bedrock of a successful project. You communicate and get feedback, the clients and other stakeholders also communicate and get feedback, this is processed by all parties and the cycle continues until we have all the deliverables. Also worth mentioning is that the project manager tailors his or her communication style to what works best for each stakeholder.
Communication is key, The different styles mentioned by the speakers works for me. Tailoring my communication based on the stakeholder involved and their perceived area of interest. Making out notes to guide my conservation with stakeholders and taking notes for feedback. We must be very consistent with communication.
In all of this, communication can never be overflogged, regardless of the context. Effective and open-minded communication gives you a better edge in observing, following and ultimately owning the project. Furthermore, via communication you can be able to understand each stakeholders and clients paramount motives and roles in moving forward with the project and achieving greater results afterwards.
In my role as a scientist working in a diagnostic center, communication is a very integral part of our job. We need to constantly give feedback to partners. Every little piece of information is important and a great game changer
Constant communication is a must.
Have a written down communication plan.
Have the evidence for the message you are trying to convey in certain instances.
Every of the stakeholders should understand the level of progress.
As a programme manager, you cannot not communicate.
*You “cannot not communicate”.
*Don’t be afraid of bad news after exhausting all the possible options.
*Don’t give bad news for the first time in a forum. Always meet with the individual stakeholders to discuss aforetime so there wouldn’t be any surprise.
In my context, regular communication is key. this helps to evaluate the situation and mitigate disruptions ; provide resources that may be required at every stage of the project.
Written communication has also been quite helpful as i also receive feedbacks with respect to the project that will enhance project execution.
ffective communication is crucial for engaging all stakeholders and understanding their individual behavioral responses. It’s essential to relate to each stakeholder and acknowledge their reactions, ensuring detailed explanations of progress and addressing pain points. Additionally, don’t overlook the importance of keeping the product sponsor informed throughout the process.
My take from the video is that Communication is essential for effective project management because it enables the project manager to:
1. Foster Collaboration: Effective communication ensures that all stakeholders are on the same page and working towards common project goals. It encourages collaboration and helps create a sense of unity among team members.
2. Identify and Mitigate Risks: Regular communication with stakeholders helps in assessing potential risks and addressing them proactively. It allows project managers to identify roadblocks and find solutions before they become significant issues.
3. Manage Expectations: By maintaining open lines of communication, project managers can manage stakeholder expectations and keep them informed about project progress, timelines, and any changes that may impact their involvement. This helps in preventing misunderstandings and conflicts.
4. Build Trust and Credibility: When project managers communicate effectively with stakeholders, it builds trust and credibility. It demonstrates transparency, reliability, and competence, which are crucial for maintaining strong relationships with stakeholders and obtaining their support throughout the project.
5. Ensure Stakeholder Buy-in: Communication allows project managers to involve stakeholders in decision-making processes. By seeking their input and addressing their concerns, project managers can gain stakeholder buy-in, which is vital for the success of the project. It also helps in minimizing resistance to change.
6. Facilitate Problem Solving: Effective communication ensures that all stakeholders have a platform to express their ideas, concerns, and feedback. This enables the project manager to gather diverse perspectives and facilitate problem-solving discussions. It encourages innovation and creativity within the project team.
7. Improve Project Performance: Regular and open communication with stakeholders helps project managers to track and assess project performance accurately. It facilitates the exchange of information, lessons learned, and best practices, which can be used to improve future projects.
Overall, effective and compulsory communication with all stakeholders in a project is crucial for project success. It promotes collaboration, manages expectations, builds trust, ensures stakeholder buy-in, facilitates problem-solving, and improves overall project performance.
My major takeaway that I think best fits my organization is periodic and prompt communication to track and monitor the progress of the project so that all stakeholders may be on the same page.
As a project manager, effective communication with stakeholders is crucial for efficient time management and project success. I prioritize planning communication strategies with stakeholders, ensuring ongoing dialogue to clarify expectations and improve project outcomes. Additionally, demonstrating attentiveness to their messages fosters trust and facilitates smoother communication processes.
My biggest takeaway from the video is never to drop bad newsnfor the first time in a general stakeholders meeting. This has always and will always meet with disastrous consequences.
Communications and communication style is key to achieve a fluid and sucessful relationship with the different stakeholders.
Just as seen in the video, communication skill is a very important skill for a project manager.
Effective communication with stakeholders is essential for project success as it ensures alignment, manages expectations, gathers requirements, mitigates risks facilitates decision making and builds trust and relationships.
The communication style that i can relate with very well is the one where you don’t have to drop a bad news in board room at once rather you speak to each stakeholder individually so they are aware before breaking the news in stakeholder meeting. It’s professional to do so as to avoid dropping it like bomb. I apply this style a lot as head of my team in my organization. It’s advantages are many such as opportunity to have diverse insights to the problem .
For every project to succeed, stakeholder communication is essential. This is due to the fact that stakeholders may have an impact on the project both directly and indirectly. As such, they are interested in learning about the project’s progress as well as any challenges that may arise. It is also important to note any feedback that stakeholders may have. This helps project managers decide when to make adjustments or corrections and when to include everyone in all project-related activities. Together with fostering open and honest communication, it also fortifies the relationship between you and the stakeholders.
Communication with all the stakeholder is very important as being highlighted in the video not only communication but effective and timely communication. All stakeholders must be carry along in the day to day activities going on the project, this will enhance good relationship and smooth running of the project and also completion possible.
Communication is very crucial to the success of any project. One key lesson from the video to to understand when to tell a bad news. While it may not be wise to bring bad news at the beginning of a project, but do not be afraid to communicate bad news while the project is ongoing so that it can be resolved.
All 3 Project Managers emphasized the need of communication. Based on my organizational context, consistent communication is crucial to avoid any gap within the project timeline.
All three PMs highlighted key communication strategies that work for me in my organization. Communication is important in project management; separate engagements are a better option. Constant stakeholder engagement has helped me keep tabs on my updates.
All the three PMs highlighted that communication is a very important aspect of project management. Communicating with the stake holders is a crucial part of every project because this is where you share the aim, goals, mission and vision of the project.
Communication with all stakeholders often and in time also helps to ensure that the project is successful.
All three PMs highlighted key communication strategies and I think all works for me in my organisation. To share a bad news in a governance meeting sometimes portrays the PM in a bad light;separate engagements is a better option . Constant engagements of all stakeholders has helped me to keep tab on my updates .
Communication is essentially important in project management. It helps to be able to be on the same page with both the stakeholders and team members. Commmunication with Stakeholders has to be strategic and direct base in the level of interest, power and support to the project and in the project. Because the Project manager is in the capacity of managing the Stakeholders, so talking to them base on there areas and level of interest to ensure a easy flow of the project is essential.
communication is key and critical to effective and efficient execution of projects. communicating with stakeholders must be deliberate.
i believe the best ways is to have a written down communication plans to avoid ambiguity, tailoring your style to suit the stakeholder you are talking to and fitting your style to their personality. in other words, speak their language.
As a good and professional project manager, communication is a key skill to have because you need to communicate with stakeholders as well as your project team members. Effective and clear communication with all parties involved in a project aids in having a successful project
Project managers should be able to communicate with stakeholders. He shoukd be able to identify the most effective communication channels for each stakeholder as there’s always an individual differences. Different communication might be used for each stakeholders so as to bring them along and help them in understanding what the project entails
A project manager should be in constant communication with his line managers, clients and get information across to his team. In this order.
Communication helps to pass information in details to the necessary channels.. If there be need for more equipments , etc.
As a project manager I should consider the number of potential communication channels or paths as an indicator of the complexity of a projectโs communication. Identifying stakeholders allows for clear communications during updates or project progress meetings. Knowing who the stakeholders are and where they fit in the development and deployment phases of the project is vital to understanding and effectively addressing their expectations
As a PM, good communication with stakeholders may play a vital role in time management and the project’s success. I considered planning ways of communication with stakeholders to be followed by constant communication which will clear everything and enhance deliverables. I also need to show that I care about their message because it increases their trust in me and eases communication.
As a project manager, communication is extremely important as it helps in understanding the scope and how a project is to be executed effectively. It also speaks to ensuring proper attention to details, timeliness of status update and overall track the progress of every stage in a project. It is also imperative to understand the personalities of different stakeholders to know the best communication strategy to adopt.
In project manager, every important details count.
A major takeaway for me is not to be afraid to bring bad news to the table because one of the roles of the Project Manager is to ensure issues are resolved. However, dropping bad news in a forum would be a bad decision to make as a Project Manager, instead approach each stakeholder to update him/her on the current realities.
For a Project Manager, communication is key to ensure mutual agreement and understand between the stakeholders and the rest of the team members.
Communication before the project is important to know how the project will run also communication while the project is on going is important to track the success, failures and possible challenges so that they can be fixed on time. Also still communicate after the project to maintain relationship with your stakeholders and team members.
Communication is a very important aspect of project management.
Communicating with the stake holders is a crucial part of every project because this is where you share the aim, goals, mission and vision of the project.
Communication with all stakeholders often and in time also helps to ensure that the project is successful.
As a project manager, communication is a key skill required in other to be able to achieve best results and get the project completed as soon as possible. Planning the communication ahead has proven to be of great help because enough preparation would have happened in order not to go off point or go blank.
Another thing is tailoring the communication style to the person Iโm conversing with, if the person is analytical I know I shouldnโt meet him or her without bringing evidence to back up my points.
Also, Iโve learnt that bad news about a project shouldnโt be presented at first meeting although after subsequent meetings, it could be presented but with possible solution in mind.
As a project manager, itโs also important I communicate with my team mates and also give reports and feedbacks to stakeholders
As project manager it is extremely important to consider every aspects of communication as it strengthen relationship between the project team and the stakeholders.
You need to understand your stakeholders before you attempt them to understand you or your project, reason why you have to consider getting stakeholders talking to each other, where appropriate.
You have to be clear, listen actively and involve them in decisions, maintain an encouraging and positive tone when engaging your stakeholders. An effective communication with stakeholders can offer insights into potential roadblocks and guide you on how to overcome obstacles that may come your way and also help in identifying areas where improvements can be made.
One thing is vital to mention, as a project manager you have to be able to diffuse negative emotions or conflict and be prepared to review your message based on the feedbacks you’re receiving.
Effective communication is very important in anything worth doing at all in life. I found out and noticed in my organization that whenever the process of achieving an objective is not moving at the right and expected pace, it is usually surrounded by lack of effective communication. Knowing how to communicate to/with people in different ways with strategies that fits with the best way the communication can be well perceived which in return enhance everyone aligning to the goal of the project, meeting up with the timeline, help to manage and resolve challenges that may arise. But when communication is not effective, the success of any project is impossible. The stakeholders will definitely not go on with sponsoring the project anymore as they feel the project manager is not doing a great job and this is why a project manager needs to be conversant with the project at hand.
Constant communication with all lines is very essential because it carries every one along on the project. The communication should be timely, transparent and scheduled at the right time using the right medium too.
Reporting to stakeholders and getting feedback from them is key too so that they can be aware of how the project is going and to be sure you are on the right course . Stakeholders should not be neglected at any point in time. Study their personality and build a relationship with them that will help the project to be successful.
All teams should be considered in the communication lines, those at the field should be carried along too
I think it’s very essential for a project manager to have an in-depth understanding of personality types and what stands as core values for their stakeholders in other to communicate which each of them effectively and efficiently.
This communication should be timely, transparent with a well-defined channel and format as preferred by the stakeholders to avoid unnecessary setbacks.
A project manager should be able to pay keen attention to details by taking note of unspoken words, body cues, gestures, facial expressions, choice of words and so on. This helps the project manager to gauge the stakeholders, their standpoints and how to address the situation properly.
Adapting communication to different types of stakeholders involves understanding their needs, preferences, and interests. Here are some strategies:
Determine who the stakeholders are and what their roles are in the project.It is important you understand their Interests and Needs.Consider what each stakeholder group wants to know about the project and how it affects them.
communication to each stakeholder group’s preferences and level of expertise. For example, executives may need high-level summaries, while technical teams may require detailed reports.Use communication channels that resonate with each stakeholder group. This could include email, meetings, reports, presentations, or even social media platforms.
By adapting communication strategies to the specific needs of each stakeholder group, project teams can effectively engage stakeholders and foster collaboration throughout the project lifecycle.
in my organization, effective communication is fundamental to successful project execution, this ensures that all parties involved are aligned with the project objectives, timeline and deliverables. it gives room for increased transparency, better risk management , improves collaboration among staffs. and cultivation of positive project culture.
Communication with stakeholders in a project involves keeping them informed about the project’s progress, involving them in decision-making processes, addressing their concerns, and ensuring their expectations are managed effectively. It’s about maintaining open and transparent lines of communication to build trust and alignment between the project team and stakeholders.
Communication is as important as the air we breath in a project……. The PM must make sure that he carries every body along, from the client, project team and the stakeholders so as to have a smooth takeoff and timely completion.
Communication is as important as the air we breath in a project……. The PM must make sure that he carries every body along, from the client, project team and the stakeholders so as to have a smooth takeoff and timely completion
Communication is very keyโฆ
I would prefer to have my content of communication planned out so as not to go off point during discussion with stakeholders and sponsors,
So the PM needs to first of all be concerned about the discussed project and not be afraid bringing issues to the table even while trying not to be negative at first instance.
As an upcoming project manager, constant communication with the stakeholders is what I held on to. Meeting the stakeholders individually to show them the evidence of what is on ground and juxtapose if itโs complementing and in line with their needs. Not being scared of bringing ideas to the discussion table is a great one because project manager are ought to endowed with problem solving skills.
As a startup entrepreneur, effective communication with investors and employees is paramount, considering they are distinct stakeholders requiring tailored approaches. I am inclined to adopt the approach proposed by the previous speaker, advocating for the dissemination of bad news outside the conference room setting. This method proves more streamlined and allows for individual meetings with each stakeholder, affording them the chance to digest the issue and brainstorm potential solutions beforehand. Such personalized interaction fosters a sense of inclusion and esteem among team members and investors alike.
Communication is a key factor that is needed and all parties must understand their role(s) and what is expected of them.
Feedback is also expected from all parties so as to keep track if they are on the same path and still making progress
In a project committee , communication is one of the essential factor within the stake holders in a construction industries but the way its been disseminate must be check
within the different stakeholder e.g the information client will get might not be same as peers or mate.
secondly, communication should be break down to the last bit for the understanding of the people at bottom of the pyramid i.e in case of construction projects ;
Communication in my organization is very crucial as this helps to Foster a positive and collaborative environment.
For parents, we adopt a two-way Communication where feedbacks are received through parent-teacher meetings. We ensure that Communication is also very timely as this will keep them updated about the organization’s goals, and weekly and weekly progress of their wards.
Also, the medium or strategy mostly used in communicating with parents is newsletters.
For the teachers, Communication helps them stay on board with the organizational goals and also helps to build trust and this is achieved through period meetings either one-on-one or general staff meetings.
In my organization, one of the key things that i utilize more is constant reporting, the management needs to be constantly updated on the activities in different sites.
In my organisation situation constant communication is important in making success in any project. Focusing on different communication styles to interact with several stakeholders is paramount
In my organization context, communication is the key the progress. Either planning, implementation or deliverable communication keeps being the base of the flow of information between the teams members. Actually, we are grouped into teams depending on our roles and responsibilities. Every team has a team leader who constantly communicates with other team members and leads them to achieve a common goal. That team leader is also responsible to directly communicate with the top management about any particular agenda or issue to address. If there is a need of communication between top management and all team members, a general meeting is organized for sharing information and any other agenda.
Effective communication is paramount in any project, especially when it involves stakeholders. The reason for its significance lies in the potential impact stakeholders may experience, whether directly or indirectly, and their inherent desire for ongoing feedback on project progress. As a project manager, transparency is key, and withholding information from stakeholders is not an option. They should be continuously informed and engaged throughout the project journey to ensure alignment of schedules and visions, thereby fostering a collaborative environment conducive to success.
The communication skill is very essential key in project management. Effective communication is even more essential.As a PM, one has to be strategic in the manner of communication with each stakeholder.
In my journey as a project manager, I must always remember to tailor my communication accordingly with respect to different personalities of stakeholders to achieve maximum efficiency
OLIYIDE OLUWATOBI
Cohort 13
Team 10
The key to project management is constant communication with all lines of control (client), the Project manager needs to dialling speak with the client concerning ongoing changes in the project and in addition, communicating with the project team. Planning communication to have a mapping with the stakeholders is essential for the overall progress of the project
In project management, It is very essential to consider communication as a top tool to being successful. Most especially reporting to sponsors as it is important to give updates and communicate clearly to sponsors at all time.
Mapping out the communication plan, tailoring the communication to meet the needs of each stakeholder, and getting feedback to have a clearer picture, if the communication plan is meeting the intended purposes are key strategies that have worked for me in my organisation in engaging stakeholders.
A major takeaway for me is not to be afraid to bring bad news to the table because one of the roles of the Project Manager is to ensure issues are resolved. However, dropping bad news in a forum would be a bad decision to make as a Project Manager, instead approach each stakeholder to update him/her on the current realities. Then, when such issues are brought to the open house, there are no surprises
Communicating with stakeholders is key to achieving success in any project. Communicating boosts understanding of clients needs as well as expectations for every project. Through communications, project managers can pass on a more realistic outcome to extraordinary expectations at the beginning, and during the project, they can also ensure that the stakeholders are carried along effectively. Through the lessons learned from the last class, it is important to note that project managers cannot lead with bad news; instead, through segmentation and personal communications, they share the news with individual parts of the clientele.
In my approach to handling stakeholders, I prefer having one-on-one conversations before bringing everyone together in a group setting. This method helps in smoothing out potential conflicts and ensuring a better understanding among all parties involved. I’ve noticed that, sometimes, the only thing stakeholders share in common is the project itself. They come from various backgrounds, have different perspectives, and might not always see eye to eye.
By reaching out individually first, I get to build a personal connection with each stakeholder. It gives them the chance to express their thoughts and concerns privately. This helps in avoiding conflicts that could arise in a larger group. Additionally, I believe in gathering solutions from each stakeholder during these one-on-one talks. It gives me a chance to analyze their perspectives before we come together as a group.
I find that this individualized approach goes a long way in building trust. It shows stakeholders that I value their opinions and respect their unique viewpoints. Plus, tailoring my communication to their background and concerns helps in creating a more positive and open dialogue.
While stakeholders might have different walks of life and varying views, I always bring the focus back to the project. Emphasizing the common interest we all share in the project helps to unite everyone and keeps us focused on the end goal.
In the end, I believe that effective stakeholder management involves continuous communication and understanding. Being proactive in addressing concerns individually before group meetings contributes to a more collaborative decision-making process.
Drawing from the lessons shared and aligning them with the context of my job as a humanitarian. When ensuring the deliverables of my task at on time, precise and detailed, the needs for constant and regular communication is key between project manager, his project team members in the field, partners and stakeholders is paramount in meeting datelines and achieving the objectives of the project as a whole. And also a written communication for specific set of team members comes in handy in different streter of the projects couple with knowing the needs of your audience in every communication helps to tailor how a manager communicate effectively with stakeholders.
From the lesson given it is important to have a good style of communication, not necessarily great but as time goes on it will become essential in how to convey information to different stakeholders in the project.
As well, it is important to note that the sensitivity of information to be shared or disclosed to the stakeholders matters; for instance, bringing a negative or bad report to the first (general) meeting of stakeholders is NOT a good move rather what should be done is to communicate discretely and separately with each stakeholder.
This way the stakeholders already have understanding of the situation before coming in for a meeting and then are expectant of a solution to be preferred by you and well as their feedback supporting/refining your solution as a way to move forward.
Communication with stake holder is very important. It is because they might be impacted or not and they would want to have the feedback of how the project is going. As a project manager no information should be hidden from your stakeholder. He/she must be carried along on every step of the project.
Communication with stakeholders is very necessary in every project. This is because stakeholders can be directly and indirectly impacted by the project and would love to know the progress as well as the hiccups involved as well as you take note of their expressions of feedback which allows one as a project manager to know when to apply changes /corrections and to ensure that everyone including them is carried along in any and every activity involved in the project. Also, it creates a room of flowy communication, ensures trust , transparency and strengthen the bond between you and the stakeholders.
Continuous communication is important to identify timely issues and monitor progress in an ongoing project. Daily communication with clients and stakeholders is key to understanding if the task given is executed appropriately and to probably foresee future problems that might result in negative performance from key actors in a project. Communication should be planned and tailored towards each client and even the project sponsor to evaluate the report based on the project outcome. This will help clients to understand how the system works and monitor progress at every stage of execution. The project Manager needs to be ready to face any risk associated with the project being executed. This is what helped the three Project Managers interviewed in the video.
I will communicate effectively with stakeholders for the success of the project.
I will have a communication plan jotted down in order not to miss the important informations
Communication skill is very essential key in project management. It aids to promote achievement of project to be executed in a stipulated time. Ability to communicate with the stakeholders to know if there is any changes or in need of relative equipments will foster time management to be achieved. And also it allows problem to be solved when any of such arises on the ways of executing project. It cannot be exempted in the skill a project manager should acquired because it is one of the bedrock for successful accomplishment of projects.
I learnt from the video I watched that effective communication as a project manager with stakeholders, clients, and project teams is crucial as it directly impacts the feasibility of project execution. It also encourages open suggestions from the team and allows everyone to contribute their ideas. Moreover, delivering unfavorable news to your teams is not necessarily negative, but it should be communicated in a way that fosters understanding.
My technical manager for example during field work, I observed when field technicians communicate their challenges at every stage without a solution he gets frustrated about the situation, he doesnโt entertain too many explanations without solution or getting the job done. So what I do is when Iโm giving him report from my end, Iโd be sure to have done a few troubleshooting and tried all possible solutions from my end before giving him a detailed report including observation, troubleshooting, adopted methods to get solution. These approach has always worked as we have less issues even if Iโm not able to delivered a desired result personally. We then work on a solution together. In essence, As much as communication is key in every project in order to achieve desired goal, so is the way or method of disseminating information also important. This is to avoid misinformation I.e passing the right information to the wrong stakeholder as each stakeholders have their level of understanding of the project. I.e Stakeholders have different interests and priorities about the project.
For example, my clients are more interested in the efficacy, durability and sustainability of the project hence, theyโre more interested in the progress and less of challenges and setbacks in the project. Sponsors are motivated by information that gives them the motivation that their resources are being put to good use. So while communicating with these stakeholders, letting them know of the challenges and setback in the proces, we need to also communicate the best solution as an assurance that we know what we are doing.
Peers and project team are the best people to confide in. As regarding the project, theyโre actively involved, theyโre in place to foresee the outcome of each stage of the project in terms of experience etc. they can offer solution in times of challenges.
Communication I without doubt one of the most important aspects and tools of project management. It is the engine that drives the project from the very start to finish. However, organisations differ and so does stakeholders and project sponsors. This is where your observation skills come to play. You must observe the key players and beyond whom they are, you must know who they are. Are they action oriented, spontaneous or laid back and analytical? These will Inform the method of communication with them.
In my PPA where I currently work, my boss is a goal getter who dares to achieve whatever his mind can think of, he is action oriented but at the same time is always full of his own ideas that it seems his own ideas are always better. In this case as a project manager communication with him as a stakeholder might go differently because he will always have suggestions to give even if you don’t see his visions.
Although it all boils down to the decisions you as the PM make at the end of the day, the advantage might be that you have a stakeholder that is capable of bringing fresh perspectives and solutions; even when you lack them. So in this case the question “what do you think…?” comes in handy. You might want to prepare a comprehensive detailed report for him and at the same time brainstorm to get possible solutions and present them too. Even if he doesn’t change what you have in mind, he might be of help fine-tuning or generating more possible solutions.
Communication inside and outside the project team is a vital skill that a project manager must possess and from the video I watched, I learned everything that need to be communicated should be written down so as to know how to organize the presentation of what to say and how to say it.
Communication inside and outside the project team is a very critical and vital tool in ensuring project success and completion. As said by the lady in the video, reporting is the key to making sure everyone understands the level of progress on a project. As a project manager, it is expected that everyone is carried along at every stage of a project.
from the video I watched, I learned that the way you communicate as project manager to your stakeholders, client and project teams matter a lot because it determines how possible the execution of the project is going to be and let be open suggestion from team so that them as well can contribute their own ideas. and bring bad new to your teams is never a bad idea but you should put it in a such way will understand.
As a project manager, communication is very important and essential. You need to always communicate with the stakeholders and clients always. I have gained the insight on how to present a matter to the stakeholders/client in a way they should be able to understand, and also not to bring bad news on the table for the first time. As a project manager, you should be able to carry the stake holders along in the progress of the project.
From the video I have learnt the importance of studying the service users or stakeholders; and to also build relationships, and trust with them. Frequent communication will help to build a bond with them. Also remember to seek for feedback.
Internal and external communication is critical for company/ organization development. from this video, I have gained insights on how to deal with delivery of bad information.
Communicating with the internal stakeholder and understanding the needs for the request is key to ensuring alignment with the external stakeholders. This is very integral at my job as an Analyst.
Communication is very important as a project manager,he needs to be speaking to the client and the workers on a daily basis to know if there is any problem and provide solutions to it.
As a project manager,you don’t bring bad news first to the forum but rather speak to one or two team members and provide solutions before bringing it up.
Communication is the main key ingredient as a project manager.
Constant and regular flow of information with all involve make things easier as it guarantees problem solving and feedbacks, also one needs to understand the communication style that suits the sponsor, clients, project team and other project managers within the project.
plus having a communication plan would greatly help as well
Communication is very crucial when handling a project because it makes you see unforeseen problems,you will be able to deal with it.Reporting should be regular because it makes everyone understand the level of progress
Learn what communication style would work for your stakeholders
Have a written communication plan and always ask for feedback to know if the communication style is working.
First, I got to understand that communicating with the project sponsor, clients, project team members and peers/other project managers is crucial.
The strategies that most apply in my present organization are:
1. Writing down all my intended communications with the different stakeholders.
2. Bring up evidence to back every statement I make to the project sponsor, who is analytical.
Effective communication management is very vital as a project manager, that will enhance ones relationship with his team members as well as the relevant stakeholders who are directly in involve in the project. even negotiation cannot be effective without effective communication.
Without a sufficient project communication plan, it’s impossible to keep all responsible parties up-to-date on the changing status of the project. There’s a lack of transparency which eventually leads to inefficient, counterproductive decisions that will hinder the aims of the project in question.
So communication is key, to have a successful project.
To have a successful project, communication is very key. There should be a flow of information from the project manager to the stakeholders and the team members. Communication helps to eliminate errors in project and also remove any forms of guess work. As important communication is, we should also be careful of how we convey the information and who we give information to.
Any successful project manager will tell you that communicating effectively and efficiently is the key to minimizing mistakes and preventing missed deadlines or unmet expectations. Learning the best practices of this essential soft skill is the best way to relay ideas, goals and milestones and build trust
Study your stakeholders, build relationships, and trust them.
Communicate frequently and build a bond with them.Seek their opinion in every activity and ensure you carry them along .
Communication is key in ensuring transparency in project management. The more we keep silent the more it keeps stakeholders in the guess of what next or what could be transpiring and opens room for different side talks that are at times negative and could ruin the project.
Communication is very vital while carrying out a project work, because it helps to discover issues or challenges stakeholders or clients might cause during the course of the project. It also helps with understanding the scope of the project and ways it can be carried out
As a project manager, effective communication cannot be over emphasized as it helps you to make sure all those involved in the project are working in the same time schedule
Communication as a factor in Project management cannot be overemphasized, albeit ceaseless ‘scientific approach’ while communicating distinguishes a genuine Project Manager.
Being able to communicate the progress of a project frequently to the stakeholders helps for easy resolving of unsertinty during the exsactuon of a project therefore a project manager should not overlook the place of engaging all the stakeholders at all given time.
In my case, best suitable for of communication would be written, as it will be documented just in case. Painting the precise picture and not being scared if it is bad news but as a project manager I would have proffer solution and way out
As a project manager, Communication with stakeholders is really important.l It’s essential to keep everyone informed and engaged throughout the process. Stakeholders can include clients, team members, investors, and even the general public. It’s important to tailor your communication to each stakeholder group, and make sure they have the information they need to make decisions and provide input.
As a project manager, consistent updates and communications with the stakeholders makes it easy to identify and attend to problems easily and collectively. Also constant communication with stakeholders will make it easy for the project manager to understand the tune of the stakeholders therefore making the PM to give adequate and important informations clearly.
Understanding individual communication preference and knowing how to switch between different communication styles is what will keep you on top of your game as a project manager.
To stay ahead of the game, then you need to understand the importance of proper communication. And as a project manager, effective communication is non-negotiable. It’s what separates the winners from the rest. So, let’s make sure we communicate clearly and confidently, and drive our projects to success!
As a project manager ensuring consistent daily communication with stakeholders and team members to stay updated on the project’s progress, any changes or deviations from the plan, or any issues requiring immediate attention. Utilize an appropriate suite of communication styles tailored to the individuals involved to facilitate easier communication. Prior to meetings, ensure all key points are documented for reference.
As a Project Manager, the key and mostly important is your communication with all the stakeholders. Regular communication with stakeholder before the starting of the Project, when the project is going on and if possible after you have deliver.
A regular communication with stakeholder help to build trust, good and regular communication with stakeholder will help you to know when and where a quick changes or adjustment is needed.
Communication is very important,
It plays a vital role in my life as a talent manager. Itโs very important to communicate to my artist and producers in other to be on the same level and not to be misunderstood. Itโs important to know how to communicate bad and good news. Communication is important in every aspect of my life.
The place of communication in managing stakeholders cannot be overemphasized. it is key in the success of the project, it has to be elaborate, detailed and clear. one should communicate without fear. communication too has to be direct. As a project manager for the laity week, I do a daily review with team mates and stakeholders and follow up on clients as well as everyone in]rested in the project
Communication will always be an important key to a successful project, in my line of work it is very important to communicate with the client in order to be on the same level of understanding because lack of communication or update can trigger a mistake. So in essence communication is key and very important in every aspect of life
communication plays a vital role in the life of an Administrative Manager/HR. You need to have good communication skills to enable you communicate properly to employees without being misunderstood. Knowing ho to deliver both good and bad news with ease.
As an architect, constant communication with stakeholders is key to ensure everyone is on the same page. It’s important to speak with clients regularly in order for them to be updated on any changes or additions to the project.
When communicating with different stakeholders you have to tailor your style to match the person you’re speaking with and what they key messages are. You also have to gather thier feedback to ensure they are receiving the right level of information in a way that works for them.
As a solar installation project manager, Constant communication by the project manager plays a crucial role in the successful implementation of a solar installation project. Here’s how it applies well:
Updates on Project Progress: Constant communication allows the project manager to provide regular updates on the project’s progress to all stakeholders involved, including local residents, government officials, utility companies, environmental groups, local businesses, and neighboring communities. This ensures that stakeholders are kept informed about key milestones, timelines, and any developments or challenges encountered during the project.
Addressing Concerns and Questions: Regular communication provides stakeholders with opportunities to voice their concerns, ask questions, and seek clarification on any aspects of the project. The project manager can address these concerns promptly, demonstrate responsiveness to stakeholder feedback, and provide reassurance about the project’s impact and benefits.
Managing Expectations: Constant communication helps manage stakeholder expectations by providing realistic timelines, outlining project objectives, and clarifying roles and responsibilities. This helps prevent misunderstandings, mitigate potential conflicts, and ensure that stakeholders have a clear understanding of what to expect throughout the project lifecycle.
Building Trust and Confidence: Consistent and transparent communication fosters trust and confidence among stakeholders, demonstrating the project manager’s commitment to accountability, openness, and collaboration. This helps build positive relationships with stakeholders, enhance stakeholder buy-in, and facilitate smoother project implementation.
Facilitating Collaboration and Coordination: Effective communication facilitates collaboration and coordination among diverse stakeholder groups involved in the solar installation project. By keeping all stakeholders informed and engaged, the project manager can encourage collaboration, share best practices, and leverage collective expertise to overcome challenges and achieve common goals.
Adapting to Changing Conditions: Constant communication allows the project manager to adapt quickly to changing conditions, such as unforeseen challenges, regulatory changes, or stakeholder concerns. By maintaining open lines of communication, the project manager can identify emerging issues early, solicit input from stakeholders, and adjust project plans or strategies as needed to address evolving circumstances.
Celebrating Successes: Regular communication provides opportunities to celebrate project successes, milestones, and achievements with stakeholders. Recognizing and acknowledging progress helps boost morale, motivate stakeholders, and reinforce the positive impact of the solar installation project on the community, environment, and economy.
Overall, constant communication by the project manager is essential for fostering transparency, trust, and collaboration among stakeholders, mitigating risks, and ensuring the successful implementation of a solar installation project.
As a project manager, being in constant communication with the stakeholders and showing you care about the message you’re conveying is a great skill to posses which helps projects go faster
I currently work as a tutor and communication is key. Ability to communicate and deliver it in the best possible way is very important for effective result.
The strategy that works for my current organization is communication. In every industry, communication is important as it helps cubs challenges that are avoidable. Communication also gives room for assistance and inputs from other stakeholders that might just solve a problem and move the project forward
As a Project manager communication is a key tool/factor to posses in other to communicate with the other parties involved…… So in this case it’s essential for a project manager to posses the aid skill.
In relation to my present organization context, communication is the key factor to getting things done. whatever changes done should be communicated real time to avoid hitches and foster smooth operations.
I learned that effective and planned communication with my team and stakeholders is important for having a positive result as a project manager.What works well for my organization is constant communication with the stakeholders backed up with pictures, graph, data etc. It helps for the stakeholders to be aware of what is happening and the stage of the project we are at and if any equipment or more finances is needed or if there are any issues and what plan is there to resolve the issue to enable us progress with the project.
Constant communication is the key and it helps build trust and transparency between you and the stakeholders.
EXCELLENT COMMUNICATION SKILL: A Project Manager must posses this, which will help in dealing with clients, peers, line manager and other stakeholders in the project
communicating with stakeholders, is quite a challenging feat, especially in situations where, varying interest has to be harmonized. in my organization, i have learnt that, key to the success of a project manager, is empathy towards your team and whatever they might be going through, this gives them a sense of belonging, and showing that you aren’t just the boss, but also a friend.
secondly, no news either good or bad, should be kept from the table, everyone should be carried along. But timing and manner of communication of the information is critical .
Sometimes bad situation happen during a project that as a project manager, one may be tempted to hide such development by managing it without the knowledge of the other stakeholders. Often, situations like that could develop to a bigger problem that may jeopardize the success of the project if not discuss at the early stage(as it occurs). The suggestion for a project manager not to be afraid of bringing bad news to the table for discussion and possible solution is a worthy one. However, the project manager must be extremely smart in communicating such situation. It’s a good idea for the PM to pre-inform each stakeholder as he plan to meet the whole team so as to eliminate that element of surprise that may cast doubt on his ability to manage communication.
What works well for my organization is constant communication with the stakeholders backed up with pictures, graph, data etc. It helps for the stakeholders to be aware of what is happening and the stage of the project we are at and if any equipment or more finances is needed or if there are any issues and what plan is there to resolve the issue to enable us progress with the project.
Constant communication is the key and it helps build trust and transparency between you and the stakeholders.
A proficient project manager must possess excellent communication abilities when engaging with clients, stakeholders, and team members. Moreover, they should be adept at discerning the emotions and mental states of team members and clients, preparing agendas prior to meetings, and effectively interacting with stakeholders.
Planned communication is a good approach that sit well in my opinion. Engaging each stake holder in the way that is most applicable to them in their interaction with the project.
One great skill of a project manager is communication. This is to state that constant communication is vital and an integral part of a good PM, the team and projects as a whole.
With effective and constant Communication, the PM will know who to get back to either the Stakeholder or
any member of the team based on their body language.
Constant communication cannot be overstated as a PM. And do not be afraid to bring bad news to the table…. Key Responsibility is Effective Communication
The first quality of a good Project Manager is Communication. This is to reemphasize that constant communication is key to the success of the team and the project.
Recently, I had to run some radio announcements for a client. We had agreed the cost, number of slots and the payment strategy. However, I failed to confirm how to run the announcements, whether on a “buy now pay later” basis or on a “pay as you go” basis. So I went ahead with “pay as you go”. He paid, but I and my company lost.
This is what Project Management is emphasizing, that communication is important between the PM and clients and stakeholders, so that everyone can be on the same page as the project progresses and meet the timeline set for its completion.
With good communication, conflicts among clients and stakeholders can be detected and quashed in time to keep the project on track. In journalism, we break news; good or bad. One rule in PM is that we never be afraid to break bad news. News is news, so long as it’ll help the project succeed.
It is important to have targeted communication with each stakeholder to ensure the project runs smoothly. This type of engagement requires careful consideration, attention to detail, and thorough documentation. Our goal is to minimize any potential obstacles and ensure that the project is completed within the designated timeline and budget.
A project manager in an hospitality industry, there’s a need to receiving regular feedbacks so as to know if service offered was really good or needs to improve on.
Constant flow of communication helps professional development in the organization
As a project manager in a healthcare institution, there is the need to establish regular communication channels such as meetings, emails, and newsletters to keep stakeholders informed about project updates, milestones, and any relevant developments. This consistent flow of information fosters trust and transparency, allowing stakeholders to feel involved and engaged in the project.
Effective communication is very important and highly required of a project manager. Communication enables project managers to foresee problems and prompt informing of the stakeholders is a key role of the project manager. If information is provided to stakeholders in a way that is easy to use, this will enhance their engagement with the project as well as keep the stakeholders in loop at every step of the project. This will not only gain the trust of the stakeholders but also aid prompt feedbacks. Communication helps the project manager to stay on track.
For a project manager it is important to communicate with the stakeholders. Keeping the stakeholders in loop at every step of the project will not only gain the trust of the stakeholders but also aid prompt feedbacks
Effective communication is very important as a project manager. communication enables project managers to forsee problems. informing stakeholder is a key role of the project manager. if information is provided to stakeholder in a way that is easy to use, this enhances their engagement with project. communication helps the project manager to stay on track.
as a projecct manager it is very important to be a great communicator as this the greatest assest of a project manager to lead, update, influence and get buy-in from stakeholder.
The role of communication in project management can not be over-emphasized. The success or failure is hinged on how effective the communication strategy is. It begins with having a plan (preferably written); the project manager has to first decide what communication style/methods or channels would be effective for the project based on the teams’ peculiarity and the dynamics of the task ahead. This plan must be flexible enough to adapt to the different phases and needs of the project being undertaken per time.
The message/information being passed across must be clear and concise to all the stakeholders at all times and there should be a proper feedback channel to ensure everyone is being carried along adequately.
Reporting is also very key to appraising the different phases of the project to mitigate issues promptly when they arise. Reviews and feedback should be guided so as not to derail the project or cause unprecedented delays.
Effective communication with stakeholders is paramount in project management. Project managers must employ clear and timely communication, tailoring messages to stakeholder needs and utilizing appropriate channels. Feedback mechanisms and relationship-building are crucial, fostering collaboration and alignment with project objectives. This communication approach mitigates risks, ensures stakeholder buy-in, and enhances overall project success. For example, in my role as a Government Relations Assistant at One Acre Fund, maintaining positive relationships with local government officials and community stakeholders is vital. Transparency and trust in communication contribute significantly to successful government relations and community engagement.
As a project manager it is important to build communication skill because this help you communicate as a team lead and also a professional to your client. You must know how to handle certain situations and present them to stakeholders. Be it favorable situations or unfavorable ones. Master the communication tone of every stakeholder and communicate in like manner.
Communication is very important as it helps to know if the project is still within the time schedule, that is, a very realistic time schedule. Also, reporting is very important because is one of the key to knowing the stage everyone is on the project and which area problem might escalate. While reporting, in terms of bringing bad news, make sure to have analyzed it all and have possible solutions for it.
All in all, communications is very important.
Communication is very important in an organization, especially giving updates on happenings frequently to your superior and the rest of people involve in the project. This makes everyone involve in the project know the latest development. A variety of communication channels can be used to pass information, such as, emails, meetings, reports, presentation, and also through face to face interaction.
For a project to be successful, it is important for a project manager to get it right with communication. Constantly update the stakeholders about the progress of the project, its challenges, issues that arises and milestones completed. As this will aid their further commitment to the success of the project.
Plan your communications tightly and tailor when your plans when you meet with them. Pass your key messages, listen to their feedbacks and always look for a way to adapt to changes.
Always show you are clear about your messages. Going forward this will ease the burden of smooth delivery on you as everyone will be clear about where the project is heading.
Effective communication with stakeholders is a key component in the organisation where I work. Regularly policies and advisories are communicated to them and in return stakeholders offer insights into potential roadblocks, identify areas where improvement can be made, and guide how to overcome obstacles. This has established a strong trust between the organisation and all stakeholders.
i have seen that regular communication is crucial to all kind of stakeholders and it is the role of the PM to set a communication plan. the PM needs to understand the types of stakeholders that he/she is addressing and the types of information they need. some people are analytical, some are people-oriented, there are also those who are action-oriented and those who are vision-oriented. it is the role of the PM to know what to communicate to those particular different stakeholders.
as PM i need to know the style of communication to adopt.
so communication is very important in project management
Everyone wants to be informed. No one wants to be left in the dark in as much as they believe that they have a stake in the ongoing project or endeavours. As a leader in the educational sector, I have realised the impact of constant communication with all stakeholders -students, teachers, parents, the Governing Council and the proprietor. The style of communication varies for each stakeholder. For the students, teachers and parents, it comes in the form of a bulletin, an announcement and a briefing or a family meeting. Sometimes, the meeting could be informal, semi-formal or formal depending on which atmosphere is conducive to conveying the message. When dealing with the Governing Council and the Proprietor, communication comes in the form of a documented report with an executive summary or brief. Sometimes it could take the form of a scheduled round table conference or meeting, a Zoom or conference call depending on the nature and urgency. It is usually businesslike and on a few occasions informal, relaxed over a cup of tea or coffee. What is important here is that all stakeholders are carried along.
The capacity of a Project Manager is very important, and communication is a crucial skill in project management. Key. It ensures all stakeholder involved duly understands and follows the project deliverables, individual roles and responsibilities.
Projects not founded on the bedrock of proper and timely communication is most likely to fail in the long run. Being a proactive thinker and communicate is very key especially during pre-commencement phases of the projects.
Constant communication with all lines of control that is the stakeholders.
As a project manager you need to keep communicating with your stakeholders to know the project plan and how you are going to schedule meetings to give report on the project progress giving them vital information and also making them understand it.
And as a project manager you need to be open, let them know whenever a problem occur in the project and you should have analyzed the problem and the possible solutions to it.
The strategy of communicating with the stakeholders should be on open ground that to be open and to be truthful as a project manager we should always keep the stakeholders to date on how the project is going and we shouldn’t be afraid of sharing both bad new and good new
But before sharing the bad new we shouldn’t always have a way out to solve that problem
And also understanding as a project manager youโd be able to know where each stakeholder is on. Youโd be able to identify each of thier positions if it would help or hinder the project then it would be easy for you to know what they feel like and youโd be able to clear their mind and proffer a solution with face to face discussion incase of those who are not really in for the project or have a doubted mind before they come together for discussions
The strategy of communicating with the stakeholders one on on is better in my own understanding as I feel as a project manager youโd be able to know where each stakeholder is on. Youโd be able to identify each of thier positions if it would help or hinder the project then it would be easy for you to know what they feel like and youโd be able to clear their mind and proffer a solution with face to face discussion incase of those who are not really in for the project or have a doubted mind before they come together for discussions
To Communicate effectively with the stakeholders ensures the success of on going project at end of the day.
Iโm in agreement with second speaker because you need to plan your communications in advance, have a clear stakeholders mapout and how youโre planning to intract with each of the stakeholders. Meet with stakeholders, outline your plan for the project at a high level, and describe how you will continue to communicate with them throughout the initiative. Inspire confidence that youโre there for them along the way and do your best to build trust. Which should be one of the qualities of a good Project Manager.
In every project, Communication is a very critical key, especially with the stakeholders. Also, none of the stakeholders should be left behind in passing information because all are required during the project.
As a PM, i should plan all key communication with details to the stakeholders.
Being a strategic communicator is key. Identify key challenges, brainstorm and have possible solution, then present it not for the first time of meeting stakeholders. Communication should be planned and the style must be determined by the nature of the stakeholders
As a Project Manager , it is key to work closely with the stake holders and put ones hear to the ground to ascertain if there are any push backs and know how to tackle it headlong.
As a project manager, having control of the type of communication is always key to communicate and bring reporting to the peers, stakeholders and so on
I should learn to understand the stakeholders and the kind of person(s) they are, as this will help in making my communication with them easier.
The issue of not delivering the bad news first has proven to be practicable, I might not get a good reaction at first, but in the long run the matter will be sorted.
I think organising weekly meetings within the team where each member can freely express themselves is important to keep the communication flowing. Also periodic assessment and reporting meetings with the sponsor will be necessary to nurture his interest in the project progress and let him know about the challenges and setbacks.
I should also communicate in a way that shows the stakeholders that I genuinely care about the issue at hand, which needs to be resolved well even though difficulties support the project.
As a PM communication is key. Communication is absolutely vital in project management. It ensures that everyone involved understands the project’s goals, roles, responsibilities, and timelines. Effective communication fosters collaboration, helps manage expectations, mitigates risks, and facilitates problem-solving. Without clear and consistent communication, projects are prone to misunderstandings, delays, and ultimately, failure. Communication should be tailored to the person and his responsibility. Itz important to communicate potential problems and probable solutions.
Administrative Assistance is all about communication. Communication with line managers, top management, clients, other team members, and lots more. It is therefore critical to be in constant communication with all of these stakeholders to ensure a smooth functioning environment.
Different stakeholders have different communication styles. Therefore, tailoring my communication style to suit each stakeholders is essential.
Communication is not complete without feedback. To ensure adequate feedback, communication plans has to be written down.
No operation or project actually goes as envisaged. There is need therefore, to have difficult communication with stakeholders. Not being afraid to bring bad news to them is important. More important, however, is having an actionable plan on the way forward. It is also worthy to note that bad news shouldn’t be presented to all stakeholders at the same time.
As a Project Manager, my communication must be very effective, I should be able to communicate with the stakeholders well. With the help of an effective communication, feedback will b recieve and this can help in the progress of the project. As Project manager I shouldnโt just communicate for communication sake, but I should communicate in such a way that the stakeholders will know I really care about the matter on ground which must have a good finishing even though there are challenges backing up the project.
Getting the right level of information the stakeholders needs.
Haing individual discussion with stakeholders.
Regular communication with stakeholders and getting feedbacks
As a facilitator, communication is an essential tool. Being able to create an understanding and also get feedback from learners is the best way of assessing one’s self.
Communication is key. Regular contact with the team is essential. Feedback is also important. Once again Communication is important. Tailor your reports to the right audience, also adjust your Communication style from time to time.Do not be afraid to bring bad news or address issues but at the same time analyse all options and bring solutions to the issues. Also escalate issues and endeavour to work on the same time schedule with the team.
Do not be afraid to communicate in clear concise terms. Communication is key. Regular contact with the team is essential. Feedback is also important. Once again Communication is important. Tailor your reports to the right audience, also adjust your Communication style from time to time.Do not be afraid to bring bad news or address issues but at the same time analyse all options and bring solutions to the issues. Also escalate issues and endeavour to work on the same time schedule with the team. Always bring the right level of information.
A well planned communication is the key and by using appropriate communication channels will make everything go smooth and will help in carrying along each of the stakeholders.
Communication should be well-tailored, key points of discussion should be written down to be precise enough while engaging the stakeholders in a conversation.
Be clear about your project goals, scope, and deliverables, and communicate them effectively to your stakeholders.
Check in regularly with your stakeholders and update them on the projectโs progress, risks, and issues.
Use appropriate communication tools and channels, such as email, phone, video conferencing, social media, etc., depending on the stakeholderโs preferences and availability
Communication is key
First thing first to do when communicating to a stakeholder is to note all your point and agenda down and be pin pointing out on after the other
Communication is key in every field you find yourself. Yes, there will be hiccups during any and every project but with an effective communication the project strives and the work will be done in no time.
By communicating with various stakeholders is what must be done from the beginning of a project till the end of a project. Managing communication is a fundamental demand which must be done to have a successful project executed and completed.
In the video three project managers share their experiences and insights on how they communicate with different stakeholders, such as sponsors, clients, team members, and end-users.
As a project manager in charge of constructing a new hospital for an NGO, the communication strategies below are some of the strategies suggested by the project managers that can be applied in my situation in communicating with stakeholders
– Be clear about your project goals, scope, and deliverables, and communicate them effectively to your stakeholders.
– Check in regularly with your stakeholders and update them on the project’s progress, risks, and issues.
– Use appropriate communication tools and channels, such as email, phone, video conferencing, social media, etc., depending on the stakeholder’s preferences and availability.
– Listen actively to your stakeholders and seek their feedback, input, and suggestions.
– Be transparent and honest with your stakeholders and address any concerns or conflicts that may arise.
– Invite communication through multiple channels and encourage one-to-one communication when needed.
– Build trust and rapport with your stakeholders and acknowledge their contributions and achievements.
Communication is a very integral part of project and management amd adopting an effective style to communicate your thoughts to the stake holders must be very strategic in ensuring that everyone is carried along perfectly.
Communication is a great strength on this. And should be done with high regards towards portraying adequate information and feedback.
Communicating properly goes a long way.
Communication is an integral part of a project and communicating with stakeholders makes a project easier and faster to execute as they tend to approach the project with innovative solutions as they have power to influence or change how things are done. Communicating with stakeholders is what must be done from the beginning of a project till the end of a project.
In my own organisational context the best communication strategy would have to be one where I am able to communicate my visions for the project across to my stakeholders as they are people who are very innovative a d would want a clear vision of what is to come and how said vision would come into being
Communication with Stakeholders is vital and it’s important to communicate the right information to the right people. Managing communication is a fundamental demand.
communication with stakeholders is vital to carry everyone along on the progress of the project and also to highlight areas where difficulties and delays have been encountered.
communication is only effective when there is proper comprehension between the stakeholders and the Project manager then only can the project be successfully executed and completed.
when communicating with stakeholders, nothing should be sugarcoated, everything should be said just the way it is.
Communication can build or destroy
Communication is the key to all relationship in business or other aspects of life & must be done with proper understanding and reasoning.
Communication with stakeholders and all actors required to deliver a project is critical.
Communication with clients has to be daily so as to be up-to-date about the change in plan and additions which are very necessary to be communicated to the team on ground.
Communication should be planned and well-tailored, keep points of discussion should be written down to be precise enough while engaging the stakeholders in a conversation.
Project managers should not be scared to air bad news about the project but while bringing up bad news they should also come up with possible solutions that could further be adopted by the board. It should also be noted that bad news should not be brought up at the first meeting and not in a meeting where all the board member are present.
Communication is Key. We understand that bad new can want to hinder us from communicating with the stakeholders, but if plans are not communicated, the whole operation is in jeopardy. It is better to always know what is in mind of stakeholders so we can act accordingly and when there is a change, whether positive or negative, we should also communicate it.
Meeting the Stakeholders individually to discuss and get their individual opinions on a project is important.
Communicate based on the stakeholder ‘s personality/be empathetic.
Also, never bring bad news for the first time to the time to the table.
These are some of the key points a project manager should imbibe.
Constant communication with all stakeholders, identifying arising issues and communicating them effectively, providing possible solution and highlighting all critical issues is very fundamental for any Project manager. Project manager is there to inspire, communicate plan and adopt favorable styles of relaying information to the team and associated groups.
A very key factor to note as a project manager is never to bring bad news to the stakeholders collectively and also reporting is a key to making sure everyone understands the level of project.
As an inventory manager regular communication with stakeholders is required for effective service delivery. It is important to know the need of your end users this will determine your stock and as well as the suppliers you will be speaking with for quality and specifications.
The best communication approach was discussed here by one of the Project Managers, which is “NEVER BRING BAD NEW TO THE STAKEHOLDER” in the meeting. Rather discuss with individual Stakeholders before the meeting to avert surprises when such an issue is brought up during the meeting.
This is a well-coordinated approach to conflict resolution during the project.
As a growth associate working in a tech organizational context, effective communication with stakeholders is paramount for building and maintaining relationships and ensuring successful projects. The strategies suggested by the project managers in the video can be adapted to this context.
Firstly, understanding stakeholders’ preferences and needs, as discussed in the video, is crucial in tech sales. Tailoring communication channels and content to suit different stakeholders, such as technical teams, decision-makers, or end-users, can enhance engagement and comprehension.
Secondly, establishing clear goals and expectations, as emphasized by the project managers, aligns with the sales process. Articulating product features, benefits, and implementation timelines helps manage stakeholder expectations and fosters trust.
Lastly, maintaining open and transparent communication channels, as advocated by the project managers, promotes collaboration and enables timely resolution of issues in tech sales projects. Regular updates, feedback mechanisms, and proactive problem-solving contribute to overall project success and customer satisfaction.
Communication is a bedrock of successful projects, communication is vital with stakeholders, clients and particularly team members, constant communication leave no or minimal room for error.
Constant communication with stakeholders is very vital in project management, getting feedback to ensure the stakeholders understand the right message will put everyone on the project on the same page.
Communication plays a vital role in all aspect of works. being able to communication with stakeholders on the ideas/plans for the ongoing project gives them an insight on what to expect and feedback is also important to enable to team achieve the set goals.
As a facility manager, one of the easiest way to manage maintenance operations is via effective communication. At every point in time that there is a change on my schedule, i must communicate it even before it happens. Sometimes it may come late due to some unexpected events, but it must be made known to all clients and line managers as appropriate.
For me and my organization, daily reporting (written) is a part of every bit of our operations. As a person, I have always emphasized that the most important factor for a successful project is communication. It is the bed-rock of any project. (See my LinkedIn Page)
Communication must be vertical and horizontal as well. While we engage with the project sponsors and other external stakeholders consistently, we must also engage the project team members effectively. Without this, project is already 50% failed.
As a practicing Mechanical Engineer, in a manufacturing industry, having watched the video on some of the suggested strategies project managers adopt during project excussion applying it to the situation in my company; Project manager in my company we have a documented communication plan between the PM and contractors.
Sending of detailed daily reports on work progress.
Daily tool box meeting is held with the contractor and his team for update, safety guide and to sensitize them on some of the key risk associated to the project.
Constant communicating and receiving feedback from stakeholders, then discussing the feedback with the other team members is the most effective way to communicate as a project manager.
As both the administrative head and HR manager of our organization, I cannot stress enough the importance of effective communication in fulfilling my duties. From managing administrative tasks to handling HR functions, communication serves as the cornerstone of success in every aspect of our operations.
Whether it’s coordinating with teams, conducting negotiations, or addressing employee concerns, clear and concise communication is essential. Without it, vital information may be lost, leading to misunderstandings and inefficiencies in our processes.
As I oversee various administrative tasks and HR functions, I recognize that my ability to communicate effectively directly impacts the organization’s overall performance. Therefore, I must prioritize ensuring that messages are conveyed accurately and that there is a feedback mechanism in place to assess comprehension and address any concerns promptly.
In fulfilling my role, I commit to fostering a culture of open communication, providing necessary guidance and support, and continuously refining my communication skills to better serve our organization’s needs. By doing so, I aim to facilitate smooth operations, foster collaboration, and drive success in our endeavors.
Communication cannot be over emphasized, because talking about other aspects like negotiations, it will have to be by communicating either physically, virtually or by any means.
However, effective communication is the real deal… Because you may have something to say, and don’t have a proper means or way to say it, and so information is not passed, and there is no feedback.
So as much as we will communicate, let’s be able to make sure that the audience get the information well, and there is a feedback to know how deep the Information was passed
As a Tailor, I need constant communication with my clients. This has to be done directly. From mutual agreement on the styles that fits both the fabric and client most, to additional materials needed for perfect finishing. Should a particular raw material needed be unavailable, the client need to be informed on possible options/alternative. If there is change in cost due to changes in cost of raw materials, clients need to be communicated to. Also, if there is any change in delivery time agreed, I need communicate this to the client and made to understand the cause of delay.
In the case of hiring more hands when there’s multiple project at a time, there is need for constant communication with those hired on how the work should be done and the time-lag involved in the project.
In all, constant communication is key in project management.
People think differently. As a PM frequent communication with the stakeholders is key. This will limit the excuses of ‘i thought” and actually do everything according to plan. Communication also helps in fetching opinions on what is not working and what is working,
In light of people’s limited comprehension, I would propose, as a project manager, that you employ the Aristotelian technique of “tell them what you are going to tell them, tell them, then tell them what you told them.” It is one of the most basic forms of communication available. It was called “reporting” by one of the project experts.
Effective communication with stakeholders is paramount for a Project Manager. It ensures alignment of expectations, fosters transparency, and allows for timely issue resolution. Regular updates build trust, keeping all parties informed and engaged throughout the project lifecycle.
Communication is such an important skill to be mastered for the success of any project manager. The importance of knowing how things are going with the deadlines set with your project staff, and then constantly relaying the information to the CEO cannot be overemphasized. Such is to make sure that all are on the same page at all times, as this would facilitate the smooth running of current projects without hassles. Situations such as inadequate materials, low funds or inability to meet scheduled timelines would be best sorted with proper communication.
As a sales manager, Sometimes there are bad news of delayed deliveries which can occur due to vehicle break down. In this case I try to communicate the situation with my customers and ask for the next day and sometimes when they are urgent, I suggest for rides that would bring their orders to them.
In a situation where there is a delayed delivery due to traffic, I call my customers to notify them so they could hold on for my driver in case it gets close to their closing hour.
Communication is the most essential part of every project because it helps to keep every stakeholders informed about every stages of the project. It also helps to reduce delays.
Communication is key to achieve many things in organizational, for example talking to patients
You need to communicate with them effectively to let them understand your view point regarding their health status and communicating with key stakeholders to convince them to bring in modern technology to better patients care and the reason to do so.
I picked that you should not be afraid to communicate bad news, if any. However, find an appropriate way of doing it. For instance, you could do it individually, rather than dropping it to everyone’s surprise in a general meeting.
What I was able to pick from one of the experts was what he said about how to communicate bad news to stakeholders. It is better to discuss it individually with each stakeholder first rather than dropping the bomb in the general meeting.
Based on your lecture on HRM trends, I am inclined to think that many HR professionals in due course will undergo additional training in Data Science /Analysis to effectively do their work.
Communicating with stakeholders is indeed sacrosanct in carrying out any project. Personally daily update keeps all stakeholders abreast with the progress of the project or any development.
Communication is extremely important. Personally i find the points of properly managing bad news very important. This is better done by taking stakeholders and clients through before a governance meeting so as to manage expectations. This of course is in addition to proposing solution/alternatives along with the unpleasant news so clients don feel like you’re dumping a problem at their feet. I find writing down a communication plan very instructive. Although i practice this informally, i think i need to be deliberate going forward to imbibe this in order to ensure the right communication for the right audience/stakeholder.
Communication is a necessary key for s project manager. Having an effect and healthy communication with a stakeholder is very essential and necessary, so as a project manager, I have to find my style of communicating issues to my stakeholders and/or sponsor
Communication with all stakeholders is key for the success of a project. As a project manger i want to ensure that i have done an analysis of my stakeholders so that i can tailor my communication style to each stakeholder. All methods of communications are on the table.
As a Project Manager Communication is key and very significant. I would need to know my style of communicating issues to My sponsor and also have a suggested solution of the problem at hand.
Communicating with stakeholders is indeed very sacrosanct in carrying out a project. Personally belief a daily update to keep all stakeholders abreast with the progress of the project or any development will be a fantastic idea.
Communication with stakeholders in a project is very crucial in actualizing the project. This is very important to mitigate any form of hiccups during the project. Stakeholders would want to be carried along every step of the project.
Communication with Stakeholders is vital in the execution of any project hence a PM should Try to understand the personality of his Audience ..for example is he Action inclined , Analytical or a Futurist.If the Stakeholder involved is Analytical in nature you might consider including data and Facts so as to Give proof to the Discussion at hand.It is Also vital to not give Bad news in a general Forum which might come of as Shocking rather Meeting Stakeholders one on one prior to the forum enables them have an Idea of what to expect Thereby Contain Possible reactions
Communication is a very vital skill for a good project manager, ability to communicate both good and bad news constructively can be an effective tool with the team or stakeholders.
As a Project Manager Communication is key and very significant. I would need to know my style of communicating issue tomy sponsor and also have a suggested solution of the problem at hand.
As a Project Manager, I am expected to know that Communication is very important and how to communicate with my stakeholders is more important. So there can be assertiveness of every next line of action to be carried out.
As a PM Communication is an important key for a successful project. You have to know:
1. The kind of person you are working with i.e. your sponsor his/her nature of person
2.Ensure a constant communication with the sponsors, project team and stakeholders, with this getting to know their various fields, strength and weakness before and during execution of the project is key.
3. Know your style of communicating issue to your sponsor and also have a suggested solution of the problem at hand.
4. Do not always give report about progress or challenges but also wait for their feed back to know your line of executions and where needed improvement.
As a project manager communication is very vital.
It is imperative to continuously communicate with the stakeholders on the project at hand. Feeding them with vital information about the project and Also getting to hear their opinions on them too so as to know if there are necessary adjustments and areas that needs improvement.
Communication is the motor of any project. As a PM I must be able to communicate very well the purpose, goals and ways of achieving a project from time to time with all stakeholders of the project so that everyone will be abreast with the right information.
This helps people to know their role towards the completion of the project.
Information must be from timetotime; accommodating any changes.
Communication is the motor of any project. As a PM I must be able to communicate very well the purpose, goals and ways of achieving a project from time to time with all stakeholders of the project so that everyone will be abreast with the right information.
This helps people to know their role towards the completion of the project.
Information must be timely; accommodating any changes.
In my organization having a clear communication road map, I.e when to talk to who, where and when to receive feedback etc would help increase the efficiency in our delivery of projects
Open Line of communication with different stakeholder’s has helped me achieved greatly in my career journey, not only is project management is this important; but in all business dealings, Clear communication at the required time, strategic communication with ethics and business culture is an healthy practices for business progress and sustainability. A great Project manager must use this as a weapon to record a success in his/her projects
As a good project manager that really knows the onions of his or her work, communication is paramount. Especially constructive one with the stakeholders.
Most times it is better to jot down points for discussion for quick reminder and to be on point of ones game.
Bad news should be dealt with wisely to lead to strength of the stakeholders and not to weaken them.
Communication rightly and on time with the stakeholders will help to bring about as much as possible a smooth progress and running of the project for a solid and sound completion.
Communication is a very vital skill for a good project manager, ability to communicate both good and bad news constructively can be an effective tool with the team or stakeholders.
When managing a project, it is important to maintain communication with the stakeholders as their opinions can potentially make or mar the proceedings of such project. The style of delivery is also quite important, I believe this is due to different personalities traits. It is the duty of a good project manager to know his/her stakeholders and address them accordingly.
Constant communication as well as communicating the good and bad news constructively can be an effective tool between the project manager and the team, including the client
Communication strategies that can be adopted for effective project management include:
1. Have a written down communication plan that shows who you plan to talk to and the message you plan to deliver.
2. Tailor your communication style to the preference of your audience.
Communication is so vital between you and the stakeholders. It gives assurance and confidence that the project is moving forward and this build trust as well.
For me Communication is an important key for a successful project,
As a project manager you should ensure a constant communication with the sponsors, project team and stakeholders, with this getting to know their various fields, strength and weakness before and during execution of the project is key.
Next is the style of Communication and written down of issues to discuss and getting meaningful feedbacks to aid you in the project executions.
Maintain constant communication with the stakeholders. Report the project’s progress to the stakeholders on a regular basis. Identify and analyze any potential issues and profer solutions before engaging with stakeholders in meetings. Get feedback
Communication is an important key to a successful project, the project manager should ensure constant communication with the sponsors, project team and stakeholders , getting to know their various field, strength and weakness before and during execution of the project.
First, identifying the individual stakeholders and their personal inclinations is very important. This will help you tailor your communication style. After creating your stakeholder map and identifying their strengths within the overall project, having a communication plan and strategy is key.
Personally, for my project team, I schedule a meet and greet if we are new to the project. This helps you get to know them close up. This also helps to identify what could be their areas of strength in the project.
My key to dealing with a sponsor is wisdom is communication. Constantly updating the sponsor helps a lot. Getting approvals and immediately effecting the changes needed are very crucial to engaging the sponsor. You are not worshipping the sponsor but you obey commands in line with the project to keep the resources flowing. Your opinion as the project manager is also crucial, always contribute where necessary.
On how to communicate with stakeholders, first we must note that communication is key to the success of a project. We must tailor communication style to suit the adaptation of the person before us. This means that we need to have a communication plan written down to ascertain what to communicate to different stakeholders, at what point and the type of message to be sent.
It is important to device measures to get feedback on how the information passed is being received (accepted/resisted, as this will inform our next line of action.
As a project manager, ensure that issues are addressed and resolved. While doing so, again, ensure you analyze all your options to come up with the most suitable.
It is obvious that communication is the key to the success of any project or groups of individuals working towards a particular goal. I agree with the opinion of the speakers that constant communication to all stakeholders involved the project is very necessary. It is important to schedule a meeting at the onset of the project to intimate the stakeholders the idea of the project and equally give them the opportunity to relay their own thoughts. So as a project manager, it is important to adopt an effective communication channel to relate effectively with both the stakeholders and project sponsors for a successful project outcome.
effective communication is one of the most vital vital instrument of a project manager . And it is also important to carry the stakeholder along will the project is ongoing.
Effective communication is essential to the success of a project. It is necessary to keep the stakeholders updated on the progress of the projects. The adjustments and blockers have to be communicated with the stakeholders.
Communicating with stakeholders
Three project managers talk about how they communicate with stakeholders and how they adapt communication to the different types of stakeholder.
Think about your organizational context. Which of the strategies suggested by the project managers apply well in your situation?
The strategies suggested by the project managers are:
1. Maintain continuous communication across all levels of control, enabling the anticipation of potential issues by engaging with stakeholders on-site.
2. Plan communication in advance, establishing a clear map of stakeholders to enhance effective collaboration with various parties.
3. Customize communication to cater to the preferences of different stakeholders, considering action-oriented individuals who seek decisive steps, analytical stakeholders who rely on data for evidence, and people-oriented stakeholders who value people-centered communication. Additionally, some stakeholders may respond better to futuristic ideas for inspiration. The overarching goal is to maximize effectiveness by tailoring communication to diverse individuals.
4. Develop a documented communication plan that targets specific stakeholders at different times, including key messages tailored to their needs.
5. Seek feedback on the implemented strategies to evaluate their efficacy.
6. Regularly report the project’s progress to stakeholders, seeking the necessary support and action required for successful project completion.
7. Proactively identify and analyze potential problems, conducting research for solutions before engaging with stakeholders in meetings.
The strategies recommended for effective communication in the Fire Service work environment are as follows:
1. Maintain consistent communication across all levels of command, ensuring the ability to anticipate and address potential challenges by actively engaging with stakeholders at fire scenes and emergency situations.
2. Develop communication plans in advance, establishing a clear map of stakeholders to enhance seamless collaboration with various teams, agencies, and personnel involved in firefighting and emergency response.
3. Customize communication approaches based on the diverse orientations of stakeholders within the Fire Service. This includes addressing the needs of action-oriented responders requiring clear directives, analytical personnel relying on data for evidence-based decisions, and people-oriented individuals valuing communication centered around personnel. Additionally, recognizing that some stakeholders may be motivated by futuristic ideas can provide inspiration. The objective is to enhance effectiveness by tailoring communication to the unique characteristics of Fire Service personnel.
4. Create a written communication plan that targets specific stakeholders during different phases of firefighting operations, incorporating key messages aligned with their roles and responsibilities.
5. Seek feedback from Fire Service personnel on the implemented communication strategies to continually assess and improve their effectiveness in the dynamic and demanding environment.
6. Regularly report the progress of firefighting projects and emergency responses to stakeholders within the Fire Service, seeking the necessary support and action required for the successful management of incidents.
7. Proactively identify and analyze potential challenges and risks, conducting research and proposing solutions before meetings with Fire Service stakeholders to ensure efficient decision-making and response coordination during emergencies.
Project Manager should update update stakeholders regularly. Don’t wait till they ask for update. Share every achievement and challenges with the stakeholders. Always have your solution to every problem you share with the stakeholders, and convince the stakeholders to approve your proffered solution.
The project manager should always communicate with stakeholders and keep them updated with all that’s going on in the project, goodness, bad news, blockers, risks etc
Communication is the key in every organisation setting, this will inform you on what is necessary to be done in achieving a desire goals. Everyone has different communication styles but this should be simple and possible for everyone understanding. In an organisation engaging the stakeholders is very essential in giving feedback to know what next on line, if there is no effective communication there will be a gap between the clients, peers, sponsor and team. It is therefore important to keep accurate communication in a life cycle for any project to succeed.
The project manager can establish positive relationships and gain the necessary support to achieve project objectives by actively involving stakeholders, attending to their needs, and fostering open communication channels.
Good communication skills is one crucial aspect of any project. A project manager with this skills can effectively manage his team and pass information across stakeholders.
Stakeholders are the most important components of a project. Giving them timely, detailed information about the hows and whys of the project is going to go a long way in keeping their commitment to the project and also their level of support.
Effective communication is very crucial to the success of every project as every stakeholder needs to be well informed and versed on the happenings in the project. Without Effective communication, proper execution of the project might be handicapped and there can also be administrative bottleneck.
Communicating with stakeholders:
Daily reporting is a necessity for a PM especially to sponsors because it keeps them committed to the project. Intimating stakeholders individually before a general meeting will also reduce tension if there be a bad news.
Bad news shouldn’t be reported without proper analysis of the said issue and possible solution/recommendation (s) on how to tackle it.
Constant and effective communication tailored towards the target audience is based on detail oriented, analytical and evidence oriented. Effective communication is key as there is always a sender, the message and receiver with quality feedback to enhance quality service delivery.
The strategy I will apply in my organization is to plan how to communicate with each stakeholder. Some of stakeholders might be people oriented or act oriented,so I should plan my communication according to the person in front of me after having studying their personality,I have to adjust my communication to the person.
The strategy that will work well based on my organisation is tailoring the communication based on audience type whether detail oriented, analytical or evidence oriented
Constant and effective communication with stakeholders is key to the success of any project. Moreso, the way and manner you communicate which every particular stakeholder should be taken into consideration given their peculiarity.
i have learnt that Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, you have to be intentional about promoting a culture of open communication and feedback.
it’s important to recognize that some projects may require a flexible approach due to their complexity. Project managers should avoid sticking rigidly to one technique and be open to changes when needed. While linear or iterative methods might be productive initially, adapting to a hybrid approach becomes crucial as the project progresses, considering factors like budget, time, and stakeholders. Embracing hybrid models or transitioning between linear and iterative methods can optimize project success for managers, like those at MTD.
Communication is a crucial aspect of any project, and it’s essential to plan and structure it well. Even when it comes to delivering unpleasant reports, a Project Manager can make a positive impact by analyzing all options to address the issues professionally. By maintaining a regular and effective communication strategy, the project team can work together to achieve success.
Effective and consistent communication with stakeholders must be sustained at all phases of the project to build trust in the project team and among all parties involved.
Communication with stakeholders must be customized to suit the person Infront of you. As managers, we must ensure to communicate in the style that resonates better with the stakeholders.
Conclusively, having a communication plan is very necessary, as it set you up to understand who needs to be carried along and at what point do you need to give out certain informations and what information should be relayed and which should be withheld.
Most important concentrate on getting their feedbacks as well in relating with project progress to also ensure all details are thoroughly followed. Remember the goal is to satisfy the stakeholders.
If you must bring bad news, always research and suggest solutions as well before the stakeholders.
Effective communication cannot be overemphasized in managing a project, as it is the bedrock for any successful project. Hence every project manager must communicate constantly with all his team members and stakeholders involved in the project, which must be done concisely.
I will go with the second speaker by tailoring the communication based on who am speaking with.
The way I talk to the attendant is different from the way I talk to the supervisor.
This is important because their level of understanding differ
I also agree with three project managers in the video but They mentioned very little about what we should do. In my point of view, three of them have a communication plan for this job and they could explain their communication plans to us in order to teach something about stakeholders.
Communicating effectively with the stakeholders ensures the success of the project at end of the day.
Am in agreement with second speaker because you need to plan your communications in advance, have a clear stakeholders mapout and how you’re planning to intract with each of the stakeholders. Meet with stakeholders, outline your plan for the project at a high level, and describe how you will continue to communicate with them throughout the initiative. Inspire confidence that youโre there for them along the way and do your best to build trust. Which should be one of the qualities of a good Project Manager.
I like the write-up that says, “You cannot not communicate.”
One really need to be flexible on how they communicate with different stakeholders. This is a skill!
I am in agreement with the speakers, there should be constant communication with project sponsor to give them a full knowledge of how far the project is going and a PM should endeavour not relate a bad news first to the sponsors see all ways they can solve problems before bringing it up to the sponsors. Which should be one of the qualities of a good Project Manager.
Backing up with the first speaker, constant communication is very valid and essential to the sponsors, clients and teams for quick feedback.
Though it may be too stressful on the PM but that it is the part of his/her duties.
Communication is very important in every project, having a good communication about how the project is going to look like and how it’s going.just like the speakers said “have a written down communication plan” that’s is how to discuss with the people involved in the project, getting the right information you think the stakeholders needs and so on.I totally agree with the speakers.
I am in total agreement with the speakers, constant communication with project sponsor gives them a full knowledge of how far the project is going and a project Manager should endeavour not relate a bad news first to the sponsors see all ways they can solve problems before bringing it up to the sponsors. Which is one of the attributes of a Project Manager.
I agree with the three project manager. To my company, bring the bad news in the mist of all the stakeholders is not a good deal and taking the precaution save the company
Communicating with project stakeholders is very important.
First, it is essential to know what their role is and what others are interested in. For instance, if these are internal or external, directly or indirectly involved, this then calls for seeing how the audience or stakeholders are engaged and determining the format to use to inform the time and the model. No project exists in a vacuum, and some stakeholders need just simple updates and more or less frequent communication; others need professionalized communications, etc.
Congruent corporate communication would be an important condition for a successful PM.
Scheduling a meeting at the very onset of the project is very important as it enables the stakeholders convey their thoughts and vision about the project. Intermittent interactions would also help as a guide such that the vision is not eroded in the end.
Being dynamic in approach and communication is also key. Various people tend to have different demands and approach on project management. The ability of the project manager to interact effectively with stakeholders would mean that he is reassuring to the skeptic stakeholders, be forward-thinking to the visionary stakeholders, be logical and detailed to the analytic stakeholders. As a Project Manager, I must adapt and adjust my communication skills to suit the specific stakeholder.
Communication it’s play prominent Vital that lead to provide good result of the management, communication is a huge overlook to any project that use to achieve and be functionally of the managerial goal
I completely agree with all the project managers because in dealing with people and for the success of any job, communication is key.
Effective communication with your team, clients and stakeholders is very important so every one would be on the same page and the time schedule would be met despite changes or challenges along the line.
I agree with the three project managers,I also agree that communication has a huge role play for a project to be made successful. You cannot not have a communication and you also canโt have too much communication.
The success of any Project manager lies a reat deal in his ability to communicate with all the stakeholders on the project.
Effective communication allows everyone to be in tune with project status, milestone challenges so that all concerned will be on the same page and decision for progress can be decided by all and in good time.
I really agree with the three speakers. I believe for you to have a successful project as a project manager, you must learn to communicate with your stakeholders. You must keep everyone abreast of the situation regarding the project.
I wholeheartedly concur with the three speakers. Recognizing your stakeholders and knowing how to interact with them are critical. To further study and promote communication, it’s also critical to record the ways in which you communicate with each stakeholder. It is imperative to engage in one-on-one conversation with stakeholders and to disclose any challenges before calling a major meeting that includes all stakeholders.
Communication is a very invaluable aspect of project management and it is expected that as potential PM’s we hone this skill. The importance of Proper communication can not be overemphasized. It is necessary to carry along all stakeholders involved in the project as all hand must be on deck to achieve the set goals
I think I concur with the three speakers, communications should be planed and written down first.
As a PM don’t be afraid of bad news, always come up with a solution
Don’t bring in bad new the first time because they might lose interest.
To me as a Project Manager, you should develop communication plans for your different stakeholders and determine the frequency of information dissemination.
I totally agree with the three speakers. It is important to have an understanding of who your stakeholders are and how to communicate with them. It is also important to pen down your communication styles with each stakeholder so as to further analyze and foster communication. It is also important to have moments of one on one communication with the stakeholders and if there is any challenge, we share with them before having a major meeting that involve all the stakeholders.
I think I concur that communications should be planed and written down first. This will help me as a project manager not to forget any point when communicating with stakeholders.
For me as a project manager i would adapt to planning out my communication and the style i would use to convey my information. it is also important i study the personality i am communicating with, if they are analytical then i should come with facts and figures, if they are people oriented then i should speak showing that i care about the project and the team involved.
Be in constant communication with clients, project Managers and Project Teams, it will keep every one abreast of situations and easily address potential risks that may arise. As a Project Manager, you should develop communication plans for your different stakeholders and determine the frequency of information dissemination.
Communication is vital in all ramifications Not leaving out in management of any project.. This helps not on only to pass information but also to bring clarity and understanding to the team and all involved for a smooth sail .
Communication is very important. For you to have a successful project,you need to communicate with stakeholders effectively and it should involve all team members in other to be on the same page.
Communication with all relevant stakeholders is key. Carrying everyone along with the progress of the project is vital. From the project team to the project collaborators and the client. The project team must meet with the project manager to discuss the progress achieved daily. Project collaborators should also be carried along on the timely delivery of all deliverables. Feedback should be given to the client to put their minds at rest about the timely delivery of the project.
Communication is the key to success in any project so the project manager must communicate strategically to the stakeholders, clients and project team to ensure they are all on the same page at every stage.
For you to have a successful project, you must adequately communicate to the stakeholders, clients, team members regularly so as to be on the same page. Though strategies must be applied.
Communication is the soul success of every project. The project manager needs to communicate strategically to all the stakeholders and teams involved in order to be on the same page, build trust and allow them remain committed to the project.
communication is key to effective project management. communication must involve all stakeholders of the project, from the project team, to the the client, to the sponsor, to other project managers etc. when people are carried along they are more involved and more committed to the success of a project
Stakeholder management (Engaging with stakeholders) is necessary for any project to be successful. it is also essential to have team communication with everyone making sure that the objective is understood by team members.
My, take is Constant communication was emphasized on by one of the Pm’s..my take was that in every step, there must be a clear communication and proper plan. The written down communications plan also, is vital..having a written down plan for every step will put you on track as a PM.
I learnt that the earlier you communication and engage stakeholders, the likely you are to see results
Also Study people. It is one of the most important piece of information I grabbed. stakeholders or sponsors may be results-oriented or analytical etc. The key is communicating with the right tool and approach suitable and acceptable by the other party.
They all spoke helpfully. However, the most appealing to me was that of not bringing bad news first hand to a gathering of all stakeholders untill you have individually brought them up to speed. Also not be scared of bringing bad news. They are bound to happen. Only come up with possible resolutions to these issues while addressing sponsors.
Communication as been proven to be the most essential in project management ,communicating well with client and team makes work easier and achieving goals
Communication is key as it enhances the progress of a project and also preserve stakeholder’s commitment to the project.
In project management, you cannot not communicate!
It’s important to have a good understanding of your team and communicate with them in a way that resonates with each individual. As a program manager, I’ve learned that everyone is unique and you can’t treat five people in the same way. To gain my team’s trust and encourage them to meet deadlines, I’ve utilized various approaches like stakeholder feedback, reporting, follow-ups, and even small acts of motivation like treating them to lunch or celebrating their birthdays.
It has been proven beyond doubts that communication is the key to every successful project.
From the negotiation with the stakeholders to when project is completed, communication is required in every step of the process. Project Managers should research and have a knowledge of what the project entails and make rules to adhere to in the project, this will help them communicate efficiently and effectively.
Engaging with stakeholders is very important for any project to be successful however it is more essential to communicate with everyone making sure that the goal is understood by everyone in the team
Let me start by identifying three categories of people that I would be communicating with: –
1) Data-oriented
2) People-oriented
3) Innovative people
Data-oriented
Effective communication with data-oriented individuals involves presenting information concisely, using data visualizations, and highlighting key insights. I will therefore articulate project goals, align with data-driven objectives, and encourage open discussions to leverage their analytical skills for informed decision-making.
People-oriented
When interacting with people-oriented individuals as a project manager, I will prioritize interpersonal communication. I will foster a collaborative and supportive environment, actively listen to their concerns, and emphasize the project’s impact on team dynamics. I will recognize and celebrate achievements to strengthen team morale and motivation.
Innovative People
I will effectively communicate with innovative individuals by fostering an open and creative atmosphere. Encourage idea-sharing, value diverse perspectives, and provide a platform for experimentation. Acknowledge and celebrate innovative contributions, ensuring that the team feels empowered to explore novel solutions and approaches in the project.
Communication has been proven to be the most essential skillset I’m Project Management and understanding how you tailored your communication to different stakeholders is very key
I understand that Communication is a key role in project management jobs and so there should always be an effective communication flow between the project Manager and Stakeholders for a smooth and successful projects.
Three distinct projects with distinct challenges were expertly managed at the point of looking at the reason for the project and not allowing the bad vibes to affect decision-making. Going out of his way to find additional water partners to collaborate with to ensure the quantity required for project success, and finally, effective communication is the key to any successful project.
90% of the duty of a PM is communication but the PM needs to define the when, the how and to whom. A communication plan should be in place and the process of communication should be well defined and signed off by both parties. I always analyze my SH and categorize them, so i can deliver the kind of report required ,understood and in the manner understood and and acceptable by the stakeholder. However all communications should be documented and in writing even if it was verbally communicated. There are high level reporting ( highlighting risks, budget, timelines and impact on change requests) and there are project status reporting ( which is always very detailed showing where we currently are on the project, support required and dependency). A PM must learn to communicate both good and bad news and still get to manage stakeholders reactions will proffering solutions.
Your communication style should be tailored to the person in front of you.
I think I communicate more with analytical stakeholders, where I have to present facts, data, and research results for effective communication.
In communicating with stakeholders, having a communication plan is one of the strategies I have employed as this ensures timely update of project progress through identified channels for reaching out and receiving feedback from the stakeholders. Ensuring no one is left behind when updating them about the project status is also important as this can be a drawback when you need their buy-in in taking decisions.
Communication roles can not be overlooked, so therefore effective communication brings about understanding and directions between stakeholders and the the project managers for smooth running of projects
i have learnt that, Communicating with stakeholders plays a vital role in the success of the project. It will allow the flow of information so that everyone stays up to date. All the stakeholders are not the specialists in the project components and processes, thatโs why timely regular communication with them allow them to know how the processes are going on and help them to be involved actively in all steps of the project without confusion.Thank you so much
i have observed that Communication is key as a project manager.
It helps to foresee problems.
Communication has to be constant and should be written down in a style to enable easy and lively discussion with your stakeholders.
Communication with the project team is also very important because it helps everyone in the team to have the knowledge of the project progress and if thereโs are possible risk and how to find proper solutions against them
I do not think that the importance of communication can be over emphasised especially when it comes to project management which basically involves sponsors, line manegers, peers, team and a whole lot of involvements. All these group of people understants differently. so to work effectively achieving the set goals and meeting deadlines, a good PM need to find a common ground to engage with all the stateholders with the tone and language they speak and also bearing in mind the stateholders who have high/low power and high/low interest.
Effective Tips For Improving Communication With Stakeholders
1. Make Communication A Two-Way Conversation
Invite stakeholders into the conversation. We often think to communicate about our work, but communication is best if it is a conversation. Asking our stakeholders what they think, what they envision and what they see as it relates to our work is key to creating transformative partnerships. You can do this on social media, in meetings and through emails, but start with the invitation to dialogue.
2. Be Empathetic
Communication is a two-way street, and the first goal is to listen to your stakeholders. To do so with an empathetic approach helps you understand where they are coming from. Having this foundation makes your communication with stakeholders more fruitful because you now have a better sense of their values, interests and expectations.
3. Conduct A Stakeholder Analysis
Each stakeholder has interests and values. By completing a stakeholder analysis and answering the question of what each stakeholder needs to feel successful, leaders can anticipate the concerns of those they seek to influence. This proactive approach creates the impetus for leaders to engage key constituents as a matter of course rather than as a reaction to pushback.
4. Focus On Meeting The Needs Of Stakeholders
Ensure content is about meeting stakeholdersโ needs rather than the organizationโs needs. Too much nonprofit communication is about “we” and “our.” However, a nonprofit’s true relevance is about the change the organization enables in the community in partnership with stakeholders.
5. Implement A Consistent Communication Medium
Stakeholders include your community, board of directors, contributors, vendor partners and more. Implement a consistent, educational and results- or impact-driven communication medium such as a digital newsletter. We send one each month with 10 individual category boxes, including letters from the CEO or COO on updates, results from testimonials, news, events, podcasts and videos.
6. Determine Which Channel Is Ideal
Consider the best channel of communication for every situation. If youโre providing nonurgent updates, consider keeping things more informal. Save emails for announcing major campaigns or milestones and conclude by welcoming feedback. Even in these modern times, picking up the phone for a quick call almost always clears up confusion more efficiently than overwhelming someoneโs inbox.
7. Keep Conversations Relevant And Engaging
What you say should be relevant. Start with a thank you if they are a current donor. If they are not a donor, start with a value statement that immediately engages the person in the conversation and tells them why you are communicating.
Bilateral communication is key with stake holders,to ensure that scope is managed and every change process is communicated, Also identifying the level of authority/Influence such stakeholder possess should be considered
1) Know your Stakeholders. The first step to adapt your communication style is to know your stakeholders well. You need to understand their roles, responsibilities, goals, interests, and concerns related to the project. You also need to assess their communication preferences, such as how often, how much, and how they want to receive project updates, reports, and feedback.
2) Have a Communication Plan. The next step is to plan your communication according to the stakeholder profile and the project objectives. You need to define the purpose, scope, frequency, format, and channel of your communication for each stakeholder group. You also need to consider the level of detail, complexity, and technicality of your message, depending on the stakeholder’s knowledge, expertise, and interest in the project.
3) Adjust Your Tone and Language. The third step is to adjust your tone and language according to the stakeholder’s personality, relationship, and expectations. You need to use a tone that is respectful, professional, and appropriate for the situation and the stakeholder. You also need to use a language that is clear, concise, and consistent with the project terminology and the stakeholder’s level of understanding.
4) Choose the Right Channel. The fourth step is to choose the right channel for your communication based on the stakeholder’s preference, availability, and urgency. You need to use a channel that is convenient, reliable, and effective for the stakeholder and the message. You also need to use a channel that is suitable for the type, length, and format of your communication.
5) Seek Feedback. The fifth step is to seek feedback and confirmation from your stakeholders to ensure that your communication is understood, accepted, and acted upon. You need to ask for feedback on your communication style, content, and delivery, and make adjustments as needed. You also need to ask for confirmation that your message is clear, complete, and accurate, and that the stakeholder agrees with your expectations, actions, and outcomes.
6) Monitor and review Your communication. The final step is to monitor and review your communication throughout the project lifecycle to ensure that it is effective, relevant, and consistent. You need to track and measure your communication performance, such as timeliness, quality, and impact, using indicators like satisfaction, engagement, and results. You also need to review and update your communication plan, style, and channel as the project progresses and the stakeholder’s needs and preferences change.
Communication is key, communication is power, communication is what it is, you need to learn how to communicate with stakeholders, good communication brings good information between stakeholders and team and a product manager.
Communication is the key to a successful project
Engaging stakeholders is very important for the success of any project. Always keep your communication style as simple as possible making sure everybody understand the goal.
Communication is a vital key in getting things done, one must be able to pass information. One must be able to communicate with the various stakeholders, team members in ways that project can be done, also getting feedback from the stakeholders is very critical.
The level and quality of communication in Project Management define the success or failure of a project. Therefore it is pertinent to understand the importance of each stakeholder and the vital need for the flow of communication with all stakeholders. A clear, honest and constant communication will determine the success of every project.
Communication is a vital element of any successful project. This is achieved through understanding the needs and expectations of all stakeholders and knowing how to breach and meet those expectations. Communication channels can include but are not restricted to regular meetings/interactions, progress reports, emails, phone calls, surveys, etc.
In establishing a communication plan, we must consider on what to communicate, who, when, where, how and whom to communicate to. It also gives room for feedback (meaning, you just dont communicate, you give room for getting feedback).
Communication in Project Management can define the success or failure of a project.
Communication is very germaine in Project Management.As a good project manager shouldn’t come to your client for the very first time with a bad new but if the need arises, one should be ready to proffer solution to the problem on ground.
In addition to this, one should maintain a regular communication with the stakeholders and also keep the minutes of the meetings.
Communication is key as a project manager. It helps to foresee problems.
Communication has to be constant and should be written down in a style to enable easy and lively discussion with your stakeholders.
Communication with the project team is also very important because it helps everyone in the team to have the knowledge of the project progress and if there’s are possible risk and how to offer solutions.
Thanks
Communication is a critical aspect of a project manager ‘s role, and effective communication with stakeholders is essential for the success of any project.stakeholders are individuals or groups who have an interest or concerns in the project,and they can include clients,teams members, sponsors,end users and other relevant parties
COMMUNICATION is a main role of a project manager,a project manager must engage daily with the client regarding any changes.it should be a written down communication plan so that nothing is missed during their meeting
COMMUNICATION is one of the key that enables project manager to ahead in case of any occurrences.Such as if a project time scale isn’t met and if there is any requirements needed..one of the role of a project manager is to make sure issues are resolved
The importance of communication in Project management cannot be overemphasized, it is a very vital tool in managing a project.
Communication shouldnโt be about relating just the good aspects but also the bad as well, in order for everyone to be carried along and for proper execution of actions for all the stakeholders in a project.
COMMUNICATION is a key role of a project manager.. As a project manager you must engage in conversing daily with your client regarding any changes.it should be a written down communication plan channeled in a right way..
COMMUNICATION is one of the key that enables project manager to foresee problems.Such as if a project is getting beyond time if there is any requirements needed..don’t be afraid to bring bad news to the table.one of the role of a project manager is to make sure issues are addressed and resolved effectively..
Having good communication skill is tantamount for a project manager. The most difficult part of communication is communicating bad news to stakeholders. There was a time in my organization that a project was been carried out. It was going smoothly until the supplies got damaged in an accident. The project manager having gotten first hand knowledge of this disaster, made a move that shocked me as explained by the last male speaker in the video, he called all the stakeholders at the company to inform them individually. When we finally had a meeting, solutions starting pouring in from all angles because everyone was already aware of the bad news before the meeting commenced. What it did was to give them time to think and absorb their energies for the meeting.
Communication with stakeholders is a cornerstone of successful project management. It involves understanding their needs, providing clear updates, and managing expectations. Regular meetings and status reports inform stakeholders about project progress, potential risks, and upcoming milestones. Tailoring communication styles to different stakeholders helps ensure the message is well-received.
Moreover, being receptive to feedback and addressing concerns promptly builds trust. Effective communication involves conveying information and actively listening to stakeholders’ perspectives. Establishing open channels is essential, allowing stakeholders to voice their opinions and contribute to decision-making processes. This collaborative approach fosters a sense of ownership and commitment among stakeholders, enhancing the likelihood of project success.
Communication is the bed rock of the success of every organization. I work in a psych facility and one of the major thing we are taught is proper communication with clients and staff in other to be able to de-escalate any chaotic situation. Like the first man in the video narrated that project managers should communicate with stakeholders any issues they are having or the progress of the project life cycle, with that they can decipher what issues they need to resolve and what they are lacking in the process of the project and provide it. Just like scrum masters 15mins meeting to discuss the progress of the their work and what impediment they are facing, that seems to delay the sprint release so should project managers have a discussion with stakeholders and figure out what issues they have and what can be done to help complete the project in a timely manner. One more thing to note is that you can always get feedback from stakeholders as a result of constant communication with them, they will be able to identify some areas that the project managers cannot see.
Communication is the key in every organisation setting, this will inform you on what is necessary to be done in achieving a desire goals. Everyone has different communication styles but this should be simple and possible for everyone understanding. In an organisation engaging the stakeholders is very essential in giving feedback to know what next on line, if there is no effective communication there will be a gap between the clients, peers, sponsor and team. It is therefore important to keep accurate communication in a life cycle for any project to succeed.
Engaging stakeholders is very important for the success of any project. Always keep your communication style as simple as possible making sure everybody understand the goal.
Engaging stakeholders is very important for the success of any project. Always keep your communication style simple as possible making sure everybody understand goal.
In my organisation, not discussing issues at a general meeting works well because if you do, it creates a sense of panic but when you bring up these issues privately, you are better able to analyse it critically and get solutions.
The Communication with stakeholders that best suit my organization; is the four wsys communication, where project manager communicate directly with sponsor/Client, project team members, core project managers in case of multiple project executors, as well as communities affected by by project execution.
I have learned that;
โขRegular/daily and honest communication is key in any project management job.
โข Plan how your conversation with stakeholders will go and communicate at the right time.
โข To observe their responses to know if they may be having cold feet or not.
โขCommunication also depends on who you work with, eg an analytic person you need evidence to back up.
โขHave a realistic schedule, reports should be given by everyone on the team, and not be scared to bring bad news but also with some solution.
โขDon’t bring bad news to all the stakeholders at a forum but do it individually before the forum.
Communication is key for every program or project to succeed. It is extremely important to consider all aspects of communication as early as possible in the project life cycle, and recognise that it is not a one-way process and that dialogue will mean that conversations and exchanges will evolve as they unfold.
Communication takes many forms. To be effective you need to consider not only the message you want to pass on, but also the method for communicating. Many factors affect the success of communication, including cultural influences, the mood of the team, the method of communication chosen and the language used.
When communication is effective, everyone involved will align and achieve the goals and objectives of the project.
Implementing a well-thought-out communication plan has considerably increased my organization’s efficiency and production. This plan serves as a road map, directing when and how I communicate important information and strategies. The capacity to communicate effectively is critical for a project manager in facilitating collaboration among stakeholders and the team, ultimately leading to the achievement of project objectives.
Communication with stakeholder is very important and shows how it can have great impact with result. Regular and accurate report helps to communicate with stakeholders and for everyone involve in the project. Also important information to note is how to pass on bad news or give information to stakeholders individually which shows how experience it is for a project manager to be and competent enough in the field.
Communication is the key to any success story or project. A quarterly technical review is held in my job place to ensure that everyone is aware of what each team is working on, and a detailed presentation (quantitative and qualitative) of progress highlights is provided. These constraints can be addressed to prevent bottlenecks.
Communication is a critical component at all stages that cannot be overlooked; information is essential, and it begins with the right communication at the right time.
I have learnt that communication is very crucial and I must not leave any crucial information uncommunicated to the stakeholders. Also, I got to know that I should not be afraid to bring up any issues or problems so that we can solve them as a team. It’s also very important that everyone works in line with the realistic time schedule.
Communicating with stakeholders is as important as the project itself.
Because with constant communication, you’ll get to know the do’s and donโts in the project and it helps to keep the stakeholders updated with the newest development in the project.
Communication has a vital role to play in the success of any given project, especially with the stakeholders. If I want to carry out any successful project, all hands needs to be on deck, constantly communicating with sponsors, team members, clients and peers. Communication brings out efficiency and productivity in any project.
The essence of communication is understanding, therefore effective communication with all stakeholders is an important aspect of project management.
Having a well written out communication plan has increased efficiency, competency and productivity in my organization.
Giving out the right information at the right time is the best communication plan that I use in my organization. This strategy helps all stakeholders to handle their tasks effectively and timely.
Communication is an important aspect of project management. Having a written out communication plan has increased efficiency and productivity in my organization. This plan guides me on how to communicate the right information and strategies at the right time. As a project manager, effective communication is key to enable stakeholders and the team achieve project goals.
Communication is key and one aspect that was a whoa for me in this video is that we can have one to one discussion with stakeholders versus just throwing the “bomb” in the stakeholders meeting. Effective communication can make a project succeed while lack of it can mar the project.
Communication is play prominent Vita roles that lead to accomplish determine organizational goals, communication with the major stake holders must be paramount and it’s reveal effective efficiency on what cost and procedure’s that can apply in order to reach the determination of the project on management.
To me it is important that communication is a two way thing, that is, not only are reports made, feedbacks are expected to be given.
Secondly, frequent updates are also to be given daily,on either changes or addition to the project plan.
Thirdly, cogent information should not be retained as it is a right of both stakeholders and project team members to know what is going on with the project, this takes us back to the transparency of the communicator.
Communicating with stakeholders is as important as the project itself; because it helps to place all hands on deck, keeping them abreast with the newest development, changes and status report.
When there is a breach of communication, there is a tendency of achieving an unsatisfactorily project.
I believe communication is one of the key components between in project management. Because with constant communication you get to know the dos and don’ts at every level of the project.
Also communication in Project Management with stakeholders is very important at every level becoz it brings about proper and better supervision, with a smooth and transparent work being done.
Think about your organizational context. Which of the strategies suggested by the project managers apply well in your situation?
For me as Project Manager
1. What works well in my organization is the PM must communicate with the Client and communicate same with the project management team (PMT) and not excluding any third party vendors as well.
2. Before reporting the PM makes sure he has a well documented communication plan and speaking directly to those on ground to get a clear picture of the issues in case there are kick backs. Reporting is a key to make sure everyone understand the level of progress being made on the project.
3. Communicating on time to make sure we are all working within the same realistic time schedule is also key and that the offer made financially is in the time with the expectation of our stakeholders.
4. Never be afraid to bring in any issue to the table as on the role of a PM is to resolve disputes and issues but at the same time he must have done his home work with possible options to proffer the solution. And he should never start his first meeting with the clients with bad new but instead he set up meeting with them individually before coming to the general house to avoid the element of surprise.
some common strategies for effective stakeholder communication are:
– Identify and analyze the stakeholders and their interests, expectations, and influence on the project.
– Use a variety of communication channels to reach your stakeholders, such as email, phone, video conferencing, or in-person meetings.
– Be clear, transparent, and honest. Share good and bad news with your stakeholders and address any issues or problems openly.
– Listen actively and invite feedback from your stakeholders. Show that you value their opinions and input
– Communicate with purpose and frequency. Establish a communication plan that outlines the goals, methods, and frequency of communication for each stakeholder group.
– Encourage one-to-one communication and collaboration among stakeholders. Build trust and rapport with your stakeholders and foster a positive relationship.
The best strategies for your situation may depend on your organizational context, such as the size, scope, and complexity of your project, your organization’s culture and values, and your stakeholders’ preferences and personalities. You may want to consider the following questions:
– What are the main objectives and deliverables of your project?
– Who are the key stakeholders and what are their roles and responsibilities in the project?
– How do they prefer to communicate and how often do they expect updates?
– What are the potential risks and challenges that may affect the project and the stakeholders?
– How can you measure and report on the progress and outcomes of the project to your stakeholders?
in the field of project management, some important things such as constant communication, documentation and above all one on one communication with the major stake holders must be paramount
Based off the project managers’ respective points, I think I strongly relate to the aspect of not delivering bad news collectively but individually. So that when eventually, the bad news is delivered collectively, the impact isn’t as severe, since everyone has already been informed on various levels.
As a Quality Assurance officer in a food-based company, when there’s a deviation from a required standard, the first line of action is often to communicate to the production workers to figure out what’s wrong, simply because they are basically in charge of the mixing process. Oftentimes, the problems could be fixed by so doing. However, only when the problems persist is the line manager then informed on the situation of things.
So yes, I agree that the level of communication for the various stakeholders differ. Thus, a good project manager need to be well-versed in speaking in the language that the stakeholders would understand.
Effective Communication is essential as a project manager.
There’s is need for constant update and feedback about the progress of the project,so the stakeholders are not caught off guard.
P.M need to to update stakeholders on every detail of the project so they know where there’s progress and where theirs need for immediate adjustment,
So Communication and giving report of the progress of the project is essential.
The strategy suggested by the project managers that apply well to me in my situation within my organizational context are communication and time management.
Communication so I have learned is one of the keys to enabling us to foresee problems. The project manager needs to constantly communicate with clients alongside his project team. There should be a routine communication written down and pattern to which informations can be disseminated within the project and itโs team members and also a plan, so as to know what to say to stakeholders. For someone (client) who is analytical, bring in information through data as evidence of the ongoing work being done.
In the aspect of time management, realistic time schedule should be set for every member of the project team so as to meet with the projects deadline. Project managers should not be afraid to relay bad news, but should always be on the lookout for possible solutions to a problem by trashing issues and facing challenges as they may come during the course of carrying out a project.
For me, I believe regular communication that has being well planned and analysed will work well for me. Communication is key but if not well drafted and communicated or transmitted through the right chain could lead to issues of misinformation and misinterpretation of ideas and suggestions.
Communicating with stakeholders plays a vital role in the success of the project. It will allow the flow of information so that everyone stays up to date. All the stakeholders are not the specialists in the project components and processes, that’s why timely (regular) communicstion with allow them to know how the processes are going on and help them to be involved actively in all steps of the project without confusion.
Effective communication is one of the primary key as a Project manager. Communicating the progress of the project to my client/stakeholders and in turn getting their feedback which reassures me of the commitment and support to the project cannot be over emphasized. stakeholder communication is the correspondence among all of the people invested in a project or business
+Daily speak with the stakeholders ensuring that everyone is carried along during the project.
+Communicate with clients and stakeholders when planning changes or additional input into the project different from initial plan.
+Write down communication plan with the stakeholders and also get feedback from them to assess the progress of the work.
+Make regular contact with team on ground, show concern, care and likewise inspire others.
+Let everyone understand the level of progress being made in the project.
+Never bring bad news at the first time to avoid discouragement.
+But don’t be afraid to bring bad news on the table to ensure issues are addressed to bring possible solutions.
In the video, the project managers emphasized the importance of adapting communication styles to different stakeholders.
In my role as a Customer Solutions Advisor, this strategy holds relevance given the diverse range of customers and stakeholders I interact with daily.
Working in the banking sector, I regularly engage with individual customers, small businesses, and corporate clients. Each of these groups has distinct communication preferences and expectations. Individual customers might prefer digital updates, while business clients may require more detailed and personalized communication.
One strategy from the video that resonates with my role is the need to tailor communication styles based on stakeholder preferences. For example, when assisting individual customers with account-related queries, some prefer reaching out via digital channels like email or physical letters while others may prefer a more traditional phone call. Adapting to these preferences enhances the quality of communication and customer satisfaction.
Consider a scenario where a business client has recently implemented a new financial solution offered by the bank. Through previous interactions, I have discovered that the business owner appreciates regular, concise updates on account activities. In response, I’ve adjusted my communication approach to provide a monthly summary report with key metrics and insights. This ensures that the client receives information in a format that aligns with their preferences and facilitates a more efficient exchange of information. The rationale behind employing this strategy is rooted in the desire to enhance customer engagement and satisfaction. By recognizing and respecting the diverse communication preferences of stakeholders, I contribute to building strong, positive relationships with the bank’s clients. This, in turn, supports the bank’s commitment to providing a personalized and customer-centric experience.
While adapting communication styles is crucial, challenges may arise, such as navigating the diverse preferences of a corporate client’s team or managing time constraints. To address these challenges, I proactively seek feedback, clarify expectations, and leverage the bank’s resources to ensure effective communication tailored to each stakeholder’s needs.
The strategy of tailoring communication styles based on stakeholder preferences is applicable in my role. This approach not only supports the bank’s commitment to customer satisfaction but also contributes to the overall success of our customer relationships and the achievement of their financial goals.
communicating with stakeholders are vital to the success of the project . the project or someone designated by him has a functional role in making sure all stakeholder are carry along in the project. @topstarcollege12
communicating with stakeholders are vital to the success of the project . the project or someone designated by him has a functional role in making sure all stakeholder are carry along in the project.
Communication is a very key aspect of project management. Being on top of what is happening in a project itself is key. I will say a well written played down communication plan will work perfectly for my organization. It gives me a guide on how to communicate the right information at right time, as it is required.
It reduces pressure, because it has direct impact on project performance.
It is seen in project management that COMMUNICATION is the major part of projects because there has to be clear understanding of the projects from both the team members and the sponsor of the project so it is necessary to have a written down plans of how information would be communicated throughout the projects in other not to miss any part of the project. so project manager should communicate constantly with the teams members and stakeholders.
Communication with stakeholders has been a major exercise.
Operation : In an ongoing operation one need to give a continuous report that will make the stakeholders understand how effective the operation is going
Report: In this context communication is key when you’re reporting expecially when all stakeholders are not professional one need to explain and analyze the report in the language they’ll all comprehend.
Within my organisational context, I handle negotiations, business sourcing and I am part of execution team. Constant communication with all lines of control have severally proven effective and also a bane where neglected.
Having heard the three project managers talk on communicating with stakeholders, I will profile (in my capacity) all stakeholders (small or big) because the project success and deliveries depends on them. Will plan with them, desire feedback, give open door policy for suggestions but will maintain project focus.
This, I believe, will improve success of our projects in terms of cost reduction, timeline and quality of project deliverables.
Within my organisational context, I handle negotiations, business sourcing and I am part of execution team. Constant communication with all lines of control have severally proven effective and also a bane where neglected.
Having heard the three project managers talk on communicating with stakeholders, I will profile (in my capacity) all stakeholders (small or big) because the project success and deliveries depends on them. Will plan with them, desire feedback, give open door policy for suggestions but will maintain project focus.
This, I believe, will improve success of our projects in terms of cost reduction, timeline and quality of project deliverables.
In approaching stakeholder communication within my role, I find the most effective approach involves:
Personalized Communication:
Adapting my communication style to cater to the unique personalities and understanding of each stakeholder. Recognizing individual differences is key to conveying the project’s status effectively.
Strategic Communication Planning:
Developing a comprehensive communication plan that is well-documented and can be shared in advance of meetings. This ensures clarity and alignment on the agenda and objectives.
Incorporating Evidence and Data:
Integrating relevant evidence and data into the communication process, particularly for stakeholders who adopt an analytical approach. Providing tangible information enhances transparency and addresses the needs of those who rely on concrete facts.
By implementing these strategies, I aim to foster clear, tailored, and data-supported communication with stakeholders, contributing to the overall success of project management endeavors.
IN COMMUNICATING WITH STAKEHOLDERS In my line of work, I feel strongly that the best form would be:
1. Tailoring my communication style to fit each individual investor or Stakeholder: Each stakeholder, has different personality, understanding; so to communicate effectively to them the state of the project, it must be patterned into their individual differences.
2. Before then, I must also have a well written down communication plan and documented properly which can be sent ahead of the meeting day.
3. Must also in the communication process must bring in Evidences and data to the communication/meeting table for the sake of those investors who are Analytical in their approach.
I find the suggestion not to bring bad news for the first in a general stakeholders meeting. I had a very ugly experience doing that sometime ago, and it nearly cost us the project.
Like advised it is best to meet stakeholders individually first with bad news, giving them the opportunity to digest the information, form an opinion, and have an informed decision before the general Stakeholders meeting.
This strategy has proved quite useful to my team. We get to leverage on the opportunity to see the reaction of individual Stakeholders, calm their fears, and even in some instances arrive at an agreement of a plausible solution to the challenge at hand. That enables the project manager to at the general stakeholders meeting, have allies already who subscribe to and vote in favor of suggested solution, and that makes the process a whole lot easier for the project manager.
Writing out a detailed plan of communication with different stakeholders is essential to channeling the right issues to the right person. Know their various expectations and see if the project aligns with them
As a Project Manager, a well thought out, defined, detailed and well analysed plan is very important to present to all stakeholders. These plans must meet the expectations of each individual stakeholders. After this is done, how you communicate these plan and project is also very germane. Communication must be clear and not ambiguous and must include proper timelines, the individual tasks bearers, proper feedbacks and accountability/reporting. All stakeholders must be adequately carried along and if there are any changes be it good or bad it must be swiftly looked into, to find the best possible way out of it within the shortest possible time frame and all these must be escalated /communicated to all stakeholders in clear ways/terms they would understand and a decision arrived at on the way forward. Thank you.
The role of communication in project timelines and deliverables can never be overemphasize. Therefore, effective communication with those involved is constantly required for effective delivery of my project engagement.
Proper communication keeps the stakeholders updated with a better understanding and builds dialogue, trust and a better relationship. It helps to set and manage project expectations with improved information flow.
For me, I think regular communication, discussing difficulties and progress will enable adequate feedback that will help accomplish tasks as arranged.
What am trying to say is regular communication and review with stakeholders and client will give an inside on how to work with the team towards accomplishing projects at the expected time. This can only be possible when difficulties encounter are pointed out, analyse as manifested and possible solutions provided. Progress should also be discussed. This will energize the team to meet up with the client demands
For me constant and regular communication of short comings, reviews and progress of the project in written and verbal form through meetings and other forms of inter personal communications mediums with all stakeholders is the best approach to ensuring commitments and effective feedback. This I believe will help in determining critical issues early and proffer solutions.
As a leader must communicate and most of the communication must be ethical, morale and not forgot inter-social communication so as to welcome stakeholders close and open so as to know the team better
All instruction to the stall and project employees both need ethical communication skill
For me effective communication is one of the primary key as a Project manager. Communicating the progress of the project to my client/stakeholders and in turn getting their feedback which reassures me of the commitment and support to the project cannot be over emphasized. This will help is giving a soft landing when there are problems or critical issues that need their input and then come up with the solutions on the way forward for the project to have a setback before, during, and after the project.
I find that implementing a well-defined communication strategy is crucial when interacting with clients. Having a written plan right before the client’s arrival allows for a structured and organized approach to the meeting. It ensures that key points are covered, goals are set, and potential challenges are anticipated.
Moreover, seeking client feedback is integral to fostering a collaborative and client-centric approach. By actively soliciting their input, I can gain valuable insights into their expectations, preferences, and any concerns they might have. This feedback loop not only enhances the overall client experience but also demonstrates a commitment to continuous improvement and client satisfaction.
Therefore, combining a pre-established written plan with a feedback-oriented communication approach aligns well with the strategies suggested by project managers. It facilitates a more efficient, client-focused, and adaptable communication process, ultimately contributing to successful client interactions.
Communication is a key component of my job here at the Maxy facility hence a constant one to ensure that all the stakeholders are on the same page with me is the only way to have a fruitful day at work.
A summary of a few tips given here that work for my job assignment are as follows:
1. There must be communication with all lines of control and it must be tailored to the person in front of you
2. You must have a written communication plan (this is a new one for me, all thanks to DEXA)
3. Have regular contact with those on the ground; keep your ears on the ground as well to listen for pushbacks, resistance, etc.
4. Get feedback
5. Never be afraid to bring bad news to the table but certainly not at a first meeting
6. Always analyse the issues and try to have solutions when engaging the stakeholders.
Communication is a very important tool when carrying out projects. ‘Carrying along’ various stakeholders in the projects gives the feeling of being important (of course they are).
Constant communication gives the stakeholder the real impression that the projects are ongoing and not left unattended to.
Communication helps you to know if there is time lag in project deliverables and what is needed to be done to not only meet shareholder(s)’ expectations but also to exceed it.
Reporting is a very key component of communication.
Regular meetings (virtual and/or physical), whichever is suitable for the project is very key in communicating.
It’s key to know your client, so you understand the communication style that will suit them. Reporting and giving them the right amount of information is what will help keep the channel of discussion and the project smooth.
As a project manager, effective communication with the stakeholders, clients and team members is the vital key in any project. Having a written communication plan and motivating them to know the vision and the goals that is being expected, also carrying them along with the project demand in regular communication which can come in different ways, oral, written and graphical method of communication to ensure everyone is on point.
Establishment of a proficient communication channel for most effective communication flow is very vital as a Project manager. The communication channel assists in linking the various stakeholders and enable smooth and seamless communication flow.
The importance of project management skills in daily interactions within an organization cannot be overstated. Effective communication lies at the heart of these skills, with project managers needing to focus on four fundamental lines of communication. Key takeaways emphasize the necessity of a communication plan with stakeholders, regular updates with operational staff for accurate information, tailoring messages based on stakeholder types, and consistent communication on planning, changes, and solutions. Additionally, these strategies for effective communication in organizational contexts include active listening, clarity, adaptability, empathy, nonverbal cues, feedback, conflict resolution, timing, written communication, and team communication.
Effective communication is an important skill that a project manager should acquire. The art of communication is the language of leadership, so we need to know that different stakeholders requires different communication skill. Itโs important to know the method and approach to use and also adjust it when required.
When there are possible risks in a project , prepare possible solutions and remember to communicate with the stakeholders individually.
Also make sure to have documents for future purposes.
Yeah. The most important aspect is to be understood by all; clients, stakeholders and team. So, communication for a PM should be continuous for checks in case of any change arising and also in achieving the intended goal. thanks
Project managers needs to speek with stakeholders (clients ) on a daily basis, its also important to plan your communication and make an outline. Regular communication and contacts to all stakeholders is important to project management, your time schedule should correspond with that of your stakeholders. And its important to bring bad news to the table but not at the first meeting because it can turn people off by bringing a bad impression.
Communication is key to effective project management, learning communication skills is important key to successful project implementation. Never drop a bad news on the first meeting, it is like a bombshell, it tends to turn people off. All stakeholders (clients, sponsors, project team, professional managers) are all important, they must be adequately informed through communication.
I think communication depends on the client you have at hand, so firstly you need to understand your client and know the type of communication that best suits them.
Communication channels should be tailored to suit the kind of clients involved. On a personal note, communicating to stakeholders and clients on individual basis is best advised to bring everyone involved up to speed with the progress and challenges of the project at every stage.
For my organization (Engineering consulting), it is highly recommended & crucial to communicate as quickly as possible to clients, stakeholders, colleagues, project teams, cos this tells what stage the project is, the health of the project, viability, and most importantly is that, is the project achievable under the prevailing circumstances.
Something new for me on this piece of advice is that as a PM, don’t announce bad news without much thinking through. It is best to meet each stakeholder individually and break the news to them; then when you all come for the forum, you can spill it all; with that, you would have measured all their reactions and they would also have thought through the news individually.
My organization normally requires multiple approaches shared by the PMs in the video. Sometimes I need to back up my claims with evidence so as to keep my sponsor committed to the project and other times I have to just present the information as quickly as possible and leave. Thankfully latter rarely happens since I have stakeholder who are really invested in their commitment.
However, I find that presenting evidence to my sponsor works most of the time in every situation.
In line with the interaction with stakeholders , communication is a key tool because on site , the application of plans can change or be modified due to different reasons which can or cant be envisaged, hence getting the right approach and tools to team members can ensure proper deliverable. Language also as a means of communication may also serve as a barrier hence effective and proactive approach to getting the information across with the right communication tool makes project management roles effective and on point
I agree that communication with stakeholders by the project managers is crucial for the success of the project, therefore the project manager should regularly update clients on progress, address concerns promptly, and ensure clear understanding of expectations. Use a combination of emails, status reports, and meetings to maintain transparency and build a strong client relationships
Communication is important either verbal or written. However for me, I’d have a personal verbal discussion with a stakeholder to access their expression before sending a written information. This will help access their response to the information and also they are aware of it beforehand not like it’s sprung up on them suddenly.
I would agree that it is very important not to come to a meeting with a “bombshell” kind of news. A better strategy would be to have managed communication with various stakeholders individually. Some of them may even have some suggestions for you which would form part of the resolution.
communication is a key tool in the success or the failure of any project. It is very important to ensure that while communicating with stakeholders, clients etc, that we are able to extract feedback that will aid in the progress of any given project. in doing this we need to develop different communication strategies such as regular standup meetings with the project team to monitor the progress of the project, write down the plan for the meeting with stakeholders, donโt be afraid to bring bad news and also solutions to issues to the discussion table .
Communication is the life-line of any project. The success or failure of any project is largely dependent on communication.
Also, effective communication will fast-track any project and see to its early completion. It will leave room for little or no mistakes as everyone is carried along to see to the success of that project.
Therefore, to see that a project is highly successful, the channel of communication must be intact.
It is important to tailor the communication based on the stakeholder you are dealing with.
Have a communication plan that contains key messages and the how so you don’t miss anything.
Make reporting seamless as it opens up channels of communication and builds relationships.
Share with the different stakeholders clear details and timelines
A project management communication plan identifies how important information will be communicated to stakeholders throughout the project. It also determines who will be receiving the communication, how those people will receive it, when theyโll receive it, and how often they should expect to receive that information.
A project management communication plan identifies how important information will be communicated to stakeholders throughout the project. It also determines who will be receiving the communication, how those people will receive it, when theyโll receive it, and how often they should expect to receive that information.
So as a project manager communication is very key, I recently had an experience with time management and communicating with both the client and the team that are supposed to deliver on a job in 7 days, but due to setting things the client did not like in the projects we had to extend the duration of the project.
There was no consistency in communicating the client on the progress of job, or details of the level the job has gotten to was what brought us to the delay we are having now so if we are able to communicate on time and show pictures of the project building and showing the level the job has gotten to, the client would have been able to stop or adjust what they wanted to adjust before we proceeded to the level we are but thankfully we are progressing and we know better the importance of how to manage both the clients in communicating with sponsors.
communication with stakeholder is very important, it helps provide regular updates on project progress. It is also effective as a project manager to always ask for feedback which will help to forsee problem in the future and effect it before occurrence and provide solutions to existing problems
Powerful correspondence is totally pivotal for project chiefs and partners the same. Here are a few key motivations behind why it’s of vital significance:
1. Clearness of Vision: Successful correspondence guarantees that all partners, including the task chief, share a reasonable comprehension of the venture’s objectives, targets, and degree. It’s the establishment whereupon the whole task is fabricated.
2. Adjusting Assumptions: Projects frequently include different gatherings, each with their own assumptions. Through correspondence, project administrators can adjust these assumptions, lessening the probability of misconceptions and clashes not too far off.
3. Issue Goal: Projects seldom do without hitches. Compelling correspondence is the tool compartment for resolving issues as they emerge. Open and straightforward correspondence takes into account the convenient ID and goal of issues.
4. Decision-Making: In projects, choices flourish, from asset allotment to changes in scope. Powerful correspondence works with informed direction by guaranteeing that all significant gatherings are counseled, and information is shared.
5. Partner Commitment: Connecting with partners isn’t just about letting them know what’s going on; it’s tied in with paying attention to their interests, requirements, and criticism. Viable correspondence encourages partner commitment and keeps them put resources into the venture’s prosperity.
Communication is a two-way street. It is very important so as to know how to pass information, when to pass information, what kind of information, which information is to be shared with who or what stakeholder. Feedback is important as well. Understanding the different stakeholders will definitely help with know how, what, when and which to communicate with
Communication is at the heart of every organisation. For my sector (healthcare), communication is our life line. As a nurse manager it is Essentials to maintain constant and consistent communication with the patient whose life depends on me, the medical director and all other health care, to foster quality care and individaulized care, it is paramount that i maintain constant communication that will generative feedback, whether positive or negative these feedback helps to identify lapses and gaps which the Nurse manager improves on. communication opens the doors for conflict identification and resolution and opportunity for growth and innovations.
One of the best way of communicating with stakeholders in a project work is constant communication, which is one of the point highlighted by one of the speaker.
Secondly, communication with project team members or team mates should be written down in order to ensure that all the members of the team are carried along at the right time in the right direction.
I currently work as a Research Officer in a teaching hospital, and I firmly believe that effective communication is at the heart of every organization. In my sector, healthcare, communication is absolutely vital. It serves as a lifeline, connecting us with our patients, the medical director, and all other healthcare professionals. This constant and consistent communication is crucial for fostering quality care and individualized attention.
By maintaining this ongoing dialogue, we not only provide the care our patients need but also generate feedback, whether positive or negative, which is invaluable in identifying areas for improvement. This feedback loop is essential for enhancing the quality of care and addressing any shortcomings. Additionally, open and transparent communication is key to identifying and resolving conflicts, as well as uncovering opportunities for growth and innovation within our healthcare practices.
In summary, communication is the essential foundation that enables us to deliver the highest standard of care, continuously evolve, and drive improvements in healthcare.
in effective communication one needs to understand specific interest of stakeholder in other to tailor your communication in such direction e.g. in terms of analytical, people oriented and innovation
also there must be communication plan
The importance of communication cannot be over emphasized, for a PM communication with the project sponsor and other team members is foundational stone to a successful project delivery, moreso, it shows how transparent you are as a PM and at the same time integrity must be maintained. This is because we are acknowledged by what value, impact, and change we were able to bring to limelight .
Communication is a vital aspect of a business or organization to succeed. Communicating with the project sponsor from time to time is the most important because they need to know the progress ,challenges being faced during the execution of the project. Lack of communication with the sponsor could affect the funding and commitment from the major stakeholders.
As a project manager, having a communications plan is vital in being able to engage stakeholders effectively, at all levels. The communication plan will include a stakeholders map; understanding their respective, communication preferences; agreed frequency of meet and; ensuring adequate preparations are made for any scheduled meet
Communication forms a major part of any project work and constant communication is key in ensuring that every member of the every stakeholder is carried along. Apart from being constant, communication has to be timely as well. As a product manager, you may have the responsibility of ensuring the success of the project, but the execution is usually going to be done by other members of the team. It is important that they get the information that they need on time, so they do whatever they need to and the project stays on schedule.
We struggle with timely communication in my school. Most times, people who are responsible for getting a task done receive the information late and it often leads to complaints and higher stress levels in trying to meet up with the deadlines. Recently, we came up with a communications plan document that spells out the ways through which we can communicate with different parts of the school including timelines. We are seeing gradual improvements.
Communication is a vital aspect of a business or organisation to succeed. Communicating with the project sponsor from time to time is the most important because they need to know the progress ,challenges being faced during the execution of the project. Lack of communication with the sponsor could affect the funding and commitment from the major stakeholders.
Communication is very crucial as a project manager and you have to study the situation and also the individual to know the right information needed in a situation.
As a project manager communication is very essential as it give room for progress.communication with stakeholder is the key aspect of the role.dont be afraid to bring bad news to the table.however by bringing that a PM must have find a solution to solve the current situation
Regular and continuous communication is key. Do not bring afraid to bring bad news to the table however in doing that it is imperative that the PM has made all analyses of the situation and can also bring possible solutions.
Communication is vital between project manager stakeholders, good communication skills will pass the required information about the project given to both parties and will create knowledge about the project.
Communication with a well explanation will carry everyone along till the end of the project with great relationships between them.
As a project manager, staying on top of the project is essential. Communication with stakeholders is a key aspect of this role. It’s important to regularly engage with stakeholders to factor in their opinions and ensure their support for the project. Simultaneously, effective communication with the project team is vital. This helps in identifying any issues, providing necessary support, offering advice, and keeping the team motivated. By maintaining open lines of communication with both stakeholders and the project team, you can increase the chances of meeting project deadlines and delivering a successful outcome.
Effective communication as a practising project manager has been a strategy I also implement effectively as this has enabled us achieve milestones in project execution.
Communication is very essential in every sector because it fosters oneness amongst Project Managers and Stakeholders; Thus, helps to achieve the goals of the project on time.
I agree with constant communication with all lines of control, the project manager needs to communicate daily with the client to make sure stakeholders are up to date with additions or changes, getting feedbacks and reaching conclusions at every stage of the project from start to finish.
At the Consultancy Firm where I work constant or day to day communication is key for the success of the projects. As a Project Manager, day to day communication with the clients is vey important, informing them on where we are on the project and on reports and deliverables they should be expecting. Also communication with the Team Leads and other Sub Consultant on site to know where we are on the projects at the close of work everyday. The Constant Communication is to make sure that the project is moving based on the project schedules from the Client side, Sub Consultants and Engineers on site.
Looking back at the several projects I’ve accomplished, I would say that I have benefited from good Communication. Communication is vital to ensuring an accomplishment of anything. The following strategies applies;
1. Be honest while communicating, irrespective of the outcome or fear of an outcome.
2. Plan your communication
3. Keep on communicating even if you’ve accomplished a task with the party at that level. Keep updating everyone on the progress of the project.
Effective communication as a practising project manager has been a strategy I also implement effectively as this has enabled us achieve milestones in project execution.
Leadership skills coupled with communication skills make this easy. With the leadership skills comes the confidence to take ownership of roles with confidence and then develop effective communication skills. This empowers ability to communicate with all the stakeholders with a greater confidence to achieve your aims. As a self employed person, I take responsibility in managing how information is communicated to every stakeholder involved and feel confident to work together to achieve the objectives of the organisation.
Itโs important as a PM to ensure everyone understands the level of progress in the project. Also, through effective communication, potential issues or conflicts are avoided
As a project manager communication is key. Working on a musical concert it is key every stake holders know what’s on ground and the budget including communicating the time frame for each stake holder.
As coding operator of a pharmaceutical industry written documentation is needed for getting information of the batch number, manufacturing date and expiration date of a product to be coded and this can be getting from a worksheet or batch production record and also oral communication will be needed to pass and receive information from supervisor on what to do or how to do it and for an proper understanding of the job
As a student union leader, I’ve learned that effective communication with our stakeholders is absolutely vital for the success of our union and our mission to represent student interests. In our context, there are several strategies that I find extremely relevant:
1. Identifying and Prioritizing Stakeholders: We interact with a diverse range of stakeholders, from students to university administrators, faculty, and other student organizations. It’s important for us to understand their unique needs, interests, and levels of influence. Tools like stakeholder mapping help us do this effectively.
2. Tailoring Communication: Our various stakeholders have different communication preferences. For instance, students might prefer social media and informal discussions, while administrators may prefer formal reports and emails. So, we adapt our communication style to cater to these preferences.
3. Regular Updates: We keep our stakeholders informed about our activities, initiatives, and decisions through channels like newsletters, emails, and social media updates. This ensures everyone is in the loop.
4. Two-Way Communication: We actively seek feedback from our stakeholders. We host open forums, surveys, and meetings, providing them with a platform to ask questions and voice their concerns. This dialogue not only keeps everyone engaged but also helps us address their needs.
5. Transparency: We make transparency a cornerstone of our operation. We share our goals, financial matters, and any challenges we face openly. This builds trust and credibility.
6. Engagement Activities: Our stakeholders are encouraged to actively participate and share their ideas. We organize events, workshops, and meetings that allow for collaborative decision-making. This inclusivity leads to more effective outcomes.
7. Advocacy and Lobbying: Sometimes, we need to advocate for student interests with university administration or external organizations. Our effective advocacy and lobbying strategies are essential in these instances.
8. Crisis Communication: We’re prepared to handle crises or challenging situations. We’ve developed a crisis communication plan that outlines how we communicate with stakeholders during unexpected events or controversies.
9. Feedback Loop: We continuously gather feedback from our stakeholders to assess the effectiveness of our communication strategies. This input is invaluable for improving our approach.
10. Use of Technology: Leveraging technology and popular social media platforms is crucial. We use these tools to disseminate information and engage with our stakeholders effectively.
11. Collaboration: We actively collaborate with other student organizations and unions to amplify our collective voice and share resources. Building alliances enhances our ability to influence change on campus.
In my role as a student union leader, I’ve found that adapting and applying these strategies to the specific needs and expectations of our stakeholders, which primarily include fellow students, faculty, university staff, and administrators, is key. Effective communication not only helps us represent student interests but also plays a significant role in the overall success of our student union.
In organisation we use both oral and written communication for our interactions with stakeholders. Oral communication first, then written communication when documentation of that discussion is needed for reference purpose.
A report is then sent to the supervisor.
As an IT/ Product Support, I have both oral and written communication for my interactions with stakeholders. Oral communication passes the message across but written communication is used when I need to have a documentation of what discussion we had, what we agreed on, what their response was, the day we had the discussion.
This is then reported back to the project manager of my team.
As a project manager, I need to plan communication, using the stakeholders’ map and creating a communication plan. I need to be in regular contact with all stakeholders -sponsors, team members, etc.- and adjust my communication style with the stakeholders. Reporting is also essential
Communication is vital because it gives room for feedback, if a client is not satisfied with your goods and services there’s no other way to reach out other than communicating
Communication is essential in project management and understanding how to communicate. It is one vital aspect that needs to be applied as a project manager. As project managers we must we should know when to communicate, how to communicate and what we should communicate. We canโt just appear anywhere unprepared. having a communication plan is very important.
In my experience the stage of the project, the stakeholders level of investment and the expected outcomes influence the style of communication appropriate or suitable.
In conformity assessment practice, certain pieces of information are pretty straight forward and easy to put forward to stakeholders but the tricky ones mostly revolve around discussions that involve identified risks with significant negative impact on expected outcomes .
As a Techpreneur, especially developing software solutions, communicating to and with stakeholders is key – at the beginning stage known as Eliciation – the Requirement phase, communication must clear and forward with precise details. Engaging at every level using all methods possible is very important to avoid costly assumptions.
There is no best communication approach for handling a project. In my case the methods suggested in the video is needed because communication as a Clearing and Forwarding agent is depending on the stakeholder in question. Individual way of comprehending report or handling task differs. So update or regular communication is done depending on the stakeholder.
Reporting is key, it is not advisable to drop bad news in s forum. The individual stakeholders need to be separately informed about the situation and then bring them together to discuss way forward.
Communication.
Communication is the key. Considering the fact that different stakeholders is communicated to differently, constant communication is of utmost importance which in turn makes workflow easy
In my experience, early and truthful communication even for bad news builds trust and helps in cases where timelines have to be adjusted. It is important to know the communication style of each stakeholder and tailor your messages accordingly.
As a project manager communication is key in every project you take on, Your communication plans should be written down to hit your key points.
When communicating with your client you need evidence to backup whatever you are saying,show them you care about the message you convey,Give them vision, inspire them, and give them a good story.
A project manager should get the right level of information in other to be able to take the actions the project requires
Issues should be addressed and resolved when they arise.
For a successful project, communication is vital role as regards to this. engaging shakeholders as they all have point of view and as well enlighten each of them about the project; its aims and objectives, functions, and per harp the problem the project is going to solve for them as a people. also, understanding that different shakeholder with different mindset and reasoning, one have to engage them individually to hear from them and knowinf the right words to use for each as well too.
As a business person, I have to my method of approach to potential customers as I’ve learned in the video. Some are action oriented, some are analytical and I’ve been made to understand that I have to use their respective styles to communicate with them for a more effective and result oriented transaction
Being able to bring bad news to the table and have a set out solutions to the issues , to communicate with stakeholders and team members about progress of a project
Communication skill is very essential key in project management. It aids to promote achievement of project to be executed in a stipulated time. Ability to communicate with the stakeholders to know if there is any changes or in need of relative equipments will foster time management to be achieved. And also it allows problem to be solved when any of such arises on the ways of executing project. It cannot be exempted in the skill a project manager should acquired because it is one of the bedrock for successful accomplishment of projects.
Having an effective and excellent communication system is key for the success of any project being carried out. And as a project management trainee, it is important to learn the different ways on how to communicate effectively with different stakeholders under different conditions so as to deliver good projects.
As a project manager, communication is a key ingredient to achieving success in the project,so I’ll always communicate with stakeholders and everyone involved and also tailor it according to the person I am talking to because there is no “one method fits all” in communication.
Effective communication is very key in every aspect of an Organization. I see communication as a blood stream in an Organization.
As a Trainee Project Administrator communication within the Team is very key. We do have status meeting where we share status of the current project at hand.
As an RF Engineer/project manager, the importance of constant communication well tailored with the stakeholders cannot be over emphasized. I can relate to passing the needed information across to members of different sections of the project individually and going back to get feedback that helps me to know whether or not weโre making the expected progress within the given timeline for the project. As a Project Manager, talking about bad news should not be a problem, however, I should have solutions handy to present having made proper reviews. Bad news should be avoided at all cost at the beginning of the Project to avoid dampening of stakeholders moltivation.
Constant communicating with both stakeholders and project team is key.
A communication plan is set up and from which feedback is got.
Reporting is also necessary to understand the level of the progress on the project, the challenges faced.
Also, there is need to confirm the project schedule is same both on client and teams side. Also should incase there is a scope creep or change, that the financial offering from the client is acceptable by the project manager.
It’s important that every issue arising within the project is sorted as soon as possible to prevent project delay
Having a communication plan document that clearly states out the line of communication with the stakeholders ( use the stakeholders mapping) that incorporates timing, feedback and mode of communication (onsite / online meetings, emails etc) is very important. I have seen some projects skip this plan and therefore having some stakeholders left out in information dissemination.
This document is important for every project manager.
Effective and excellent communication is paramount in any industry and as a project manager, the success of your project depends on how well you can communicate to your stakeholders,clients and team members.
The project manager has to learn how to carry every one along with the project, no one should be kept in the dark, the P.M. need to have good communications plan.
As a prospective PM,I will like
to employ the strategies of writing down the communications plan
I will also master the tip of adjusting my communication to the style to whoever my listener is inorder to make my communications more effective
Reporting: communicating the progress of the project to the right people at the right time is what will also contribute to success of the project
Adopting the proper way of
presenting issues or changes in the project plas on the table to all the stakeholders will help the project success alot
In building services engineering, it is of paramount importance that constant communication is established between the project manager and the stakeholders. This should be tailored to suit each and everyone of the stakeholders to ensure effective communication. Also, at the design stage, it is practically impossible to have take taken care of all issues that may arise in the course of the project development which to a great extent could to be a spoke in the wheel of the project. These unforeseen issues usually crop up in the course of the development of the project. In such a case, issues like that should be communicated effectively to the stakeholders without fear or timidity and the project manager should be equipped with options in tackling such issues without the project suffering a time lag.
Effective communication is key for me as a facility manager. Communicating with the stakeholders for regular update on the state of the facility is inevitable.i profiled my stakeholders and communicate with them differently. There are some I need to show details, motivate and some requires clarifications regularly.
My regular update and monthly report helps me to reach out to them.
I still need to improve on my communication skills to do my work effectively.
For the success for a project, stakeholders must establish effective and efficient communication links. Reasonable timelines must be set and agreed upon by all parties and everyone involved must be opened to feedbacks and constructive criticism.
The major thing that stood out for me is that you need to analyze your stakeholders individually to communicate with them in the most effective way. You need to know if they are more goal-inclined or whether they would prefer to see the analysis and projections or whether they would prefer for you to take them to the future of the project.
In a clothing and textile manufacturing company, several strategies are suggested by project managers for communicating with stakeholders and adapting communication to different types of stakeholders can be applied. Here are some relevant strategies:
Identify Stakeholders: Project managers must first identify all relevant stakeholders in a clothing and textile manufacturing project. These stakeholders can include customers, suppliers, employees, regulatory bodies, and more.
Tailor Communication Channels: Different stakeholders may prefer different communication channels. For instance, customers might prefer email updates on order status, while suppliers may prefer phone calls or in-person meetings. Project managers should adapt their communication channels to suit each stakeholder’s preferences.
Customize the Message: The content and format of the message should be tailored to the needs and interests of each stakeholder group. For example, when communicating with employees on the manufacturing floor, the message might focus on safety and process improvements, while discussions with investors may revolve around financial performance.
Set Clear Objectives: Clearly define the purpose and objectives of communication with each stakeholder group. This helps ensure that the information is relevant and valuable to the stakeholders.
Establish a Communication Plan: Create a comprehensive communication plan that outlines when, what, and how information will be shared with stakeholders. This plan should be flexible to accommodate changes and updates as the project progresses.
Feedback Mechanisms: Encourage stakeholders to provide feedback, whether it’s through surveys, meetings, or other means. This allows project managers to gauge stakeholder satisfaction and make necessary adjustments.
Manage Expectations: Clearly define roles and responsibilities for each stakeholder and manage their expectations to prevent misunderstandings and disputes.
Cultural Sensitivity: Be aware of cultural differences and adapt communication styles and practices accordingly, especially if the clothing and textile company operates internationally.
Adapt to Stakeholder Influence: Some stakeholders may have more influence over the project’s outcome or decision-making. Recognize their importance and adjust communication to address their concerns effectively.
Transparency and Accountability: Maintain transparency in communications and be accountable for the project’s progress and any issues that may arise. Honesty and open communication build trust with stakeholders.
Communication with stakeholders at the start of a project is important. I particularly prefer setting up a system where by the stakeholders receive feedvsvjs and or reports monthly or at the start of a particular milestone or stage.
As a project manager in a reputable company, constant communication is very important as the key for a successful project.
Since communication is a two way process, feedbacks are the results of a successful communication. In doing so, communication plan should be put in place. Communicate with everyone on the team both stakeholders in their various levels of understanding and never assumed that they already know what you’re talking about. Just give them the needed information.
A better way of attaining high result is speaking with love and care, it helps to inspire people.
As an Architect and a Project manager working in a Regeneration area. I Considered communication as key when dealing with the stakeholders. In the inception, I make sure I understand the needs and expectations of various stakeholders, including local communities, my team, investors, and CDA groups. I listened and engaged them regularly because Stakeholders need to be kept informed of project progress, challenges, and changes. I Scheduled meetings and gives project reports clearly as scheduled.
Although, different stakeholders have varying levels of expertise and interest in some of the architectural details presented to them. I adapted to their communication style and content to suit them, using plain language and visual aids such as 3D models and clear renderings to make the presentation easier for stakeholders to visualize the project and understand its impact.
In addition, I Created channels for stakeholders to provide feedback and ask questions. This fosters engagement allows me to addressed their concerns or suggestions promptly, especially during disagreement or conflict. I proffered solutions that align with the project’s goals and stakeholder interests.
The consistency in organising town hall meetings, open houses, and workshops gives us opportunity to highlights how the regeneration project will benefit the environment and the community This has helps us build trust, prevents confusion and reinforces the project’s objectives that are aligns with the community’s values, needs, sustainability and social responsibility.
In essence, a Project Manager who is also an architect must excel not only in architectural design but also in the art of effective communication to ensure the success of a regeneration project and maintain positive relationships with stakeholders.
As a project manager you need to learn to communicate with your client and stakeholders. You need to understand your client and stakeholders before getting to know how best to communicate with them . In my own organisation the aspect of not holding bad news when it comes works better.
In Project Management, communication is very important and a key tool in the success of any project. You have to try and understand every stakeholders, this will really go a long way in a project. Also it will be great having a written down communication plan (i.e key messages and feedbacks) for proper documentation of every communications to stakeholders. As a project manager, you shouldn’t be afraid to bring matter arising or issues that might cause delay to a project but you need to have analyze all options.
An hypothesis – the organizational context of a photography business
As a lead Photographer
Tailoring my communication style according to the client present, getting their feedback, reporting back to production department on the needs and expectation of the client which create an essential and detailed flow of information without any confusion.
Having a good communication plan before meeting stakeholders is very vital as its comes across the hearers effectively and that we should not hold back bad news also as a project manager. all of these, will I incorporate in my organization.
As a graduate of mass communication who understands very well the importance of “healthy” communication, and the role communication plays generally in life I would say we can not overemphasize it’s unique position in PM. One outstanding quality every project manager who wants to not only scale heights of success but also influence his team positive is the ability to use words well. And I don’t mean the use of English vocabulary but communicating in simple yet clear terms that everyone understands and are carried along.
Aside this two other factors, very important qualities too are being empathetic and being able to connect with all levels of human.
Thanks.
The style of communication with all stakeholders on the project is very important. However in the development sector where I function, the following are crucial while communicating.
1. All stakeholders must be carried along at every step of the progress of the project with weekly meetings to ensure everyone is on the same page.
2. Notify all stakeholders on the project of any change in scope, adjustments, modifications, changes etc. to ensure seamless functioning and maximum productivity at all levels.
3. Need to map out a communication plan to keep track of discussion, action points, timeline and general status of the project.
4. Need to always get a feed back from. all stakeholders.
5. In the event of challenges, there is need as a project manager to always have reccomendations and a backup plan.
6. To ensure all stakeholders understand the information passed and understand the expectation for implementation.
7. As a project manager, we preempt challenges and or risks that may occur as the project progresses and inform all relevant stakeholders ahead to give room for deployment of alternative measures and cushion any negative outcome on the project
7. Reporting to the client and or sponsor is essential at the end of the project to measure the tangible outcomes and impacts of the intervention.
The fact still remains that project management skills are skills that are needed by everyone working or interacting on daily basis.
Communication is what we all do every day.
As a project manager, it is important identify our 4 fundamental lines of communication when managing a projects.
From what the all the speakers has said, it is very important that a project manager has a communication plan with the stakeholders.
Project manager needs a regular communication with site engineers or operational staff to get accurate information as this will help when communicating with analytical stakeholders.
Project manger must be put into consideration the type of stakeholder in discussion with so as know what exact message to deliver.
Constant communication on project planning, changes to project plans,request for additional resources and level of success or failure should be constantly communicated to the stakeholders and the solution to proffer in case of problems or failure should be made available during meetings with stake holders
In an organization communication style is very crucial. Effective communication can vary based on the situation, but here are some general strategies that can apply in many scenarios:
1. Active Listening: Actively listen to others, ask clarifying questions, and show that you value their input.
2. Clarity and Conciseness: Be clear and concise in your communication to ensure your message is easily understood.
3. Adaptability: Tailor your communication style to the audience, whether it’s formal, informal, or technical.
4. Empathy: Understand and acknowledge the emotions and perspectives of others in your communication.
5. Nonverbal Communication: Pay attention to body language and tone of voice to convey your message effectively.
6. Feedback: Provide constructive feedback and be open to receiving it as well.
7. Conflict Resolution: Use effective communication to address conflicts and find mutually acceptable solutions.
8. Timing: Choose the right time and place to communicate important information.
9. Written Communication: When appropriate, use written communication that is clear and professional.
10. Team Communication: Foster open and transparent communication within your team or group.
Coming to the organizational context of the construction industry where i work, the communication style that applies best is the written down communication plan, this helps to document all the information the project manager intends to pass across to stakeholders. It also helps to ensure that no information is missed or misplaced in the process of transmission.
Effective communication is absolutely crucial for project managers and stakeholders alike. Here are some key reasons why it’s of paramount importance:
1. Clarity of Vision: Effective communication ensures that all stakeholders, including the project manager, share a clear understanding of the project’s goals, objectives, and scope. It’s the foundation upon which the entire project is built.
2. Aligning Expectations: Projects often involve multiple parties, each with their own expectations. Through communication, project managers can align these expectations, reducing the likelihood of misunderstandings and conflicts down the road.
3. Problem Resolution: Projects rarely go without hitches. Effective communication is the toolkit for addressing issues as they arise. Open and transparent communication allows for the timely identification and resolution of problems.
4. Decision-Making: In projects, decisions abound, from resource allocation to changes in scope. Effective communication facilitates informed decision-making by ensuring that all relevant parties are consulted, and data is shared.
5. Stakeholder Engagement: Engaging stakeholders is not just about telling them what’s happening; it’s about listening to their concerns, needs, and feedback. Effective communication fosters stakeholder engagement and keeps them invested in the project’s success.
6. Risk Management: Risks can derail a project if left unaddressed. Communication enables stakeholders to identify and mitigate potential risks by sharing their insights and expertise.
7. Progress Tracking: Stakeholders, including project sponsors and team members, want to know how the project is progressing. Effective communication provides regular updates on project status, keeping everyone informed and reassured.
8. Resource Management: Resources such as time, budget, and personnel are finite. Efficient communication ensures these resources are allocated optimally, preventing waste or overruns.
9. Adaptation to Change: Projects often encounter changes in requirements or unexpected events. Effective communication allows for flexibility and adaptation, as stakeholders can quickly adjust to new circumstances.
10. Quality Assurance: Communication ensures that quality standards and expectations are well-defined and upheld throughout the project. It’s essential for delivering a high-quality end product.
11. Reporting and Documentation: In projects, documentation is critical for accountability and compliance. Effective communication leads to accurate and well-maintained project records.
12. Success Celebration: At the project’s conclusion, effective communication allows for the celebration of achievements, recognizing contributions, and providing a platform for lessons learned.
In summary, effective communication is the lifeblood of successful project management. It facilitates understanding, collaboration, and problem-solving. Without it, projects can face confusion, delays, misunderstandings, and even failure. As a project manager, your role is not only to manage tasks but also to orchestrate communication to ensure that the project moves forward harmoniously and reaches its goals.
“In my role as a Data Analyst, effective communication is a cornerstone of my success, particularly when collaborating with various stakeholders. Much like the way client communication is tailored to individual needs, I understand that within project management, different stakeholders require unique approaches to data-driven insights. Just as one client’s preferences differ from those of another, adapting my communication style is paramount.
In a project management context, my approach centres on understanding the specific needs, expectations, and goals of each stakeholder group, whether they are project team members, executives, or clients. This tailored communication ensures that data insights are not only accurate but also actionable
No project can be successful without an effective communication and its the role of the project manager to communicate with every stakeholder involved and also brainstorm either alone or with his/her team.
Effective communication is an important skill every project manager should have. Communication is incomplete untill the other party understands what’s being said.
It is important to carry the stakeholders along in order to ensure their commitment to the project. Putting in mind individual differences will help me tailor communication to suit each stakeholder.
Communication is a critical component of project management. Effective communication ensures that project teams, stakeholders, and other relevant parties are informed, engaged, and aligned with project goals and objectives. In order for the project to be successful we have to have effective communication which is a dynamic process that requires adaptability, active listening, and clarity. It’s essential for managing expectations, mitigating risks, and ultimately achieving project success. Project managers should continuously assess and refine their communication strategies to meet the evolving needs of their projects and stakeholders
*Constant communication. As a tax administrator always ensure the taxpayers (stakeholders) are enlightened via every necessary communication platforms changes in tax laws.
* Key messages are pointed out. Tax laws are often very monotonous and slightly ambiguous to read ordinarily. It is therefore pertinent to point out key issues relevant to the tax authority and as well the tax payer.
* Not being afraid to educated the tax payer even when a particular section may seem not to favor them as expected.
Communicating to stakeholders in the industry I work is key to achieving a smooth running of a job/project. I am in the Oil Spill Response(OSR) Unit in my department. For example when an Oil spill incident happens, stakeholders a immediately informed (Line Managers, Host community executives, Government Regulators etc.) and appropriate reporting is drafted and sent accordingly. With such effective communication to stakeholders, meetings can be held in respect to the incident, JV visits will be scheduled and communicated to stakeholders so that everybody will be fully informed and prompt decisions will be made so that clean up of the impacted area can be achieved optimally and effectively.
I believe the given strategies to communicate with stakeholders fits so well in my organization where inter-personal human relationship is a top priority. Nonetheless, what works for say, client A would be unique from that of client B and that is an indication to adjust and tailor your communication skills to benefit the client.
Having a meeting at the beginning to lay down every necessary information, expectations, and what the stakeholders wants and prefers is it for me. That way, I have everything written down and subsequently following the guidelines of the minutes of that meeting will help me in giving feedback and progress reports etc as expected without any assumptions or neglect on my part as a PM.
Observing and getting to know the key stakeholders in a project and how they Communicate is key.
My style of Communication as an internal auditor differs from one person to another.
Also the stage am at during the project execution will also determine what style of Communication I will adopt.
There are times you might need to make phone calls,atimes it might just be emails and other times might be scheduling online or on-site meetings.
There is no one way that suits all, understand your stakeholders and the level you’re at during the project execution.
In my organizational context, the communication style that applies best is the written down communication plan, this helps as a guide as to what information the project manager intends to pass across to the stakeholders. Also getting the right level of information the stakeholders need is also a good communication strategy as the stakeholders are not bombarded with irrelevant information.
As an Accountant, effective communication to the stakeholders is the key to the success of every project and aids the organization to make informed decisions. In my line of work, I endeavor to have a written down communication plan, with my analytical reports that shows a true picture of what I am communicating. I also proffer solutions to every problems raised as it helps clarify any questions that would have been raised. I also adopt different communication style for different stakeholders.
Communication styles differ based on the industry, circumstances, and the individuals involved in a project. In my organizational context, I would shape my messages to be people-oriented. This means my communication style will be designed to resonate with the emotions and sentiments of the stakeholders.
With this topic, I recall a rice productionproject in which I was involved in 2018. Meetings were held almost on daily basis to discuss progress and problems of the project. Being an agricultural project, everyone stakeholder is very much aware about the importance of time The frequency of communication actually contributed to the success of the project as the project manager was never afraid to bring problem areas to the meeting. Issues raised were given prompt attention and where solutions were to be sought from outside, relevant stakeholders were promptly contacted.
The line manager, the then honorable commissioner for agriculture will never miss any project meeting and will also ensure funds are provided to ensure success of the project.
The most important and effective tool of any project management in any organization or work setting, is Communication… This can not be overemphasized. The method of communication is of utmost importance. You have to communicate clearly and make it as simple as possible for all stakeholders who are involved in the project to understand perfectly what they are dealing with .. you must be able to communicate at every given time to the sponsors , the organisers, the project team members, even to the end users of whatever project you are involved in.
We can then say Communication is the heartbeat of any project and has the success key to any successful project that can produce the desired result in real time too
Never bring bad news for the first time in a meeting involving all the stakeholders, ensure you meet the different stakeholders individually, highlighting the fall outs to them.
It is important to report regularly to the stakeholders to know how well the project is going, if there will be any change of plans and how best you should go about it.
When reporting, it should be timely for the intended stakeholders, one should also make it less bulky(precise).
Lastly, a communication plan should always be drafted when discussing with stakeholders. To add to it, one should get feedbacks from the stakeholders after having a communication session with them.
An essential component of project management is communication.
In my capacity as a project manager, I am aware that engaging with my team and stakeholders requires a variety of communication strategies. Because of this, I like to create a thorough communication plan that takes into account the motivations, preferences, and availability of each stakeholder.
To be an effective project manager, constant communication with your stakeholders is the key. So as to know what’s in their mind and don’t be afraid of delivering failed project rather works towards getting the best.
constant communication to stakeholders is necessary so as to keep them updated on every signals of progress. If communication is effective it’s easy for a project manager to succeed.
In the real estate industry which I find myself, an up-to-date information constantly disseminated to key stakeholders interested in investment helps to build trust to the brand.
A verbal communication is required to reach out to clients immediately if there are loopholes in the investment set time actualization. Communicating setbacks to clients should be tailored in a way that enables them be aware of unforeseen changes due to government policies and new company policies.
In the educational line which I find myself, the best strategy of this 3 would be having a written down communication plan. Visions and inspirations should be provided because the stakeholders tilt towards innovators most.
As a Project manager, effective communication with stakeholders is crucial for the success of the project. The best communication methods can vary depending on the nature of the stakeholders, the context, and the goals of the communication. It is important to tailor your communication approach to the specific needs and preferences of the stakeholders. Effective communication should be clear, transparent, and two-way, allowing for feedback and engagement. It’s also essential to adapt your methods as circumstances change and new technologies emerge
To me I what I understand is that communication is a constant key. Also is good to have everything planned to know you are talking to the stakeholders to know the key massages, also to bring possible solution to the table. Don’t be afraid also to bring bad news on the table but this should be after relating with the stakeholders, individually so it won’t be a bombshell.
Am thrilled to the fact that not only communication but Effective Communication is a vital necessity to deploy for every smooth and successful project.
And again,as a project manager,you should not be the one to bring problem to the table as it might drain encouragement of the team,instead be the one always finding solution and alternative to Problems and confusion.
Effectiveness of communication bridge a gap you didn’t noticed. As a PM you need to make sure that all the details of the project are being communicated to the clients
Constant communication is key, giving room to real-time updates. Communication needs to be planned in advance. The communication style needs to be adjusted to the person being spoken to. Have a written communication plan. Receiving feedback is important.
Reporting is key in discussing the level of progress on the project.
Do not be afraid to bring bad news to the table, but be armed with solutions and avoid bringing bad news to the table at the first meeting with stakeholders.
The key to a successful project is constant communication. Communicate with the stakeholders, communicate with your project teams. As mentioned also in the video, communicate individually with the stakeholders helps you know how best to relate with them
As highlighted in the video, proper communication with stakeholders, client and team members daily is key to any successful project.
As a team lead in my organisation, i have employed the above effectively to ensuring good result. I communicate with all those involved in my projects using written communication plan, reports, meetings to communicate effectively to ensure that all in the team is carried along well.
I also report regularly to make sure everyone understands the level of progress on an ongoing project.
As a project manager, communication is important, effective communication with stakeholders helps one to know and understand what to expect, what the stakeholders expect, and the possible timeframe of a project.
Also, as a Project Manager, you shouldnโt be afraid to communicate with the sponsor if there’s any changes, however, didnโt be the first to bring bad news to the table, weigh all options and provide possible solutions to those seemingly โbad newsโ.
As a project manager, it is important to understand to manage the information concerning the project, ensuring adequate accountability of each project member and ensuring effective communication.
One of the things I have learnt from the video is that as a project manager who wants to carry out an effective communication with my stakeholders, I ought to prepare well for any commun
Prepare well for any Communication I want to hold, be it a good news or maybe an issue that requires urgent attention. I should be able to calculate the perfect way to communicate with them so as to meet up with the goal I have mapped out.
As an account relationship officer, it is expected of me to have adequate and healthy communication with my clients. My style of communication is important because this helps to drive home valuable points to my clients which assures them of how resolvable their issues concerning their account OR transactions are achievable. My constant communication with my clients prepare them for unforeseen circumstances like network glitches and all. This way they are able to come to terms that this could occur once in a while and would be resolved within 24hours. From the first time of meeting a client, I don’t bother bringing up bad news like network glitches or delayed transactions, because this could scare them away and will definitely make me lose that client immediately. I’ll rather make them comfortable by putting out different juicy options that would entice them and keep them at ease in order for them to transact with us. On onboarding, laid-down rules are presented to the clients, and other issues which could come up later are being discussed properly with the clients. With this, I am able to form a good interpersonal relationship with my clients, serving them with excellent service on Banking with the company.
In a small business context, effective communication with stakeholders is crucial for project managers. Here are some strategies that work well:
1. **Identify and Prioritize Stakeholders:** Start by identifying your key stakeholders, such as investors, employees, customers, and suppliers. Prioritize them based on their influence and interest in the project.
2. **Tailored Communication:** Customize your communication for different stakeholders. Investors may want financial updates, while employees may be more interested in project milestones and how it impacts their work.
3. **Regular Updates:** Establish a consistent communication schedule. For some stakeholders, this might mean weekly updates, while others may prefer monthly or quarterly reports.
4. **Use Various Communication Channels:** Different stakeholders may prefer different communication channels. Some might like face-to-face meetings, while others prefer email updates or phone calls.
5. **Listen Actively:** Be a good listener. Understand the concerns and feedback from stakeholders. This builds trust and ensures their needs are addressed.
6. **Transparency:** Be transparent about the project’s progress, challenges, and successes. Transparency fosters trust and confidence in your management.
7. **Adapt to Cultural Differences:** If your small business operates in diverse cultural environments, be aware of cultural nuances in communication and adjust your approach accordingly.
8. **Risk Communication:** Be clear about potential risks and mitigation plans. Share this information with stakeholders to manage their expectations.
9. **Conflict Resolution:** Be prepared to handle conflicts among stakeholders. A project manager should mediate and find solutions that align with the project’s goals.
10. **Feedback Loops:** Create mechanisms for stakeholders to provide feedback, and demonstrate how their input has been considered in decision-making.
The most effective strategy for project managers in a small business context often involves a combination of these approaches, tailored to the specific needs and preferences of your stakeholders. The key is to maintain open lines of communication, adapt to the unique characteristics of your stakeholders, and keep them informed and engaged throughout the project.
Communication is vital in project management, tailoring communication to fit different stakeholders. Communication entails planning how I communicate information and receive feedback from different stakeholders. Regular communication, being on realistic time schedule and most importantly being accountable for activities and funds.
Basically, I communicate with vendors, management and internal stakeholders
So my communication with vendors is almost “on the go” basis and it’s pretty much oral-oriented, such that while I’m giving them update regarding their payments, I am also requesting for a feedback on their delivery plan and following up on this
For the internal stakeholders and team members, the communication mode is both oral and written and sometimes evidential just to put things into context as regards the status of their expectations from me
Finally, communication with management is weekly and this goes from oral to written and presentations that are empirical and verifiable, so that informed decisions can be made regarding the next line of actions as the project progresses
One of the first requirements of a P.M is communication and it’s essential you do that with your stakeholders and your information flow should be regular with them.
In my line of business it’s better to know what they stakeholder wants note or down and if you feel there should be a need for option you need to discuss it with the stakeholder if he/she will go with it or not.
Effective communication helps project to move smoothly without any barriers or complications
Effective communication is the key in a project lifecycle. An effective communication is the act of communication in a way the stakeholders will understand which means as a PM you need to understand your stakeholders organizational culture and skills and communicate with them in a clearly manner they will understand. This means your means/ mode of communication May differ from stakeholder to stakeholder.
Effective communication is very essential in project management. As a PM you need to make sure that you understand your stakeholders work ethics and make sure they understand yours. Do not be afraid to deliver bad news but also try to work on solutions to such news and be precise in your delivery in order to ensure proper time management
Effective communications is key to delivering on project goals and timeline. As PM, your continued and effective engagement should start from your sponsor/line manager/ funder, analysed by your peers and interpreted to your project team members.
I love the lady’s idea that a Project Manager should write down communication plans in order to know how to talk to different stakeholders per time and what the key messages should be. Also to get feedbacks on how the communication is working for them, and if they’re getting the right information the right way. I will be adopting this style in my project management role.
COMMUNICATION WITH THE STAKEHOLDER IS A VITAL ROLE THAT NEEDS TO BE PLAYED IN EVERY PROJECT BECAUSE THAT IS WHERE YOU SHARE THE GOALS, VISION, AND MISSION IN ACCOMPLISHING AN EFFECTIVE RESULT, I THINK ME NOT COMMUNICATING OFTEN WITH THE SPONSOR/STAKEHOLDER HAS DRAGGED DOWN SOME OF THE PROJECTS HAVE ENGAGED IN.
Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, you have to be intentional about promoting a culture of open communication and feedback.
Communication is a make or break point in project lifecycle, now I realize that the lack of communication with the project main sponsor maybe the reson why I lost so many ongoing project
Communication with major stakeholders in the education section is very important,
To teach is to communicate. One cannot be an excellent educator if they do not possess strong communication skills. According to Silver (2018),
Education is all about communication โ listening, speaking, reading, presenting and writing, educators who have high communication skills are prepared to instruct, advise and mentor students entrusted in their care. Additionally, they must communicate well to effectively collaborate with colleagues and update administrators on student progress. Frequently, parents call, visit or email, so teachers must be adept at answering questions verbally and in writing.
As noted above, teachers are engaged in communication with many different people. While much of a teacherโs day is spent with their students, they must also interact with other teachers, paraprofessionals, administrators, parents, and community members. Many first-year teachers are surprised by how many different forms of communication they must engage in each day. Because of this, it is good to have a basic understanding of the different types of communication.
Communication with stakeholders is indispensable, it is because you need their input to process it to arrive at the desired output e.g when working with farmers on improved fertilizers for their crops, their input was very essential in developing a form of super granule fertilizer that met their expectation
Communication is like a two mouth arrow where there is understanding in both ends. As a business owner, one thing that terrifies me the most is bearing bad news to my client, it presents an act of incompetency. But it’s not always that. When bad news are relayed to clients it brings a kind of mutual understanding that eventuality don’t always happen but when it does, it shouldn’t be seen as an act of incompetence but rather as something that can happen to anyone. This way, there’s a clear understanding in both sides.
As an Agribusiness entrepreneur, I can provide you with my understanding of how the strategies suggested by project managers for stakeholder communication can apply in my field:
1. Understand stakeholder needs: This strategy involves actively listening and understanding the needs, expectations, and concerns of stakeholders. This approach can be valuable in any organizational context as it helps build trust, improve collaboration, and tailor communication to meet stakeholder expectations.
2. Adapt communication style: Different stakeholders may have varying levels of knowledge or expertise in agribusiness. Adapting my communication style to match their level of understanding can help ensure effective communication and understanding of important information.
3. Clear and concise messaging: Breaking down complex information into clear and concise messages is crucial for effective communication. This applies to any organization, including agribusiness, where stakeholders may have limited time or knowledge to grasp detailed concepts.
4. Keep stakeholders informed: Regularly updating stakeholders on project progress, milestones, and outcomes can help maintain their engagement and support. Timely and relevant communication is essential in agribusiness, where unforeseen circumstances or external factors can impact operations.
5. Tailor communication channels: As Project manager, I consider using appropriate communication channels such as email, face-to-face meetings, or digital platforms based on stakeholder preferences and accessibility. This approach can help ensure information reaches stakeholders in the most effective and efficient way.
strong communication skills are essential for project managers to ensure that information flows effectively, expectations are met, and stakeholders are engaged and satisfied. Effective communication underpins every aspect of successful project management.
Personally in my business, ive always been scared of being a beaer of bad news so most times i patch it up but with this lecture i ammade aware that bringing the bad news isnt a problem but i should study the room before i do and also i should have a solution or series of it in hand for the meeting.
furthermore i agree with the idea of speaking to stakeholders personally to be in the know about a badnews before bringing it to everyone notice, it is definitely something to take home and improve upon
I now understand the importance of one on one talk, never to bring bad news first or generally, as the effects/revolts would be better cushioned when information is passed individually using each person’s communication tool.
As a Project Manager,never neglect the Sponsors, the underground team members or anyone at all, you may miss out on a strong alliance for the success of the project. Everyone is important.
An effective communication with good communication skill is vital when communicating with not just your team but stakeholders as well. A good PM must be proactive, and must be a good listener. Being a good listener enables you to understand the message your team is passing or even what the sponsor is trying to communicate, this will give you an edge on how best to communicate.
Effective communication with the Stakeholders, team members and clients involved in the the project is crucial to the success of the project, never be afraid to bring the challenges you discovered when analyzing the project to the table and also provide solutions.
YOU CANNOT NOT COMMUNICATE WITH ALL THE PARTIES INVOLVED IN THE PROJECT.
Effective communication is essential while coordinating a project and as a project manager you need to prepare the team and brainstorm together to ensure you get your project finished on time and carry the stakeholders along during the project.
From all points made by all three (3) speakers, I think a good PM needs to be proactive and understand the best communication skill that suites the team.. By doing that he stands in a better position to understand how its best to communicate with his team and stakeholders. So, I think knowing the best way to communicate with the people you’re working with is very important when trying to choose a communication skill as a project manager.
As suggested by all the speakers, the written communication style suits well in the institution I work with. The project managers always use available tools by leveraging various tools to facilitate communication, such as project management software, online collaboration platforms, email, instant messaging, video conferencing, etc. These tools help project managers communicate effectively with different stakeholders, share documents and updates, and track tasks and deadlines.
As said by the 3 speakers, the effect and importance of communication with the client and all the stakeholders cannot be over emphasized, however it is highly recommended that the project manager must be proactive to know the best approach to communicate to the stake holders and equally learn to think ahead by being able to consider all the solutions to any problems.It is enough to identify problems on projects, it is more expedient that the project manager must able to identify feasible solutions to any identified problem.
As a business owner into bakery, communication is very important.
we get orders from clients and we need to pass this information down to every department in other to plan and execute effectively.
Any mistake in communications causes a lot of problems leading to unattended orders or late delivery
Communication as stated in the video is key in project management. And in my case as a public servant in the policy planning and research department, effective communication plays a major role in the gathering up of data, either through direct interphase or documented records to allow for proper and adequate information on the state of the workforce, the effective roles of each section and or department in meeting the desired goals and objectives of the parastatal in line with prevailing government policy for the ministry as well as the proper feedback on the state of affairs of the workforce, so that programs developed are executed rightly and on time while also having program to train, educate and keep everyone with the best and up to date. This also helps the government plan ahead and keep abreast recent developments and react both proactively and reactively.
Effective communicating with Stakeholders, team members and clients involved in the the project is crucial to the success of the project.Also, ensuring timely methods of communication is key.
The first time I was appointed a leader to a team, I made alot of mistakes. Studying project management has enabled me to see my faults and improve on them.
Every project manager needs to have a good communication skill. Effective communication breeds trust and confidence among stakeholders and colleagues.
I learnt that to have a good communication, you need to plan using realistic time schedules, tailor your stories to fit each stakeholder, use key messages, use evidence & data, show care tell a good inspiring story, report problems and risks, get feed back and update each level of progress etc.
I learnt never to bring bad news for the first time in a meeting so as not to shock or surprise your stakeholders.
open and transparent communication with stakeholders is of paramount importance. Our stakeholders include government agencies, healthcare providers, patients, and community organizations, all of whom have a vested interest in our public health initiatives. By maintaining clear and honest communication channels, we can build trust, share vital information, and ensure that our initiatives are aligned with their expectations and needs. Regular meetings, reports, and feedback mechanisms help facilitate this transparent exchange of information.
Customizing messages is another vital strategy in our public health organization. Different stakeholder groups, such as medical professionals, policymakers, and the general public, require tailored messages to suit their diverse needs and levels of technical understanding. For example, when communicating about a new healthcare intervention, we provide detailed scientific documentation to medical professionals while offering simplified, jargon-free information to the public, focusing on the benefits and safety aspects of the intervention.
I work in a school as the team lead and I have to communicate differently with all the stakeholders; the school owner, Directors, parents, teacher, students, Ministry if Education officials and even support staff.
For example, my boss was very difficult for me to handle in the beginning because she wanted me to approach matters relating to teachers in a militant manner. She wants reports on the spur of the moment and I found myself not measuring up to her expectations.
Now, I’ve learned to be proactive and prepare reports that I deem necessary before she needs them. I’ve also managed our conflict about teachers by working directly with my direct subordinates to carry out their duties more effectively so that I don’t have to deal directly with the teachers at all.
It’s obvious the communication is very important in dealing with your clients or your customers and individuals at large in the society or an organization.
They made mentioned of constant communication with your clients, having a written down communication plan, inspiring them and also letting them know your vision, making sure you work according to the stipulated time schedule for the project, don’t being afraid of bringing your fears, challenges to the table which is very very important.
As an electrical engineer, communicate is the key to achieving good project. for instance our communication line involve using the communication types; verbal and non verbal. a communicator get good project.
Communication as a PM cannot be over emphasized. Especially to the sure the plan and expectations of the sponsor before beginning the project is still in order. This will help the PM make mistakes or starting all over a task already finished.
For me the strategy that works the most is constant communication with the stakeholders, clients and team members.This is to be able to carry everyone along with the project because communication is a very important tool to a successful project.
For a project to be successful and seamless effective communication is vital. As a project manager, you need to communicate with your team to ensure you are on the same page regarding the project.
Communication is the live wire of any society. If a project will be fine then proper and timely communication is essential.
It’s very important we communicate and do it effectively and timely
Every leader should have the quality of a good and effective communication. A project manager most have that skills of effective communication with his team and stakeholders. A project manager must update the stakeholders on a daily basis, from the start of a project to finish, it gives the stakeholders a place of belonging
Effective communication as a project manager with your stakeholders and project team is a key to achieving success in a project. As humans we have different moods, different ways we understand things and different ways of digesting ideas. Therefore, your ability as a PM to understand their moods and who they really are and make buy your idea will help you achieve success. Also your communication abilities should make them trust your ideas and capabilities and not to doubt you.
As a Project Management, timely and effective communication is key. It is always good to be proactive by planning and outlining your communication channel with each of the stakeholders.
It is also key for a Project Manager to be regularly in contact with both stakeholders and other team members so that if there is need for additional equipment or time they will jointly figure it out. A Project Manager should be able to give a clear explanation the way everyone will understand it. He should always communicate the level of progress as well as any problem that arises in project and ready to provide possible solutions.
Where there’s good communication from the project manager to the stake holders and team members it gives trust and ensures good delivery on every every project. It is also reduces risk of things getting spoilt as the project is in progress.
Effective communication is very important tool to the success of every project. Your communication should be concise and devoid of any ambiguous words.
Constant communication on all sides is very important. the clients/stakeholders, any addition should be communicated and also to the team members as well. commmunication helps to see any problem that may have arise or would likely arise in the project, and lerning communication skill peculiar to every stakeholder is as important, adjusting to the communication style of the person in front of you
As an accountant, communication with stakeholders will enable you to bring value for money in the project that you want to execute. it will help you to know the interest of all stakeholders and enable you to resolve issue on time.
As a project manager, communication is most important- not just communication but effective communication.
The ways of communicating that stood out to me from the video include; having your communication strategy mapped out if possible, you should not be afraid to bring bad news to the forum but it can help when you speak with stakeholders individually instaed of dropping the ‘bombshell’ all at once at the forum.
also constant communication is key as a project manager to let everyone know how the project is coming along, what needs to be changed -if need be, what deliverables have been completed or not completed etc.
In my line of work as a fashion designer, always communicating with my clients on how far with the production of their outfits or other matters help to keep everyone involved informed and also kind of puts everyone at ease and as a resukt, business flows better.
Effective communication is a great skill that every project manager should have. As a PM Communicating with people inside and outside of the team and taking note of there feedback is very crucial as it helps to know that everyone is on the same page. It also helps the project to move and succeed faster.
As a project manager, effective communication is essential as it enables you to make significant progress in the project at hand. Planning your communication as a PM is very important and should always be tailored to the type of stakeholder on your front. Giving a report on the progress of the project is also very important, keeping to time schedules and constantly updating the stakeholders will make a project manager stand out.
One of the greatest skills every project Manager is that if effective communication.
Regular communication has to be initiated either orally, physically or written.
Daily when it’s possible let there be updates to all team members.
Every and any change in the project should be communicated to the last person directly or indirectly responsible for the project.
When on a project and you have to communicate with either sponsors or team members you have to be intentional and know every stakeholder communication style to be able to get the message clearly.
As it relates to us at RalphCubittx Consultants Limited, communication is a double-way interaction (giving out information and getting back feedback) with three main stakeholders namely the project consultants, clients, and government officials. As a project manager with RCCL, communication is simply the integration of information given and received to achieve the goals of the three stakeholders (the government, the client, and the consultants).
Effective communication, especially with team members and project sponsors, is very important for team managers. It helps you understand the interest of all stakeholders and the role they have to play with regards to the project.
Communicating with stakeholders enhances better understanding and agreement. It helps my team to understand the nature of the project and their roles. It helps us to prepare ahead of possible problems and we create backup plans ahead.
Speaking with stakeholders individually and giving them a hint about possible challenges in the project is key in managing their expectations before meeting with them in a board room settings where the information to be communicated will not take the participants by surprise.
Speaking with stakeholders individually and a giving them a hint about possible challenges in the project is key in managing their expectations before meeting with them in a board room settings where the information to be communicated will not take the participants by surprise.
Effective communication is top most important for a Project Manger. Pass information and give feedback. It helps to note progress and success of the project.
Without effective communication, it would be challenging to organize tasks, create schedules, share ideas and take action. It is crucial for people in leadership positions to understand that they have a responsibility to train their employees on how best to communicate both internally and externally.
Stakeholders must be informed and not just communicated to. For communication in Project Management to be effective, it must :
– be constant (regular communication results in updated vision for all)
– be planned (different methods of communication should be used based on the individuality of the stakeholder)
– be written with room given for feedback.
– use communication style based on the stakeholder’s orientation (e.g. give details to an analytic person and use a futuristic approach with an innovator.)
In the school I teach, communication is so important, not just with the students, but with other teachers and the management body.
knowing how to deliver information depending on who you need to do so with is key. not every person takes in or processes information the same way, so “tailoring your communication skills to who is in front of you” is always a great advice
Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, you have to be intentional about promoting a culture of open communication and feedback.
Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, one has to be intentional about promoting a culture of open communication and feedback.
Effective communication is an essential skill for every Project Manager. It is important to be in constant communication with the clients and the stakeholders when handling a project. In my organizational context, I will adopt the following under listed strategies to communicate effectively with the team:
1. Accurate planning of the communication with the stakeholders. this will enable me to pass the right message across and keep them updated on the status of the project.
2. Understanding the style of communication: I will also ensure that I build relationship with not just the stakeholders so as to understand their style of communication and be able to tailor my communication to the right channel.
3. Letting go of fear: I will ty as much as possible not to be afraid to break the bad news during a stakeholder’s meeting after seeing each one of the stakeholders privately to intimate them of what is currently happening with the project so that they will not be caught unawares.
Friday Uwhubetine (Cohort 10. Team 5).
One skill that has popped up a couple of times thus far is the PM’s communications skills: his dexterity in handling knotty issues and providing solutions that work.
A Project Manager is saddled with the responsibility of providing that rallying point: that focal point.
Another thing that struck me is the “how” to break a bad news.
The fact that the Project Manager should handle it professionally by talking to Major stakeholders individually first to (reduce the impact of a dropped bomb) , before breaking the news in front of a full house. Then, personally, i think the timing of this should be well-thought out. The time between when the news is broken to individual stakeholders and when it is taken to the full house should be considered.
It’s important to let everyone on the table to know the level of progress of the project particularly if there are key risks that need to be escalated outside the organization for support.
Timely communication is very key
Daily and timely information to clients should not be over emphasized. If not promptly the client will be left out, and funding might be a major issue to complete the project if the client is not informed of new challenges or achievements to make provision for the next phase or the challenge
In my own opinion,I believe a project manager communication skills with the client or stakeholders should be regular. There should be constant communication should Incase there’s any new changes, ideas or plans so the client won’t be left out. The project manager should draft or have a communication plan to help communicate some important words.Commuication plan serves as a form of guide lines to pass important information to the client.
As been emphasized, communication is the key to project management, as regards to my line of work, early communication is very important and always carrying the sponsors along does it for me.
Regardless of that, I really love one of the tip by the third speaker who said “When the is a complex hiccup in the project, don’t drop it straight on the forum, you can engage the stakeholders in a one on one conversation addressing the issue, so it won’t be a bombshell when you later discuss on the forum.
Communication is important to explain and let sponsors know how project is going and how the project would be achieved with time consideration and managing financial resources well , Also communication is important to report to client and let client know how project is going and client thought or feedback on what client do observe or thinks needs to be amend , and making sure to communicate well to able to lead team members well and making sure team members are making to consider time in tasks given and making sure stakeholders know how project is going and their contributions to project
In my own context as a project manager, I believe the following strategies will work well:
i. having a stakeholder map and adjusting the positions of the individual stakeholders as necessary over the duration of the project.
ii. modifying the style of communication according to the party being addressed.
iii. daily communication with the project team and
iv. getting feedback to see if I am being effective in getting the right level of information across.
As a Project Manager communication skills with your stakeholders should be regular, critical issues should be highlighted clearly to preserve the commitment of the stakeholders.
communication to the stakeholders should be in a way that is easy to understand, use and enhance their engagement with the project.
The 3 PM touched on the best communication styles.
Constant communication.
Communication styles.
Writing down your communication.
Getting the right information, Tailor reports to the right audience. Ensure u have analyse all options and possible solution to problems or challenges,
Communication is an essential tool for a project manager and as a project manager constant communication with your team members helps to resolve issues, makes works easier and faster, and if there is any lapses the team member can easily communicate it to the project manager
It is important to note down points you wants to discuss with the stakeholders before you engage them. It is also important to identify what the challenges are?
You should also proffer possible solutions and allow the stakeholders to make input.
Communicating with stakeholders in a public setting requires a strategic approach to ensure that the message is clear, effective, and reaches the intended audience. Here are some of the best ways to communicate with stakeholders in a public setting:
Identify Key Stakeholders: Before communicating with stakeholders, it’s essential to identify who they are. Know the target audience and understand their needs, concerns, and interests.
Transparency: Maintain transparency in the communication. Share relevant information openly and honestly, especially if it concerns the project’s progress, challenges, or setbacks.
Clear Messaging: Develop clear, concise, and jargon-free messages. Use plain language that is easy for the public to understand, especially if the subject matter is technical.
Multiple Communication Channels: Utilize a variety of communication channels to reach different stakeholders. This can include town hall meetings, community forums, websites, social media, newsletters, email, and traditional media (TV, radio, newspapers).
Engagement Activities: Organize engagement activities such as public meetings, workshops, focus groups, or surveys to involve stakeholders directly in the decision-making process.
Media Relations: Build relationships with local media outlets and reporters. A positive media presence can help disseminate information to a wider audience.
Community Liaisons: Appoint community liaisons or representatives who can serve as a bridge between the project team and the community. These individuals can help build trust and facilitate communication.
Feedback Mechanisms: Establish clear channels for stakeholders to provide feedback, such as dedicated email addresses, comment forms, or hotline numbers.
The ability of The Project Manager to master effective communication between respective stakeholders, project team, and other parties inclusive, is the largely the difference between a failed Project and a successful one.
Effective communication is crucial in any form of human interaction and it’s more important while undertaking project because it helps to clarify and address issues promptly without being confused on a line of action to be taken due to misinformation or misinterpretation.
Which is why we must take into consideration three things: active listening, understanding and responding appropriately. With these things we’re sure to communicate without hassle.
One must also be strategic in delivering news either good or bad. Especially negative ones. And one must know what each stakeholder’s communication preference and style is.
To establish an effective communication, my strategy will.be to maintain positive relationships. Also build a chain of people whom i will relate my visions and plans with for clearity and firmness. These are most likely the.stakeholders and my team members.
* Communication helps to forsee problems and how that can be tackled.
*Communication plans should be written down, ensure feedback.
*communication style is important and it’s determined by who you’re talking to (listener/audience). Get the right level of information. Don’t be afraid to bring bad news but ensure to analyze all solutions.
Effective communication is a vital key to good project management and as such, there should clear and concise communication with stakeholders and all other people involved.
In this video, as a project manager, i learnt that it is very important to have a list of communication plan, analyze all other options and understand how the system works in other to be able to effectively communicate.
Another thing is never to break bad news to the stakeholders generally but rather meet with them individually to discuss.
Communication is a key tool in executing a successful project.
As a project manager, never you bring sad/bad new in the gathering of your stakeholders; instead, meet them personally and discuss with them so that when you meet together, they must have had their ways around it.
I adopt the style of communicating to we ach stakeholder individually. Communication as I have learnt is the core tool for executing a particular assigned task or project.
Every team member and stakeholders must be carried along throughout the project by constantly breaking the project processes and every milestone attained.
However, every successful project must be effectively communicated.
Constant communication for me is very key to Project Management, it helps your relationship with the stakeholders easy i.e update from both parties if there is a change in plan going forward, also give report on the project daily.
Another important lesson is do not break a bad news to all the stakeholders together in a meeting.
one of the key things for me from this part is never to break a bad news to stakeholders at the round table but rather meet with them individually to discuss issues.
Communication is essential in every project,not one time communication but contact one with the Clients, Stakeholders for them to know the improvement and any changes , information about the progress of the project.
Project Manager must also tailor the Communication plan to the stakeholders,also not to be afraid to bring bad news on the table but not for the first time meeting with the Stakeholders.
Communication is the key to a successful project.
Communication is very vital in successive execution of any project.
Constant communication with clients and team members. Make the stakeholders feel that you’re so much concerned in the project.
Have a written communication plan that will have the vital and needed messages.
Bringing bad news to the table should be done on time so issues can be addressed, resolved and solutions can be analysed. But don’t bring the bad news to the general table without having a one on one discussion with each stakeholder ahead of the meeting to prepare them.
Communication is a vital skill every project manager must have. When dealing with the different stakeholders; project teams, clients, supervisor, sponsors,and co project managers,a project manager should use different approaches in communicating individually to them
There’s no head way and no sense of direction if communication is missing in any project especially for a project manager. There should be clarity on what’s required, clarity of what the role of each member is. and as for the client, clarity on deliverables and progress to ensure its in alignment with the set out goal. In every of these stated steps, communication cannot be overemphasized.
Communication is an important aspect of a successful project. My role in my organization is no exception, a couple of the strategies would yield positively for my organizations goal, i however rank the following as top on the list.
1. Plan your communication in advance – this strategy ensures smooth delivery
2. Tailor your communication style to each stakeholder – because each stakeholder have varying interest, meeting them at their specific area of interest will be a good way to get the communication going, it will also keep the stakeholder open and ease feedback.
3. Doing be afraid to bring bad news to the table, nut also bring positive solutions – this shows proper understanding of the project, it also help the stakeholders to build trust in the capability of the stakeholder.
4. Give up to date information – this strategy ensures the commitment of the stakeholders are well preserved and their interest remain on the success of the project.
Communication is the cornerstone of any successful project execution, ensuring that everyone involved is on the same page and working towards a common goal. The information flow from the beginning should be consistent and regular.
For example as a caterer, when handling a project with a Client, I present a clear and detailed plan that is in line with the Client’s needs and expectations. Team members are regularly informed, tasks are assigned and feedbacks encouraged. All these steps Foster team spirit and all hands are on deck to ensure that the project deadline is met.
Consistent Communication with the Client and other lines of control throughout the project is vital for the success.
A good project manager should be able to have effective communication skills. He should have good relationship with the stakeholders and clients. He should be able to monitor progress of the project and attend to any lapses with effective follow up. He should liase with the stakeholders for an efficient delivery of the project.
You are very correct because communication is the back borne of every project . No Project Manager can suceed any project in isolation๏ผthere should be a clear and effectives communication between all relevant stakeholders to ensure achievable objectives and successful project.
As a project manager you need to be in regular communication with the stakeholders on the project and also getting feedback. Working with project timeline and budget is paramount for effective project delivery.
From the video, the key thing is to understand the kind stakeholders you are working with as a project manager. This will enable you to know the best way to communicate with them. Also, its important to always remember that bad news shouldn’t be shared in a round table discussion with stakeholders, rather the stakeholders should be met individually before the roundtable session . This is to reduce the tension that might arise from giving such news in a roundtable.
Communication is critically important in project management. Effective communication ensures that everyone involved in a project understands their roles, responsibilities, and objectives. Here are some key reasons why communication is crucial in project management:
1. **Clarity of Objectives:** Clear communication helps in defining and conveying project goals and objectives to the team members, stakeholders, and clients. This ensures that everyone is on the same page and working towards the same end result.
2. **Team Collaboration:** Projects often involve multiple team members with different skills and expertise. Effective communication fosters collaboration among team members, allowing them to share ideas, address issues, and work together efficiently.
3. **Risk Management:** Open communication helps in identifying and addressing risks early in the project lifecycle. Team members can report potential issues, and project managers can take corrective actions to mitigate risks.
4. **Stakeholder Engagement:** Keeping stakeholders informed and engaged is vital for project success. Regular updates and transparent communication help manage stakeholder expectations and build trust.
5. **Problem Resolution:** Projects can encounter unexpected challenges. Good communication allows team members to discuss problems openly, brainstorm solutions, and make informed decisions to overcome obstacles.
6. **Progress Tracking:** Communication provides a means to track project progress. Team members can report their status, and project managers can assess whether the project is on track or if adjustments are needed.
7. **Documentation:** Effective communication often involves documenting project plans, requirements, changes, and decisions. This documentation serves as a reference point and helps prevent misunderstandings.
8. **Quality Assurance:** Communication ensures that quality standards and requirements are communicated to the team. It also allows for feedback and quality checks throughout the project lifecycle.
9. **Client Satisfaction:** If the project involves external clients or customers, good communication is essential for understanding their needs, providing updates, and addressing their concerns. Satisfied clients are more likely to provide repeat business and referrals.
10. **Conflict Resolution:** Conflicts can arise in any project. Effective communication skills enable project managers to mediate conflicts and find resolutions that keep the project on track.
In summary, communication is the backbone of successful project management. It facilitates understanding, collaboration, problem-solving, and ultimately leads to the successful completion of projects on time and within scope.
Having a close conversation with clients, team members is also very important. That way you know how their feel and you get to communicate with them well.
Constant reporting is very important even in Hr
make sure the offer made is in line with what is expected
As someone who is an intermediary not being afraid to bring bad news is very important but that is after doing everything possible to avoid it.
Effective communication is paramount for the success of every project. It is important to keep clients updated with the process to ensure you’re on the same page with clients. It’s also very important to work together with team mates in order to improve productivity.
It is important as a project manger to communicate efficiently with stakerholders even with team members without it the project success will be hard to be removed
Communication on all Business / project is very key as it also brings about clarity and also transparency between the project manager , Clients and stakeholder/ Project team, and then the feedback after communication also helps the Pm understand that everyone involved in the project are on same page and they support every changes or funds that might be needed in the project.
I’m currently the project manager for planting plantation done by a group of friends. From the lessons I’m receiving here, I’m optimistic to handle their work more efficient and effective more especially in the area of communicating with them(stakeholders).
Communicating with stakeholders can be drawn and balanced from all aspect and ways;
Sketching a good communication and information models to get feedback, all communication representation should be well drafted to connect team members together, whether via oral, written or through social media platforms.
A PM should be more analytical, strategic and logical in innovative and planning techniques.
A PM must be able to use good communication to put into usage all resources available for effective usage and stakeholders satisfaction.
A PM must be swift to addressing issues and putting every situation under checks and balances.
A PM should implore ways to address most stakeholders individually or personally before bringing most information to the table.
A PM should critically analyze all methods and systems and ensure that it meets shareholders standard of requirement before implementing them.
A PM should organize good communication platforms to keep abreast with stakeholders.
In as much as communication is a necessary tool and characteristic for project management, it is also essential to take note of the fact that as a project manager, you must be sensitive on how to present issues to the team such that it doesn’t result to disputes that could possibly tear the team apart. as a project manager, it is your duty to keep the team together. Also, as stated by one of the project managers in the video, we should know how to present bad news to the team. it is a very essential thing to take note of, so we don’t end up discouraging the entire team.
Communication is a key tools as a project Manager.
It’s bridge the gap between the client,team and stakeholders.
Through communication issues can be resolved in time.
It makes the project manager to get feedback.
Without communication brings issues between the client or stakeholder,it can also makes the PM to lose the project.As PM you must have a communication plan.
*Feedback
*Issue
*Possible solutions
*In any additional adjustment towards the budget, due date and equipment to speed up the priject will be discussed and agreed on…
As the project gets on the way, it’s necessary to keep an open door to communication with the team, the client the sponsor, etc. This is to ensure that all are carried along,ensure commitment on both sides to the completion of the project, and assure the project sponsors that their needs will be met by the project
Constant and effective communication with the stakeholders is very essential. Planning on to individual stakeholders, and making sure the time scheduled for these stakeholders works well for them. The process and principle of the project will be communicated in details so theyโre not lost in the projectโs process.
As a project manager, communication is an important skill. Communication will be effective if you choose a better channel or a better method of communication considering your team, language to be used.
Always ready to embrace bad news.
For me, a planned and written down communication guide will be the best so as to have a focus and a better result.
1. Identify stakeholders: Who they are, what their interests and needs are as well as their relevance to the project.
2. Establish communication channels: Determine the best way to communicate with each stakeholder, whether it be through email, phone, or in-person meetings.
3. Develop a communication plan: Create a plan that outlines how, when and what you will communicate with each stakeholder.
4. Listen and respond: Be open to feedback and suggestions from stakeholders. Respond promptly to any questions or concerns posed.
5. Manage expectations, honestly: Set realistic expectations for the project and communicate any potential delays or setbacks.
6. Keep stakeholders informed: Provide regular updates on the project’s progress, including any milestones achieved, upcoming activities and risk areas.
7. Document communication: Keep a record of all communication with stakeholders, including meeting minutes and emails.
8. Evaluate effectiveness: Regularly evaluate the effectiveness of your communication plan and make adjustments as necessary.
Knowing the approach to use based on the person or people in front of me and communicating constantly is what will work for me as a project manager, regardless of the project I’m working. Writing down communication points will equally help to exhaust all that needs to be said. Additionally, I always like to get the opinions of the people I’m working with. It goes a long. Communication to me cannot be a one person thing.
There is a popular saying that โcommunication is not made until it is understood โ as a project manager You must learn the language and methods by which you communicate with your stakeholders. Again, always give room for feedback. Hear what your stakeholders have to say about a particular project. Good communication is the number one road map to a successful project.
Given that communication seems to be the focal point or skill of a project manager, it is very imperative then that every project manager tailors his/her communication style depending on the interlocutors he/she has to do with. While periodical presentation of positive updates of the project may not be an issue, what’s imperative and demanding tact in its presentation is bad news. This should be presented last with definitely a way out presented in order to keep frustration away.
For me, a planned and mostly written down communication guide or plan will work best because of the necessity to have a focus and productive end result without hurting the feelings of interlocutors
It is very essential as a project manager to communicate with stakeholders even team members without it project success will be very difficult to archive.
While communication is key in project management, it is also important to tailor your communication to suit the respective audience, be it team members, project sponsors, project beneficiaries/clients, or peers.
Knowing the different levels of stakeholders as well as how to communicate with them taking into consideration their differences is key. Also, donโt just communicate, but make sure you are getting a feedback
Proper communication and review. this stood out for everyone who spoke. a good project manager should master effective communication. whether he is dishing out bad news or good news, communicating effectively helps set the mood
As an engineer, the always communicating with your client is a very useful skill. Also, not been scared of sharing bd news is also a priceless jewel in this industry๐ .
As a project manager, constant communication is very important, by this I mean daily communication regarding planning, changes, team on the ground and needed equipment. Have a written down communication so that you know how to put it and when to discuss with them. Realistic time schedule is vital in communicating with a stakeholder.
I would communicate my needs and requests so I can receive assistance quickly, which helps projects continually progress. Clear communication is also key for understanding the project requirements, improving accuracy and reducing the potential for errors.
Managing complex stakeholder conversations is a critical aspect of project management, especially in projects with multiple stakeholders, diverse interests, and potentially conflicting priorities. Here are some thoughts on why it’s important and how to effectively manage complex stakeholder conversations as part of project management:
Importance:
Alignment: Complex stakeholder conversations help ensure that all stakeholders are aligned with the project’s objectives, scope, and goals. It reduces the risk of misunderstandings and misalignments that can derail a project.
Risk Mitigation: Addressing stakeholder concerns and expectations early on can help identify and mitigate potential risks and issues that might otherwise escalate later in the project.
Decision-Making: Complex conversations often involve decision-making processes. Effective management of these discussions can lead to informed, well-considered decisions that benefit the project.
Relationship Building: Managing complex conversations is an opportunity to build and strengthen relationships with stakeholders. It demonstrates that you value their input and are committed to addressing their concerns.
Effective Strategies for Managing Complex Stakeholder Conversations:
Identify and Prioritize Stakeholders: Begin by identifying all relevant stakeholders and categorizing them based on their level of influence and interest in the project. Prioritize your efforts based on this analysis.
Communication Plan: Develop a comprehensive communication plan that outlines how and when you will engage with each stakeholder group. This plan should consider the best channels for communication and the frequency of updates.
Active Listening: Practice active listening during conversations with stakeholders. Pay close attention to their concerns, questions, and feedback. Show empathy and understanding.
Conflict Resolution: Be prepared to address conflicts constructively. Develop conflict resolution strategies that focus on finding common ground and solutions that benefit the project’s objectives.
Transparency: Maintain transparency throughout the project. Share relevant information with stakeholders, even if it’s not always favorable. Transparency builds trust.
Engagement Platforms: Use appropriate platforms for stakeholder engagement. This may include meetings, workshops, surveys, online forums, or one-on-one discussions, depending on the stakeholders’ preferences.
Documentation: Keep thorough records of stakeholder conversations, decisions, and action items. This documentation helps ensure accountability and provides a reference point for future discussions.
One of the great attributes of a Project Manager is Communication.A clear communication between the P.M, Stakeholders ,Project Team etc, plays a major role in to determine the success of the given project. Stakeholders must be constantly engage about the project to prevent misunderstanding, and to keep them abreast with the progress of the project.
To achieve proper Communication with Stakeholders,it is important to tailor your Communication style and report according to the Stakeholders,plan your communication , bring evidence and data for proper understanting.
Communication plays a crucial role in anything we do generally and when it comes to stakeholders, it is important to map out a plan or strategy for effective communication. Making a hand written note of everything you need to ask them and creating possible questions they may ask and viable answers to them will go along way to convince them of our capabilities in handling the project.
Communication is very important in a project, it widening information in order to have an efficient project and enhance the project forward with the project team
Communication is essential in project management and understanding how to communicate is vital. As project managers we must we should know when to communicate, how to communicate and what we should communicate. We can’t just appear anywhere unprepared. Therefore we should have a communication plan.
To manage a project I believe communication is one of the keys to a successful project. As a project manager, it is important for me to carry along all stakeholders in the project plan, also having a written communication plan as a nice start. Reporting is also one of the keys to a successful project which will help everyone to know the progress of the project. In addition, being able to bring new ideas to the table, analyzing all options and bringing possible solution are things I would to implore as a project manager.
As a project manager, effective communication is a constant key to success.
A project manager needs to have a written down communication plan. I.e You must know how you talk to different stakeholders at one point in time, as well know what the key messages are linked to that gives effective feedback.
Communication enables a project manager to foresee problems even before time.
The role of an effective project manager is to make sure issues are resolved. Don’t be afraid to bring bad news to the table, at the same time, it is a great ideal to bring possible solutions to the table.
As a Project Manager in a Construction company, information management within the stakeholders with reference to their influence on my project is key. This requires me to have some communication templates and platforms such as: Progress report, Site meetings schedule etc. Also โBelow the Lineโ form of communication can also be implemented.
Communication is the tools to a successful project, hence a good project manager has to have a communication plan to which he/she report the progress of the project to the client and other stakeholder involve In the project.
As a project manager, the role of communication and knowing how to can not be overemphasized. It is a crucial element in the success or otherwise of any project. Having constant communication with the stakeholders ensures that everyone is on the same page as it regards the project. It also helps to identify pitfalls on time. It is also important as a project manager to have a communication plan, in that way the process is well tailored and well detailed
It’s not all about bringing good news on table all the time, when there is badnews you handle it alone.
So don’t be afraid to bring bad news but before you do that openly try to meet the stakeholders individually before doing it collectively.
And yes Always communicate with everyone calmly, you never can tell what idea you will be getting.
In order to have an efficient and successful project, I will keep in close contact with my clients and relevant stakeholders to ensure that they are informed of any plan changes that need to be shared with my team.
Communication is essential in project management and understanding how to communicate is vital. As project managers we must we should know when to communicate, how to communicate and what we should communicate. We can’t just appear anywhere unprepared. Therefore we should have a communication plan.
Communication is a very important key in every projects and is very good to understand each stakeholder so as to know the pattern of communication to apply for each of the stakeholders.
A written down communication plan is also very good and reporting and feeds back is also away of moving the project forward with the project teams.
It is important to have written down communications plans so you know how you’re talking to different stakeholders at what points in time and what the key messages are linked to that. It’s really vital to get their feedbacks on how that comes is working for them. Are they getting the right level of information in the right way keeping ear to the ground.
Communication is important in managing a project ,because it makes for easy accessibility incase someone is already facing difficulty , they can easily communicate their worry.
Communicating the right information at the right time, as it is required. Managing communication properly is a fundamental demand posed on every project manager because it has a direct impact on project performance.
it is important to plan what yo are going to say to the stakeholders . try to understand them in order to deliver an efficient communitive skill. another important aspect is timing,
For me, it is tailoring your communication to what type of person the stakeholder is, whether an action person, or analytical, or a people person. Making the communication specific and individualistic. what has worked for me in my professional engagements is I never bring up bad news for the first time to stakeholders in a conference meeting. I usually pre-inform and also do personal homework before it comes out on the table.
Create a communication style that is appealing to both the sponsor and the team members. Being observant and proactive will also reduce the risk of project ruin
As a project manager it is very important to know how you approach your stakeholders using the right tool at the right time. Communication is a vital tool when dealing with stakeholders and clients. As a project manager for me to be up to date with informations regarding a project I have to keep communicating with the stakeholders in other to have more information and Incase there are changes in the process I will adhere to it and work
communicating regularly is very crucial always in dealing with clients and stakeholders,my priority would be to develop a comprehensive communication strategy that caters to the needs of all stakeholders.in my organization space communicating with the client must be brief and straightforward.
During the all the the session of learning in this platform i have come to the understanding that communication skill is a must have as a project manager because to effectively manage a project /team or group of people communication is essential . this would involve creating a communication channel in order to share information with your team /stakeholders either by way of MEMO, mail etc. and as a project manager the communication must be consistent,timely and understandable.
communication is as vital as the stake holders in PM, therefore pm should not be scared of also communicating the negative side of the project so that a clearer approach to the project can be gotten.
In the content of my organizations, I must keep constant communication with my stakeholders and follow up daily as we are told in the video, also know the right time and strategy to use in passing the information, over time I realized there is always an argument in our line of communication so I document all communication flows through WhatsApp platform even if you deny you are not informed, I quickly scroll through… Again I make sure I discuss and resolve issues immediately, that is how it works in my org. Communication is key and I have learned more about the skills to use in the video
From the learning so far, i think the first approach is to understand and know what kind of person your stakeholder are because just as communication is important, communicating rightly according to the stakeholder preference is important, so a project manager must focus on communicatimg correctly and effectively. He/she must say what is expected at a given time and space.
For me, in my organization space communicating with the parent must be brief and straightforward.
Every stakeholder is important as long as the project is involve. Honesty, transparency, Communication, how you communicate and when you communicate the information is vital, “You don’t say a problem in the presence of all stake holders is like dropping a bomb” I quote. While ensuring the success of the project, navigating every possible threat or problem and finding solution before the problem arise is a key to a project manager, this can reduce your errors, and increase your result.
Every stakeholder is important in the project and the best way to carry them along is by communication. But tailor your communication based on which stakeholder you are meeting. Some stakeholders would require facts, you don’t just tell stories to those ones, you go with details. Some others want to hear if there are challenges so they can help mitigate, others want to hear only the progress you are making, every other thing is behind. You have those that are just concerned with timelines. It is important you tailor your communication style to who you are talking to.
Exactly my take away from the video. Each stakeholders are unique, so your communication pattern has to also uniquely meet each other’s needs and expectations.
As a project manager, the importance of constant communication with the stakeholders cannot be over emphasized. I can relate with passing the needed information across to members of different sections of the project individually and going back to get feedback that helps me to know whether or not we’re making the expected progress, this is usually during major school events.
One thing I took from the video as a school administrator, is that I should not be afraid to talk about the bad news, however, I should have some solution handy to present having made proper reviews. This has better shapened my mindset on always wanting to present a perfect situation to my sponsors and school owners.
As a project manager, the importance of constant communication with the stakeholders cannot be over emphasized. I can relate with passing the needed information across to members of different sections of the project individually and going back to get feedback that helps me to know whether or not we’re making the expected progress. One thing I took from the video is that I should not be afraid to talk about the bad news, however, I should have some solution handy to present having made proper reviews.
Every project manager must have the communication skills because it is essential. In other to ensure success in carrying out a project, a project manager must communicated regularly with clients, project team, sponsors, engineers on ground etc because by doing so stakeholders are motivated and there will be progress.
As a Project Manager, constant and effective communication is key to the success of any project. In my present organisation, most of the stake holders prefer to get analytical along side pictures feedback.
As a project manager, communication is important, effective communication with stakeholders helps one to know and understand what to expect, what the stakeholders expect, and the possible timeframe of a project.
Also, as a Project Manager, you shouldnโt be scared to bring bad news to the table, however, didnโt be the first to bring bad news to the table, weigh all options and provide possible solutions to those seemingly โbad newsโ.
As a project manager, you must have a good communication with all stakegolder involved in the project. To enable you achieve your goal in time also without waste of energy and resources .
It is vital to have a streamlined and detailed communication with stakeholders when it comes to project management, ensuring that there is ample time allocated to each stakeholder when it comes to sensitive information. In my line of work, my best practice will be not to be scared of bringing bad news to the stakeholders and even when I do, I need to ensure that I have some possible solutions to any issues that arises. Secondly, ensuring that stakeholders are kept appraised of every steps taken in the process of work to make room for changes that might come up.
As a project manager, mastering on effective communication is very important. Knowing how and when to communicate will help in clearing any misconception.
Having a written communication plan is of a benefit as it helps the project manager not to miss any vital information.
As a project manager,communication is very important. Communication helps to solve problems. A project manager needs to communicate with everyone stakeholders ie the project team, clients, sponsor/line manager, and peers. This will help the project go smoothly.
Communication is vital and key in project management.
As a project manager, one is expected to understand his/her client well and know how to approach them in different situations.
Communicating with stakeholders helps you lay hold on what you should expect, what they expect and deadline of projects hence, aiding the project process
Personally I do believe that communication is very important to all parties involved be it the stakeholders, sponsors, project team, peers and I believe that communication styles may vary depending on the personality of the person or people that are being dealt with but all in all communication is key to carry along everyone that is involved in the Project.
First nd foremost, you need to study and listening to your client point of view, before communicating, communication is the key to success, project manager should always put down the issues nd always communicate with the project team …
Communication with stakeholders plays a very key role because it keeps them up to date about what is happening, the financial burdens, the forward plans involved in the project and it helps them build trust in the project manager and be rest assured they are in safe hands.
Project Manager csn possess, and the ability to use it well. A project manager must be able communicate his/her vision of his project to his team members and the stakeholders in the project. At every phase of the project, they should be debrief on progress made, and if there are any setback or challenges, they should be communicated as well, so that solutions can arise promptly
Communication is very important for a successful project. It is crucial to carry all the stakeholders along.
Communication should be clear and objectives considering every one in the project team to be unique.
What works best for me is not been afraid to bring bad news to the table and providing possible solutions after reaching a concise conclusion among other stakeholders
Based on our organisational context, as a project manager it is very important to create a communication style based on the different stakeholders we have on the project and get feedbacks.This style will guide how to communicate with our clients, teams and third party agents.
The idea of not sharing bad news in a room filled with stakeholders will also work well for us, rather individual discussion should be held with eqch stakeholder. This way, they are aware of the situation before a meeting and you know what to expect. Transparency is a key factor.
In addition Constant communication with the ground staff who play a crucial role in monitoring and advancing the project is of great importance.
I would say study /observe your client first, Communication is very important between a project manager and a client, you have to be really sure of the messages you are passing across, Do your homework! Don’t be afraid to be heard Drop your ideas and observations and make sure you went through a through research and communicate in a level for client should understand .
Communication is very important for a project to be successful. It is crucial to carry all the stakeholders. Communication should be clear and objectives considering every one in the project team to be unique.
What works best for me is not been afraid to bring bad news to the table and providing possible solutions after reaching a concise conclusion among other stakeholders
For me.. Communication is very crucial in any organization not just communication but timely communication because that’s what keep the project and everyone on track. What will work for me is always carry everyone along and never be afraid to bring bad news but, not at the beginning of the project.
As a project Manager, communication has to be effective with all the terms clearly defined and understood by everyone involved in the project. And this includes from the planning stage down to the execution phase, there has to be feedback at every point in time and should be able to manage any change that comes in during the course of the project(Change management)
To manage a project, In relating it to the stakeholders, you should always write the down, so as not to be choke up nor forget any details. Always keep a positive communication with the stakeholders and not be afraid of failure.
Constant Communication is key yo all stakeholders.i learnt a project manager should not be afraid to talk about the risks/challenges which can be done individually before meeting at the larger forum.
With my organization in mind, these strategies below as suggested by the project managers will apply well in my situation.
1. Communication: By adjusting my communication style to the person I have in front of me, I
can be as effective as possible, and it is important for me to plan my communication.
2. Reporting: Giving the right information to the different stakeholders and making sure
everyone understands the level of progress on a project.
3. Itโs also about getting the right level of information I feel the stakeholders need.
4. I will not be afraid to bring bad news to the table but not on the first forum.
The need to foster proper communication, ensure they are clear with the project in details, work with their schedule and not be afraid to share bad news or updates but balance the situation by proffering solutions and keeping the stakeholders calm in all situation.
Foster clear and effective communication because project managers who can communicate effectively are more likely to have better control over the project, make informed decisions, and build strong relationship with their team members and stake holders and hence leading to successful completion of the project within budget and on time.
effective communication also helps in managing expectations by keeping stakeholders informed, project manager can ensure that everyone is on the same page when it comes to the project scope ,budget and timelines. This can help to prevent misunderstanding and conflicts from arising later on the project.
Foster clear and effective communication because project managers who can communicate effectively are more likely to have better control over the project, make informed decisions, and build strong relationship with their team members and stake holders and hence leading to successful completion of the project within budget and on time.
Having clear lines of communication with all stakeholders and making clear and concise yet brief messages that they are able to understand is important. Try to understand the language of each stakeholder so that the right words will be used in communication. It is important to know that the communication is not complete until the receiver understands, therefore always make sure that you get feedback from each stakeholder that you are both on the same page regarding the project.
In order to manage the project properly, communication is really important. Learning the kind of clients i am working with and developing a strategy on how to communicate with them. I also need to be more transparent. Also having a written down communication plan will help to direct me on how to go about interacting with each stakeholder, also being in regular contact with project team, sponsors and clients will enable me know when there are changes, or if everyone is working with the same time schedule etc.
Communicating with the stakeholders is pivotal and provides adequate information needed inside and outside the project team. As a Project Manager, constant communication with all lines of control is key, communication styles, written down communication plans and Reporting is key to understand the level of progress in the team.
Constant and continuous communications by the Project Manager enhances trust from the client/ project sponsor, and also earns him/her company loyalty this could be achieved by email updates, giving progress reports, conducting surveys and presentations etc.
As a Project Manager you must carefully know how to Taylor your communication towards your clients, third parties even your stakeholders. A good communication brings good feedbacks. But there are things to note as a project manager:
1. Don’t be afraid to bring bad news to the table, though it shouldn’t be on the first day.
2. Communicate the news to the stakeholders individually as to avoid panic on the meeting day.
3. Analyse your options before tabling it.
4. Communicate your plan to the stakeholders on the progress of the project if the deadline would be realistic on the said date or not.
Communication is key …
The importance of good and effective communication between the project manager and stakeholders cannot be overemphasized. As a project manager, one need to be able to communicate their plans and ideas to the stakeholders as well as their team members effectively and transparently.
Communication forms a major part of any project work and constant communication is key in ensuring that every member of the every stakeholder is carried along. Apart from being constant, communication has to be timely as well. As a product manager, you may have the responsibility of ensuring the success of the project, but the execution is usually going to be done by other members of the team. It is important that they get the information that they need on time, so they do whatever they need to and the project stays on schedule.
We struggle with timely communication in my school. Most times, people who are responsible for getting a task done receive the information late and it often leads to complaints and higher stress levels in trying to meet up with the deadlines. Recently, we came up with a communications plan document that spells out the ways through which we can communicate with different parts of the school including timelines. We are seeing gradual improvements.
As a project manager, effect communication is needed between the project manager and the stakeholders to enable them carry out each project effectively.
The project manager should ensure that they get feedback at every point in time from the stakeholders. And make sure such feedback are properly recorded for future use.
It’s a good idea meeting all the stakeholder individually informed them about new development before bringing it to open forum this make every one bring his or her view about the progress.
Effective communication is needed between the project manager and the stakeholders.
The project manager is attentive and responsive to all feedback from the stakeholders.
Proper detailing of communication is also good to have mapped out a better communication plan.
Clarity of Communication
A well-documented communication plan ensures that all stakeholders, including team members, clients, partners, and other relevant parties, have a clear understanding of how, when, and what information will be shared throughout the project.
As a baker communication is very important so as to know exactly what my client really want and how he wants it and Additionally, I would emphasize the importance of maintaining consistent communication with the the stakeholder who play a crucial role in monitoring and continuation the work.
Speaking regularly with all lines of control to be abreast with daily changes and or addictions to the project.
Being empathetic and a source of inspiration to workers.
Have a written communication plan.
Have a communication style according to each stakeholder’s needs.
What works in my organisation is regular communication with sponsors, team members, stakeholders etc Weekly meetings are scheduled with the project team members as well as sponsor to keep track of the project progress and next up activities. WhatsApp group s were created for project team, project team and sponsors, project team , sponsor and stakeholders. All this communication lines contributed to the seamless running of the project and achievement of the project goals and objectives.
As a project manager, communication is the key cos it helps to foresee any problem that might come up. Never be afraid to state a bad news or issues where necessary in order for possible solution and ideas in solving that before it blows out of proportion. Also never bring a bad news on your first meeting. Also have a written down communication plan ,and discuss with tye stakeholders Individually. And finally always give a feedback, report things at every stage and level of progress so everyone understands and be on same page with you.
As a member of the sales team, it is necessary to give a daily report on sales progress so that whatever issue that needs to be addressed is addressed.
As a project manager you have to be open minded as that will guid your communication process and get people to do what is required because when you listen with an open mind you get to know your team better and you can get the better part of them in other to dish out a quality project in the end
As a PM in my organisation, an effective communication strategy would be to tailor my communication plan to individual stakeholders to ensure proper, clear and concise information dissemination. The video presenter mentioned types of stakeholders – analytical, action-oriented and people-oriented, and he mentioned the best communication approach for each one. Therefore, a comprehensive communication plan that is tailored to individual stakeholders will be communicated at the early stages of the project in order to identify and mitigate potential risks in the project and build better stakeholder relationships and networks
One of the best ways to managing a project effectively and excellently is communication. As a project manager it is necessary to communicate with your client and stakeholders in order to get detailed information on what exactly they are expecting at the end of the project. Most clients knows what the want but the problem encountered most of the time is how to communicate their ideas to the PM. So a project manager has to be sensitive enough to buy into the ideas the client first instead of rushing to pitch your ideas.
When there is a clear communication between the PM an stakeholders/Clients, then it is easy for the project to be carried out and detailed updates will be given to them.
Effective communication is a major ingredient required for a successful project.
It is factual that as a Project Manager ideas and feedback from other stakeholders will aid decision-making focused on achieving the project within the set budget, timeline, quality desired and risk management.
In my field good communication served very well so I will sit and have a good conversation together with my clients, to have fully understanding and how to resolve issues that can be arise.
Communication is very vital in project management because without a good and healthy communication project manager will encounter a lot of challenge with his client, partners and sponsor in running any kind of project
As a site officer in a logistics company. It’s very important to constantly communicate with my stakeholders and have a different communication style for effectiveness.
It is also effective as a project manager to always ask for feedback which will help to forsee problem in the future and effect it before occurrence and provide solutions to existing problems
Effective communication is very crucial as a P M.Having a communication plan written down will help you to communicate with the teams. How you talk with your stakeholder and getting reviews will be of help as a Project manager you make sure issues are resolved.
As a developer report is a key, making sure we are all working on same time schedule is important. Also not being afraid of reporting the challenges an individual is facing through the phase is one of the best during a project so as to be able to fix the issues before it becomes out of hand.
As a banker, it is important to establish a clear line of communication with stakeholders. Understanding each stakeholders communication style is key and work with them according to their personality.
In the context of my organization, it’s important to be in constant communication with stakeholders and engage them properly to avoid any misunderstanding, ensuring they are in tab with every detail of the project that is necessary for them to know.
While doing this, it’s much important to adapt my communication style to whoever I’m engaging with depending on their personality and preference communication channel.
As an Enterprise Architect, providing technology deployment guidance both to internal/external stakeholders, it is imperative for constant communications and feedback on progress made by my engineering team to the stakeholders. Also, I have to mitigate any drawbacks by finding ways to couch my conversations with stakeholders while reporting them.
As a Project Manager in a Construction company, information management within the stakeholders with reference to their influence on my project is key. This requires me to have some communication templates and platforms such as: Progress report, Site meetings schedule etc. Also ‘Below the Line’ form of communication can also be implemented.
As a content creator, being in regular communication with the stakeholders is important. This means setting up a plan on how each stakeholder and their work will be met and making sure the time scheduled for these stakeholders works well for them. The process of the project will be communicated in detail so theyโre not left out of the projectโs process.
As an executive assistant, I have developed a clear line of reporting and I ensure clarity in my reporting to dispel any ambiguity. I also try to be as detailed as possible especially when reporting bad news. I try to break the communication down to departmental level by explaining same to them according to how it affects and concerns them that way, before the bad new is broken down in the stakeholders meeting, the process of amending the issues is already in motion and as such the supposed bad new effects will be reduced and the main discussions will now be ways of alleviating or turning around the bad situation. P
Communication is very essential in all aspects of humans life.
As a Diplomat holder in welding and joining technologies; Communication is very very vital. Communication is key to success, as a project manager, must hold this tool in high esteem. Through it, we sustain our success as project managers.
Thanks ๐
It is an underlying principle that it is not possible not to communicate in project implementation process because of change in order or in case of political or economic even structural adjustment exigences
It is a veritable tool to achieve desired outcome
Constantly communicating with my client daily to make sure that we are up to date with any changes in plan that needs to be communicated with my team in other to have an effective and smooth project.
Being empathetic, showing care and being a source of inspiration to my team members. And also speaking regularly to artisans on ground to understand daily changes with a good communication style
communitation is key in project management. And i noted that to communicate with the style of the stakeholder involve, will aid the smoothness of that meeting.
Writing down communication plans to know how to talk to different stakeholders at what point in time and what the key messages are is very important in communication.
Regular communication with the stakeholders is important. Setting up a plan on how each stakeholders will be met,and making sure the time scheduled for these stakeholders works well for them. The process of the project will be communicated in details so they’re not left out of the project’s process.
To effectively manage the project, my priority would be to develop a comprehensive communication strategy that caters to the needs of all stakeholders. This would involve creating a well-structured timeline that allocates sufficient time for individual stakeholders, as well as organizing regular collective meetings to address progress updates, challenges, and potential solutions. Additionally, I would emphasize the importance of maintaining consistent communication with the ground staff, who play a crucial role in monitoring and advancing the project. Transparency and adaptability would be key principles guiding my choice of communication style, ensuring that it aligns with the specific circumstances and requirements of each situation.
communication is a key tool in the success or the failure of any project. It is very important to ensure that while communicating with stakeholders, clients etc, that we are able to extract feedback that will aid in the progress of any given project. in doing this we need to develop different communication strategies such as regular standup meetings with the project team to monitor the progress of the project, write down the plan for the meeting with stakeholders, don’t be afraid to bring bad news and also solutions to issues to the discussion table .
Effective communication is vital for every project manager as it gives room for progress throughout the project. As a PM you have to communicate with all your team’s and take note of their feedbacks, this way you will be able to succeed in the project.
When it come to Project Management, communication is very important and a key tool in the success or the failure of the project. It is important and you must ensure that while communicating with all stakeholders, (those who matters in the project).when all those involved understand the whole concept of the project it make the project moved smoothly and on time. Because all parties are involved. In doing this we need to develop different approaches to the communication strategies such as:
1. Regular face to face meetings with the project team to monitor the progress of the project.
2. We need to write down the plans for the meeting with stakeholders.
3. We should not be afraid to bring bad news and also solutions to issues to the discussion table . With that all parties will be very happy and it will work within schedule.
Effective communication is key in any industry you find yourself and as a Project Manager, it is one skill you need to master excellently. In my own organizational context, I would apply the strategy of the second man.
Tailoring my communication style to fit different stakeholders would go a long way to carry everyone along and maintain their commitmen to the project. Being able to do this excellently would make it easier when critical issues arises. You know how to communicate bad news to each stakeholders diffrently because you already tailored your communication style for each person which makes problem or critical issues analysis and solving easier for you.
Communicating with stakeholders involves the PM engaging the stakeholders on a one-on-one discussion to understand them individually, this helps to shape the PM’s style of communication when reporting and communicating with the stakeholders. It is best to have written report that outlines the particular team or stakeholder at a time; understanding that it can be a bit confusing to report issues to different audience makes a written report pertinent. Analyzing issues by doing a lot of research to come up with positives ideas to culminate arising issues will help the project progress to stay on track. Being tactful and sensitive to situations; also being meticulous and proactive goes a long way to prevent errors and delays.
As a Project manager, It is expedient to tailor your report to the right audience, ensure everyone is in the same time schedule, Remember not to bring bad news for the first time on a table it may give a bad view from the audience, meet individually with everyone involved before bringing it to the forum, Constant communication is necessary with all all lines of control, even to the team as communication helps us foresee problems, so we can analyze options and proffer solution before hand.
When dealing with certain information there should be Clarity of information that is been hand picked before communicated to the stakeholders involved to avoid misinterpretation so as a project manager this should be highly emphasized
As a P.M the importance of constant communication between clients/stakeholders, team members and everyone involved in a project cannot be overemphasised. It will help the project move faster and the assurance of a positive result is guaranteed.
Before any first general meeting with the stakeholders, it is important I communicate individually to the stalkholders any bad news regarding the project, that way, it won’t come as a shock to them during the meeting and also gives me a soft landing in the meeting
Good communication goes a long way in project management. It helps keeps the team on track; what we are missing, areas of improvements, deadlines etc
For me it’s still effective communication, getting to know the project, and all the factors involved in it can make you stress free, and also never be afraid of unforseen circumstances.
Effective communication is a key to foreseeing problems and tailoring communication in a way to suit the person you are committing to is essential as well.
“Never be afraid to share bad news”
Effective communication skills is very important as a Project manager. You mist be able to communicate effectively to all stakeholders whether good or bad news. This is the only way the project can be completed within the deadline.
A project manager needs effective communication with all the stakeholders to achieve desire goals seamlessly.
Two out the three options of communications can also be combined or even the whole as the case maybe. As they both portray good intentions.
Reporting helps so that everyone is aware of where what is in the project that is being carried out.
It is also beneficial to me to have to report individually to the stakeholders before the general meeting, so that the news doesn’t come as a shock and that way communication will be easier.
Communication with the sponsor/stakeholders is very important in project management. It’s also important to tailor communication styles to the person in front of me. Adopt a communication style that suits the person one is working with.
Communication is very important. Proactive communication is an essential skill one should have
In my organisation, reporting is sancrosanct. This helps in knowing the level of progress in a project. The sponsor/line managers will update the project manager in detail how far they have gone. This report which is normally documented breaks down the success achieved, the expenses, failures/challenges encountered, expenses, and finally recommendations. The report briefing holds once a week where all the line managers submit their reports to the Chairman (Project Manager).
Reporting has been a useful strategy in executing project in my organisation.
Communicating with the stakeholders leads to clarity and transparency of the project. This way everyone is informed. if the budget needs to be fixed, the PM needs to communicate with the stakeholders on why the previous budget did not work. Bad news should also be communicated and discussed to tackle it effectively for the progress of the project.
Adequate communication is essential for a project manager. Understanding the stakeholders and how to communicate with them is also essential.
Regular communication is essential in project management.The way a project manager communicates to team may not be the same he does to his line manager and clients.Therefore the style of communication must be tailored for clarity and to suit the level of interest for the project.
Communicating with clients can pose a daunting task for the Project Manager in the sense that he has to know the client’s current state of mind without asking. He/she has to be able to read nonverbal cues displayed by the client and adapt accordingly. He/she also has to be able to communicate necessary diversions and future challenges foreseen to the client and his team in such a manner that the client will be pleased with his/her foresight.
Communication is essential and very vital for a project manager, keeping the investors informed about the progress can go a long way during the setting up and finishing of the project. In situations where problems are encountered is important to discuss with stakeholders individually in other to avoid having doubts and distrust arising, i also agree with the project manager that suggested checking out the various options and possible solution.
My key take away from the discussion.
Have a written down communication plan.
Regular contact with those on the ground.
Do not be afraid to bring bad news to the table.
Constant communication with clients.
Communication is a vital part of every project. As project manager the flow of communication between the sponsor. Clients, team members and peers helps the project manager know when if everything is going on well, if project is running behind schedule or not.
Communication is a vital tool in projects.
I try as much as possible to communicate with my clients, on progress, delay in any form and risks in the project. This communication helps me build strong relationship and trust with my stakeholders.
I plan my communication before bringing it to the table, and I also have a written down communication with everyone on my team and I also encourage feedback, so I don’t appear to be a know it all.
According to the three project managers in the video, communication with stakeholders is critical to every project’s success. The most important people we need to keep communicating with are the investors because they are responsible for the initiative and funding of the project. And if there should be changes or additions, our constant communication will enable us to make the necessary adjustments. Moreover, if there is a need for additional pieces of equipment, it will be easily made available.
I will make sure I communicate with the investor every day so that we may be on the same page. And again, suppose there is a challenge, I will follow the advice of the project who said one must avoid dropping bad news in a general stakeholders meeting, as it could be disastrous. I would rather discuss it with different units individually before I bring the matter to the general table. Also, I must have personally done my homework so that I can come up with options concerning the challenge,
Communication is an essential skill for a project manager. A Project Manager needs to communicate effectively with stakeholders and always ensure to give progress report and feedback on a project because effective communication is a key to deliver a successful project.
Communication is key to success in project management. Just as the three speakers explained in the video. In my view, communication in project management is guided by four principles based on the three speakers.
Key Principles
1. Identify and analyze stakeholders: Determine who they are, their interests, expectations, and influence level. Don’t generalise the dissemination of information.
2. Develop a communication plan and style: Communication should be verbal and written for record purposes and future references. Outline stakeholder needs, communication channels, frequency, and responsible team members.
3. Transparency and honesty: Provide accurate, timely, and clear information.
4. Active listening: Encourage feedback and address concerns.
Develop Effective Communication Strategies
1. Regular updates and progress reports both in writing verbal, graphical and pictorial forms
2. Tailor communication to stakeholder needs and preferences. In other words, information should be disseminated based on roles and involvement to avoid ambiguity.
3. Use multiple communication channels (email, meetings, reports, phone calls)
4. Clarify expectations and requirements
5. Address conflicts and issues promptly. Don’t shy away from disclosing and discussing negative information. Bad news sometimes has its way of invigorating energy into actions. Above, master the art of presenting information.
As a project manager, I believe communication is very key, not just in project management but in all other fields. My experience as a secretary and personal assistant taught me that being able to communicate clearly with my boss, giving accurate details and information as to what we needed help made the job easier.
Timely communication is essential for a PM. Knowing exactly how to communicate Stakeholders is also very important and discussing bad news individually will help in arriving at a speedy solution.
Constant communication to keep everyone abress with progress on the project,changes that needs to be made in the course of the project.
Tailoring communication to soothe individual stakeholders based on their level of comprehension and individual differences.
Being sensitive to feedback to be able to ascertain their acceptance and reactions to your ideas and their level of supports to deliver the project.
Mastering the art of not shying away from bad news, and most importantly adapting to each stakeholders comprehension style thereby achieving active communication and participation of the stakeholders
Adapting to each stakeholders comprehension style there by achieving active communication and participation of the stakeholders
Knowing when to pass an information or specific plan is very crucial skill and role a PM is expected to have
Communication is a “must have” skill as a project manager. The project manager must communicate always with the stakeholders, especially the project sponsor, who will always be involved at every stage of the project, be it in changes, funding, or additional funding. Through communication, it will be agreed before any step will be taken. communication could be written through emails, oral or physical meeting as the case may be.
Communication is a vital skill for every Project Manager.ย A project manager should map out and understand every stakeholder involved in a project and determine the most effective communication strategy or have a communication plan per stakeholder: the sponsors, clients, project team, and peers. Most importantly, a project manager should pay attention to the flow of information to sponsors. At the onset, meeting with the sponsors should specify the project objective and clarify the needed information and details according to the sponsor’s needs and expectations. A good project manager should update the stakeholders regularly and ensure everyone understands the degree of the progress or bottlenecks of the project.
One fantastic clue I got from this learning is not to be afraid to bring bad news to the table, but before you do so, you must have analyzed all the possible solution options. Moreover, never present bad news for the first time in the general meeting where you have all the stakeholders in attendance. It is better to meet them individually before the governance forum.
A professional manager should map out and understand every stakeholder involved in a project and determine the most effective communication strategy or have a communication plan per stakeholder: the sponsors, clients, project team, and peers. Most importantly, a project manager should pay attention to the flow of information to sponsors. At the onset, meeting with the sponsors should specify the project objective and clarify the needed information and details according to the sponsorโs needs and expectations. A good project manager should update the stakeholders regularly and ensure everyone understands the degree of the progress or bottlenecks of the project.
Communication is the key of every project manager inorder to deliver a successful project
Communication is one of the most important thing as a project manager because it tends to help you know and relate well with your stakeholders. The method you use in communicating should be different for every client tho it’s dependant on the stakeholder.
Communication is key when it comes to project management. As a project manager, you have to communicate effectively with your stakeholders at every stage of the project and provide reports on the project’s progress for feedback.
Effective communication with different stakeholders requires tailoring your approach to their individual needs. When communicating with someone who is analytical, present your message with evidence and data. For those who are people-oriented, focus on the emotional impact of your message.
Communication is one of the most important thing as a project manager because it tends to help you know and relate well with your stakeholders. The method you use in communicating should be different for every client tho it’s dependant on the stakeholder.
Constant communication is with this no one is left behind things get done task not done are sorted out and Solutions are given
Communication, communication Open communication is the way to succeed as a Project Manager. Before and during any project, a good project manager would plan communication styles to be used while on a project and must follow through with different stakeholders at the right time
As a promising project manager, effective communication is the key
As a project effective communication is the key to a successful project
As a project manager, communication is very important to achieve project goals.
communicating with sponsor regularly and team members makes the project to move smoothly.
Suleiman Yunusa Team 9
As a project manager communication skills is a very important tool to have. In order to achieve a successful project, you need to clearly communicate with team members the goals and objectives of the project and make sure they understand every detail, the communication also has to extend to the sponsor and stakeholders.
Merit Nkechi Nwabuike
As a project manager, communication is one of the important skills to have for your project to work successful. When communicating with stakeholders, it is important to speak the language they understand. knowing the method of communication that works best for them, helps you communicate better and achieve results.
Yes communication is the number one role of a project manager
He has to be up and doing in updating both the stake holder and the team members of the level of work or even when issues arises so they too will be carried along as the work progresses
Uzor Tonia Cohort 18 Team 10
Communicating is the number one role in a business,if you don’t have a communication with your client how will your business improve? And is very important you have a clear understanding of what you are bringing to the table to your stakeholders. Effective communication clarify what information is needed
Christopher Nkanta Cohort 18 Team 3
In the organization there have been stages in a project, I had to present to the Stakeholders the proceeds of the project and adopt a Tailored type of Communication to present the proceeds of the project to the stakeholders.
In communicating with stakeholders, it’s important that you have clear written communication and points and datas that you would want to discuss/analyze. This not only brings to mind what needs to be discussed but keeps you on point. You get to know where in the project you are, if you’re at the centre of the desired outcome of the clients, what methodology to adopt or discard. Reporting is very important and working on realistic time schedule. Let your financial offer correspond to the value you’re offering and what they expect. Make sure you communicate the challenges encountered no matter how bad they are with possible analysed solutions which you also make open for deliberations. Never bring this bad news in a forum or meeting where all the stakeholders are present. Discuss individually with the stakeholders before any board meeting that way there won’t be surprises and you can have smooth deliberation.
Odu Victoria Kalu…
Didn’t remember to add my name ๐
Effective communication is an essential part of our business. As a market research organisation, we do a lot of interface with stakeholders – clients, sponsors, team members and field operators. For every project, there is always a project briefing with the client to understand the project needs, this is later communicated to the sponsor with the estimated budget for the project. Finally, the project execution team is briefed on the methodology, timeline, and other deliverables and there is a constant follow up to ensure compliance with guidelines.
Effective Communication ensures seamless flow of project because parties understand their role and deliveres optimally.
When communicating with stakeholders, it is important to speak the language they understand. You cannot communicate with all stakeholders the same way. As a project manager, you need to find out what catches and holds the stake holder’s attention and communicate with him with that in mind.
Itโs necessary to speak daily with clients, teams to make sure they are up to date with planning changes, additions and also third parties to make sure extra supplies needed are provided on time.
Tailoring communication styles to the person that is being addressed individually. Having a clear stakeholders map will help with this which will show how to interact, advice and work with each stakeholder.
While talking to stakeholders, having a communication plan will help pass across the key messages and also itโs vital to get feedbacks on the communication style and adapt where necessary but making sure itโs supporting the project and my personality.
Keeping up with teams who are getting the job done in order to keep them in frame of the deadline and keeping up with their requirements.
Adapting communication with stakeholders involves tailoring one’s approach to each group’s interests, needs, and level of influence. Based on the stakeholders map, here are some strategies:
Lead:
– Senior Management:
– Provide regular progress updates and strategic insights
– Offer solutions and recommendations for project decisions
– Engage in face-to-face meetings and phone calls
– Project Sponsor:
– Keep them informed about project milestones and changes
– Seek their input and guidance on key decisions
– Schedule regular check-ins and progress reports
Own:
– Employees:
– Involve them in decision-making processes
– Provide clear instructions and expectations
– Encourage open communication and feedback
– Key Customers:
– Engage in regular meetings and progress updates
– Solicit their input and feedback on project outcomes
– Offer tailored solutions and support
Contribute:
– Government Agencies:
– Provide regular compliance updates and reports
– Seek their input and guidance on regulatory matters
– Engage in formal communication channels (letters, emails)
– Suppliers:
– Establish clear expectations and requirements
– Engage in regular meetings and progress updates
– Foster collaborative relationships
Endorse:
– Local Communities:
– Engage in transparent and open communication
– Provide regular updates on project benefits and impacts
– Foster positive relationships through community events
Follow:
– Investors:
– Provide regular financial updates and reports
– Offer insights into project returns and benefits
– Engage in formal communication channels (letters, emails)
– General Public:
– Share project information through public channels (website, social media)
– Provide regular updates on project progress and outcomes
– Foster a positive project image
Observe:
– Environmental Groups:
– Provide regular environmental impact updates
– Engage in open communication and address concerns
– Foster collaborative relationships
Nkechi Izeji. Cohort 18 Team 6.
I tailor my communication approach to the individual members of the stakeholders and the team generally.
This is because after studying them and knowing what works best for them and how they think, it helps me communicate better and achieve results.
Effective communication with stakeholders is very relevant because it helps the pm to know how progressive the project is and work on area his lacking as communication is the key to every successful project
The goal of a project manager is to ensure that the objectives and purpose of their client/organization is achieved and effective communication with team members is essential as it determines the success of the organization or project.
Effective communication with stakeholders is very important because it is very necessary to the survival of the project.
As a project manager it is very important to carry each and every stakeholder no matter the position they occupy or their function in the project.
one of the major point taken is that it helps to make good and better decisions.
Effective communication with stakeholders is critical to the success of any project because
Develops Trust: Openness and trust are fostered by regular communication, which gives stakeholders confidence in the project’s advancement and administration.
Manages Expectations: By keeping stakeholders informed about the project’s objectives, schedule, and scope, clear communication helps to avoid misunderstandings.
Facilitates Better Decision-Making: Insights from stakeholder feedback are invaluable in helping to identify possible risks early on and to make more informed decisions.
Encourages Engagement: Keeping stakeholders informed and involved strengthens their dedication to the project and increases the likelihood that they will back its accomplishment.
Reduces Risks: Early resolution of issues and conflicts through effective communication lessens resistance and lowers the likelihood of project delays or failure.
Guarantees Compliance: By meeting legal and regulatory requirements on time, possible legal or operational problems can be avoided.
Depending on the kind of project but putting down the steps and communicate those plans with the stakeholder is the best for me to know their take on such plans.
The strategies of communication in my organization are constant contact between the team lead or project manager, team members, stakeholders and clients. These can be hybrid meetings.
We as project managers the commutation that I have just learned I think can help the organization progress
All these commutation strategies can help us to make the organization successful.
As a project manager, communication is a basis of making any project successful. having an individual conversation with the stakeholders gives head up to knowing what interest them in the project and thereby help to work toward fulfilling it.
As a project manager, communication is the basic necessity in making a project work successful. When there’s a challenge, a problem, talking to your team and especially your sponsors to see if anyone has better idea on how to make it work successfully and achieve same goal.
I have to know that they key to a successful project is constant communication, I have to tailor the communication style to the stakeholder Iโm communicating with. Itโs also important for me to get feedbacks on how my communication style is working for them.
Communication is very important in the life of a project. Hence having a good strategy for communication during the period of a project will help in ensuring proper dissemination of information. Some strategies in communication that can help is having a constant communication with the client and project teams,Taking into consideration the nature/personality of the person in front of you, getting proper feedback from stakeholders, having proper reports presented at meetings that have been scheduled ensuring that any issues that arise are properly and promptly addressed, don’t be afraid of bringing bad news rather ensure proper homework on the issue is carried out before tabling it and if possible proffer a solution.
The better we communicate our goals and plan for change, the more people will understand the vision and be likely to support the change efforts. Strategy is important: Who, why, and how? Communication should focus on programmatic goals. Plans for communication should be practical and doable.
As a project manager know that your style of communication is crucial to the success of any project.
Plan your communication in advance,with attention to your style of communicating.
Bring in evidence to back up claims and donot be afraid to bring bad news to the table. LOUIS AMOS
Communication is very vital in all endeavours in life. as a project manager involved in the construction industry, I need to send constant and up to date information to my sponsors/ clients on the progress of the project(s), milestones reached, activities yet to be done and the timelines required. Also, they must be informed of any bad news, though individually and the possible solutions outlined to address them. Of importance is my regular communication with my project team. They need to be abreast with whatever adjustments and changes made on the project and what must be done to effect them without altering the project scope and deadline. My company management, 3drd party contractors, local authorities ang host communities must also be included in the chain of stakeholders to communicate with.
I have to know that they key to a successful project is constant communication, I have to tailor the communication style to the stakeholder Iโm communicating with. Itโs also important for me to get feedbacks on how my communication style is working for them. I have to make sure myself and the stakeholders are all working and communicating on the same time schedule. I shouldnโt be afraid to bring bad news, but itโs usually best to be inform and communicate with the stakeholders individually first, so they can process it before bringing it to a meeting. And itโs important to have analyzed all options and try to bring possible solutions.
It is necessary I keep the stakeholders abreast with happenings in the project. Bad news needs to be broken individually to the stakeholders
It’s important I carry the stakeholders along with the progress of the project, not be afraid to drop bad news but must be careful not to bring in the bad news first and it will be safe to have possible solutions to the problem on ground.
All the communication strategies suggested by the three project managers apply perfectly my situation but what resonated most with me is that i should never spring bad news on the stakeholders. However, as a project manager i am not supposed to shy away from sharing the “bad news” rather the best approach should be to have a one-on-one discussions with them so they are not caught unawares during the general discussion.
As a project manager in the healthcare sector, here are some additional communication strategies that apply well:
1. Tailored communication in a clear and concise language that is adaptable to who I am communicating with.
2. Active Listening
3. Feedback Mechanism
4. cultural sensitivity
5. Transparency and Honesty
6, Communication planning/Technology-Enabled planning
7. Regular Progress Updates
8. Interprofessional collaboration.
6. Stakeholders Analysis
Communication is important to ensuring the success of the project. Carrying appropriate stakeholders along on each project is key to achieving the project’s success.
As a project manager I understand the importance of communication especially when it comes to carrying the team members, stakeholder and the clients along in every step for them to be updated timely
The main key points I gathered are:
1. Communication with stakeholders and even clients is very vital so everybody under stands what’s at stake.
2. Tailor your communication style so that the person you’re communicating with can understand you.
3. It’s good to have feedback from your team on your communication style and on whether it works for them.
4. A good Project Manager communicates with his team and clients to address time management, if the offer that was made is okay with them, budget, and so on.
5. Never bring bad news for the first time on the general table. It’s always better to inform all the stakeholders individually before announcing it generally so that, by then, they must have all gotten an idea of what it is about.
NDIDI IFEDIBA NWOKEDI
PROJECT MANAGEMENT
Communicating with Stakeholder
Constant communication with stakeholders is key to project managers and also the medium at which the message is communicated is very important you must know the right message to pass across and also feedback is very important that shows that the message passed across was either understood or misunderstood
Reports should also be submitted and as project managers we should not be afraid to speak as it is our duties to ensure that issues are resolved
I came to understand that communucation is key to every successfull project and that as a project manager, you cannot not communicate.
Moreso, while it is important to communicate with stakeholders, it is important to understand their personality and temperament as this would help the project manager know how best to communicate issues to them, be it positive or negative.
first and foremost, communication plays an important role in our daily lives and activities, As a Project Manager with an understanding that communication is a key essential and clients must be carried along and confirm the update that he/she may like to impact. communication must be my highest priority as i am the middle man between my client and stakeholders . Communication with the stakeholders and project team is very important and I will learn to be comfortable be if positive or negative because my end result is customer satisfaction and growth of my company.
โCommunicating with stakeholders โ DISCUSSIONโ
Communication is very essential but knowing how and when to give information is very crucial. I particularly liked the input about meeting stakeholders individually to divulge a “bad news” before a major meeting. I believe it also helps stakeholders already start thinking of ways the issue can be resolved. This will ensure a more productive and constructive meeting when these difficult issues come up during a major meeting.
Communication is essential, more so, how you do communicate to the stakeholder(s) is equally important as not all of them are on the same level of comprehension. Get clarification on their needs, set up a communication plan on how frequently the reporting stream will flow, so that they are well informed and managed appropriately.
Lastly, don’t be afraid to communicate issues, though the first time shouldn’t be in a room of all the stakeholders. When communicating issues, proffer possible solutions as this provides a soft landing.
As a Project Manager, I understand that communication is very important and I should first of all ask my client the update that he/she will like me to be updating them from time to time to avoid confusion. Communication with the stakeholders and project team is very important and I will learn to be comfortable with bad news as well.
Communication in project management is very crucial and shouldn’t be overlooked because it enable project manager to forsee problem.
While communicating with the stakeholders as a project manager, ensure you always have everything down on communication plan and note the key messages.
I understand that constant communication is important, You have to communicate on a daily bases in case of any change. Also you need to write out all the plans as you are talking to all your stakeholders. Reporting issues shows your level of progress in the team.
All the strategies suggested by the project managers apply well in our situation.
1: Regular communication: Constantly communicating with the client and all lines of control is key to maintaining the flow of information, foresee problems and proffer solutions. When the client understands how the system works it will help him to make his decision and accommodate necessary changes if need be.
2) Communication style is very important in order to make sure that everyone is carried along, for example some of the stakeholders are action oriented, some are people oriented while some are analytical, the project manager needs to tailor his communication style to reach or meet the needs of the stakeholders and that will contribute to the success of the project.
3) Reporting is very important to ensure that everyone understands the level of progress of the project.
As a project manager I have come to understand that constant communication with all lines of controls. Speaking to the clients and carrying them along is very important.
Secondly, as a project manager, I shouldn’t be afraid bringing bad news to the table if any challenge is encountered along the line.
But that “Bad News” shouldn’t be brought to the table when having a first time meeting with the stakeholders.
Discussing with each of the stakeholders one after the other, should be done so you don’t take them unaware and so the news doesn’t come like a bomb shell.
Discussing all the challenges with them and proferring solutions to these challenges is just the best way to address and resolve issues.
N/B: One of the roles of a Project Manager is to make sure issues are addressed and as well resolved.
have learnt that it is paramount on most project to neglect a certain stakeholders which is the sponsor, but as a good project manager you must have a regular communications with these people among other members on the project, from the beginning of the project you must understand what the stakeholders want,how ,why,when, and as the project progresses you must intimate about it and in a situation of bad news don’t know present it to all the stakeholders at once in a same meeting but try to have done a one on one discussions about the said matter and possibly make them see how you intend solving the issues. honesty and transparency is equally important in order to have a project free of distrust either from the stakeholders or the team members.
Communication is a crucial aspect of any Project Management. When communications are been transparent. it makes the project has less errors, and also makes the stakeholders to know the processes of the project.
I understand that firstly you do not neglect your client to do things on your own as they should be carried along and the processes shared with them. Ensuring you you are always positive with your reports .
The strategies that apply well in my situation is the ability to have a map out everything that needs to be communicated to the stakeholders and having a flow of how you want to communicate it.
Another strategy is not dropping a bad news in a meeting of all the stakeholders and it is better to inform each individually before the main meeting .
Grace fafiolu
Team 5
In communicating with the stalk holders of any project, you need to meet with them to know their expectations in the project at hand, give them necessary information that wil build their trust in the project and enhanced their agreement with the project
The strategies that apply well in my situation is the ability to have a map out everything that needs to be communicated to the stakeholders and having a flow of how you want to communicate it.
Another strategy is not dropping a bad news in a meeting of all the stakeholders and it is better to inform each individually before the main meeting .
I resonate well with the idea of not breaking bad news where all stakeholders are gathered. Instead, it is better to speak with each stakeholder individually before discussing it during a meeting where they are all assembled. Doing this ensures that each stakeholder has already processed the information and formed an opinion that will enhance the discussion positively.
Embracing different communication styles is a very necessary skill for a project manager.
Communication is a critical skill that all project managers must master. Reporting keeps the stakeholder in the know of the present situation of the project
I have learnt that I should never break negative news in a meeting where there are Stakeholders! Doing so is like dropping a bombshell and this could affect the project negatively! It is better to meet each Stakeholder privately to discuss about the negative occurrence than saying it in a general meeting. As a project manager, one must learn to address all issues and proffer solutions that will not have negative effect on the project being worked on.
One critical factor of all the project life-cycle, is communication with stakeholders. They are the main force behind the project success and they must be given first preference at all times. Clarity and precision is encouraged and highly esteemed. The role the stakeholders play is huge and they deserve exclusive interaction. Transparency and timelines is key, also financial disclosure must always be engaged
Communication is very crucial in every project management process.Reporting helps the stakeholders to know the level of the project and to know when and how the capital is being invested into the project.
Effective and regular communication from a project manager to stakeholders in an ongoing project has numerous advantages, including but not limited to clear expectations, increased trust, issue resolution, enhanced reputation, reduced Conflicts, increased productivity, better decision-making, risk management, and project success.
In overall by prioritizing effective and regular communication, a project manager can successfully navigate complex projects with ease, ensuring stakeholder satisfaction and project success.
Effective and regular communication with Stakeholders is crucial to achieving a successful Project. Priority should also be given to Stakeholders who are major influencers to the Project especially Sponsors.
Few points deduced and also applicable at my Organization are:
Communication should be regular, planned and structured
Stakeholder expectation should be recognized to build communication with clarity and direction
Engaging stakeholder through regular feedback is crucial to keep trust.
Communication is one core value that is upheld in my organization, specifically feedbacks and reports concerning small and medium projects carried out. I have discovered that not giving feedbacks promptly could lead into some unwanted problems that could escalate into bigger problems. Prompt feedback is key in communication between the project manager and clients, project manager and everyone involved in the project. Another thing is bringing bad news; we tend to want to keep things when they go wrong but keeping bad news only will bring in a worse thing. So as rightly said by one of the project manager in the video, “Don’t be afraid to bring bad news to the table”
As a project manager, communicating with stakeholders is crucial to ensure project success, some key points to consider include:
1. Recognize their expectations, concerns, and level of influence.
2. Tailor your approach to each stakeholder group.
3. Share project updates, progress, and changes.
4. Encourage feedback and address concerns.
5. Set clear boundaries and negotiate when necessary.
6. Build trust through regular engagement and empathy.
Effective stakeholder communication helps prevent misunderstandings, builds trust, and ensures project deliverables meet their needs.
There is no one-size fit all when communicating with stakeholders. A project manager should be able to tailor his/her communication based on the stakeholder. for example in dealing with an analytical stakeholders, the project manager should have presentable data. Also, having a communication plan is always very useful.
Communication is vital in project management and also in our personal life
1. **Clarity and Understanding**: Clear communication ensures that all team members understand the project goals, tasks, responsibilities, and timelines. This reduces misunderstandings and errors.
2. **Coordination**: Effective communication helps coordinate activities among team members, departments, and stakeholders, ensuring that everyone is aligned and working towards the same objectives.
3. **Problem-Solving**: Open lines of communication facilitate the identification and resolution of issues promptly, minimizing disruptions and keeping the project on track.
4. **Stakeholder Engagement**: Keeping stakeholders informed and engaged through regular updates and feedback helps manage their expectations and gain their support.
5. **Risk Management**: Communicating potential risks and issues allows the team to address them proactively, reducing the likelihood of project delays or failures.
6. **Decision-Making**: Good communication provides the necessary information for making informed decisions quickly, which is crucial in a dynamic project environment.
7. **Team Morale**: Regular and positive communication fosters a collaborative and supportive team environment, boosting morale and productivity.
In summary, communication is the backbone of successful project management, enabling coordination, problem-solving, and alignment among all involved parties.
According to my organizational context communication plays a vital role in client engagement, communication with the health care team to ensure cohesive patient care. It also entails communication with stakeholders for progress reports.
Victoria Onyeche Vincent
Grace fafiolu
Team 5.
I learnt that communication plays a vital role in project management as a project manager, you communicate with the sponsors and the project team.
At the beginning of any project a project manager should meet with the sponsors to clarify certain information.
This is crucial because sometimes sponsors may not be an expert in the project at hand, so communicating with them wil enhanced their agreement with the project
I learnt here that communication is very important at all stages of the project. and it is usually advisable to set the tone and mode of communication from the beginning of the project. and there are different ways of communicating with different stakeholders, and that at critical stage in a project we should not drop certain news especially bad ones at a round table meeting involving the different stakeholders but individually communicate with them to keep them in the know before a general meeting. you should have a transparent means of communication
When it has to with dealing with people communication is very vital in all aspects. So, as a project manager, knowing what to say, how to say it, when to say it, and to who is a crucial skill to develop. Oftentimes, the unexpected happens in the cause of executing the project, which are mostly negative scenarios. It’s expected that as a project manager, you have to be brave with a good sense of emotional intelligence to be able to relate with stakeholders effectively at all times.
Communication is basically the key to a successful project management process. But, while it’s a key, there are some kind of communication(s) (BAD NEWS) that might tend to demoralize stakeholders. Now, just like they said in the video, “Don’t be afraid to bring bad news on the table”. A problem shared is a problem solved!
Effective communication is the key criteria for a successful project management. From the video, constant communication with all the stakeholders on a regular basis, with key evidence such as data proof will inspire them and give them more clarification.
For a project to be successful, communication has to be a clear, constant, timely and should be done in the right space.
As a project manager, there is need to understand that the communication is a two way street.
Each stakeholder must be understood and communicated with using the right channel.
Communication can not be rule out when aiming a successful project. The project manager must always communicate with the client and other project stakeholders.
The communication should be clear, understand and documented for follow up and future reference.
I’m an avid believer of clear and concise communication and it shouldnt be any different for businesses as well as people invest both time,talent and resources into things like this.
For stakeholders,I believe they shouldn’t be left out as they are the head holding a particular project together, they should be very much aware of the progress that is being made in the project and the downsides as well,this would enable both stakeholders and project managers know where and how to tackle whatever issues may arise or not.
I find it effective to discuss bad news with stakeholders individually before a meeting. This approach allows me to identify potential issues in advance and demonstrate preparedness as a project manager. It builds trust and shows stakeholders that I am proactive and competent, increasing their confidence in my abilities.
Being empathetic with stakeholders
Ensuring daily communication with stakeholders
Tailoring down communication style so stakeholders can understand the process
Considering my organizational context, the following strategies suggested by project managers apply well:
1. Communication: Regular team meetings, clear documentation, and open channels for feedback and questions.
2. Time management: Prioritizing tasks, setting realistic deadlines, and using project management tools to track progress.
3. Continual professional development: Encouraging training, workshops, and knowledge sharing sessions to stay updated with industry trends and best practices.
4. Ethics and adherence to standards: Establishing clear guidelines, conducting regular audits, and promoting a culture of transparency and accountability.
The following strategies require adaptation to fit my context:
1. Negotiation: While negotiation skills are essential, our organization’s hierarchical structure may limit the need for negotiation with external stakeholders.
2. Understanding the regulatory environment: While important, our organization has a dedicated compliance team, so I can rely on their expertise.
To apply these strategies effectively, I would:
– Collaborate with colleagues to identify areas for improvement
– Develop a tailored plan to address specific challenges
– Seek support from leadership and stakeholders
– Monitor progress and adjust strategies as needed
The idea that appeal to me most and that I often used in my organization is never drop a bad news first in a meeting, meet the stake holders a one after the other before a meeting and it will be more easier to discuss in the meeting. I found it more appealing because it allows you to have known where your fault are before it is being shared in the public and also doing your home before hand also gives your shareholders the encouragement that you know what you are doing as a project manager and it will increase the trust they have in you.
stakeholders are individuals or groups who have a vested interest or influence in a particular project, organization, or initiative. Here are some thoughts.
Importance of Clear Communication: Effective communication with stakeholders is crucial for ensuring alignment, managing expectations, and garnering support. Clear, transparent communication can help build trust and mitigate misunderstandings.
Understanding Stakeholder Needs: Different stakeholders have varying interests, concerns, and priorities. Tailoring communication to address these specific needs helps in fostering productive relationships and achieving mutual goals.
Two-Way Communication: Communication should be a two-way process where stakeholders have opportunities to provide feedback, ask questions, and express their perspectives. This fosters a sense of involvement and ownership.
Choosing the Right Channels: Utilizing appropriate communication channels (e.g., meetings, emails, reports, social media) based on stakeholder preferences and the nature of the information being conveyed enhances effectiveness.
Managing Challenges: Stakeholder communication can face challenges such as conflicting interests, resistance to change, or misinformation. Strategies to manage these challenges include proactive engagement, addressing concerns promptly, and maintaining transparency.
Continuous Improvement: Regularly evaluating the effectiveness of communication strategies and adapting them based on feedback and changing circumstances ensures ongoing relevance and engagement.
Overall, “Communicating with stakeholders” is not just about transmitting information but about building relationships and fostering a supportive environment where all parties feel informed and valued. Effective communication contributes significantly to the success of projects and organizational initiatives.
In my experience within the banking sector, written communication is particularly effective and aligns with our institutional practices. Project managers in this field utilize a variety of tools to enhance stakeholder interactions. They make use of project management software, online collaboration platforms, email, instant messaging, and video conferencing to ensure effective communication. These tools are instrumental in sharing documents, providing updates, and tracking tasks and deadlines. By leveraging these technologies, project managers can efficiently meet stakeholder needs, maintain clarity in communication, and ensure that project objectives are met on time. This approach highlights the critical role of using diverse communication tools to cater to different stakeholder preferences and project demands in the banking sector.
A good project manager requires good communication skills,a project manager needs to care about people (his team members),he also has to ensure that there’s constant reporting and realistic time schedules.
A project manager should also never be afraid to bring bad news,but must do so discreetly.
Based on the video. The communication style that have worked for me in my organization is tailoring my communication style to individual stakeholders (Project spouscdue to their different professional background and job experience.
At Calux Construction Services limited,, communicating bad news to management has never been an issue provided you also present Recommendation/Possible solutions to the said bad news.
So presenting recommendation/possible solutions along side a bad news to stakeholders helps to shift their attention to the solutions rather than dwell so much on the problem.
The type of communication that has worked for me as a pharmacist is tailoring my communication style to each individual stakeholders and always asking for feedbacks because that will enable me to know if they understand what I’m saying, if they have any problems with what I am trying to communicate and also if they have ideas to contribute.
Aishat Aiteseme Abdulrazaaq
Cohort 17
Team 1
Every project demands good communication skills and tools between the project team and stakeholders
in every project, communication is a vital part of it, project managers needs it to enable them work effectively with the team, stakeholders, and the peers. if this is not in place, the entire project could be in trouble.
Any software or tools can be learnt. The primary skill of a good project manager is communication and people management.
For me as an executive Assistant I relate on a daily basis with different types and levels of stakeholders; the communication style I have adopted is that which is similar to the second speaker – Communicating with each stakeholder according to their style communication, I usually prefer a one on one interaction because that way I’m able to get feedbacks that aren’t influenced by a third-party in the room and it gives me room to personalize the experience.
Idogbe Ojomenale Daniel
Communication is is very essential and vital in a project because it requires proper feedback and good communication between the stakeholders to The clients, sponsors or Project team. This simply means Communication is Effective when there’s always a Feedback, Therefore it helps to control or regulate problems which may arise as the project progresses.
The role of communication in project management is very vital in ensuring success and rapid delivery. The effort of a Project manager becomes more fruitful and progressive if he gets the full backing and support of the sponsor.
Keeping and maintaining client’s support is largely dependent on the project manager’s ability to carry every stakeholder along by keeping the communication line open and ensuring regular reporting of both evolving challenges and progress being made.
communication is crucial and vital to project managers because they inform vested stakeholders about the progress of the project they are handling. Daily feedbacks are necessary always. Get their inputs and measure if the project is going according to specifics especially the sponsor.
The strategy of communicating with the stakeholders should be on open ground that to be open and to be truthful as a project manager we should always keep the stakeholders to date on how the project is going and we shouldnโt be afraid of sharing both bad new and good new
But before sharing the bad new we shouldnโt always have a way out to solve that problem
And also understanding as a project manager youโd be able to know where each stakeholder is on. Youโd be able to identify each of their positions if it would help or hinder the project then it would be easy for you to know what they feel like, and youโd be able to clear their mind and proffer a solution with face to face discussion in case of those who are not really in for the project or have a doubted mind before they come together for discussions.
The engineers on ground are my eyes and ears so it is important I communicate with them regularly.
When issues need to be resolved I do not go to a meeting where all stakeholders are present to discuss it directly, that is like dropping a bomb on their laps. I will first of all, go to them one by one so that they are already familiar with the issues before coming to a general meeting. Thus, managing the shock waves.
Odinfe David Chika
Team7
Cohort16
Effective Communication and planning play a great role in my line company activities and help in carrying out our tasks effectively and efficiently. Using customer relationship management (CRM) helps us to give daily reports and the next line of action which the Departmental heads can view make comments and follow up
Umejinkeonye Chima Benson Team 10
In an educational context, effective strategies include setting clear objectives and detailed planning, aligning with institutional goals. Communication is crucial; identify stakeholders such as students, parents, and faculty, and use regular channels like emails, newsletters, and meetings to keep everyone informed. Schedule consistent updates and encourage feedback for transparency and engagement. Implement the project while staying flexible, monitor progress, and adapt as needed. Promptly communicate changes to maintain trust. This approach ensures well-managed projects that align with institutional goals and engage stakeholders effectively.
Stephen Izuchukwu Emeasoba.
Team 9, Cohort 16.
Based on the video. The communication style that have worked for me in my organization is tailoring my communication style to individual stakeholders (Heads of Departments, Sectional Managers, Directors) due to their different professional background and job experience.
In my organization, communicating bad news to management has never been an issue provided you also present Recommendation/Possible solutions to the said bad news.
So presenting recommendation/possible solutions along side a bad news to stakeholders helps to shift their attention to the solutions rather than dwell so mush on the problem.
Knowing how to effective communicate among stakeholders is important as well as knowing the right mode of communication to use for each stakeholder.
Clear communication facilitates seamless coordination among team members, ensuring everyone understands their roles and responsibilities, as well as project goals and expectations.
Know Your Audience: Understand who youโre talking to and what matters to them.
Be Clear: Keep your message simple and to the point.
Have a Purpose: Know what you want to achieve with your communication.
Listen: Pay attention to what your stakeholders say and address their concerns.
Be Honest: Share information openly, even if itโs bad news.
Stay Relevant: Provide information thatโs important to your stakeholders.
Choose the Right Channel: Use the best way to communicate, like emails, meetings, or calls.
Follow Up: Check back to make sure your message was understood and answer any questions.
Respond Quickly: Reply to stakeholdersโ questions and feedback as soon as you can.
Build Relationships: Take time to develop strong, trusting relationships.
Adapt: Be willing to change your communication style based on feedback.
Show Empathy: Understand and respect your stakeholdersโ views and situations.
Keeping communication open and daily update. And again, like the speaker highlighted, bringing bad news to the table. Sometimes things don’t go as plan, ability to apply wisdom and know how to drop the news.
In my line of field, I have come to realize that bringing bad news to the table isn’t bad just that necessary homework needs to done and back up plans or alternatives proposed before the meeting to discuss such bad news.
I have also understood that before bringing bad news to a first meeting, it is necessary to communicate with stakeholders individually which also adjusting my pattern of communication to match/suit the stakeholder.
Daily reporting is also applicable in my field as it helps all stakeholders to understand the progress and challenges of project at hand, though some stakeholders might the report written in different ways.
Constant communication asides from report is also important as my field is highly volatile. Situations unaccounted for might spring which might need to be communicated immediately for resolution.
Effective communication with stakeholders is vital for project success. Here are key points to consider:
First, identify who your stakeholders are and understand their interests, influence, and needs. Tailor your communication strategy to each group to address their specific concerns.
Define clear objectives for your communication, whether it’s informing, engaging, or persuading. This ensures your message is targeted and effective.
Choose the right communication channels. Different stakeholders may prefer different methods, such as emails, reports, face-to-face meetings, or virtual conferences. Selecting the appropriate channel ensures your message is received and understood.
Be transparent and honest to build trust. Keep stakeholders informed about project progress, challenges, and changes to build credibility.
Active listening is crucial. Value stakeholder feedback and concerns to foster a collaborative environment.
Provide regular updates to keep stakeholders informed and aligned with project goals. Consistent progress reports, meeting minutes, and milestones ensure everyone is on the same page.
Tailor your message to fit each stakeholderโs level of interest and influence. Customize communication to ensure relevance and engagement.
Use visuals like charts and graphs to simplify complex information. Visual aids make data easier to understand.
Manage expectations by setting realistic goals and delivering on promises. Clear communication aligns expectations with reality.
Be culturally sensitive, especially with international stakeholders. Respect cultural differences in communication preferences and etiquette.
Prepare to address conflicts respectfully and promptly. Ensure all parties feel heard and find amicable solutions.
Finally, encourage continuous feedback. Create a feedback loop where stakeholders can provide input on project developments and communication effectiveness.
In conclusion, focusing on these aspects ensures effective stakeholder communication, fostering collaboration and supporting project success. Effective communication aligns stakeholders, builds trust, and drives successful project outcomes.
COMMUNICATING WITH STAKEHOLDER.
Stakeholder are influencer in a project management. Stakeholders are person(s) with interest to proposed change and impact success to a project.
Stakeholder communication is a key contributor to a major projectโs success. In some ways, the implementation of the physical aspects of the project is easier than engaging with, and winning over, the key stakeholder groups required to make the project both a physical and Project Report(PR) success.
When it comes to stakeholder communication requirements, transparency, accuracy and communication are key. In addition, identifying and engaging with your stakeholder groups at an early stage will help to keep the project on track. Communicating with Stakeholder effectively becomes very important, because it will help in achieving organizational goal in a project.
Stakeholder engagement: Stakeholder engagement refers to the communication between project manager and individual stakeholders. While stakeholder management is the broader process you adopt to manage your stakeholdersโ needs and expectations. Stakeholder engagement in a project involves building and maintaining relationships, It also involves preserving the active support and commitment of the people to the implementation of change, through program or project delivery.
However, understanding motives and agendas of stakeholders makes it possible to influence the change process positively, and to address issues that may be potential barriers to change. There are stakeholder engagement approach typically includes:
1. Stakeholder assessment and mapping, including their interests, influence and potential impact on them.
2. Identification of key concerns, risks and mitigating actions.
3. Outputs from stakeholder mapping used as a basis for flexible communications.
4 Creation and monitoring of the stakeholder action plan using stakeholder mapping information.
Other tips on effective communications of a stakeholder
1. Identify key stakeholders and plan communications: Here, use your stakeholder communications plan to identify stakeholders and plan communications. This is especially effective if you have a number of stakeholders with different requirements.
2. Email and e-newsletters: Email is one of the most popular tools for stakeholder communication. Its benefits include the immediate delivery of information, customizable content, and reporting on engagement and open rates. This makes it very effective in managing communications with each stakeholder. This can include: budget updates, photos, news of the week, contact information, next steps, top-level project plans and more.
3. Communication automation: Regular (e.g. daily) automated email updates sent out to each stakeholder can also be effective. Automating your email delivery reduces administrative load and increases consistency. Using email automation, you can customize your emails with dynamic content and send each stakeholder information specific to their needs. Visually appealing templates also make information easier to digest.
4. Presentations: These can be physical or online. Online has the distinct advantage of being able to span large geographic areas quickly and effectively. If online, you can opt to use video presentation software. Once you have completed your online presentation, save the slides and send them off to your stakeholders so they can refer to them in their own time.
5. Project Summary Reports: One of the more traditional methods that is still very effective is the Project Summary Report. Having performed your stakeholder identification research and discovered what information they require, you can tailor these reports to each stakeholder, making this report much more useful and unique.
6. Group video call or โscreen to screenโ meetings: Schedule group video calls (e.g. weekly) to give a summary of the project. These are good to get quick responses to sudden obstacles that need to be addressed immediately.
7. Leverage informal stakeholder communications: When done right, informal stakeholder communication is often more effective than formal approaches. Entertainment โ lunches, dinners and events. Lunches and dinners are very useful for obtaining causal feedback and can serve a real purpose when it comes to relationships and building trust. These are often as effective as formal stakeholder communication so donโt rule them out.
Sporting events, team building etc. also help build on your relationship and improve communication and trust.
Communication is essential in project management, and it’s also important to communicate with stakeholders to highlight critical issues. It also brings about the flow of information to help manage the expectations of your clients. Communication should be regular to aid a smooth project.
Effective communication with all stakeholders during a project is crucial for several reasons:
1. Alignment of Expectations: Regular communication ensures that all stakeholders have a clear understanding of the project’s goals, objectives, timelines, and deliverables. This alignment helps to manage expectations and avoid misunderstandings.
2. Risk Management: Proactively communicating with stakeholders allows the project manager to identify potential risks and issues early. Stakeholders can provide insights and resources to mitigate these risks, increasing the likelihood of project success.
3. Decision Making: Informed stakeholders are better equipped to make timely decisions. Communication ensures that stakeholders have the necessary information to make decisions that align with the project’s objectives and constraints.
4. Stakeholder Engagement: Keeping stakeholders informed and involved fosters a sense of ownership and commitment to the project. Engaged stakeholders are more likely to support the project and contribute positively to its outcomes.
5. Transparency and Trust: Regular updates and open communication build transparency and trust between the project manager and stakeholders. Trust is essential for fostering a collaborative and supportive project environment.
6. Change Management: Projects often encounter changes in scope, resources, or timelines. Effective communication ensures that stakeholders are aware of these changes and their implications, facilitating smoother transitions and adaptations.
7. Feedback and Improvement: Continuous communication allows stakeholders to provide feedback, which can be used to improve project processes and deliverables. This iterative feedback loop can enhance the overall quality and effectiveness of the project.
8. Conflict Resolution: Timely communication can help identify and resolve conflicts before they escalate. By addressing concerns and issues early, the project manager can maintain a harmonious and productive project environment.
9. Resource Coordination: Effective communication ensures that all necessary resources are available when needed. It helps in coordinating efforts across different teams and departments, optimizing resource utilization.
10. Compliance and Reporting: Many projects require regular reporting to stakeholders to comply with organizational or regulatory requirements. Effective communication ensures that these reports are accurate and delivered on time.
In summary, communication is the backbone of effective project management. It ensures that all stakeholders are informed, engaged, and aligned with the project’s goals, leading to better decision-making, risk management, and overall project success.
What would work best in my situation is tailoring my mode of communication to the person in front of me. It often makes the flow of communication smoother
In order to customize interactions with stakeholders, it is important to create thorough profiles, schedule regular updates such as newsletters, and be truthful about all developments. Widespread reach is ensured by using a variety of channels, including meetings, video conferences, and emails. It’s critical to tailor messages based on stakeholder involvement and to solicit feedback through Q&A sessions. Understanding is aided by concise, visual communication that is free of jargon. Use advisory boards to include stakeholders in decision-making, resolve disputes quickly through mediation, and use project management software to maintain thorough records. These tactics raise participation, match objectives, and increase overall performance.
Clients/Customer Relationship management involves having good communication skills which determines how Stakeholders gets involved or not in the realization of a project. Note that the absence of regular updates and feedbacks can make stakeholders less involved in a project which may lead to its abrupt end.
Ibilola Obalaja Team 5
Regular communication with the stakeholders makes them feel as part of the project and regular feedback helps ease whatever doubt they may have.
For someone who has worked in an organization with so many sponsors, effective communication is key Sponsors always want to know how the project is running, what is been done, what needs to be done etc.
Also there’s so much truth in the last tip shared, “do not drop bad news in a platform where all your sponsors are”.
I remember a time, we had insecurity issues from cult rival clashes within the project community which resulted to someone’s death, immediately some of the sponsors got to hear of this, some withdrew while some stopped coming to the site because they feel threatened in the environment.
Tamunoiyowuna Obianime
Cohort 16, Team 10
Well, for me they all made sense, as someone in construction industry, having a good road map of communication would not only lead to timely delivery of project but also increased efficiency. A project managers availability should not be joke with. Most time your team you are leading wouldn’t be serious without your presence to command actions. The communication should be timely and feedback should be given to the client or sponsor of the project as the case maybe. In event of change in plans, the charges should be made known to the parties involved and educated properly on how to carry out the new change. There is pre project communication, on the project communication and post project communication, if a project is not performing very well, it’s the duty of manager to think of how to change strategies and communicate with the sponsor accordingly.
Effective communication with your stakeholders as a project manager helps to manage the expectations of your clients and also helps to manage issues when it arises. Communication is the stepping stone for executing a good project. It builds trust among your team and showcase transparency in the project.
Communication helps to ease tension in a project and also give the project manager the insight on the mind and thought of the team members.
Rose Matarise
Communication with stakeholders is very important. it helps to align goals and that outcomes are understood. It also helps to manage expectations of client regarding project timelines, deliverables, budget allocations and anticipated outcome. It builds trust and confidence between the project team and sponsors.
Effective communication is very important in project management,it helps to pass information to different stakeholders.
Strategies for communicating to my stake holders as a medical laboratory scientist(MLS or MedLab Scientist) . Map showing different stakeholders of the HOD medical laboratory Scientist (who is the PM)
(Patients, laboratory Engineers, CMD, Laboratory Scientist/technicians)
It is important to know the different strategies for communicating with your stakeholders. Every stakeholder have the way they want to be communicated to. For patient you communicate showing empathy. For the CMD and laboratory Engineers you have to always be in contact communication with them. Telling the MD some of the laboratory equipment needed and challenges we are facing in the laboratory, so that the appropriate funds/resources can be released. The laboratory Engineers should always be in constant maintenance of every laboratory Mechaines ensuring appropriate QC (quality Control).
Written down communication: this is suitable for project teams , where SOP’s (Standard Operating procedures) are written.This is a written document showing how every lab test is done, this shows how a test is done according to standards of the WHO. This is written by the laboratory Scientists on the bench and signed by the lab manager and HOD. All lab scientist are expected to follow the SOP and if anyone is not comfortable with it, the SOP will be reviewed according to WHO standards during clinical meetings in the presence of the lab manager and the HOD.
Report: we always undergo weekly reports of each bench during Clinical meetings this will help address some challenges and help to show a way forward. This report helps to ensure an accurate test results are being issued to patients by ensuring everyone present the way he/she performs QC before running any test.
Effective communication with stakeholders is key, the project manager needs to communicate daily with clients to achieve the desired goals. To achieve this, the PM have to be clear and transparent about issues, you have to gather feedbacks to understand what is happening in the room incase there might be need for change which must meet up with the timeframe.
Also, effective communication helps to build trust and relationships with stakeholders.
5No doubt effective communiaction with stakeholders is an intergral part of project management. It can only yield best results when both client and the project manager remains transparent and honest with each other. However, some clients can be difficult and opinionated, my suggestions on how to mitigate these type of situations are
1. Talk fluently and clearly, do not use ambiguous terms, it will complicate your idea.
2. Always use relateble examples, drawing, charts, videos/ demo video that can get your point across accurately.
3. Give your clients options, tell them your best option qnd the reason for using that method or approach then let them make their choice.
4. You could always ask your team members or your fellow colleagues in the field for their expert advise or opinions regarding their own experiences. This is where teamwork and networking comes into play.
5. Always expect and welcome constructive criticism from clients, team members. E.g scrum master, design crew etc you can only grow in the field of project management that way.
Lastly, the success of a project starts at the beginning with effective communication which synergies with dedication, good technical and behavioural skills to achieve the desired result which both parties would be proud of.
Effective project management begins with early stakeholder engagement. Clearly defining roles, involvement levels, and project objectives ensures everyone is on the same page. Honest and transparent communication helps set realistic expectations and prevents misconceptions. Documenting conversations and adapting communication styles to suit different stakeholders is crucial. To ensure successful communication, follow these steps:
A. Develop a stakeholder communication plan
B. Customize your approach for each stakeholder group
C. Solicit feedback to refine your communication strategy
Effective communication is key to any business or organization, communication helps to build trust and relationships, when dealing with a client and there should be maximum transparency in communication and also communication should be on daily basis because it must comprise the review of process engaged in the decision making.
Communication helps to get the project on track. Written communication and ensuring the team onsite are carried along with everything makes the project a success.
I think written down communication plan helps to know different stakeholders key messages to use while creating a project plan
It’s important to initiate communication with stakeholders right from the start of a project. Clearly outlining the roles and levels of involvement for sponsors, clients, and team members, and ensuring everyone understands the project’s goals is key. Emphasizing honesty and transparency helps manage expectations and avoid assumptions, and itโs valuable to document and reference these conversations.
1. Start by planning your communication with stakeholders.
2. Then, tailor your communication styles to different stakeholders.
3. Finally, seek feedback after communication to ensure its effectiveness.
Certainly! Here is the rewritten text to sound more constructive:
It’s important to initiate communication with stakeholders right from the start of a project. Clearly outlining the roles and levels of involvement for sponsors, clients, and team members, and ensuring everyone understands the project’s goals is key. Emphasizing honesty and transparency helps manage expectations and avoid assumptions, and itโs valuable to document and reference these conversations.
1. Start by planning your communication with stakeholders.
2. Then, tailor your communication styles to different stakeholders.
3. Finally, seek feedback after communication to ensure its effectiveness.
Effective communication is the cornerstone of successful project management. A well-structured communication plan, tailored messaging for diverse stakeholders, and obtaining feedback are critical components to ensure communication effectiveness.
Communication Plan:
A comprehensive communication plan serves as a roadmap for disseminating information throughout the project lifecycle. It outlines what needs to be communicated, who will receive the information, the frequency of communication, and the channels to be used. This ensures that all stakeholders are informed and engaged, reducing misunderstandings and fostering transparency.
Tailoring Communication:
Different stakeholders have varying interests, levels of influence, and information needs. Project managers must tailor their communication strategies to address these differences. For instance, senior executives may require high-level summaries focusing on strategic impact, while team members may need detailed instructions and updates on daily tasks. Understanding and adapting to these preferences ensures that the message is both received and understood effectively.
Getting Feedback:
Communication should not be a one-way street. Soliciting and incorporating feedback from stakeholders is essential for refining communication strategies and addressing any concerns or misunderstandings. Regular feedback loops help identify gaps in communication and provide opportunities for continuous improvement. This iterative process strengthens relationships and enhances project outcomes.
In conclusion, the effectiveness of communication in project management hinges on having a robust communication plan, tailoring messages to stakeholder needs, and actively seeking feedback.
Constant communication plays a key role in managing a project.
First- Plan your communication with the stakeholders
Second- Decide your communication styles with different stakeholders.
Third- Get feedback after communication, that’s the only way your communication can be effective.
My name is Okpoko Kingsley Maduabuchi.
Communication in my organizational context is pass through forums.
As a Team Lead in my organization, weekly meetings are held where we discuss about ongoing tasks, targets, and also roles being assigned newly.
Here every team lead understand what is expected of him/her.
Nnadi Stella Chidinma
Team 7
As a Project Manager, you have to communicate effectively and efficiently, learn to speak to different stakeholders in the way they would understand.
Use direct and honest approach to get feedbacks and improve on the project.
To be solution oriented and having an eye to foresee problems.
Having a communication plan is pivotal to having a successful project. It would help analyse the needs and expectations of the project, ensuring that each team member understands his or her role.
Empathy is important as well as it helps the Project manager understand the strength and weakness of his team members and also help the project manager give vision and inspiration to his team.
Constant communication as always been key in my profession. having to collect the project brief from the client (sponsor) to brief development and transmitting same to the project team, contractors, suppliers, workers and even to the least person on the project.
Without proper and constant communication, the entire project can be ruined. I need to communicate in simple language, ask questions and give instructions in clear and well defined terms.
Modupe Esther Popoola(PM Team 9)
As a Project Manager when leading a project some skills are essential
1) communication: As a Project Manager communicating with stakeholders is very crucial and necessary, when there is an issue the Project Manager needs to inform the sponsors and stakeholders when there will be a change in the project or an increase in the budget.
2)Taking responsibility: Nobody likes bad news, but when there is an issue, the project Manager is to inform the sponsors and proffer solutions
.
As a Project Manager I interact with the vendor, my boss and the head of finance. I first get details of what my boss expects from the vendor and a time frame to deliver, then I set up a meeting between my boss and the vendor. Decisions are made and I follow up with the vendor to get the Bill of quantity which is sent to the head of finance and my boss. Another meeting is set up with the vendor , my boss and the head of finance so negotiations can be made. The next is payment and project execution.
Ijeoma Egbu
June 17, 2024 at 8:34pm.
Communication with stakeholders should basically start from the onset of a project. From the sponsors to the clients and team members, there should be a clear explanation regarding everyone’s roles and level of involvement. The goals of the project should also be made clear. Honestly and clarity must be the watchword. This helps in reducing undue expectations and assumptions. These would be documented and referenced.
Modes and level of communication with stakeholders can also be based on the stakeholders roles and expectation in the project lifespan.
Project sponsors can be communicated through scheduled meetings directly with the project manager. Others can be in the forms of monitoring, information dissemination, collection of feedbacks. The project team must be communicated daily as the case maybe depending on agreed modes.
Overall, every communication with all stakeholders must be regular and open. Levels of involvement clearly written and clarified. Exaggerating a project output must be avoided.
Naomi Catherine mukami
Team 6
For me I feel that he strategies that work for me are:
1.constant communication with the team on the ground, from previous experience I have had great challenges having a project manager who does not listen to feedback from the final consumer of the produce, that gave me a hard time in project implementation.
2.Reporting helps everyone to know the progress of the project and input needed from all stakeholders.
3.Getting individual meeting with stakeholders helps alot in reviewing project issues, especially when things are not on the right track.
4.Ensuring the stakeholders understand the need to work under realistic time frames.
5.constant communication with the clients, keeping them updated on any plan changes, additions and keeping the team on the ground up-to-date as they carry out their tasks is another crucial task.
Strategies that work for me:
1. Tailoring communication to stakeholders needs
2. Having one on one communication with stakeholders
3. Having a written, planned communication plan
The strategies that works for me are–
1) Tailoring my communication plan to suit individual project stakeholders.
2) Not bringing bad news to the table without first discussing it with individual stakeholders before a round table meeting.
3) Communicating with all lines of stakeholders.
4) Having a written communication plan.
Team 9.
How to communicate with the stakeholders:
1. Tailor your conversation according to the stakeholder
2. Have a written down plan
3. Constant communication during the project period is key
4. Making sure everybody are working according to the schedule
5. Before bringing bad news to the table, also find possible solutions.
Communicating individually with your various stakeholders helps to have a personal views about your work assessment with them.
It helps to get a good view of your progress and your lapses as seen by the Stakeholders
Constant communication is really important as it keeps everyone briefed and aware of the level of progress of the project. Daily communication will help in foreseeing issues and analyzing them to give the necessary solution. It keeps everyone prepared and not shocked by matters arising.
One of the project managers in the video made a statement โDonโt be afraid to bring bad news to the tableโ. In my view existing communication and a good plan to communicate with the stakeholders will make it easier to discuss the bad news and to find a solution to it together.
Holding onto the statement of one of the project managers โNever bring bad news for the first time in the forumโ. This isnโt talking about not sharing the odd situation with the stakeholders but it emphasises having a good communication plan, that tells when and how to relate matters to the stakeholders duly.
Having to discuss the odd situation with individuals before a general meeting would do more to the acceptance level in the general meeting.
Communication must be holistic in project managemnt. Communication with peers to be in line with the working trend, communication ywith the sponsor/line managers to earn their continuous support of the project, communication with project team members to help the project manager stay proactive on issues, and finally be in constant communication with the clients to buy their additional support in areas that need change. Communication with the stakeholders must be holistic.
Communication is key in project management. To have a successful work done, a project manager should communicate to his team/stakeholders, presenting everything as it is and not being scared of bringing bad news to the table.
As said in the video, it should have a better approach on how to present it to the team.
Information is truly key in any project. Having a plan, constant communication and most importantly tailoring it to the stakeholder one is meeting can not be over emphasised. in my organisation presently, I would discuss most of our clients as analytical, people oriented and innovative. So as a Project manager, I have always tried to bring results and evidence, inspire hope and show that we care about the project at hand.
The idea of not being scared of being the one to break the bad news got me so intrigued because for some one like me who focuses on Customer service management, it is often hard to tell management that there has been a decrease in sales as a result of unsatisfied customers but after watching the video and seeing how this could be resolved professionally by meeting personally with each stakeholder before bringing it to the board room, I am nau certain that bad news are essentially part of the ways to grow a company if it is communicated well๐.
The importance of constant and concise communication cannot be overemphasised. In a construction setting, I’m of the opinion that all three strategies mentioned are quite important: constant communication; tailoring communication to who you are relating to and having a communication plan. There has to be constant communication between the project team and the stakeholders because construction mostly involves a lot of change orders. The industry involves a lot of diverse professionals; therefore, communication has to be tailored to everyone to aid effective communication. Having a communication plan helps, as every member of the team knows the plan to follow thoroughly and knows what is expected of them.
In project management effective communication is key. How that a project manager is in the right position to ensure that all deemed information is communicated to the parties/stakeholders. And also, in some cases it’s important to present evidence and data to backup what a product manager is trying to communicate so as to enhance proper understand among parties involved in the project. All this, is so that there’ll be cooperate participation in ensuring that the project is achieved as planned.
As mentioned in the video by the three project managers, one cannot but emphasize that Communication with all stakeholders plays crucial role in ensuring the success of every projects. Hence, project manager needs to be apt in communication skills to present clear and concise up to date information at all times. This can be done either as verbal or written, informal or formal depending the information to be shared or obtained or circumstances involve and also communication its also important in dealing with all project team member so all can be in sync at all times with the scope, timeline, set deliverables for achievement of the project.
Communication is a very vital tool in pm and it’s important to always communicate as clearly as possible. One thing that piqued my interest is to not be afraid to communicate any changes in project cos it’s my duty as a pm to deliver projects.
The key to effective project management is to maintain communication with all lines of controls.
Communication plays a crucial role in project management because in other for a project to be successful, the project manager must have an effective communication both with the sponsor, team, client and peers.
Igwebueze Cynthia Nkechi
Cohort-16
Team-5
Communication plays a crucial role in project management because in other for a project to be successful, the project manager must have an effective communication both with the sponsor, team, client and peers.
Igwebueze Cynthia Nkechi
Cohort -16
Team-5
Some of the strategies suggested by the Project managers that apply well in my situation is
Daily communication to ensure that stakeholders are up to date with the plans of the project, any addition, adjustment, or information that might affect the project, it’s timing and the stakeholders.
Have a written down communication plan for all the stakeholders so as to ensure everyone is getting the right information and feedback they need.
Tailor your communication to suit the individual in front of you. You need to know your team members to pull through on this. So you can communicate with them in the best way they can understand the information using an approach that suits them.
A good communication builds some level of trust between the Project Manager, and the Client.
When there’s a clear communication between the PM, Team, and the client, It makes for a Successful project tasks
Effective communication among stakeholders helps manage risk in project management. And when communicating, use of ambiguous words should not be allowed.
Effective Communication and constant communication with other stakeholder help to share ideas together that with improve the increase of speed of task that is given in project
as a Project Manager you don’t walk in isolation, walking in isolation don’t make you expert of a field
constant communication
1. Trust
2. feedback of task
3. improve strength of duty
4, reduce waste of time
5. it give you the sense of doing more
Uwoghiren Osagie Williams
Cohort 16
Team 10
Stakeholder communication is crucial in any organization or project for several reasons:
1. Alignment of Goals and Expectations: Effective communication ensures that stakeholders, including clients, team members, investors, and the community, are aligned with the project goals and expectations. When everyone understands the objectives and the timeline, they can work together towards a common purpose.
2. Decision Making: Stakeholders often need to make decisions that impact the project. Clear communication provides them with the necessary information, such as progress updates, risks, and opportunities, enabling informed decision-making.
3. Managing Expectations: Different stakeholders have different expectations. Regular communication helps manage these expectations by providing realistic updates on project progress, timelines, and potential challenges.
4. Building Trust: Transparent and open communication builds trust among stakeholders. When stakeholders feel informed and involved, they are more likely to trust the project team and its leadership.
5. Risk Management: Effective communication helps in identifying and managing risks early on. Stakeholders who are informed about potential risks can provide insights and support in mitigating them.
6. Feedback Mechanism: Communication provides a platform for stakeholders to give feedback. This feedback is valuable for improving processes, products, and overall project outcomes.
7. Conflict Resolution: Conflicts can arise due to misunderstandings or differing viewpoints. Clear communication allows stakeholders to address conflicts constructively and find resolutions that are beneficial for the project.
8. Resource Allocation: Stakeholders often control resources such as budget and personnel. Effective communication ensures that these resources are allocated appropriately and in alignment with project priorities.
In summary, stakeholder communication is essential for maintaining alignment, managing expectations, building trust, managing risks, gathering feedback, resolving conflicts, and ensuring efficient resource allocation. It is a cornerstone of successful project management and organizational effectiveness.
My name is PAUL NWEKE.
Communication in project management is key.
Project managers needs to communicate with the three key stakeholders – the clients, team members and third parties. This level of communication helps and allows project managers to pass vital information to the clients and also receive feedback from other stakeholders ensuring that information is circulated accordingly.
All stakeholders through vital information from the project manager get to know of any materials shortages.
Constant communication with all the stakeholders daily as a strategy will help bring everyone up to speed and also daily reminding them of the vision of the project will bring everyone on the same page /completion of the project on time.
Communication it it the important keys to pass information to the next person through verbal or written words. with good effective communication the project manager can share ideas with other Stakeholders on the way to resolve a particular task or tasks in a project to be deliver on time or to be complete on time
The communication is a key that makes team works to make an enquire of what is happing and this will not take them by surprise among team workers
Esther Ezinne Uwoghiren
Cohort 16 Team 4
We have a command chain of communication where report from the project manager is passed to the architect and then to the stakeholders. Reports are made daily at regular intervals : at the commencement of work, during break and at close of work. Reports can either be written, through a dedicated channel on social media where pictures and also provided or through calls
Effective communication is essential in project management. Project managers need to communicate with stakeholders and team members effectively. this will enable the team members to work in unity and also meet project deadlines.
Constant communication has always been vital to a successful project in my organization. This ensures that everyone is updated on the progress of the project and that there are no surprises when an issue arises.
Communicating with all the line of controls and Adapting communication style to each stakeholder has and will continue to make a huge significant difference for me in my organization. Constant communication with all the stakeholders as a strategy will help bring everyone up to speed and on the same page. Tailoring communication style to individual-stakeholders is a key to creating perfect understanding.
Wale Oyegunle
Team 8 – Cohort 16
OPEYEMI JESUDIMU
Effective communication is essential in project management. Project managers need to communicate with clients, team members, and third parties. This allows managers to receive feedback and convey key messages, ensuring everyone works within the same timeline and understands the level of progress.
Communication is the key as a project management.
As a project manager don’t be afraid to bring communication to the table.
Reporting is really key to make sure everyone understand the level of the progress on a project.
Chigozie Benjamin Dennis
Team 3
Cohort 16
Damilola Ogunsakin
Effective communication is one crucial aspect of managing projects effectively. Good communication with the project team, stakeholders, clients, and any other relevant parties will foster a collaborative environment where everyone is aligned towards achieving the project’s goals.
Adapting communication to different types of stakeholders within my organization involves tailoring my messaging to meet the specific needs, interests, and preferences of each group.
Identify Stakeholder Groups: identifying the different stakeholder groups within my organizations which are internal stakeholders such as employees, managers, and departments, as well as external stakeholders such as readers, advertisers, suppliers, and regulatory bodies.
Conduct stakeholder analysis to understand the unique needs, interests, and communication preferences of each stakeholder group.
Tailor Messaging and Channels: Oncei understand the preferences of each stakeholder group, tailor your communication messages and channels accordingly. I use language and terminology that resonate with each group and choose communication channels that they are most likely to engage with.
Adapt Tone and Style: Adjust the tone and style of communication to suit the preferences of each stakeholder group. For example, as a media organization, we have different ways of communicating with each age group, Gen Z language is different from millennials language. You can decide if communicating in a formal or informal way is better with the stakeholders and colleagues or employees
Constant communication:
Schedule regular meetings with stakeholders to keep them informed about project progress.
Encourage open communication through email, phone, or project management tools.
Adapting communication styles:
For an action-oriented stakeholder, provide brief, concise updates and focus on progress and next steps.
For an analytical stakeholder, provide detailed reports and data to support project decisions.
Communication is an important aspect of managing a project and even life in general. Knowing how to communicate effectively will go a long way to determining how successful a project will be
Working and bonding as a team only happens when you can identify your communication style, know how to talk to different stakeholders at different point in time, consider the method of your communication so everyone can work effectively.
Margaret Ebieme Cohort 16 team 6.
Tailored communication cannot be erased off in project management, it is key and play a very crucial role. Having a written record can also help to bring this to life where you go back to your bullet-points as you communicate.
Yes, knowing how your client or stakeholders communicate will help you communicate better with them.
Communication is the key to a successful project; keeping the stakeholders updated will always bring them closer to the project’s progress. As for me, I would like face-to-face communication with the stakeholders; I will be able to see and read what is on their minds. It is easy to know if they are disappointed or pleased with your progress in face-to-face communication.
COMMUNICATION with stakeholder should leave plenty of room for feedback from stakeholders. This means providing multiple ways for stakeholders to get in contact (phone, email, face-to-face, messaging, comments, etc.), along with opportunities to participate in the project or engagement process.
You cannot just not communicate. For every successful project, there must be communication. Communication erases doubt and builds trust. In the course of communicating with stakeholders, reporting is necessary, as it ensures transparency between the project managers and the stakeholders.
With what I learnt so far, it’s fair enough to say that communication is the modest means to execute a perfect business plans, also have a top-notch performance when it comes to Projecting and managerial duties.
Don’t bring bad news to the sponsor at the initial stage of communication
In brief communication play a vital role in project management
When communicating to your stakeholders you need to be clear about your vision so you can explain bit by bit to make them understand and key into the idea well
Regular update help also in winning their trust
Client should be sincere to via communication
I like the tip on tailoring the communication to the stakeholders style be it analytical, people oriented etc. When this is done the communication is more likely to be easily understood and accepted.
Team boding only happens through communication. As a project manager, your communication skill has to be top notch to avoid misinformation and mismanagements, and for a smooth sailing too.
The strategy that works well in my organization is not bringing up bad news for the first time in a forum with all the stakeholders. They should be told individually to prepare their minds before the meeting.
Also having possible solutions when you bring up bad news
The strategies as suggested by the project managers that will work well in my organisation is to write down your communication plan before meeting a stakeholder so you will be able to discuss important aspects of the project without leaving details behind.
Thank you.
Communication is key in all project activities. However, for each stakeholder, there might be different needs. Knowing the right kind of things to communicate with each different stakeholder very important for a manager so that the integrity of information is maintained and shared with only those that need it.
Abubakar sadiq Mamman
From what I have learnt so far, Communication is the vital skill to have as a product manager
Name: Onyinye Chukwudera Ikeanyi. Team 8
As a project manager, communication is very essential and paramount, because, without communicating with he stakeholders while on a project, you will end up making mistakes.
Communication brings individual and stake holders together. Therefore effective communication makes for better knowledge and understanding of all the stages of the project. Enhances all stake holders participation and drives away doubts and fears. The project manager must be sincere in all dealings with stakeholders.
Communication brings people, individual or stake holders much more together. Therefore effective communication makes for better understanding of all the stages of the project and enhances all stake holders participation and drives away doubts and fears. The project manager must be sincere in his dealings with stakeholders.
My name is Charles Ntanta. For me,
Communication brings people or stake holders much more together. Therefore effective communication makes for better understanding of all the stages of the project and enhances all stake holders participation and drives away doubts and fears. The project manager must be sincere in his dealings with stakeholders.
Communication is a paramount tool in any organisation,so without effective there will be lack of information and this would hamper the development and growth of the entire department of the organisation
communication in project management cannot be over emphasized, it is paramount for smooth sailing of project and overall success of the project.
Communication is very vital. As a project manager you cant execute a proper project without communicating with stakeholders and team members.
Steady communication is the key a extend chief needs. She every day ought to upgrade the partners incase of any increments.
Communication among the group individuals is additionally exceptionally basic. A project supervisor must have her communication arranged out, conjointly get input and hand-off feedbacks to partners.
A Venture Supervisor must appear that she cares about the message she is conveying.And moreover make beyond any doubt each one within the group is working towards the same time plan.
A extend director ought to never bring awful news to the table for the primary time in a assembly with a few partners instep she ought to meet with partners exclusively to begin with as that will offer assistance the communication and assembly go smootherย
Communicating with stakeholders is a critical aspect of project management, ensuring that everyone involved is informed, aligned, and engaged.
Keypoints i learned so far are and have worked for me in my organization are:
Identify Stakeholders
1. List All Stakeholders: Identify everyone who has an interest in or is affected by the project.
2. Prioritize Stakeholders: Classify them based on their influence and interest in the project.
Understand Stakeholder Needs
1. Engage Early: Initiate communication early to understand their expectations and concerns.
2. Regular Updates: Keep them informed about project progress, changes, and any issues that arise.
Develop a Communication Plan
1. Tailor Communication: Customize the information and the method of communication based on the stakeholderโs role, interest, and influence.
2. Set Clear Objectives: Define what you aim to achieve with each communication.
3. Select Channels: Choose the most effective channels (emails, meetings, reports, etc.) for different stakeholders.
Communication Strategies
1. Transparency: Be open about project status, including successes and setbacks.
2. Consistency: Maintain a regular communication schedule.
3. Clarity: Use clear and concise language, avoiding jargon that may confuse stakeholders.
4. Feedback Loops: Encourage and facilitate feedback to understand stakeholder perspectives and address concerns.
Dealing with Challenges
1. Conflict Resolution: Address conflicts quickly and constructively.
2. Expectation Management: Set realistic expectations and manage them proactively.
3. Adaptability: Be prepared to adjust communication strategies based on feedback and changing project dynamics.
Project Manager (PM): Good afternoon, everyone. Thank you for joining this meeting to discuss our new community park project. Our primary goal today is to outline our communication plan with stakeholders to ensure everyone is informed and engaged throughout the project. Let’s start by identifying our key stakeholders. Can anyone share their thoughts on who these stakeholders might be?
Team Member 1 (TM1): I think the local residents are our primary stakeholders since the park is for their benefit. We should also include local businesses, as they might be affected by the construction and could potentially benefit from increased foot traffic.
Team Member 2 (TM2): Don’t forget the local government and city council. We need their approvals and they can also provide funding or other resources. Additionally, local environmental groups might be interested, especially if we plan to include natural habitats or green spaces.
PM: Great points. So far, we have local residents, businesses, the city council, and environmental groups. Let’s also consider our internal stakeholders, such as the project team and our contractors. Now, what are the best ways to communicate with these groups?
TM1: For the local residents, we could hold public meetings and provide updates through a dedicated website or social media channels. Flyers and newsletters could also be effective for reaching a broader audience.
TM2: For the city council and government officials, formal reports and presentations would be necessary. Regular progress updates and formal communication channels, such as emails and official letters, should be used to keep them informed.
PM: I agree. It’s important to tailor our communication methods to each stakeholder group. For the environmental groups, we might consider hosting special sessions where they can give input on the park’s design and environmental impact.
TM1: What about local businesses? They might prefer quick updates via email or even brief in-person visits to discuss how the project might affect them.
PM: That’s a good idea. We could also consider setting up a local business advisory panel that meets periodically to discuss their concerns and suggestions.
TM2: And for our internal stakeholders, regular team meetings, progress reports, and a shared project management platform will keep everyone aligned and informed.
PM: Excellent. To summarize, we’ll use public meetings, a website, social media, flyers, and newsletters for local residents; formal reports and presentations for the city council; dedicated sessions for environmental groups; email updates and advisory panels for local businesses; and regular team meetings and project management tools for our internal stakeholders. Does anyone have any additional suggestions or concerns?
TM1: This sounds comprehensive. My only concern is ensuring we have enough resources to manage all these communication channels effectively.
PM: Good point. We’ll need to allocate some of our budget and personnel to handle communications. We might also consider hiring a dedicated communication coordinator. I’ll look into the specifics and share a proposal in our next meeting. Any other thoughts?
TM2: Nothing else from me. This sounds like a solid plan.
PM: Great. Thank you for your input. Let’s reconvene next week to finalize our communication plan and begin implementation. Meeting adjourned.
This discussion example illustrates the process of identifying stakeholders, considering their communication needs, and planning appropriate communication strategies.
Good and active communication is a key essential of a project manager. it is key to seeing and avoiding unforeseen problems and providing timeline solutions.
communication should be clear and concise with the client, sponsor, peers, project team and all stakeholders as it builds trust and create an understanding to carry everyone involve in the project.
Effective communication with stakeholders is crucial for a project manager’s success. Stakeholders include team members, sponsors, customers, vendors, and anyone else impacted by the project. Here’s why communicating with stakeholders is vital:
1. Clear Expectations: Communication helps set clear expectations, ensuring everyone understands their roles, responsibilities, and project goals.
2. Builds Trust: Open and transparent communication fosters trust and credibility, essential for stakeholder buy-in and support.
3. Identifies and Mitigates Risks: Communication helps identify potential risks and issues, allowing for proactive mitigation and problem-solving.
4. Collaboration and Engagement: Communication encourages collaboration, engagement, and active participation from stakeholders, leading to better outcomes.
5. Issue Resolution: Communication facilitates prompt issue resolution, minimizing delays and impact on the project.
6. Status Updates and Progress: Regular communication keeps stakeholders informed about project progress, milestones, and changes.
7. Stakeholder Needs and Concerns: Communication helps understand and address stakeholder needs, concerns, and expectations.
8. Project Success: Effective communication is critical to project success, as it ensures alignment, buy-in, and support from all stakeholders.
In summary, communication is the foundation of successful project management. By prioritizing stakeholder communication, project managers can ensure project success, build trust, and deliver results that meet stakeholder needs and expectations.
COMMUNICATION DETERMINES AND CONTRIBUTES MASSIVELY TO THE SUCCESS OF ANY PROJECT
The Project Manager needs to communicate with everyone that is involved in the project be it clients, peers, the staff carrying out the project, the sponsors of the project, and a whole lot of everyone involved in the project.
Communication is the key in any relationship or organization. Good communication ensures that information passed is received and understood.
* It also help people express themselves clearly and understand others better.
* It helps to improve productivity in any organization by helping employees understand their roles and carry out their duties effectively. Effective communication also helps in
* Team building; an effective communication encourages team work and make the job less stressful
The communication that work best for my organisation is constant clear communication and reporting feedbacks.
Communication is the life blood of any relationship, and that includes relationships with stakeholders on a project.
It’s important as a PM to handle communication based on who is before you. How does the person want to be communicated to? How do they want to receive reports? etc.
Something that stood out for me in the video and will be important for my work is not to drop bad news for the first time in a forum. It’s best to reach out to stakeholders individually and relay the information before convening a forum, that way you can manage their responses properly.
Communication is very vital in interacting with people and individuals, not just communication but effective communication, that is passing information to an individual or a group of people the best way you possibly can.
To have a conversation with an individual or a group of people,
It helps to have a clear and detailed communication plan
It is also helps to know their communication patterns if they are action oriented, analytical or People oriented.
It is good to find the best time schedule for all the parties involved.
Communication is very important in any organization or team. Here are some of the ways communication well applied helped us in an organization I once worked with as a project manager:
1. *Clear goals and expectations*: Communication helped us to ensure everyone understands the organization’s vision, mission, and objectives.
2. *Collaboration and teamwork*: Open communication fostered collaboration, innovation, and problem-solving amongst the members.
3. *Feedback and continuous improvement*: Regular feedback and constructive criticism helped promote growth, learning, and process enhancements.
4. *Conflict resolution*: Effective communication helped us in resolving conflicts and misunderstandings, maintaining a positive work environment for everyone.
5. *Employee engagement and satisfaction*: Communication showed employees they’re valued, leading to increased job satisfaction and reduction in turnover.
6. *Customer satisfaction*: Clear communication with our customers helped us to build trust, loyalty, and long-term relationships.
7. *Adaptability and resilience*: Communication enabled our organization to respond to changes and challenges, ensuring agility.
8. *Transparency and trust*: Open communication promoted transparency, accountability, and trust amongst the team members, stakeholders, and customers alike.
9. *Diverse perspectives and inclusivity*: Communication encouraged the sharing of different ideas, experiences, and backgrounds enlightenment, thereby fostering an inclusive culture.
10. *Continuous learning and development*: Communication supported our knowledge sharing, better training methods, and professional growth, driving organizational success.
Remember, effective communication is a two-way street, requiring active listening, empathy, and a willingness to understand and be understood. And communication should either be written down for reference purposes or recorded.
Communication is key if you have to keep your stakeholder interested in your project. As a PM the communication strategies I deploy are:
– Project Planning Meeting
– Project review meeting
– Project budget planning & review
– Project milestone and timelines
– Stakeholders Engagement Meeting
– Project Joint monitoring with stakeholders
– Report disemination to stakeholder s
– Project implementation & Close out Report
– Project achievement reports,
– Project Success Stories
– Email communication
– Etc
There should be constant communication with project manager and clients/stakeholders. As matter of fact there should be oral and written, because it will foresees and addresses future challenges on the project.
Communication should be in both oral and written form.
It should be written down for planning purpose like a to do list. Each step in a project should be communicated ahead to second, third or more parties or teams .
Constant communication with clients by project managers helps in foreseeing problems among the team. When having conversation with the stakeholders, tailor your communication style to your audience. This helps in effectiveness.
Have a written down communication plan so as to plan how to communicate with each stakeholder at each time, also get feedback from them.
Reporting is key in helping everyone understand the level of progress made on the project. Reporting is done in different ways to different group of audience so, you will need to report to the right audience. Reporting can be time consuming but it worth it.
Effective communication is often a barrier when it comes to managing a project. it is very important that there is a proper communication channel to keep all stake holder informed on the status of an ongoing project.
Also timing is key, information needs to be passed across on time, be it a positive or negative information for a timely resolution and review if need be.
While communication is very key, I find that in the actual process of communication, very subtle cues such as tone of voice, presence, body language and persona, can make a whole lot of difference in the message one communicates and the feedback received in the communication process. Thus, adapting ones style and taking into consideration these subtle cues, can lead to positive outcomes in communication.
Firstly it is the communication skill
Time frame together with the client
Umeanolue Lilian
Team 6
Consistent and Effective communication with both clients and the team is essential for a project manager to ensure everyone is on the same page regarding project goals, progress, and expectations. It helps in building trust, managing expectations, identifying potential issues early, and maintaining transparency throughout the project lifecycle. Additionally, it fosters a collaborative environment, encourages feedback, and allows for adjustments to be made promptly to ensure project success.
Having good communication skills is very important as a Project Manager. Constant communication is of key importance and this should be done using good communication styles for each case scenario- action oriented, analytical, people oriented and innovative.
A project manager should not be afraid to bring bad news to the table as long as possible solutions follow suite. Also, giving bad news at stakeholders meeting is not totally advisable especially without possible solutions yet (as it is like dropping a bomb shell). Rather, visit them individually to make them understand before the general meeting to discuss about it.
COHORT 15
Team 9
Orji Miracle
To adjust my communication style to suit the different types of clients (e.g. people oriented, innovators, action oriented, and analytical). In the course of the project, don’t be afraid to bring bad news on the table, and at the same time try and bring possible solutions to the issues.
Osuji Mirian
May 10,2024 at 1:36 pm
Project Manager should have a good effective communication skills, able to outcome fear relating bad news to people, having an apt listening skills and good feedback skills as well.
In my organisational context, the strategies that work well with me are
1. Keeping the communication line constantly open, so that everyone involved in the project is up to date with the latest developments.
2. Having a written communication plan, to ensure that stakeholders are communicated in the most appropriate way
3. To work within a realistic schedule.
4. Never to be scared of communicating bad news, but to do the necessary research and arm myself with possible solutions to the problem.
As project manager, one of the major important is knowing how to communicate, not just to communicate but knowing how to relate those ideas to your team members and making sure they understand your point at the, for the goal and growth of that project.
Constant communication is key in my own organisational context, sometimes we encounter unforseen circumstances on-site with communication with the project team and stakeholders holders there would be a resolution.
However, it plays a huge role even more when you have a large project team consisting of multiple contractors whetby the Waterfall style of project is used in Executing the project, we sometimes have to wait for a particular team to finish up before we could start and vice versa so communication is inevitable.
Having good communication skills and your term member must know you as person of integrity etc.
Willingness to tell them when the game changes (bad news).
Every one should be carried along in other to achieve the same goal.A project manager must engage with clients throughout all stages of the project to ensure seamless coordination and successful outcomes.
1. Constant communication
2. Planning your feedback and communication and
3. Not being afraid to bring a bad news, cause it gives the organization opportunity to do better next time
Effective communication is every important for a project manager.
As a children instructor, my communication must be clear and straight to the point To achieve this, I will have to plan my message and tailor my communication styles and language in such way that they will understand my points.
In situations where I am required to meet and update the leadership and parents of the Children am instructing, then I must begin by outlining the progress the child(ren) are making in other areas. However, before going ahead to mention the areas they’re experiencing some challenges, I must first proffer solutions to are applicable to these areas.
As a Project manager, constant communication with stakeholders is very key. While the essence of your communication might be the same as it centers on the successful completion of the project, there might be a need to fashion the means and style of the communication to fit each tier of stakeholder.
The point is to be in constant communication and contact with the stakeholders.
Mary Ayo
Communication is very important in dealing with stakeholders because you don’t want to be seen as incompetent when some certain questions are being asked by some stakeholders.
Every stakeholder should be carried along during the project with the right amount of information on each step of the project especially when it comes to finance.
Communication makes the project manager to always be at alert when changes are to be made by any of the stakeholder.
By Elee
Effective communication is vital for the success of any project, making it an indispensable skill for achieving project goals. Engaging with stakeholders, those directly or indirectly impacted by the project’s outcome, allows for the early detection of potential issues and facilitates the provision of timely solutions.
Developing a structured communication plan, establishing clear timelines, and soliciting feedback are key aspects of stakeholder communication.
The communication style also has be tailored according to each client/ sponsor’s need. The same the approach used for analytical client /sponsor may not be suitable for an innovative client/ sponsor.
A project manager must engage with clients throughout all stages of the project to ensure seamless coordination and successful outcomes.
Communication is the lifeline of any project, which makes it an essential skill to have for the successful completion of any project. Communicating with stakeholders (people directly or indirectly involved in the outcome of the project) provides an opportunity to identify possible problems and provide adequate solution to them.
Having a written communication plan, identifying timelines and getting feedbacks is a way of communicating with stakeholders.
A project manager should be able to communicate with clients at every level of the project.
As a project manager, communiction is very crucial.
In my job as a teacher, communication has to be clear and concise. I have to ensure that I communicate according to the intellectual ability of the students I wish to address. This can only be done by ensuring that I tailor my communication styles to the level of my audience.
Also, sometimes you may have to share unpleasant news with the parents(one of my stakeholders). This has to be done systematically so as to make it easier on them. I usually start by discussing the stufents’ area of strengths before moving to the weak areas. I then suggest possible solutions in such situations.
As a project manager, communication with all stakeholders is crucial. This is to ensure that everyone is up to date on any planning or changes. Constant communication helps one to forsee problems in advance and find ways to tackle them.
Having a written communication plan as a project manager helps one to know how to address different stakeholders. It is also helpful to know the type of person they are(i.e analytical, action-oriented ,e.t.c). This helps one to get the best of the conversation and enhance quicker understanding on both sides. It is also crucial to get the right level of information from each stakeholder.
As a project manager, one should be ready to present both bad news and good news to the stakeholders. The bad news can be shared by discussing individually with each stakeholder before addressing all of them together. This gives them an understanding of the situation on ground and makes the conversation much easier.
As a project manager communicating with my stakeholders is very key to the success of the particular project. Hence, carrying them along through communication will eliminate all sorts of errors on the way.
Communication is an essential skill in project management that cannot be over emphasized.Good communication with the shareholders enables a Project manager to coordinate projects with ease , having all the acceptable criterias available at his disposal.
Communication with all stakeholders in the project value-chain is essential and nonnegotiable.
I should adapt my conversation style to the unique personality of each stakeholder. This involves taking time to understand their personality and how to interact with them
As a Project Manager,obviously communication skill is a very essential/important skill we much have in dealing with the stakeholders,clients and even the project team,we must be able to communicate with all of them with the best language that they will understand in other to make the work easy and faster which will bring a good result for us
Well as a PM, indeed communication is key to succeed ng hence be it a bad or good news. It is important to meet with stakeholders, this maybe individually were you prepare their mind on what the challenge is before the set time for the forum so they would have formed their opinions and be surprised. Also constantly given feedback or progress report while keeping track of the team members.
As a project manager,Communication is is key in dealing with stakeholders. For the team I lead where I work as a manager, I consider communication very paramount in getting the desired achievement of the company. I need to show that I care about what I am communicating and I make sure to address every issues. I have also learned in the course of this lesson not to be afraid of bringing bad news to the table and if I do, I should make sure I have exercised every possible options and also table possible solutions that can help in the current situation.
For a successful project execution in an organization, effective and timely communication to stakeholders is very paramount. In my organization as an IT Infrastructure Specialist that interacts with both internal and external stakeholders, communication with different stakeholders are planned. Different modalities are used for different project teams. Depending on the members of the team and the people involved, I employ analytical medium, action oriented as well as innovative and motivational medium to convey my ideas and bring all members to same page for smooth progression of the project. Also, I ensure every member brings their ideas to the table whereby the best framework practiced is adopted. Ensuring that all stakeholders are consistently informed and engaged plays a crucial role in facilitating collaboration among team members.
There are times when there are challenges, for example a major infrastructure down time. At such time, I personally engage the stakeholders concerned and bring them on board for resolution, depending on how critical, I seldom inform them individually and sometime collectively. In case of feedback from each stakeholder, this is also fed back into our communication plan. I ensure report of different stages are communicated, sometime on a daily or timely basis to ensure every team member is carried along and pre-informed of the next plan to be carried out.
By keeping everyone updated with relevant information and progress reports, we address concerns promptly, make informed decisions, and maintain collaboration and progress towards project success
(Familua Adeniyi, Cohort 15, team 1)
Consistent and Effective communication with both clients and the team is essential for a project manager to ensure everyone is on the same page regarding project goals, progress, and expectations. It helps in building trust, managing expectations, identifying potential issues early, and maintaining transparency throughout the project lifecycle. Additionally, it fosters a collaborative environment, encourages feedback, and allows for adjustments to be made promptly to ensure project success.
Constant and effective communication with the stakeholders will foster a successful project, the stakeholders needs to understand how the system works and PM must adopt a communication syle and plan to communicate with different stakeholders.
Learjing the proper way to communicate as a project manager is essential for the success of the team.and project at hand. A style might noy work for everyone or across board. Timing and availability of information communication matters
Regular communication across all stakeholders is key to successfully completing a project. However, the communications need to be effective passed in a language understood by the stakeholder, and it needs to be tactful. Ensure to keep the language with project sponsors simple and easy to understand and do not ignore their place in the project dynamics. Eventually a communication style is dependent on the type of project manager one is, or the type of stakeholders in play.
Regular communication with both clients and the team is essential for a project manager to ensure everyone is on the same page regarding project goals, progress, and expectations. It helps in building trust, managing expectations, identifying potential issues early, and maintaining transparency throughout the project lifecycle. Additionally, it fosters a collaborative environment, encourages feedback, and allows for adjustments to be made promptly to ensure project success.
Efficient and effective communication is key in project management. clear/constant communication helps to identify what is working and what is not working.
Communication is vital as a Project manager. As a PM, I need to be in constant communication with the stalk holders and team to ensure information is circulated Incase there is any changes, additions or an extra information.
Also my communication style should be tailored to the person in front of me because different stalk holders see things from different views.
Effective communication with stakeholders is needed for the success of any project or organization because they always want to be carried along. In my field,Stakeholders are clients and investors.
In the context of my place of work, there is always an information chain among the stakeholders where by most of the key points raised are used while briefing or reporting progress and problems facing the company.
Having good qualities of these communication skills as a PM is very important.
communications style, Good time Management, use of data to convey information, always reporting
setting the plan and vision for clients or stakeholders
A project manager cannot not communicate, information with stakeholders enhances engagement with a project
Having a communication plan for all stakeholders is essential to clearly communicate and align the different stakeholders with the scope and progress of the project alongside its progress timelines.
Storytelling and constant progress reports to all stakeholders helps the team achieve good success with the overall project.
As earlier indicated; “A project manager cannot not communicate”. Communication is actually an aid and key to success by which informations are been disseminated or gotten. A project manager needs to be able to constantly communicate, have a planned communication with stakeholders, report and keep the core project members updates if need of any changes or not, give a realistic time schedule for the actualisation of a project. Once again, communication is the key to success!
Good communication is a key to success. As a Project Manager, effective communication with the stakeholders and team members will only make your task more easier and also find solution to any difficulty around.
It also assists in planning and progress management.
Good communication is a key to success. As a PM, effective communication with the stakeholders and team members will only make your task more easier and also find solution to any difficulty around.
Truly a project manager cannot not communication. I serve as a project engineer in my organization, and i have seen the vital role which communication plays as tool to engage stakeholders. Every stakeholder wants to get a first hand information, and there will be a problem when a PM refuses to communicate at all or communicate as at when due .
In my organization, you are expected to be transparent with whatever report you are bringing to the table and at the same time come up with a possible solution if it is bad news .
Truly a project manager cannot not communication. I serve as a project engineer in organization, and i have seen the vital role which communication plays as tool to engage stakeholders. Every stakeholder wants to get a first hand information, and there will be a problem when a PM refuses to communicate at all or communicate as at when due .
In my organization, you are expected to be transparent with whatever report you are bringing to the table and at the same time come up with a possible solution if it is bad new .
in my line of work, communication is the hall mark of the job. there are several stalk holders across several plains. from discussions on what the nature of the project will be, to location siting, everything is important.
moving on to the volume of funds that would be needed to what channels they would piped through.
timelines and anticipated setbacks and challenges also come up as top priority when discussions hold.
As a project manager the ability to consider and also factor in how and when to bring in other major stalk holders it a key skill and a major plus i would love to excellently imbibe.
In as much as communication stands out in project management, it better to always table the fact and never delay information. Don’t be afraid to table bad news and ensure you welcome suggestion on how to curb issues. This will keep the team fully involved in the project.
Good communication without any doubt is critical to managing a project successfully. A project manager needs to engage stakeholders with the easy to use information while executing a project. Some outstanding ideas about communication from the video are the following
– Constant communication with different levels of clients/ stakeholders is key in managing projects as all lines of control have to be engaged and informed for the success of the project.
– A pre-planned communication plan is necessary so as to know how to interact and engage with each stakeholder
– Communication plan has to be tailored to the audience/stakeholder you are dealing with. Reporting as a way of communication require tailoring to meet different audience and this could be challenging.
-Communication plans must be implemented to produce feedback to be effective.
The points highlighted underscore the importance of communication in managing projects successfully.
In summary for a project to be successfully delivered, implementing the strategies of constant communication, tailoring messages for different stakeholders, having a pre-planned communication plan is fundamental.
Communication stands as an indispensable asset, particularly for project managers who must maintain ongoing dialogue with clients, team members, and project sponsors. They must meticulously plan communication strategies, adapt their approach based on the audience’s mood, and articulate key points clearly. It’s crucial not to shy away from conveying unfavorable news, but always accompany it with potential solutions. Additionally, project managers should meet with stakeholders both individually and collectively to ensure alignment and progress.
Good communication is a key to success. As a PM, effective communication with the stakeholders and team members will only make your task more easier and also find solution to any difficulty around.
Effective communication with stakeholders is vital for the success of any project or organization. Stakeholders can include anyone from investors, employees, and customers to suppliers, government agencies, and the community at large. Here are some key aspects to consider when discussing communication with stakeholders:
Identify Your Stakeholders: Start by identifying who your stakeholders are. Understanding who needs to be informed and involved is the first step in effective communication.
Understand Their Needs and Interests: Different stakeholders have different priorities. It’s important to understand what each stakeholder group cares about the most. This helps in tailoring the communication to address their concerns and interests.
Choose the Right Communication Channels: Different stakeholders might prefer different communication methods. Some may prefer direct emails, others official reports or presentations, and still others might be more engaged through social media or interactive web platforms. Choosing the right channel is key to effective communication.
Clarity and Transparency: Communication should be clear, concise, and transparent. Avoid jargon and ensure that the message is straightforward and understandable. Being open about processes, challenges, and decisions builds trust.
Timeliness: Timely communication is crucial, especially when dealing with issues that directly affect stakeholders. Delays in communication can lead to mistrust and speculation, which might undermine the project.
Feedback Mechanisms: Effective communication is two-way. Providing stakeholders with the opportunity to give feedback not only helps in gauging their satisfaction and engagement but also improves the decision-making process by considering their input.
Regular Updates: Keeping stakeholders regularly informed helps maintain their engagement and support. Periodic updates about progress, changes, and upcoming decisions keep stakeholders involved and informed.Crisis Communication: Have a plan in place for crisis communication. Stakeholders will appreciate prompt, honest, and direct communication in a crisis, which will help manage the situation more effectively.
Cultural Sensitivity: Be culturally aware, especially when dealing with stakeholders from diverse backgrounds. Understanding cultural nuances can enhance communication and prevent misunderstandings.
Evaluate and Adapt: Finally, continuously evaluate the effectiveness of your communication strategy with stakeholders and be prepared to make adjustments as necessary. This adaptability can greatly enhance stakeholder relationships.
By considering these points, communication with stakeholders can be managed in a way that promotes transparency, trust, and engagement, ultimately contributing to the success of any initiative.
The duty of a project manager is to identify problems and look for ways to resolve these problems. Therefore, a project manager should not be afraid to communicate. From the video, I observed the importance of pre-planning communication, taking time to plan communication strategies in advance, that way, you can ensure clarity and consistency in your output. This approach also helps in identifying potential challenges and helps you to proffer solutions before it becomes a bigger issue. As a project manager, thereโs a need for constant communication with stakeholders in other to keep them updated with every information, whether it is progress you are making or challenges you are facing
Overall, communication is an important and powerful tool for any project manager and every project manager must establish effective ways to communicate in order to proffer solution to every challenges they may encounter.
The project manager speaks on communication. But I observed that there is a distinction in communicating with the various stakeholders as explained. I discovered that as a PM,you should know what to communicate with each stakeholders. Most times, communication with client should be for the purpose of updating on the progress of the project and incase of any challenge in the course project execution. The client must be informed of the solution to the current situation.
Communication with the team members would be centered on collaboration with other members of the team to actualise a successful project.
I believe there’s is more work to do,as a potential PM.
In the video, the project managers highlighted some incredibly valuable strategies for effective communication with stakeholders. One of the strategies that really resonated with me is the emphasis on constant communication and tailoring that communication based on the stakeholder’s characteristics.
In my organizational context, maintaining constant communication channels is crucial. It ensures that everyone involved stays updated, aligned, and can address any issues or concerns promptly. This strategy not only fosters transparency but also helps in building trust and strong relationships within the organization.
Moreover, tailoring communication to suit the specific needs, preferences, and communication styles of different stakeholders is highly effective. I’ve noticed that stakeholders often have varying levels of expertise and interests, so adapting the message, format, and level of detail to each stakeholder ensures that information is received clearly and leads to meaningful engagement.
Another key takeaway from the video was the importance of preplanning communication. By taking the time to plan communication strategies in advance, we can ensure clarity and consistency in our messaging. This proactive approach also helps in anticipating potential challenges or misunderstandings and addressing them before they become bigger issues.
Overall, implementing these strategiesโconstant communication, tailored messaging, and preplanning communicationโwill greatly contribute to better stakeholder engagement, stronger relationships, and ultimately, successful project outcomes within our organization.
As a Project Manager the need for Effective and Constant communication with stakeholders cannot be overemphasized. Understand your stakeholder’s interest and Communication Preferences. Keep your stakeholders involved and update of every information regarding the progress or challenging’s that you are facing. Keep minutes notes, record every meeting and information passed across. Also, send out regular email updates on the progress, upcoming activities of the project.
One of the essential things in executing projects among stakeholders is communication.
Communication is a powerful tool for every project management.
Through communication information regarding any project, it will be related according.
If there are issues, it is through communication that the issues will be resolved.
Again, it is always good to have mutual energy among the stakeholders.
It helps in executing projects without any hassle.
Tofunmi Onadeko Cohort 15 Team 8
Communicating with Stakeholders: Stakeholders differ in the way they process information; some might be people oriented while some might be result or innovation oriented. Understanding each stakeholder’s language will help in effectively communicating to them about the project.
As an employee in the Ministry of Land and Housing, integrity and fairness are paramount. These values ensure we handle land disputes justly and secure property rights for everyone. When working on projects, they guide me to be impartial and ensure everyone has a fair chance to access land ownership.
effective communication is the keystone of every project and interacting with stakeholders. improves client experiences, enhancing your credibility as a project manager build a better reputation, and contributes significantly to successful transactions. If these strategies are implemented,A project manager has built himself a strong bonds with stakeholders and also boost his overall success in the project.
While it has been stated clearly that communication is key to stakeholders positive engagement it is also note while to have a communication plan and strategy. Which take all stakeholders along thus having a good communication timeline too is a good one.
Communicating with Stakeholders.
What resonates well with me is the idea of keeping constant communication between you the project manager and the stakeholders. It is also important that you engage with the stakeholders to find out ways in which they prefer communication to be done so that this is effective.
Feridah
Effective communication with stakeholders is essential for any successful project. As mentioned by the second project manager in the video, creating a communication plan is crucial for ensuring that the project runs smoothly.
As a real estate transaction coordinator, there are several communication plans we employ for effective communication with stakeholders:
1. Understand Your Client’s Needs:
It is vital to understand the specific needs and goals of your clients as a transaction coordinator. Active listening and asking relevant questions about property location, size, budget, or any other consideration demonstrate a genuine interest in understanding your client’s needs. It helps build solid relationships and increases trust in your abilities.
2. Build Trust and Credibility:
Trust is fundamental in any real estate transaction. To maintain a reputation of trust and credibility, strive to be transparent, honest, and professional in your communication with clients. By doing so, you’ll establish lasting relationships and stand out in the competitive real estate market.
3. Facilitate Streamlined Communication:
As a transaction coordinator, you serve as a central point of contact for all parties involved in a transaction, including buyers, sellers, mortgage lenders, and escrow companies. To prevent misunderstandings and ensure everyone is on the same page, foster clear and timely communication between all stakeholders.
4. Coordinate Progress Updates:
Keeping all parties informed about the transaction’s progress, changes, or required actions is crucial. Effective communication between buyers, sellers, agents, lenders, and escrow officers is vital. As a virtual transaction coordinator, you act as the communication hub, ensuring everyone stays informed.
Above all remember that effective communication improves client experiences, enhances your credibility and reputation, and contributes significantly to successful transactions. By implementing these strategies, you will build strong bonds with stakeholders and boost your overall success in the real estate industry.
To communicate with stakeholders effectively, you may need to create a communication plan.
Communication styles may differ from stakeholder to stakeholder.
All stakeholders should well understand timelines.
Don’t be afraid to communicate failures but not on first discussion. Such communications will stir ideas that can help resolve challenges
Effective communication with stakeholders is a cornerstone of successful project management. Here are some key points based on my experience of engaging stakeholders:
– Communicating with stakeholders has helped ensure a clear understanding of project goals, objectives, and expectations from all parties involved. This clarity helps in aligning everyone towards a common vision and reduces the chances of misunderstandings or conflicting priorities.
– Regular and transparent communication fosters trust and strengthens relationships with stakeholders. When stakeholders feel informed and involved throughout the project lifecycle, they are more likely to support the project and remain engaged.
– Effective communication helps in managing stakeholders’ expectations regarding project timelines, budget, scope, and deliverables. It allows project managers to address concerns or potential issues proactively, thereby minimizing surprises and maintaining stakeholder satisfaction.
– Engaging with stakeholders facilitates the gathering of valuable feedback and insights. This feedback can provide important information for making informed decisions, adjusting project plans as needed, and continuously improving processes.
– Communication also plays an important role in risk management. By keeping stakeholders informed about potential risks, challenges, and mitigation strategies, project managers can collaborate with stakeholders to develop proactive solutions and minimize the impact of risks on project outcomes.
– Effective communication allows project managers to celebrate project milestones, successes, and achievements with stakeholders. Recognizing and acknowledging stakeholders’ contributions fosters a positive project environment and encourages continued support and commitment.
Communicating with stakeholders is crucial to the success of any project or initiative as it helps to keep abreast on the latest development on the project.
One of the effective keys to finishing a project and getting expected results is constant communication with stakeholders. They are individuals/groups who have an interest or role to play in the project. They need to be communicated often in case of any scope creep, additions or shortcomings from any side.
When having the conversation there should be a communication plan if possible a written one in other to communicate the key message. Show that you care about the message you’re conveying, give them a vision, adjust your communication style so they can be inspired.
Develop a reputation for straight talk, that’s honesty. This will provided room for opening up when problem arises and don’t bring the bad news for the first time on the table, the stakeholders should be met individually to discuss the issue before bringing it to the general table. This is to avoid fear, disappointment or insecurity but create room for solutions during the meeting.
The project manager really has a lot to put in place when it comes to communication because he’s dealing with people of different IQ, narrative, trainings and Ideology.
Communication and understanding is a very crucial skill as a project Manager,
As a project manager you don’t have to be afraid and you should be able to communicate any failures or issues that occur in the project with your team and clients and also you should be able to create a solution for the team and your clients .
Effective Communication is key!
As a project manager, it is imperative that you customize your communication style to suit the diverse needs of stakeholders. Effective communication plays a major role in the success of any project. Therefore, it is essential to plan and structure your communication approach and request feedback from stakeholders.
It is important also to recognize that individuals have different communication preferences. While Some stakeholders are result-oriented and prefer concise, direct communication. As such, it is necessary to convey information quickly and accurately to these individuals. Some others stakeholders may require more detailed information and may need to be inspired and educated about the projectโs objectives. Thus, it is important to provide thorough explanations and take the time to answer any questions or concerns that they may have.
As much as communication is important for a project manager, it is also important for a project manager to have a written communication plan when dealing with stakeholders. This will help a project manager to be able to outline important discussions to bring up or issues that needs to be addressed. Also, when communicating as a project manager, communicate to inspire the stakeholders to see possibilities in the project and produce concrete evidence can be convincing.
A project manager should communicate with stakeholders in a clear, concise and timely manner,adapting their approach to each stakeholder group’s needs and preferences.
Based on the video, a project manager should not be afraid to bring bad information or reviews to the stakeholders but this should be done in a proper and clear way and also be prepared with an answer. Communication to stakeholders has to be planned. Also as project manager you should understand the stakeholders and their orientation and adjust your communication style to the stakeholder you are dealing with at that time.
Based on the Video, I think communicating about failures or breakdown of essential machines is essential and also being prepared with an answer is essential for the a project manager and this will work perfectly in my organisation as it involves use of machines and also, dependent on vendor supplies which can either break down( machine) or delay in supply (vendor). there by altering with project deliverable and timelines. Junias joseph
Based on the Video, I think communicating about failures or breakdown of essential machines is essential and also being prepared with an answer is essential for the a project manager and this will work perfectly in my organisation as it involves use of machines and also, dependent on vendor supplies which can either break down( machine) or delay in supply (vendor). there by altering with project deliverable and timelines.
Communication and understanding is very crucial as a project manager, being able to communicate in people’s understanding.
It’s very much okay to have a bad review from people, but as a PM, when such reviews comes in your ability to resolve it is what makes you a good project manager. Being able to find solutions to every conflict around your table.
Communication to stakeholders has to be planned, also you have to have it written down to get feedback.
Understand the people and orientation of the people you are dealing with and adjust your communication style to the person in front of you. In doing this, you can be as effective as possible;
If you are dealing with who is Action Oriented, You should be quick and be gone as fast as possible.
If it’s someone who is Analytical,you have to bring evidence and data to back up whatever you are saying.
If the person is people oriented, you need to show that you care about message you are conveying.
Some are innovators, they live in the future, you need to give them a vision, you need to inspire them, give them a story.
* a good story.
Communication is a very important skill to have as a project manager. The ability to know when to communicate and the right amount of information to give. And also like the second speaker said, PMs should not be afraid to bring bad news to the sponsor or whoever employed the PM, however at the same having a solution on ground is also very good. In the event planning industry, the couple that employed you does not have to know the number of servers that are coming or the number of band members. The thing that they should know is that the band is coming, the number doesn’t count as important information to the client however the number of band members coming count as important information to the caterer so that he or she will be able to cater appropriately to everyone.
Communication is the best key to project management, know what to say at every point in time, before bringing bad news to the table, discuss with the different stakeholders individually let them be informed about it first before putting it at the table during the meeting and non of them will be shocked, you will also have collected information individually from them.
Communication will help to get more information about the project and the PM will know how and when to pass it to his team.
As a Project manager, do not be scared of initiate a new project to the team or stakeholders. Your role as a PM is to the organization is very important and your communicate with your team entails informations timely in order to ensure an effective and efficient
As a project manager, don’t be scared to bring bad news. Just do your assignment and present it with possible solutions
As a Project manager, do not be scared of announcing bad news to the team or stakeholders. Your vital role as a PM is to always communicate details and informations timely in order to ensure an effective workspace.
Communication is very important. for effective communication i think the best way to do that is to have them written down and tailored in a way to pass a right message to the stakeholders involved. also realistic time schedule
Communication is key in project management. Always create chance for effective communication cause the more you communicate the more you get on the same page with your team members.
Constant communication is the key a project manager needs.
As a project manager, it is important to keep the communication lines open also be more attentive
As a project manager, it is imperative that you customize your communication style to suit the diverse needs of stakeholders.
Constant communication is the key a project manager needs. She daily needs to update the stakeholders incase of any additions.
Communication among the team members is also very imperative. A project manager must have her communication planned out, and also get feedback and relay feedbacks to stakeholders.
A Project Manager must show that she cares about the message she is conveying.And also make sure every one in the team is working towards the same time schedule.
A project manager should never bring bad news to the table for the first time in a meeting with several stakeholders instead she should meet with stakeholders individually first as that will help the communication and meeting go smoother.
As a project manager, it is important to keep the communication lines open also be more attentive with the project sponsors, the team members and other stakeholders. The more the communication the more improvement on the project, also have ideas of some fields to assist improve the team members.
As a project manager, it is imperative that you customize your communication style to suit the diverse needs of stakeholders. Effective communication plays a pivotal role in the success of any project. Therefore, it is essential to plan and structure your communication approach and request feedback from stakeholders.
When interacting with stakeholders, it is important to recognize that individuals have different communication preferences. Some stakeholders are result-oriented and prefer concise, direct communication. As such, it is necessary to convey information quickly and accurately to these individuals. On the other hand, some stakeholders may require more detailed information and may need to be inspired and educated about the project’s objectives. In this case, it is important to provide thorough explanations and take the time to answer any questions or concerns that they may have.
Communication of project progress is also vital. Regular updates on the project’s status should be provided to stakeholders to keep them informed. It is important to note, however, that bad news should not be communicated during the first meeting. Instead, stakeholders should be met individually, and any negative developments should be communicated tactfully and constructively.
In conclusion, as a project manager, it is essential to tailor your communication style to suit the needs of stakeholders adequately. Planning and structuring your communication approach and soliciting feedback from stakeholders will enable you to communicate effectively and efficiently.
Active Listening: Listen carefully to stakeholders and address their concerns actively. This helps in building rapport, demonstrating empathy, and understanding their perspective.
Identify and Prioritize Concerns: Identify and prioritize stakeholdersโ concerns based on their importance, urgency, and impact on the project. This helps in addressing their needs effectively and mitigating risks.
Communicate Timely and Consistently: Maintain timely and consistent communication with stakeholders to keep them informed
Active Listening: Listen carefully to stakeholders and address their concerns actively. This helps in building rapport, demonstrating empathy, and understanding their perspective.
Identify and Prioritize Concerns: Identify and prioritize stakeholders’ concerns based on their importance, urgency, and impact on the project. This helps in addressing their needs effectively and mitigating risks.
Communicate Timely and Consistently: Maintain timely and consistent communication with stakeholders to keep them informed
As a project manager, it is important to keep the communication lines ope n especially with the project sponsors, the team members and other stakeholders. The more involved a stakeholder is to a project, the more communication is needed.
Not dropping bad news about the project during stakeholders meeting, rather meeting each stakeholder to update them is a really good thing that I have learnt and will begin to apply.
Communication and feedback is essential for every project either big or small.
Communication is so important for a project manager to be successful. Remember that every stakeholder is not the same, so learn what works for each stakeholder and apply that pattern to communicate with them
Communication is key. Learn what works for each stakeholder and apply it accordingly. Always ensure that you are on the same page with your client and feedback is a must for any project to be successful.
In the position of a project manager, communication is essential. Information is vital, therefore never withhold it from stakeholders. Make sure you have thoroughly researched the project before beginning any new one, and provide the stakeholders with a detailed explanation so they understand the project’s purpose.
If you have bad news, don’t share it at the first meeting. Instead, meet with each stakeholder one-on-one before sharing it with the group.
In my organizational context, communicate is done with stakeholders before the project starts, as the project progresses (at intervals) at hold points ( to communicate strength, weakness, good or bad news, wins or failure, etc) and at the end of the project ( Decommissioning)
In short, communication is the glue that holds a project together. By prioritizing clear, consistent, and open communication, project managers can significantly increase their chances of delivering projects on time, within budget, and to the satisfaction of all stakeholders.
As a project manager communication is an essential skill to possess, not just communication but effective communication. To effectively communicate with the various stakeholders you have to know their communication patterns and the best way to pass vital information across to them, it also helps to have a communication plan written out before any meeting to aid one to pass the necessary and important information.
Report writing can be quite a daunting task as different stakeholders want reports written in various ways,but it is important to give the right level of information you feel is necessary to take the required actions for the project at the time.
Issues are almost a must in a project,and should be communicated with the stakeholders, it is best to hold off talking about issues for the first time at a round table meeting, You should have talked to various stakeholders about the issues on ground before the meeting, and always analyze the issues and offer possible solutions so it can be addressed and resolved.
As much as communication is important for a project manager, it is also important for a project manager to have a written communication plan when dealing with stakeholders. This will help a project manager to be able to outline important discussions to bring up or issues that needs to be addressed. Also, when communicating as a project manager, communicate to inspire the stakeholders to see possibilities in the project and produce concrete evidence can be convincing.
As a project manager, it is indeed important to have a communication strategy. Communication is key in project management as it ensures that everyone involved in the project, from team members to stakeholders, is on the same page.
Effective communication can greatly contribute to the success of a project. It helps to build trust, ensures that everyone understands their roles and responsibilities, and keeps the project on track.
As a Project Manager, communication is key in the role. Never hide information from stakeholders as it is very important. At the start of any project, make sure you have done a very extensive information about the project at hand and explain in details to the stakeholders so that they can be clear of what the project is about.
If their is a bad news, never present that on the first meeting and if you need to, meet each stakeholder personally before presenting it openly.
Also, get feedbacks from them on whatever message is being discussed as this will help you know how well the meeting/discussion is doing. Watch out for body languages also
As a project manager it is important to have a communication plan or schedule. However it is also important to determine the right information for each stakeholder and how best to present it.
As a project manager, communication in all phases are necessary. Communicating with the stakeholders, clients and team members using the right approach and promptly helps the progress of the project. Also, bad reports aren’t bad but it shouldnt be dropped as a bombshell during meetings rather the PM should first of all, meet with the stakeholders individually and communicate this to them before bringing it to meeting. It helps them prepare their minds and measure the next possible outcome
communication is effective when parties are clear about the action points. Also the project manager should communicates in clear languages and pattern that gives every stakeholders chances of involvement.
Communication is the key to success. A stakeholders most ensure everyone understand the level of project,meeting with the sponsor should be clarify with what information is needed..a project manager requires a wide range and combination of skills and managing Communication properly and be able to work in stressful condition..
Communication is key, hence I would rather hint the strategy the lady gave, to have a plan around communication for each stakeholder
Effective communication is crucial to successful project management because it ensures all team members, stakeholders, and clients are aligned with project goals, objectives, and progress. Clear and open communication facilitates collaboration, fosters transparency, and helps prevent misunderstandings and conflicts. It enables the project manager to set expectations, delegate tasks, and monitor progress efficiently. Additionally, it allows for timely feedback and issue resolution, ensuring the project stays on track and within budget. In summary, communication is the foundation for a productive team environment and is key to achieving project success.
Communication is of the utmost importance for the success of any project. Being in constant communication with the stakeholders and members of your project team will aid the project. Transparency and honesty in the information that is communicated is extremely necessary. Get feedback from your team and adjust if changes need to be made. Make sure to note that every stakeholder is not the same and you should have different communication styles that apply to each one of them.
Constant communication with the stakeholders in a project is very important. A project manager must communicate in clear terms, avoid ambiguity. Communication is the blood of any project. Communication helps to quickly identify a problem in the project and proffer solutions jointly. It also brings about sense of belonging in the project and foster unity
My takeaway from the 3 speakers
1. Keep communication clear and precise
2. Have periodic updates with stakeholders
3. Tailor your communication style to suit different stakeholders, as different stakeholders have different comprehension of information
4. Never bring bad news for the first time in a general meeting, but also don’t be afraid to communicate it
5. Timely communication is the key.
Communication is very vital in a Project Manager’s role. The communication must be constant, especially with the sponsor of the project.
When the stakeholders’ role in a project advances from an observer to that of the lead, personal relationships come to play.
The more invested a stakeholder, the more communications that’s required.
When there is a forum of stakeholders, never drop bad news, it’s like dropping a bomb. Instead, have individual conversations with the stakeholders, so they know what’s going on with the project.
I will adopt this style of constant communication in my current role.
Communication is very important in every organisation. As a project manager, it’s very important you communicate with stakeholders periodically.
My takeaway as a project manager from the three speakers are;
1. Always communicate with your stakeholders periodically
2. Develope different communication styles that will enable the free flow of communication with different stakeholders
3. Never bring bad news for the first time in a meeting but be free to communicate if there’s a problem in a project and seek for solutions as well.
Communication is very vital for project management. My takeaway here is that ;
1. Have a constant communication habits periodically.
2.communicate with your team and also the third party.
3. Have a written down communication framework.
4. Don’t be static, adjust your communication style.
5.Give a periodical report.. Report is very important
6. Don’t be alarmed to bring bad news during the process of the job. But also workout solutions for sure issues.. Not bring in bad news in the first meeting.
My takeaway as a project manager from the 3 speakers
1. Have an open and clear communication Plan
2. Have Daily and periodic updates with stakeholders
3. Ensure you tailor individual communication with different stakeholders
4. Never bring bad news for the first time in a general meeting
5. Timely communication is the key.
Communication is key to effective project management. As a good project manager, you should have a communication plan so you know how you are relaying information. Different people require different styles of communication, so you need to tailor the communication style to suit the different stakeholders
Communication is a very important key in communicating with the stakeholders and it is very important way to let the skateholder know how the project is has been so far and what they are to have in mind about the on going project, question and answers to be gathered on the project
Communication takes many form,to be effective you need to consider not only the message you want to pass on but also the method of communicating because good communication is very vital to a successful project.
Stakeholders are key to a successful project implementation.
Verbal communication, such as phone calls, meetings, webinars, podcasts, or interviews, can be effective when you need to convey emotion, enthusiasm, or urgency that can motivate or persuade your stakeholders. It is also a great way to build rapport, trust, or relationships with your stakeholders
At a very early stage of my project management journey, I realized communication is a very important key to utilize and not just a one sided communication but proper communication. For different people different means and methods are used but it’s always important to have honest communication with people.
Communication is a very important task in project management, and communication with stakeholders is very key, because it makes pass on information about all related tasks concerning the projects and also get all the needed information and requirements for a successful task fulfillment.
Communication with stakeholders is very important ,you need to let them know how you are running the project, and before meeting with them you need to be prepared for lots of questions to be answered, and again with possible solutions to a problem if there are any.
Communication is key in Facility and maintenance department.
For an ongoing project,frequent updates are required to know the progress of repairs or renovation. In a case where their is challenge its adviced you plan,tailor your down best way to deliver this messages to prevent chaos.This requires guts,wits and special skills
Communication with stakeholders can be a daunting challenge for it takes wit and guts to relate with them especially when there is a bad news. I have learnt to have a plan, bring evidences when need calls for them as well as solutions to the possible problems.
To clearly give reports to different persons I have to master the act of storytelling and be empathetic.
We maintain an open line of written and sometimes oral communication in the execution of tasks. We ensure that the instructions or commands are clear and follow up tasks are better documented.
Good communication is paramount to a successful project
A project manager should be able to engage active with the stakeholders, he/she must be ready for their questions where necessary and also provide possible solutions and feedback
EZE JACINTA OGECHUKWU
COHORT 14
TEAM 4
Stakeholders are key to the success of project implementation, the communication strategy is deliberate and well design such that no relevant stakeholder is missed in my organization. There is an opening for receiving and incorporating feedbacks from such stakeholders.
Communicating with stakeholders cannot be overemphasised because its a vital way to monitor and evaluate the project and its processes
You need to have a written communication plans and this will enhance you to know adequate things you want to do
in my place of work. I have tried all possible best to communicate and monitor the progress of daily activities as I keep learning as project manager.
i have resolve conflicts wisely among colleagues and that help to enhance productivity.
Communication is very important when managing a project because it helps in the project getting valued. So In all communication is very important when it comes to managing projects.
Communication is a very important when managing a project because it help in getting valued informations from stakeholders and people that are directly involved on the project. Timely communications allow the project manager to asses the attitude of stakeholder so as to determine their support and interest in the project at hand.
Without a sufficient project communication plan, itโs impossible to keep all responsible parties up-to-date on the changing status of the project. Thereโs a lack of transparency which eventually leads to inefficient, counterproductive decisions that will hinder the aims of the project in question.
Communication with stakeholders is key for the success of the project.
I will tend to support the second Project Manager in his style of communication.
The more informal method of communicating with stakeholders, tailoring your communication style to individual preferences has a way of making the stakeholders feel like a part of the process.
In this case the PM has created a connection with the stakeholders which will facilitate approvals as well as necessary changes as the project may require.
In my organization, a clear communication tailored to each stakeholder is important. Daily reporting, weekly meetings and reminders are ways to ensure timely and effective communications. It is important to have a communication plan mapped out.
Timely communication with stakeholders is key. For example
1. Daily progress report.
2. Physical or virtual daily/weekly review meeting to discuss project progress, address risks and make known the support required.
The communication plan can be written to show the processes involved, the risk management can be documented to reduce taking the same risk in the future.
If we want to use analytical process to express the process then we need to come up with data and evidence to convey the message to the stakeholder. The essence is to carry them along every step of the way. Just to be more professional, we can draft out a communication plan for this course.
In my situation, it’s important to adapt communication strategies to different stakeholders, just as project managers do. Some applicable strategies include:
Tailoring communication channels: Utilizing various mediums such as email, meetings, or reports based on stakeholders’ preferences and needs.
Customizing message content: Crafting messages that resonate with each stakeholder group’s interests, concerns, and knowledge levels.
Managing expectations: Setting clear expectations regarding project progress, outcomes, and potential challenges to ensure alignment and minimize misunderstandings.
Active listening: Actively listening to stakeholders’ feedback, concerns, and suggestions to foster trust and collaboration.
Building relationships: Investing time and effort in building strong relationships with stakeholders to enhance communication effectiveness and stakeholder engagement.
By implementing these strategies, I can effectively communicate with stakeholders and ensure their continued support and involvement in our research projects.
In my organization, clear and timely communication with stakeholders is key. we usually use various communication channels viz;
1. Daily progress report which is done via email to all stakeholders comprising of project progress per milestone, key risks and support required.
2. Various WhatsApp groups for instant updates and progress communication
3. Physical/virtual daily/weekly review meeting to discuss project progress, address risks and support required
As a project manager, communication with stakeholders is one of the major determinant of the success of the project.
It is even more important to prefer for every interaction in writing be it to the sponsor, client, peers or project team.
Before attending a reporting meetings, arm yourself with the likely questions to be asked then provide answers without necessarily trying to defend your position instead let them lead the discussion.
All speakers emphasised on communication but with different ways to communicate. Their plans of communication include the recipients, timing of communication, the different methods of carrying out the information, the content of said reports , tailoring said communication according to the recipients. Communication enables the project manager to envision problems within the project and adjust accordingly
We maintain an open line of written and sometimes oral communication in the execution of tasks. We ensure that the instructions or commands are clear and follow up tasks are better documented.
According to Bill Wooten, in communicating with stakeholders, he maintains the iterative approach. For Emanuele, building a communication map for each stakeholder is important. While Cathy emphasizes the need for written communication (report writing). Within the context of my organisation where multiple projects are being taken up at the same time, the iterative approach where the progress of the project is communication with each completed milestones.
As a project manager, it is crucial to establish clear and open lines of communication with stakeholders to ensure that everyone understands the project goals, expectations, and progress. This alignment facilitates collaboration, minimizes misunderstandings, and enables timely decision-making, ultimately contributing to the successful delivery of the project.
Communication is one of the most important skills for a project manager to have and they did a good job in communicating, it’s impossible to keep everyone on the same page without communication to make sure everyone understands their roles and responsibilities, and ensure that the project is running smoothly. As a project manager I should know how to communicate with my team members clearly, both orally and in writing.
Communication is a great skill to be worked on, Passing across the right information without being misinterpreted or other people getting a different meaning is a very good skill.
As a PM I have learnt that dropping a piece of bad news on a group of stakeholders is like dropping a bombshell and might not go well in the long run but you can do well by meeting them one by one and escalating the issues to them and this make me realize that communicating some information to the stakeholders as a group is determined by the kind of information we need to pass across.
Communication is emphasis much on by the speakers and I am wow by their communication skills and understanding.
As a project manager i agree that communication skills should be built more on and emphasis on as without it stakeholders involved in the activities of managing project or series of project will find it difficult to carry out a successful project and action plan
Communication will be one of the main skills they all worked on. In order to obtain thorough feedback from stakeholders, it is critical for project managers to recognize that good communication is essential, and that we should customize our communication approach to each stakeholder’s area of expertise.
The three project managers all demonstrated strong communication skills. However, the approach I’ve endeavored to adopt within my team focuses on developing a comprehensive communication plan. This plan outlines the recipients of communication, the timing of communication, the methods employed for communication, the content of communication, and strategies tailored to different team members’ needs and preferences. It’s essential to recognize that individuals within the team have varying communication styles and requirements.
Furthermore, effective communication extends beyond conveying positive news; it also involves addressing challenges and failures transparently. It’s crucial to articulate setbacks and collaboratively devise strategies for overcoming them. Transparency with stakeholders is paramount throughout this process.
What got my attention is what one of the project managers said. She said a project manager needs to have a communication chat. I believe this skill will me to be able to process my words and express it well. I need to know what to say, how and when to say them. I need to arrange and express my information or discussion with either the team members or the stakeholders without conflict.
More importantly, communication skill is very essential for project manager to execute a successful project.
The three project managers spoke really good, but the one I have tried to apply in my team work is setting or drafting a communication chat, stating who to communicate, when to communicate, how to communicate, what to communicate and also strategies in communication because, all team members or individuals are not the same. So I must have and know the right words to use when needed. Another thing is communication is not just all about passing goods news so to say but also passing bad new to the team like failure and how to come out of it. Just make sure u are very transparent to the stakeholders.
Since the stakeholders may not necessarily be knowledgeable about project planning, communication is therefore, key to a successful project. The Project Manager shouldn’t bring to the table at a first meeting, the problems so as not to discourage anyone from the outset. This doesn’t equal being clandestine about issues. After his own personal findings, thinking and development, he can then come back to the table and present the advantages and disadvantages of the steps, levels and all involving the project.
Also, communication with the stakeholders adequately, enable each member to be upfront and be willing to open up on their thoughts and progress on the project.
In conclusion, a project isn’t a one-man assignment, every stakeholder should be properly carried along as two or more good heads yield better results.
Communication is essential for ensuring clarity, alignment, and collaboration among team members and stakeholders throughout the project lifecycle.
An also in addition it helps to put every stakeholder on the project on the same page,thus reducing surprises and friction between team members and stakeholders.
Communication is an essential tool to successfully complete a project. A project manager as such need to use any or all of the communication style discussed in this lesson.
Firstly, a project manager needs to communicate advance with all stakeholders as s regard how the project should be carry out and also there need for constant communication as the project progress.
Personally, in the organization where I currently work as a brand assistant, I most times use the planned and constant communication style to communicate with all stakeholders involved in a particular project.
Communication with the stakeholders in vital in completing the project successfully. First plan the communication in advance, state the Objective of the project,the goals, the budget and expected outcome of the project. The communication plan can be written to show the processes involved, the risk management can be documented to reduce taking the same risk in the future.
Communicate the progress of the project to the stakeholders, be transparent and honest.
I think it will be better to combine the trio ideas though they are thesame… Constant communication, planning communication in advance using the stakeholders map. Reporting at every change or addition is also key.
Communicating with the stakeholders is very important as to help carry them along the details of the project. Also there’s a need be detailed and organised while Communicating about the project at hand so as to help the stakeholders understand what the project entails.
The ability of every project manager to be able to be transparent and accurate in Communicating to the stakeholders helps to convince them to invest in the project.
Communicating effectively by project managers to stakeholders is vital for project success. It aligns expectations, fosters engagement, mitigates risks, and enhances efficiency. By keeping stakeholders informed, involved, and valued, project managers cultivate trust, collaboration, and accountability. Clear communication ensures that project objectives are understood, challenges are addressed promptly, and decisions are well-informed. In a dynamic project environment, proactive and transparent communication enables stakeholders to adapt, contribute, and champion project outcomes effectively. Ultimately, the ability of project managers to communicate effectively is essential for delivering value, achieving goals, and sustaining success.
Communication is key in every situation. It is very essential for clarity purpose in other to keep things moving smoothly. When communicating with stakeholders we must bring all we can to the table so as to help them understand the process every step of the way. If we must be a people oriented person so as to communicate the necessary information to them. We must not be afraid to table out any issue but at the same time we must be confident of providing possible solutions to the problem. If we want to use analytical process to express the process then we need to come up with data and evidence to convey the message to the stakeholder. The essence is to carry them along every step of the way. Just to be more professional, we can draft out a communication plan for this course.
When communicating with stakeholders, this means being flexible and responsive to their evolving needs and preferences. Adjusting communication strategies as necessary helps ensure that stakeholders remain engaged and informed throughout the project.
As a project manager communication is key, issues are been raised to solve as a project manager.Your communication style should be on the same page with the stakeholders.
Effective communication is a skill can is very essential therefore knowing what works with each individual is important. You have to be able to tailor interactions suit individuals in order to get the right feedback. Also, being in regular contact with workers on ground helps you get a thorough understanding of the whole process
Effective communication in project management cannot be overemphasized.
Effective stakeholder communication entails delivering clear, transparent, and timely updates to keep stakeholders informed, address concerns, gather feedback, and ensure alignment with project goals. It’s crucial to adapt communication methods and content to suit each stakeholder group’s preferences, whether through meetings, reports, emails, or presentations. Consistent updates, attentive listening, and encouraging open dialogue foster trust and collaboration with stakeholders.
It is impossible to overstate how important effective communication is to a project. I like to write down everything I know that can aid in achieving the project’s objectives.
The importance of effective communication on a project cannot be over emphasized. Understanding the communication style of all relevant stakeholders on a project is also important.
Personally, I prefer to note down all information I have. This helps me not to forget pertinent details that will be relevant to the actualization of the project goals.
Effective communication is the key components to a successful project management
Knowing the actual communication pattern for each stakeholders matters slot because it will help the project manager to get results from their conversation regarding the project.
Communication is the key for a successful project management. The stakeholders and also the team members are kept informed about the process and development of the projects
Effective communication is the most important aspect in achieving a successful project.
I also fancy writing down as it has best worked for me because it helps me not to forget anything I want to discuss with team members. It has been very effective and I will certainly apply it when I become a certified project manager.
Communication is always key to any relationship, often times when an information is not communicated or well communicated there’s always an impending challenge. What has worked for me is that I always have my points drafted out onto a paper and I follow it to the latter. Thanks to technology there are more effective ways of communicating based on the client preference, I know of personalities that loves to chat, I know of those that always demand a one on one meeting while there are others that just want a briefing through videos.
I think written down has best worked for me because it helps me not to forget anything I want to discuss with staffs. It has been very effective and I believe will be when applied as project manager.
Effective communication is an the most important aspect in achieving a successful project.
I also fancy writing down as it has best worked for me because it helps me not to forget anything I want to discuss with team members. It has been very effective and I will certainly apply it when I become a certified project manager.
In my own situation; Having written down communication planned out is essential, regular contact with clients on ground,not being afraid to bring bad news to the table(though I will ensure that there is always a resolution), ensuring that myself,the clients and my colleagues are working on a realistic time schedules. Lastly, I will keep adjusting my communication styles to bring about effective feedback and productivity.
Communication for me is an integral part of any project.Effective communication helps to interact with stakeholders more efficiently and it improves the productivity of a project.
The biggest problem with in-person meetings is that often not everyone who is involved in a project can attend. People have busy schedules, and itโs tough to find a time slot that works for everyone.
This is especially true for organizations that have team members spread across the country or around the world or that work with remote freelancers. A remote meeting fixes this, allowing everyone to attend no matter where they are, and so you wonโt lose their valuable input.
Example: A team must communicate a clientโs needs for a project; however, half the team is at the companyโs headquarters while the other half are at their branch. Rather than fly everyone in for the meeting or conduct two meetings, they set up a quick business video chat and easily hold the meeting with everyone attending.
A video conference also improves employee coordination. When employees try to work on an issue over email, it means a lot of back and forth. If you get everyone on a video conferencing call, however, theyโll be able to talk through issues more quickly. You could hold regular and impromptu meetings with freelancers and full-time employees.
This setup is ideal for project teams spread out over multiple locations. Video conferencing gives many companies the option of having a tight-knit team with no office, saving the company a lot of money.
Example: Austin gets an urgent request from a client about a project. He holds a video call with his team and they brainstorm ideas on how to deal with the time-sensitive issue. They come up with a solution and thrill the client with an almost immediate answer to his issue.
In my own setting, I choose communicating timely, inclusiveness and adequate evaluation of ideas and thoughts.
Effective communication is fundamental in my organization.
To successfully execute projects. Effective communication ensures that all parties involved in the project are aligned with the objectives, expectations, timeline and deliverables.
This helps in collaboration, transparency, efficiency, risk management among teams and stakeholders who are involved in the project.
Never be afraid to bring bad news to the table and you must have possibly analyse solutions before dropping the bomb. We should also be in constant communication with our client. And also we should line up the possible ways to communicate with the client
1. Communicate key risks and analyse options
2.Show your care about the project and the sponsor
3. Have a communication style and write down the information you want to share with the
stakeholders
In my own case I find the advice of knowing your stake holders temprament important, this helps you plan the communication to suit so as to achieve it’s aim. Many stake holders can be very fustrating having things done their own way. Always bring evidence to convince those that are more analytical and be empatic when communicating withthose having a sense of ownership.(I am the one most affected)
Escalation in project management is also very necessary and bad news is not always bad intent. Escalate to find a solution. If you fail at this you will be blamed for every other thing that follows.
Some of my experiences are treated in these beautiful Advice from DEXA
Proper communication plan will help to enhance the progress of the projects and profer solutions if there’s an issue with the project.
In my organisation, effective communication is when the communication is timely and in a manner suitable for the various levels of stakeholders. Our clients want any issue that could affect their business communicated immediately to help them make adjustments where necessary.
If it’s an issue, all most expect to know is a brief description of the issue and your timeline for resolving the issue including any temporary solution if possible.
However, when dealing with other stakeholders, this information is not adequate- you would have to include possible causes of the issue, actions taken to have prevented it, steps to be taken to resolve it and how to mitigate it in the future.
So it is important to know who you are in communication with and the level of information they require.
Above all timely communication is very critical.
In my own organizational context, proper and adequate communication needs to be planned so as to avoid complications.
Yes every clients/stakeholders have varying interests, what works and what doesn’t work for them, but then you need to analysis, discuss all problems involve and the way forward.
Although it could be challenging and time consuming but one has to address all issues that may either hamper or enhance the project to success. You have to identify and employ the best communication approach or style that works for the stakeholders.
In our communication with stakeholders, giving progress report is very very crucial. We need to always take proactive measures that will help salvage the process promptly.
Regular and timely communication with stake holders/Sponsors (in my professional case would be colleagues, patients/caregivers and management is key factor as it helps to eliminate avoidable mistakes I. Patient care and ensure adherence to ethical standards as well as organization standards and regulations.
Plan communication and tailor it to the person who you are sending a message to ensure a proper understanding and the information must be complete without lacuna or hidden facts, these help to keep all involved parties remain on the same level in discharge of duties and requirements.
Regular and timely communication is very necessary with stakeholders to monitor work progress and address challenges as soon as they arise. Also written communication via emails helps to document agreed actions and adjustments being made for future references.
Good communication with stakeholders is essential for project success. It fosters trust, ensures alignment of expectations, reduces misunderstandings, and enhances collaboration. It also helps in obtaining valuable feedback, resolving issues promptly, and maintaining stakeholder satisfaction throughout the project lifecycle.
Effective and timely communication within our organization is paramount. Ensuring that all stakeholders are consistently informed and engaged plays a crucial role in facilitating the smooth progression of the project. This proactive approach not only fosters transparency but also cultivates trust and collaboration among team members and external parties involved in the project. By keeping everyone updated with relevant information and progress reports, we can address concerns promptly, make informed decisions, and maintain momentum towards project success.
In as much as you want to execute a project as a good manager, you must note that project management is not a tool or process to accomplish projects just build professional profiles but to know that been yourself and doing everything possible to be a good communicator, look out for people doing the project and focus on the goals of the project.
You also have to know what the client wants and make sure the end project result satisfies the client, Gather feedbacks, work closely with teams, take notes of body languages, call for meetings, close every meetings with the action of “what next”, maintaining good relationships, addressing all challenges and keeping safe work ethics.
Effectively and excellently managing a project requires effective communication. Despite knowing what they want, most clients struggle with how to convey their ideas to the project manager. It is important for a project manager to be sensitive enough to take the client’s ideas into consideration before letting them in on their own ideas and method.
Clear communication between the project manager and stakeholders/clients ensures effective project execution and detailed updates.
As a project manager, receiving ideas and feedback from other stakeholders is a practical way to help with decision-making that is focused on achieving the project.
Effective communication is what keeps a project both to the stakeholders and the team members.
Addressing feedback shows that you value their input, and this can help in building positive relationship.
Giving report of a bad situation/problem that arises during the cause of the project will not be that difficult because you would have mastered the act of communication. This must also be address promptly.
Communicating with stakeholder is very important and crucial, periodic meetings should be organised and hold, advocacy visits should also be done periodically to make sure everyone is on the same page and understand every detail of what is happening. Most important no matter how big or small, influential or not every communication should be efficiently done.
As an event manager in the past relating it to project management, communicating with your team and stakeholders is very important. Device a means of communication that works and keeps everybody on the same page, don’t assume they should know, always ask the right questions and also write down things that were discussed and agreed upon
In the context of my organization, the best way to communicate to stakeholders will be finding out the communication style that suits them. Understanding both the work environment and the individuals, that is, how they think or receive information is very vital.
In my organization, tabling down what to discuss and passing out such information based on the people in front of you matters a lot.
I believe a project manager should not be afraid of sharing the bad news about a certain issue in the project but don’t always carry bad news everyday, sponsors are sensitive
Communication is key. And as a PM, you must be in constant communication with the stakeholders about the progress, changes and any extra equipment needed or used for the project. A PM must have a written down communication plan and must not be afraid to bring bad news for possible solutions.
In my organization context, I believe that good communication is what built a good relationship between a project manager, his stakeholders, and his team members.
The best way to communicate to stakeholders is to meet them differently and by so doing, someone will quickly notice what his stakeholder prioritize most in the project, also the level of interest and most importantly, know the best way to communicate to them. Every stakeholders can not be communicated to in the same way and manner.
Also addressing there feedbacks shows that you give value to their input and this can help in building positive relationship.
And giving report of a bad situation/problem that arises during the cause of the project will not be that difficult because you would have master their act of communication. This must also be address promptly and works towards finding a mutually agreeable solution.
Effective communication is what keeps a project both to the stakeholders and the team members.
Oluwagbemi Elasoru
Been a project manager involved been a good communicator to both the stakeholders and the team members so as to foster positive project at the end. So for me I really think communication is more essential .
COMMUNICATING WITH STAKEHOLDERS – DISCUSSION
In our organizational context, adept communication relies on the skillful adaptation of style to suit the audience and timing. It entails thorough comprehension of both the work environment and the individuals involved. This includes assessing the mood and receptiveness of team members to tailor communication accordingly. As a Project Manager, recognizing these dynamics is essential. By gaining insights into the team and stakeholders, one can effectively manage emotions and cultivate project growth.
As an intended project manager, I believe communication is a very vital skill that must be considered, not just communication with Teammates or members only, but also the sponsor, and also the client…
It is also interesting to know that, communication to different people defers, so therefore as a good project manager u need to know best and effective way to pass or communicate each stakeholders……
Further more, it does not just end that communication, u must also be open for feedbacks, follow the feedbacks and make necessary adjustment when or if necessary. By so doing, you can be sure of carrying everybody along and getting the best co operation u might need. Thanks
I make use of communication a whole lot and I have to jot the things to be discussed in order to have an effective communication.
From the suggestions, the communication plan that works well in my organization is talking to stakeholders at different point in time, how the comms is working for them and device a reporting system that the stakeholders want and see as important instead of a professional project management report pattern.
As an intending project manager, I think communication is one of the vital role in bonding or building a good relationship with clients and also the project team. I shouldn’t be scared relating bad news or good news to my team. It’s necessary to be an effective communicator.
As a project manager, i think everyday communication is a good way of understanding your clients and giving status reports on the project.
In a day whereby your are to give report on what goes wrong, by then you already understood your clients and how to place the issues and also suggestions on what you think should be done about it.
In my organization, I shouldn’t be afraid to communicate bad news of a project but I must ensure I have had a prior discussion with individual stakeholders before bringing it to the stakeholders forum.
This has worked for me several times, even asides bad news. Communicating with individuals has a way of making the stakeholders owners of the project.
It is important that a project manager is an effective communicator, from my point of view it is necessary to always communicate with your client based on how their personalities are, and also to know the medium that is perfect for their stakeholders, and also to not be afraid to deliver bad news, but with a necessary plan for the needed solutions, generally a project manager relates and communicate with their clients whether is to give reports or the delivery of bad news, on ways that suits the clients and stakeholders.
As a project manager I learnt that don’t bring bad news to your clients at first meeting instead meet with them individually so as to minimise the shock and discouragement of future contracts.
Physical meetings with staff are preferable as the mode of communication would be open and unbiased. That way, people will be able to share their ideas and creativity.
Meeting with all staff once every week to give update on project progress is what works in my organization.
The very essential skill a Project Manager needs is being able to communicate very well and also know the mediums to use to communicate to stakeholders and project teams โฆ
Proper communication is the key to successful project .
As a project manager, communication is essential, it bring the team and the stakeholders together, the sponsor are to be constantly updated about the progress of the project, whatever occurs in the process of executing the project should be discusse with the proffer solution.
Information is vital.
Reporting in terms of weekly situation reports will work effectively in updating the situation on the ground and in return organize a meeting with the team in evaluation of each step and the possible future outcomes from the current state.Stakeholders and sponsors should be informed of the situation on ground and the possible proposed solutions if any.
The flow of information is important to sponsors and two strategies that maybe effective doing the project process.
Note: in other to keep the stakeholders engaged it’s therefore important to pass appropriate information.
Effective communication is key to every profession, but communication poses as a more important key for project managers to soothe the project processes and to effect expected changes. It gives room for timely correction and bridges detrimental gaps to every deliverables.
Communicating with stakeholders should be in-context detailing required updates and information on successive steps to achieve the desired objective of the client. It should leave no detail back so that possible adjustment can be mutually agreed upon.
The three managers said so many important facts. Effective communication is the key. I also learnt that as a project manager, don’t be afraid to bring a bad news but also come up with a solution.
In my organizational context, I am currently handling a project of the remodeling of the surgical floor of a hospital. The tips shared that work for me are: providing daily reports on progress made, and making sure to include all deviations from the original plan that are likely to impact the budget and timeline. My client is an analytical person and as such empirical data backed with videos have to be submitted alongside the report. Also, with respect to sharing bad news, I have had to consistently analyze the situation and ensure that I do not communicate a roadblock without discussing alternatives that can be immediately explored while indicating how these alternatives would impact the budget and the timeline of the project, I use a communication platform that allows all stakeholders to view the report at the same time although one-on-one engagement is essential for keeping everyone motivated,
Communication is key to every project manager. As a project Manager,one needs to be able to adjust oneโs communication style to suit the client.
Itโs also important to have individual meetings with all stakeholders to understand them better.
Never start conversations with a bad news.
Effective communication is an essential element of a successful project. This will help with getting to know the essentials needed and not needed for the project and save everyone time.
It will aid adjustments where needed, resolve conflicts where outlined, keep everyone well informed and ensure that the goals are not missed.
These can be achieved by setting up meetings with stakeholders, sponsor, team members and everyone else involved and also, by keeping all the communication channels open and ensure the information reaches the appropriate bodies on time.
Effective communication with stakeholders is very important. It helps build trust and foster good relationship. At every stage of the project, it is important to communicate and give report on the progress of the work done and if there be any issues or lapses it can be quickly resolved to avoid delay as time management also plays an important role.
The three tutors had said it all in the last video which I am able to know my weakness.. I particularly always scared of bringing the bad news to the table rather finding solutions to it, a times I fall behind the timeline… Frequent communication with all parties involved will build trust and confidence for a successful project
By Julius Alao
Firstly as a Project manager, having every necessary things done at the right time is very important and off course being time conscious on it. And donโt be afraid to bring any necessary news to the table being it good or bad because one of the roles of a project manager is to make sure issues are addressed and solved.
Communication with stakeholders is very important. When your communication is been tailored as a project manager it helps you understand the kind of stakeholders you are dealing with and it fosters relationships and trust.
Effective communication with stakeholders build trust, and help to drive project success. A project manager must be able to communicate effectively with the stakeholders for easy Carry out of the project and it’s success.
Effective communication with stakeholders is paramount in project management as it ensures alignment, fosters collaboration, and manages expectations. Here are some key thoughts on the topic: include, Clear and transparent communication, Talored communication channel, Actitive listening, Reugular Updates, customise messages, managing expectations and conflict resolution
Effective communication with stakeholders builds trust, manages expectations, and drives project success. As a Project Manager, we should learn to communicate with our stakeholders at all costs.
Key things from this lesson are:
Communication
Time frame
Report
Finance/budget
Communication is essential in project management. A project manager must be able to come effectively with the stakeholders involved so they can understand the aim of the project. Proper report and feedback is key . Stakeholders holders should get report on the status of the project , they should know if the project manager is still on track on what they want and also to know if the time and budget is still on track also , communication helps the shareholders to know of any setbacks or difficulties facing the project manager.
Its always to have all stakeholders onboard and have a communication plan. Failure to get all necessary stakeholders feedback may results to project delays, hence its always advisable to communicate clearly and map out all the expectations of each of the stakeholders. Also engage the stakeholders on the progress of the project and keep them engaged.
Constant Communication with a proper feedback remains the essential gains of a good project manager.It brings together all the stakeholders on progress report, It will increase the confidence level of the financiers, the specialists and even the PM
The Project Manager must maintain close contact with the Engineers on site for proper follow up and monitoring of the progress of project and to be fully aware of any setback or difficulty that needs urgent attention.
Communication goes a long way in managing a project. It helps to identify when there is progress and when there is a set back.
Taking note of all information no matter how unimportant it may seem will assist in seamless communication and ensure efficiency.
Efficient communication also allow everyone work at the same pace, within same time and budget.
Finally there is no teamwork without communication. Communication strengthens teamwork.
Communication is an important factor to consider when communicating with stakeholders.
From the video, it was deduced that communication should be constant . There should be consistent communication with stakeholders in order to carry them along with the progress of the project.
Also, communication should be written so as to help the project managers know when and what to say when meeting with stakeholders.
Communication is not complete when there is no feedback. Feedback in communication helps to ascertain if the stakeholders and project managers are on the same page. It ensures that informations about the project is properly disseminated to the appropriate channel.
Perpetual communication with stakeholders is key to Project Manager. Communication keeps everyone in the project abreast of what is happening, and the changes that are occuring in the project.
Also, PM should be able to tailor their communication style to suit stakeholders so that there will not be mis interpretation of what is communicated.
When there’s a bad new, each stakeholder should be communicated with separately first before bringing it to a round table of all stakeholder this will make each stakeholder has a fore knowledge and also be able to suggest possible options.
I have learnt that it is best to have plan Communication in advance to enable me communicate better with all stakeholders of any project.
Constant communication with the stakeholders in a project is very vital for the success of a project. Also written down communication, that is who to say something to, and how to say it, is very important as the PM will be able to communicate to each stakeholder well, and in a way they will easily understand. From today’s lesson, I’ve come to learn that, during your first meeting with the stakeholders, don’t drop a bad news or bombshells, if there are risk, first analyse them and come up with a Plan B that should be communicated to the stakeholders. In doing so, you didn’t just tell them about the risk, you also provided a solution which has now built the stakeholders faith in you.
Constant communication is KEY for every PM. In my Construction field, daily communication with both the specialist team mates(Electrical, Mechanical, Structural,Artisans) and the client is very important because it helps to hear and understand the situation of things from the specialists who are the hands on personal executing the project and knowing how to foresee any impending challenges or risks which the project might face before relaying the situation to the client and letting them know the solution that has been thought of to resolve said challenges/risks. I have now learnt it is best to have a Written-down Communication plan to enable me communicate better with all stakeholders of any project going forward.
It’s very important to have a communication plan. I’ve seen some projects omit this plan and, as a result, some stakeholders are left out of the information flow. The communication plan is important for any project manager. This document must establish a communications strategy adapted to each project stakeholder.
You can’t be a successful Project Manager without having good communication skills. Do not be afraid of your role as a PM. Ensure to get the right level of information from the Stakeholders. Inspire your team by effectively communicating with them to achieve target goals.
Communication to a project manager can’t be overemphasized nor under emphasized. It’s by communication that clear expectation are made known, level of progress, areas of difficulty are others.
As a project manager, communication is paramount. Also time management and team work is important so as to deliver a good and quality project.
Communication is quite important, it helps to know the requirements of each stakeholders, and avoid wasting in unnecessary things. In addition it facilitates to communication the project needs, issues which raises during the process, and proposed solutions. Communication is an important part during negotiation. I would like to learn more about resolving management issues among stakeholders. Thanks to tutor the course is clear, and easy to comprehend.
Communication is crucial. You ‘cannot not communicate’. From the video, I was able to deduce that effective communication is the bedrock of a successful project. You communicate and get feedback, the clients and other stakeholders also communicate and get feedback, this is processed by all parties and the cycle continues until we have all the deliverables. Also worth mentioning is that the project manager tailors his or her communication style to what works best for each stakeholder.
Daily communication with the sponsors is essential to know about the latest update
Communication is key, The different styles mentioned by the speakers works for me. Tailoring my communication based on the stakeholder involved and their perceived area of interest. Making out notes to guide my conservation with stakeholders and taking notes for feedback. We must be very consistent with communication.
In all of this, communication can never be overflogged, regardless of the context. Effective and open-minded communication gives you a better edge in observing, following and ultimately owning the project. Furthermore, via communication you can be able to understand each stakeholders and clients paramount motives and roles in moving forward with the project and achieving greater results afterwards.
In my role as a scientist working in a diagnostic center, communication is a very integral part of our job. We need to constantly give feedback to partners. Every little piece of information is important and a great game changer
Constant communication is a must.
Have a written down communication plan.
Have the evidence for the message you are trying to convey in certain instances.
Every of the stakeholders should understand the level of progress.
As a programme manager, you cannot not communicate.
*You “cannot not communicate”.
*Don’t be afraid of bad news after exhausting all the possible options.
*Don’t give bad news for the first time in a forum. Always meet with the individual stakeholders to discuss aforetime so there wouldn’t be any surprise.
In my context, regular communication is key. this helps to evaluate the situation and mitigate disruptions ; provide resources that may be required at every stage of the project.
Written communication has also been quite helpful as i also receive feedbacks with respect to the project that will enhance project execution.
ffective communication is crucial for engaging all stakeholders and understanding their individual behavioral responses. It’s essential to relate to each stakeholder and acknowledge their reactions, ensuring detailed explanations of progress and addressing pain points. Additionally, don’t overlook the importance of keeping the product sponsor informed throughout the process.
My take from the video is that Communication is essential for effective project management because it enables the project manager to:
1. Foster Collaboration: Effective communication ensures that all stakeholders are on the same page and working towards common project goals. It encourages collaboration and helps create a sense of unity among team members.
2. Identify and Mitigate Risks: Regular communication with stakeholders helps in assessing potential risks and addressing them proactively. It allows project managers to identify roadblocks and find solutions before they become significant issues.
3. Manage Expectations: By maintaining open lines of communication, project managers can manage stakeholder expectations and keep them informed about project progress, timelines, and any changes that may impact their involvement. This helps in preventing misunderstandings and conflicts.
4. Build Trust and Credibility: When project managers communicate effectively with stakeholders, it builds trust and credibility. It demonstrates transparency, reliability, and competence, which are crucial for maintaining strong relationships with stakeholders and obtaining their support throughout the project.
5. Ensure Stakeholder Buy-in: Communication allows project managers to involve stakeholders in decision-making processes. By seeking their input and addressing their concerns, project managers can gain stakeholder buy-in, which is vital for the success of the project. It also helps in minimizing resistance to change.
6. Facilitate Problem Solving: Effective communication ensures that all stakeholders have a platform to express their ideas, concerns, and feedback. This enables the project manager to gather diverse perspectives and facilitate problem-solving discussions. It encourages innovation and creativity within the project team.
7. Improve Project Performance: Regular and open communication with stakeholders helps project managers to track and assess project performance accurately. It facilitates the exchange of information, lessons learned, and best practices, which can be used to improve future projects.
Overall, effective and compulsory communication with all stakeholders in a project is crucial for project success. It promotes collaboration, manages expectations, builds trust, ensures stakeholder buy-in, facilitates problem-solving, and improves overall project performance.
My major takeaway that I think best fits my organization is periodic and prompt communication to track and monitor the progress of the project so that all stakeholders may be on the same page.
As a project manager, effective communication with stakeholders is crucial for efficient time management and project success. I prioritize planning communication strategies with stakeholders, ensuring ongoing dialogue to clarify expectations and improve project outcomes. Additionally, demonstrating attentiveness to their messages fosters trust and facilitates smoother communication processes.
My biggest takeaway from the video is never to drop bad newsnfor the first time in a general stakeholders meeting. This has always and will always meet with disastrous consequences.
Communications and communication style is key to achieve a fluid and sucessful relationship with the different stakeholders.
Just as seen in the video, communication skill is a very important skill for a project manager.
Effective communication with stakeholders is essential for project success as it ensures alignment, manages expectations, gathers requirements, mitigates risks facilitates decision making and builds trust and relationships.
The communication style that i can relate with very well is the one where you don’t have to drop a bad news in board room at once rather you speak to each stakeholder individually so they are aware before breaking the news in stakeholder meeting. It’s professional to do so as to avoid dropping it like bomb. I apply this style a lot as head of my team in my organization. It’s advantages are many such as opportunity to have diverse insights to the problem .
For every project to succeed, stakeholder communication is essential. This is due to the fact that stakeholders may have an impact on the project both directly and indirectly. As such, they are interested in learning about the project’s progress as well as any challenges that may arise. It is also important to note any feedback that stakeholders may have. This helps project managers decide when to make adjustments or corrections and when to include everyone in all project-related activities. Together with fostering open and honest communication, it also fortifies the relationship between you and the stakeholders.
Communication with all the stakeholder is very important as being highlighted in the video not only communication but effective and timely communication. All stakeholders must be carry along in the day to day activities going on the project, this will enhance good relationship and smooth running of the project and also completion possible.
Communication is very crucial to the success of any project. One key lesson from the video to to understand when to tell a bad news. While it may not be wise to bring bad news at the beginning of a project, but do not be afraid to communicate bad news while the project is ongoing so that it can be resolved.
All 3 Project Managers emphasized the need of communication. Based on my organizational context, consistent communication is crucial to avoid any gap within the project timeline.
All three PMs highlighted key communication strategies that work for me in my organization. Communication is important in project management; separate engagements are a better option. Constant stakeholder engagement has helped me keep tabs on my updates.
All the three PMs highlighted that communication is a very important aspect of project management. Communicating with the stake holders is a crucial part of every project because this is where you share the aim, goals, mission and vision of the project.
Communication with all stakeholders often and in time also helps to ensure that the project is successful.
All three PMs highlighted key communication strategies and I think all works for me in my organisation. To share a bad news in a governance meeting sometimes portrays the PM in a bad light;separate engagements is a better option . Constant engagements of all stakeholders has helped me to keep tab on my updates .
Communication is essentially important in project management. It helps to be able to be on the same page with both the stakeholders and team members. Commmunication with Stakeholders has to be strategic and direct base in the level of interest, power and support to the project and in the project. Because the Project manager is in the capacity of managing the Stakeholders, so talking to them base on there areas and level of interest to ensure a easy flow of the project is essential.
communication is key and critical to effective and efficient execution of projects. communicating with stakeholders must be deliberate.
i believe the best ways is to have a written down communication plans to avoid ambiguity, tailoring your style to suit the stakeholder you are talking to and fitting your style to their personality. in other words, speak their language.
As a good and professional project manager, communication is a key skill to have because you need to communicate with stakeholders as well as your project team members. Effective and clear communication with all parties involved in a project aids in having a successful project
Project managers should be able to communicate with stakeholders. He shoukd be able to identify the most effective communication channels for each stakeholder as there’s always an individual differences. Different communication might be used for each stakeholders so as to bring them along and help them in understanding what the project entails
A project manager should be in constant communication with his line managers, clients and get information across to his team. In this order.
Communication helps to pass information in details to the necessary channels.. If there be need for more equipments , etc.
As a project manager I should consider the number of potential communication channels or paths as an indicator of the complexity of a projectโs communication. Identifying stakeholders allows for clear communications during updates or project progress meetings. Knowing who the stakeholders are and where they fit in the development and deployment phases of the project is vital to understanding and effectively addressing their expectations
As a PM, good communication with stakeholders may play a vital role in time management and the project’s success. I considered planning ways of communication with stakeholders to be followed by constant communication which will clear everything and enhance deliverables. I also need to show that I care about their message because it increases their trust in me and eases communication.
As a project manager, communication is extremely important as it helps in understanding the scope and how a project is to be executed effectively. It also speaks to ensuring proper attention to details, timeliness of status update and overall track the progress of every stage in a project. It is also imperative to understand the personalities of different stakeholders to know the best communication strategy to adopt.
In project manager, every important details count.
you are right
A major takeaway for me is not to be afraid to bring bad news to the table because one of the roles of the Project Manager is to ensure issues are resolved. However, dropping bad news in a forum would be a bad decision to make as a Project Manager, instead approach each stakeholder to update him/her on the current realities.
Praise Olubanwo.
Cohort 13, Group 10.
For a Project Manager, communication is key to ensure mutual agreement and understand between the stakeholders and the rest of the team members.
Communication before the project is important to know how the project will run also communication while the project is on going is important to track the success, failures and possible challenges so that they can be fixed on time. Also still communicate after the project to maintain relationship with your stakeholders and team members.
Communication is a very important aspect of project management.
Communicating with the stake holders is a crucial part of every project because this is where you share the aim, goals, mission and vision of the project.
Communication with all stakeholders often and in time also helps to ensure that the project is successful.
As a project manager, communication is a key skill required in other to be able to achieve best results and get the project completed as soon as possible. Planning the communication ahead has proven to be of great help because enough preparation would have happened in order not to go off point or go blank.
Another thing is tailoring the communication style to the person Iโm conversing with, if the person is analytical I know I shouldnโt meet him or her without bringing evidence to back up my points.
Also, Iโve learnt that bad news about a project shouldnโt be presented at first meeting although after subsequent meetings, it could be presented but with possible solution in mind.
As a project manager, itโs also important I communicate with my team mates and also give reports and feedbacks to stakeholders
As project manager it is extremely important to consider every aspects of communication as it strengthen relationship between the project team and the stakeholders.
You need to understand your stakeholders before you attempt them to understand you or your project, reason why you have to consider getting stakeholders talking to each other, where appropriate.
You have to be clear, listen actively and involve them in decisions, maintain an encouraging and positive tone when engaging your stakeholders. An effective communication with stakeholders can offer insights into potential roadblocks and guide you on how to overcome obstacles that may come your way and also help in identifying areas where improvements can be made.
One thing is vital to mention, as a project manager you have to be able to diffuse negative emotions or conflict and be prepared to review your message based on the feedbacks you’re receiving.
Effective communication is very important in anything worth doing at all in life. I found out and noticed in my organization that whenever the process of achieving an objective is not moving at the right and expected pace, it is usually surrounded by lack of effective communication. Knowing how to communicate to/with people in different ways with strategies that fits with the best way the communication can be well perceived which in return enhance everyone aligning to the goal of the project, meeting up with the timeline, help to manage and resolve challenges that may arise. But when communication is not effective, the success of any project is impossible. The stakeholders will definitely not go on with sponsoring the project anymore as they feel the project manager is not doing a great job and this is why a project manager needs to be conversant with the project at hand.
Constant communication with all lines is very essential because it carries every one along on the project. The communication should be timely, transparent and scheduled at the right time using the right medium too.
Reporting to stakeholders and getting feedback from them is key too so that they can be aware of how the project is going and to be sure you are on the right course . Stakeholders should not be neglected at any point in time. Study their personality and build a relationship with them that will help the project to be successful.
All teams should be considered in the communication lines, those at the field should be carried along too
I think it’s very essential for a project manager to have an in-depth understanding of personality types and what stands as core values for their stakeholders in other to communicate which each of them effectively and efficiently.
This communication should be timely, transparent with a well-defined channel and format as preferred by the stakeholders to avoid unnecessary setbacks.
A project manager should be able to pay keen attention to details by taking note of unspoken words, body cues, gestures, facial expressions, choice of words and so on. This helps the project manager to gauge the stakeholders, their standpoints and how to address the situation properly.
Adapting communication to different types of stakeholders involves understanding their needs, preferences, and interests. Here are some strategies:
Determine who the stakeholders are and what their roles are in the project.It is important you understand their Interests and Needs.Consider what each stakeholder group wants to know about the project and how it affects them.
communication to each stakeholder group’s preferences and level of expertise. For example, executives may need high-level summaries, while technical teams may require detailed reports.Use communication channels that resonate with each stakeholder group. This could include email, meetings, reports, presentations, or even social media platforms.
By adapting communication strategies to the specific needs of each stakeholder group, project teams can effectively engage stakeholders and foster collaboration throughout the project lifecycle.
in my organization, effective communication is fundamental to successful project execution, this ensures that all parties involved are aligned with the project objectives, timeline and deliverables. it gives room for increased transparency, better risk management , improves collaboration among staffs. and cultivation of positive project culture.
Owolabi Halimah
Communication with stakeholders in a project involves keeping them informed about the project’s progress, involving them in decision-making processes, addressing their concerns, and ensuring their expectations are managed effectively. It’s about maintaining open and transparent lines of communication to build trust and alignment between the project team and stakeholders.
Communication is as important as the air we breath in a project……. The PM must make sure that he carries every body along, from the client, project team and the stakeholders so as to have a smooth takeoff and timely completion.
Communication is as important as the air we breath in a project……. The PM must make sure that he carries every body along, from the client, project team and the stakeholders so as to have a smooth takeoff and timely completion
Communication is very keyโฆ
I would prefer to have my content of communication planned out so as not to go off point during discussion with stakeholders and sponsors,
So the PM needs to first of all be concerned about the discussed project and not be afraid bringing issues to the table even while trying not to be negative at first instance.
As an upcoming project manager, constant communication with the stakeholders is what I held on to. Meeting the stakeholders individually to show them the evidence of what is on ground and juxtapose if itโs complementing and in line with their needs. Not being scared of bringing ideas to the discussion table is a great one because project manager are ought to endowed with problem solving skills.
Josiah Ramsey Okeleye
Cohort 13 group 8
As a startup entrepreneur, effective communication with investors and employees is paramount, considering they are distinct stakeholders requiring tailored approaches. I am inclined to adopt the approach proposed by the previous speaker, advocating for the dissemination of bad news outside the conference room setting. This method proves more streamlined and allows for individual meetings with each stakeholder, affording them the chance to digest the issue and brainstorm potential solutions beforehand. Such personalized interaction fosters a sense of inclusion and esteem among team members and investors alike.
Communication is a key factor that is needed and all parties must understand their role(s) and what is expected of them.
Feedback is also expected from all parties so as to keep track if they are on the same path and still making progress
In a project committee , communication is one of the essential factor within the stake holders in a construction industries but the way its been disseminate must be check
within the different stakeholder e.g the information client will get might not be same as peers or mate.
secondly, communication should be break down to the last bit for the understanding of the people at bottom of the pyramid i.e in case of construction projects ;
Mfon Brendan
Communication in my organization is very crucial as this helps to Foster a positive and collaborative environment.
For parents, we adopt a two-way Communication where feedbacks are received through parent-teacher meetings. We ensure that Communication is also very timely as this will keep them updated about the organization’s goals, and weekly and weekly progress of their wards.
Also, the medium or strategy mostly used in communicating with parents is newsletters.
For the teachers, Communication helps them stay on board with the organizational goals and also helps to build trust and this is achieved through period meetings either one-on-one or general staff meetings.
In my organization, one of the key things that i utilize more is constant reporting, the management needs to be constantly updated on the activities in different sites.
In my organisation situation constant communication is important in making success in any project. Focusing on different communication styles to interact with several stakeholders is paramount
In my organization context, communication is the key the progress. Either planning, implementation or deliverable communication keeps being the base of the flow of information between the teams members. Actually, we are grouped into teams depending on our roles and responsibilities. Every team has a team leader who constantly communicates with other team members and leads them to achieve a common goal. That team leader is also responsible to directly communicate with the top management about any particular agenda or issue to address. If there is a need of communication between top management and all team members, a general meeting is organized for sharing information and any other agenda.
Effective communication is paramount in any project, especially when it involves stakeholders. The reason for its significance lies in the potential impact stakeholders may experience, whether directly or indirectly, and their inherent desire for ongoing feedback on project progress. As a project manager, transparency is key, and withholding information from stakeholders is not an option. They should be continuously informed and engaged throughout the project journey to ensure alignment of schedules and visions, thereby fostering a collaborative environment conducive to success.
The communication skill is very essential key in project management. Effective communication is even more essential.As a PM, one has to be strategic in the manner of communication with each stakeholder.
In my journey as a project manager, I must always remember to tailor my communication accordingly with respect to different personalities of stakeholders to achieve maximum efficiency
OLIYIDE OLUWATOBI
Cohort 13
Team 10
The key to project management is constant communication with all lines of control (client), the Project manager needs to dialling speak with the client concerning ongoing changes in the project and in addition, communicating with the project team. Planning communication to have a mapping with the stakeholders is essential for the overall progress of the project
In project management, It is very essential to consider communication as a top tool to being successful. Most especially reporting to sponsors as it is important to give updates and communicate clearly to sponsors at all time.
Mapping out the communication plan, tailoring the communication to meet the needs of each stakeholder, and getting feedback to have a clearer picture, if the communication plan is meeting the intended purposes are key strategies that have worked for me in my organisation in engaging stakeholders.
A major takeaway for me is not to be afraid to bring bad news to the table because one of the roles of the Project Manager is to ensure issues are resolved. However, dropping bad news in a forum would be a bad decision to make as a Project Manager, instead approach each stakeholder to update him/her on the current realities. Then, when such issues are brought to the open house, there are no surprises
Communicating with stakeholders is key to achieving success in any project. Communicating boosts understanding of clients needs as well as expectations for every project. Through communications, project managers can pass on a more realistic outcome to extraordinary expectations at the beginning, and during the project, they can also ensure that the stakeholders are carried along effectively. Through the lessons learned from the last class, it is important to note that project managers cannot lead with bad news; instead, through segmentation and personal communications, they share the news with individual parts of the clientele.
– Chijiioke Obioma, Team 5, Cohort 13
In my approach to handling stakeholders, I prefer having one-on-one conversations before bringing everyone together in a group setting. This method helps in smoothing out potential conflicts and ensuring a better understanding among all parties involved. I’ve noticed that, sometimes, the only thing stakeholders share in common is the project itself. They come from various backgrounds, have different perspectives, and might not always see eye to eye.
By reaching out individually first, I get to build a personal connection with each stakeholder. It gives them the chance to express their thoughts and concerns privately. This helps in avoiding conflicts that could arise in a larger group. Additionally, I believe in gathering solutions from each stakeholder during these one-on-one talks. It gives me a chance to analyze their perspectives before we come together as a group.
I find that this individualized approach goes a long way in building trust. It shows stakeholders that I value their opinions and respect their unique viewpoints. Plus, tailoring my communication to their background and concerns helps in creating a more positive and open dialogue.
While stakeholders might have different walks of life and varying views, I always bring the focus back to the project. Emphasizing the common interest we all share in the project helps to unite everyone and keeps us focused on the end goal.
In the end, I believe that effective stakeholder management involves continuous communication and understanding. Being proactive in addressing concerns individually before group meetings contributes to a more collaborative decision-making process.
Olive Sadiq
Team 2 Lead
Cohort 13
Drawing from the lessons shared and aligning them with the context of my job as a humanitarian. When ensuring the deliverables of my task at on time, precise and detailed, the needs for constant and regular communication is key between project manager, his project team members in the field, partners and stakeholders is paramount in meeting datelines and achieving the objectives of the project as a whole. And also a written communication for specific set of team members comes in handy in different streter of the projects couple with knowing the needs of your audience in every communication helps to tailor how a manager communicate effectively with stakeholders.
Communication is very important, most important is strategic communication for different people
From the lesson given it is important to have a good style of communication, not necessarily great but as time goes on it will become essential in how to convey information to different stakeholders in the project.
As well, it is important to note that the sensitivity of information to be shared or disclosed to the stakeholders matters; for instance, bringing a negative or bad report to the first (general) meeting of stakeholders is NOT a good move rather what should be done is to communicate discretely and separately with each stakeholder.
This way the stakeholders already have understanding of the situation before coming in for a meeting and then are expectant of a solution to be preferred by you and well as their feedback supporting/refining your solution as a way to move forward.
It is important to have good and effective communication with stakeholders/clients. This keeps everyone involved on the same page.
Communication with stake holder is very important. It is because they might be impacted or not and they would want to have the feedback of how the project is going. As a project manager no information should be hidden from your stakeholder. He/she must be carried along on every step of the project.
Communication with stakeholders is very necessary in every project. This is because stakeholders can be directly and indirectly impacted by the project and would love to know the progress as well as the hiccups involved as well as you take note of their expressions of feedback which allows one as a project manager to know when to apply changes /corrections and to ensure that everyone including them is carried along in any and every activity involved in the project. Also, it creates a room of flowy communication, ensures trust , transparency and strengthen the bond between you and the stakeholders.
Continuous communication is important to identify timely issues and monitor progress in an ongoing project. Daily communication with clients and stakeholders is key to understanding if the task given is executed appropriately and to probably foresee future problems that might result in negative performance from key actors in a project. Communication should be planned and tailored towards each client and even the project sponsor to evaluate the report based on the project outcome. This will help clients to understand how the system works and monitor progress at every stage of execution. The project Manager needs to be ready to face any risk associated with the project being executed. This is what helped the three Project Managers interviewed in the video.
I will communicate effectively with stakeholders for the success of the project.
I will have a communication plan jotted down in order not to miss the important informations
Communication skill is very essential key in project management. It aids to promote achievement of project to be executed in a stipulated time. Ability to communicate with the stakeholders to know if there is any changes or in need of relative equipments will foster time management to be achieved. And also it allows problem to be solved when any of such arises on the ways of executing project. It cannot be exempted in the skill a project manager should acquired because it is one of the bedrock for successful accomplishment of projects.
I learned that effective and planned communication with my team and stakeholders is important for having a positive result as a project manager.
I learnt from the video I watched that effective communication as a project manager with stakeholders, clients, and project teams is crucial as it directly impacts the feasibility of project execution. It also encourages open suggestions from the team and allows everyone to contribute their ideas. Moreover, delivering unfavorable news to your teams is not necessarily negative, but it should be communicated in a way that fosters understanding.
My technical manager for example during field work, I observed when field technicians communicate their challenges at every stage without a solution he gets frustrated about the situation, he doesnโt entertain too many explanations without solution or getting the job done. So what I do is when Iโm giving him report from my end, Iโd be sure to have done a few troubleshooting and tried all possible solutions from my end before giving him a detailed report including observation, troubleshooting, adopted methods to get solution. These approach has always worked as we have less issues even if Iโm not able to delivered a desired result personally. We then work on a solution together. In essence, As much as communication is key in every project in order to achieve desired goal, so is the way or method of disseminating information also important. This is to avoid misinformation I.e passing the right information to the wrong stakeholder as each stakeholders have their level of understanding of the project. I.e Stakeholders have different interests and priorities about the project.
For example, my clients are more interested in the efficacy, durability and sustainability of the project hence, theyโre more interested in the progress and less of challenges and setbacks in the project. Sponsors are motivated by information that gives them the motivation that their resources are being put to good use. So while communicating with these stakeholders, letting them know of the challenges and setback in the proces, we need to also communicate the best solution as an assurance that we know what we are doing.
Peers and project team are the best people to confide in. As regarding the project, theyโre actively involved, theyโre in place to foresee the outcome of each stage of the project in terms of experience etc. they can offer solution in times of challenges.
Communication I without doubt one of the most important aspects and tools of project management. It is the engine that drives the project from the very start to finish. However, organisations differ and so does stakeholders and project sponsors. This is where your observation skills come to play. You must observe the key players and beyond whom they are, you must know who they are. Are they action oriented, spontaneous or laid back and analytical? These will Inform the method of communication with them.
In my PPA where I currently work, my boss is a goal getter who dares to achieve whatever his mind can think of, he is action oriented but at the same time is always full of his own ideas that it seems his own ideas are always better. In this case as a project manager communication with him as a stakeholder might go differently because he will always have suggestions to give even if you don’t see his visions.
Although it all boils down to the decisions you as the PM make at the end of the day, the advantage might be that you have a stakeholder that is capable of bringing fresh perspectives and solutions; even when you lack them. So in this case the question “what do you think…?” comes in handy. You might want to prepare a comprehensive detailed report for him and at the same time brainstorm to get possible solutions and present them too. Even if he doesn’t change what you have in mind, he might be of help fine-tuning or generating more possible solutions.
Communication inside and outside the project team is a vital skill that a project manager must possess and from the video I watched, I learned everything that need to be communicated should be written down so as to know how to organize the presentation of what to say and how to say it.
Communication inside and outside the project team is a very critical and vital tool in ensuring project success and completion. As said by the lady in the video, reporting is the key to making sure everyone understands the level of progress on a project. As a project manager, it is expected that everyone is carried along at every stage of a project.
from the video I watched, I learned that the way you communicate as project manager to your stakeholders, client and project teams matter a lot because it determines how possible the execution of the project is going to be and let be open suggestion from team so that them as well can contribute their own ideas. and bring bad new to your teams is never a bad idea but you should put it in a such way will understand.
As a project manager, communication is very important and essential. You need to always communicate with the stakeholders and clients always. I have gained the insight on how to present a matter to the stakeholders/client in a way they should be able to understand, and also not to bring bad news on the table for the first time. As a project manager, you should be able to carry the stake holders along in the progress of the project.
From the video, i have learn how different project managers communicate with stakeholders, the need to also have a strategy for communication
From the video I have learnt the importance of studying the service users or stakeholders; and to also build relationships, and trust with them. Frequent communication will help to build a bond with them. Also remember to seek for feedback.
Internal and external communication is critical for company/ organization development. from this video, I have gained insights on how to deal with delivery of bad information.
Communicating with the internal stakeholder and understanding the needs for the request is key to ensuring alignment with the external stakeholders. This is very integral at my job as an Analyst.
Communication is very important as a project manager,he needs to be speaking to the client and the workers on a daily basis to know if there is any problem and provide solutions to it.
As a project manager,you don’t bring bad news first to the forum but rather speak to one or two team members and provide solutions before bringing it up.
Communication is the main key ingredient as a project manager.
Constant and regular flow of information with all involve make things easier as it guarantees problem solving and feedbacks, also one needs to understand the communication style that suits the sponsor, clients, project team and other project managers within the project.
plus having a communication plan would greatly help as well
Communication is very crucial when handling a project because it makes you see unforeseen problems,you will be able to deal with it.Reporting should be regular because it makes everyone understand the level of progress
Learn what communication style would work for your stakeholders
Have a written communication plan and always ask for feedback to know if the communication style is working.
First, I got to understand that communicating with the project sponsor, clients, project team members and peers/other project managers is crucial.
The strategies that most apply in my present organization are:
1. Writing down all my intended communications with the different stakeholders.
2. Bring up evidence to back every statement I make to the project sponsor, who is analytical.
Effective communication management is very vital as a project manager, that will enhance ones relationship with his team members as well as the relevant stakeholders who are directly in involve in the project. even negotiation cannot be effective without effective communication.
Without a sufficient project communication plan, it’s impossible to keep all responsible parties up-to-date on the changing status of the project. There’s a lack of transparency which eventually leads to inefficient, counterproductive decisions that will hinder the aims of the project in question.
So communication is key, to have a successful project.
To have a successful project, communication is very key. There should be a flow of information from the project manager to the stakeholders and the team members. Communication helps to eliminate errors in project and also remove any forms of guess work. As important communication is, we should also be careful of how we convey the information and who we give information to.
Any successful project manager will tell you that communicating effectively and efficiently is the key to minimizing mistakes and preventing missed deadlines or unmet expectations. Learning the best practices of this essential soft skill is the best way to relay ideas, goals and milestones and build trust
Study your stakeholders, build relationships, and trust them.
Communicate frequently and build a bond with them.Seek their opinion in every activity and ensure you carry them along .
Communication is key in ensuring transparency in project management. The more we keep silent the more it keeps stakeholders in the guess of what next or what could be transpiring and opens room for different side talks that are at times negative and could ruin the project.
Communication is very vital while carrying out a project work, because it helps to discover issues or challenges stakeholders or clients might cause during the course of the project. It also helps with understanding the scope of the project and ways it can be carried out
Communication builds togetherness among team members
As a project manager, effective communication cannot be over emphasized as it helps you to make sure all those involved in the project are working in the same time schedule
Communication as a factor in Project management cannot be overemphasized, albeit ceaseless ‘scientific approach’ while communicating distinguishes a genuine Project Manager.
Being able to communicate the progress of a project frequently to the stakeholders helps for easy resolving of unsertinty during the exsactuon of a project therefore a project manager should not overlook the place of engaging all the stakeholders at all given time.
In my case, best suitable for of communication would be written, as it will be documented just in case. Painting the precise picture and not being scared if it is bad news but as a project manager I would have proffer solution and way out
As a project manager, Communication with stakeholders is really important.l It’s essential to keep everyone informed and engaged throughout the process. Stakeholders can include clients, team members, investors, and even the general public. It’s important to tailor your communication to each stakeholder group, and make sure they have the information they need to make decisions and provide input.
As a project manager, consistent updates and communications with the stakeholders makes it easy to identify and attend to problems easily and collectively. Also constant communication with stakeholders will make it easy for the project manager to understand the tune of the stakeholders therefore making the PM to give adequate and important informations clearly.
Understanding individual communication preference and knowing how to switch between different communication styles is what will keep you on top of your game as a project manager.
To stay ahead of the game, then you need to understand the importance of proper communication. And as a project manager, effective communication is non-negotiable. It’s what separates the winners from the rest. So, let’s make sure we communicate clearly and confidently, and drive our projects to success!
As a project manager ensuring consistent daily communication with stakeholders and team members to stay updated on the project’s progress, any changes or deviations from the plan, or any issues requiring immediate attention. Utilize an appropriate suite of communication styles tailored to the individuals involved to facilitate easier communication. Prior to meetings, ensure all key points are documented for reference.
Proper communication keeps you ahead the game,
As a project manager communication makes you be on the right tracks.
As a Project Manager, the key and mostly important is your communication with all the stakeholders. Regular communication with stakeholder before the starting of the Project, when the project is going on and if possible after you have deliver.
A regular communication with stakeholder help to build trust, good and regular communication with stakeholder will help you to know when and where a quick changes or adjustment is needed.
I will prefer a communication style were I have one on one conversations with the stakeholders individually, before the round table forum.
Communication is very important,
It plays a vital role in my life as a talent manager. Itโs very important to communicate to my artist and producers in other to be on the same level and not to be misunderstood. Itโs important to know how to communicate bad and good news. Communication is important in every aspect of my life.
The place of communication in managing stakeholders cannot be overemphasized. it is key in the success of the project, it has to be elaborate, detailed and clear. one should communicate without fear. communication too has to be direct. As a project manager for the laity week, I do a daily review with team mates and stakeholders and follow up on clients as well as everyone in]rested in the project
Communication will always be an important key to a successful project, in my line of work it is very important to communicate with the client in order to be on the same level of understanding because lack of communication or update can trigger a mistake. So in essence communication is key and very important in every aspect of life
communication plays a vital role in the life of an Administrative Manager/HR. You need to have good communication skills to enable you communicate properly to employees without being misunderstood. Knowing ho to deliver both good and bad news with ease.
Communication also builds unity and togetherness and it settles problem even before they arises
In relation to my present organisation, communication is key to ensure the effectiveness and smooth delivery of projects.
As an architect, constant communication with stakeholders is key to ensure everyone is on the same page. It’s important to speak with clients regularly in order for them to be updated on any changes or additions to the project.
When communicating with different stakeholders you have to tailor your style to match the person you’re speaking with and what they key messages are. You also have to gather thier feedback to ensure they are receiving the right level of information in a way that works for them.
As a solar installation project manager, Constant communication by the project manager plays a crucial role in the successful implementation of a solar installation project. Here’s how it applies well:
Updates on Project Progress: Constant communication allows the project manager to provide regular updates on the project’s progress to all stakeholders involved, including local residents, government officials, utility companies, environmental groups, local businesses, and neighboring communities. This ensures that stakeholders are kept informed about key milestones, timelines, and any developments or challenges encountered during the project.
Addressing Concerns and Questions: Regular communication provides stakeholders with opportunities to voice their concerns, ask questions, and seek clarification on any aspects of the project. The project manager can address these concerns promptly, demonstrate responsiveness to stakeholder feedback, and provide reassurance about the project’s impact and benefits.
Managing Expectations: Constant communication helps manage stakeholder expectations by providing realistic timelines, outlining project objectives, and clarifying roles and responsibilities. This helps prevent misunderstandings, mitigate potential conflicts, and ensure that stakeholders have a clear understanding of what to expect throughout the project lifecycle.
Building Trust and Confidence: Consistent and transparent communication fosters trust and confidence among stakeholders, demonstrating the project manager’s commitment to accountability, openness, and collaboration. This helps build positive relationships with stakeholders, enhance stakeholder buy-in, and facilitate smoother project implementation.
Facilitating Collaboration and Coordination: Effective communication facilitates collaboration and coordination among diverse stakeholder groups involved in the solar installation project. By keeping all stakeholders informed and engaged, the project manager can encourage collaboration, share best practices, and leverage collective expertise to overcome challenges and achieve common goals.
Adapting to Changing Conditions: Constant communication allows the project manager to adapt quickly to changing conditions, such as unforeseen challenges, regulatory changes, or stakeholder concerns. By maintaining open lines of communication, the project manager can identify emerging issues early, solicit input from stakeholders, and adjust project plans or strategies as needed to address evolving circumstances.
Celebrating Successes: Regular communication provides opportunities to celebrate project successes, milestones, and achievements with stakeholders. Recognizing and acknowledging progress helps boost morale, motivate stakeholders, and reinforce the positive impact of the solar installation project on the community, environment, and economy.
Overall, constant communication by the project manager is essential for fostering transparency, trust, and collaboration among stakeholders, mitigating risks, and ensuring the successful implementation of a solar installation project.
As a project manager, being in constant communication with the stakeholders and showing you care about the message you’re conveying is a great skill to posses which helps projects go faster
I currently work as a tutor and communication is key. Ability to communicate and deliver it in the best possible way is very important for effective result.
In my organisation, communication is the vital key to ensure the effectiveness and smooth delivery of projects.
The strategy that works for my current organization is communication. In every industry, communication is important as it helps cubs challenges that are avoidable. Communication also gives room for assistance and inputs from other stakeholders that might just solve a problem and move the project forward
In relation to my present organisation, communication is key to ensure the effectiveness and smooth delivery of projects.
As a Project manager communication is a key tool/factor to posses in other to communicate with the other parties involved…… So in this case it’s essential for a project manager to posses the aid skill.
In relation to my present organization context, communication is the key factor to getting things done. whatever changes done should be communicated real time to avoid hitches and foster smooth operations.
I learned that effective and planned communication with my team and stakeholders is important for having a positive result as a project manager.What works well for my organization is constant communication with the stakeholders backed up with pictures, graph, data etc. It helps for the stakeholders to be aware of what is happening and the stage of the project we are at and if any equipment or more finances is needed or if there are any issues and what plan is there to resolve the issue to enable us progress with the project.
Constant communication is the key and it helps build trust and transparency between you and the stakeholders.
EXCELLENT COMMUNICATION SKILL: A Project Manager must posses this, which will help in dealing with clients, peers, line manager and other stakeholders in the project
communicating with stakeholders, is quite a challenging feat, especially in situations where, varying interest has to be harmonized. in my organization, i have learnt that, key to the success of a project manager, is empathy towards your team and whatever they might be going through, this gives them a sense of belonging, and showing that you aren’t just the boss, but also a friend.
secondly, no news either good or bad, should be kept from the table, everyone should be carried along. But timing and manner of communication of the information is critical .
Sometimes bad situation happen during a project that as a project manager, one may be tempted to hide such development by managing it without the knowledge of the other stakeholders. Often, situations like that could develop to a bigger problem that may jeopardize the success of the project if not discuss at the early stage(as it occurs). The suggestion for a project manager not to be afraid of bringing bad news to the table for discussion and possible solution is a worthy one. However, the project manager must be extremely smart in communicating such situation. It’s a good idea for the PM to pre-inform each stakeholder as he plan to meet the whole team so as to eliminate that element of surprise that may cast doubt on his ability to manage communication.
What works well for my organization is constant communication with the stakeholders backed up with pictures, graph, data etc. It helps for the stakeholders to be aware of what is happening and the stage of the project we are at and if any equipment or more finances is needed or if there are any issues and what plan is there to resolve the issue to enable us progress with the project.
Constant communication is the key and it helps build trust and transparency between you and the stakeholders.
You can’t be a successful Project Manager with a poor communication, it mean communication is the key skill every PM must possess at the first line.
A proficient project manager must possess excellent communication abilities when engaging with clients, stakeholders, and team members. Moreover, they should be adept at discerning the emotions and mental states of team members and clients, preparing agendas prior to meetings, and effectively interacting with stakeholders.
Planned communication is a good approach that sit well in my opinion. Engaging each stake holder in the way that is most applicable to them in their interaction with the project.
One great skill of a project manager is communication. This is to state that constant communication is vital and an integral part of a good PM, the team and projects as a whole.
With effective and constant Communication, the PM will know who to get back to either the Stakeholder or
any member of the team based on their body language.
Constant communication cannot be overstated as a PM. And do not be afraid to bring bad news to the table…. Key Responsibility is Effective Communication
The first quality of a good Project Manager is Communication. This is to reemphasize that constant communication is key to the success of the team and the project.
Recently, I had to run some radio announcements for a client. We had agreed the cost, number of slots and the payment strategy. However, I failed to confirm how to run the announcements, whether on a “buy now pay later” basis or on a “pay as you go” basis. So I went ahead with “pay as you go”. He paid, but I and my company lost.
This is what Project Management is emphasizing, that communication is important between the PM and clients and stakeholders, so that everyone can be on the same page as the project progresses and meet the timeline set for its completion.
With good communication, conflicts among clients and stakeholders can be detected and quashed in time to keep the project on track. In journalism, we break news; good or bad. One rule in PM is that we never be afraid to break bad news. News is news, so long as it’ll help the project succeed.
It’s all in strategic communication.
It is important to have targeted communication with each stakeholder to ensure the project runs smoothly. This type of engagement requires careful consideration, attention to detail, and thorough documentation. Our goal is to minimize any potential obstacles and ensure that the project is completed within the designated timeline and budget.
Being a problem solver as a PM and ensuring constant communications especially with sponsors is key for my field of profession.
A project manager in an hospitality industry, there’s a need to receiving regular feedbacks so as to know if service offered was really good or needs to improve on.
Constant flow of communication helps professional development in the organization
Establishing regular channels of communication helps effective communication which speeds up the project and builds trust among all stakeholders.
As a project manager in a healthcare institution, there is the need to establish regular communication channels such as meetings, emails, and newsletters to keep stakeholders informed about project updates, milestones, and any relevant developments. This consistent flow of information fosters trust and transparency, allowing stakeholders to feel involved and engaged in the project.
Effective communication is very important and highly required of a project manager. Communication enables project managers to foresee problems and prompt informing of the stakeholders is a key role of the project manager. If information is provided to stakeholders in a way that is easy to use, this will enhance their engagement with the project as well as keep the stakeholders in loop at every step of the project. This will not only gain the trust of the stakeholders but also aid prompt feedbacks. Communication helps the project manager to stay on track.
For a project manager it is important to communicate with the stakeholders. Keeping the stakeholders in loop at every step of the project will not only gain the trust of the stakeholders but also aid prompt feedbacks
Effective communication is very important as a project manager. communication enables project managers to forsee problems. informing stakeholder is a key role of the project manager. if information is provided to stakeholder in a way that is easy to use, this enhances their engagement with project. communication helps the project manager to stay on track.
as a projecct manager it is very important to be a great communicator as this the greatest assest of a project manager to lead, update, influence and get buy-in from stakeholder.
The role of communication in project management can not be over-emphasized. The success or failure is hinged on how effective the communication strategy is. It begins with having a plan (preferably written); the project manager has to first decide what communication style/methods or channels would be effective for the project based on the teams’ peculiarity and the dynamics of the task ahead. This plan must be flexible enough to adapt to the different phases and needs of the project being undertaken per time.
The message/information being passed across must be clear and concise to all the stakeholders at all times and there should be a proper feedback channel to ensure everyone is being carried along adequately.
Reporting is also very key to appraising the different phases of the project to mitigate issues promptly when they arise. Reviews and feedback should be guided so as not to derail the project or cause unprecedented delays.
Effective communication with stakeholders is paramount in project management. Project managers must employ clear and timely communication, tailoring messages to stakeholder needs and utilizing appropriate channels. Feedback mechanisms and relationship-building are crucial, fostering collaboration and alignment with project objectives. This communication approach mitigates risks, ensures stakeholder buy-in, and enhances overall project success. For example, in my role as a Government Relations Assistant at One Acre Fund, maintaining positive relationships with local government officials and community stakeholders is vital. Transparency and trust in communication contribute significantly to successful government relations and community engagement.
As a project manager it is important to build communication skill because this help you communicate as a team lead and also a professional to your client. You must know how to handle certain situations and present them to stakeholders. Be it favorable situations or unfavorable ones. Master the communication tone of every stakeholder and communicate in like manner.
Communication is very important as it helps to know if the project is still within the time schedule, that is, a very realistic time schedule. Also, reporting is very important because is one of the key to knowing the stage everyone is on the project and which area problem might escalate. While reporting, in terms of bringing bad news, make sure to have analyzed it all and have possible solutions for it.
All in all, communications is very important.
Communication is very important in an organization, especially giving updates on happenings frequently to your superior and the rest of people involve in the project. This makes everyone involve in the project know the latest development. A variety of communication channels can be used to pass information, such as, emails, meetings, reports, presentation, and also through face to face interaction.
For a project to be successful, it is important for a project manager to get it right with communication. Constantly update the stakeholders about the progress of the project, its challenges, issues that arises and milestones completed. As this will aid their further commitment to the success of the project.
Plan your communications tightly and tailor when your plans when you meet with them. Pass your key messages, listen to their feedbacks and always look for a way to adapt to changes.
Always show you are clear about your messages. Going forward this will ease the burden of smooth delivery on you as everyone will be clear about where the project is heading.
Effective communication with stakeholders is a key component in the organisation where I work. Regularly policies and advisories are communicated to them and in return stakeholders offer insights into potential roadblocks, identify areas where improvement can be made, and guide how to overcome obstacles. This has established a strong trust between the organisation and all stakeholders.
i have seen that regular communication is crucial to all kind of stakeholders and it is the role of the PM to set a communication plan. the PM needs to understand the types of stakeholders that he/she is addressing and the types of information they need. some people are analytical, some are people-oriented, there are also those who are action-oriented and those who are vision-oriented. it is the role of the PM to know what to communicate to those particular different stakeholders.
as PM i need to know the style of communication to adopt.
so communication is very important in project management
Everyone wants to be informed. No one wants to be left in the dark in as much as they believe that they have a stake in the ongoing project or endeavours. As a leader in the educational sector, I have realised the impact of constant communication with all stakeholders -students, teachers, parents, the Governing Council and the proprietor. The style of communication varies for each stakeholder. For the students, teachers and parents, it comes in the form of a bulletin, an announcement and a briefing or a family meeting. Sometimes, the meeting could be informal, semi-formal or formal depending on which atmosphere is conducive to conveying the message. When dealing with the Governing Council and the Proprietor, communication comes in the form of a documented report with an executive summary or brief. Sometimes it could take the form of a scheduled round table conference or meeting, a Zoom or conference call depending on the nature and urgency. It is usually businesslike and on a few occasions informal, relaxed over a cup of tea or coffee. What is important here is that all stakeholders are carried along.
The capacity of a Project Manager is very important, and communication is a crucial skill in project management. Key. It ensures all stakeholder involved duly understands and follows the project deliverables, individual roles and responsibilities.
Projects not founded on the bedrock of proper and timely communication is most likely to fail in the long run. Being a proactive thinker and communicate is very key especially during pre-commencement phases of the projects.
Constant communication with all lines of control that is the stakeholders.
As a project manager you need to keep communicating with your stakeholders to know the project plan and how you are going to schedule meetings to give report on the project progress giving them vital information and also making them understand it.
And as a project manager you need to be open, let them know whenever a problem occur in the project and you should have analyzed the problem and the possible solutions to it.
The strategy of communicating with the stakeholders should be on open ground that to be open and to be truthful as a project manager we should always keep the stakeholders to date on how the project is going and we shouldn’t be afraid of sharing both bad new and good new
But before sharing the bad new we shouldn’t always have a way out to solve that problem
And also understanding as a project manager youโd be able to know where each stakeholder is on. Youโd be able to identify each of thier positions if it would help or hinder the project then it would be easy for you to know what they feel like and youโd be able to clear their mind and proffer a solution with face to face discussion incase of those who are not really in for the project or have a doubted mind before they come together for discussions
The strategy of communicating with the stakeholders one on on is better in my own understanding as I feel as a project manager youโd be able to know where each stakeholder is on. Youโd be able to identify each of thier positions if it would help or hinder the project then it would be easy for you to know what they feel like and youโd be able to clear their mind and proffer a solution with face to face discussion incase of those who are not really in for the project or have a doubted mind before they come together for discussions
To Communicate effectively with the stakeholders ensures the success of on going project at end of the day.
Iโm in agreement with second speaker because you need to plan your communications in advance, have a clear stakeholders mapout and how youโre planning to intract with each of the stakeholders. Meet with stakeholders, outline your plan for the project at a high level, and describe how you will continue to communicate with them throughout the initiative. Inspire confidence that youโre there for them along the way and do your best to build trust. Which should be one of the qualities of a good Project Manager.
In every project, Communication is a very critical key, especially with the stakeholders. Also, none of the stakeholders should be left behind in passing information because all are required during the project.
As a PM, i should plan all key communication with details to the stakeholders.
Being a strategic communicator is key. Identify key challenges, brainstorm and have possible solution, then present it not for the first time of meeting stakeholders. Communication should be planned and the style must be determined by the nature of the stakeholders
one strategy i can apply is, never be afraid to bring bad news but dont bring bad news the first time you communicating with the client/shareholders
Also,having control of the communication with clients and understanding the stakeholder/client is very important
As a Project Manager , it is key to work closely with the stake holders and put ones hear to the ground to ascertain if there are any push backs and know how to tackle it headlong.
understanding the stake holders and having control of the communication with clients is very important
As a project manager, having control of the type of communication is always key to communicate and bring reporting to the peers, stakeholders and so on
I should learn to understand the stakeholders and the kind of person(s) they are, as this will help in making my communication with them easier.
The issue of not delivering the bad news first has proven to be practicable, I might not get a good reaction at first, but in the long run the matter will be sorted.
Having everything plan, to how communication is made to the client to others teams members and how there feedback will affect the project
I think organising weekly meetings within the team where each member can freely express themselves is important to keep the communication flowing. Also periodic assessment and reporting meetings with the sponsor will be necessary to nurture his interest in the project progress and let him know about the challenges and setbacks.
I should also communicate in a way that shows the stakeholders that I genuinely care about the issue at hand, which needs to be resolved well even though difficulties support the project.
As a PM communication is key. Communication is absolutely vital in project management. It ensures that everyone involved understands the project’s goals, roles, responsibilities, and timelines. Effective communication fosters collaboration, helps manage expectations, mitigates risks, and facilitates problem-solving. Without clear and consistent communication, projects are prone to misunderstandings, delays, and ultimately, failure. Communication should be tailored to the person and his responsibility. Itz important to communicate potential problems and probable solutions.
Administrative Assistance is all about communication. Communication with line managers, top management, clients, other team members, and lots more. It is therefore critical to be in constant communication with all of these stakeholders to ensure a smooth functioning environment.
Different stakeholders have different communication styles. Therefore, tailoring my communication style to suit each stakeholders is essential.
Communication is not complete without feedback. To ensure adequate feedback, communication plans has to be written down.
No operation or project actually goes as envisaged. There is need therefore, to have difficult communication with stakeholders. Not being afraid to bring bad news to them is important. More important, however, is having an actionable plan on the way forward. It is also worthy to note that bad news shouldn’t be presented to all stakeholders at the same time.
As a Project Manager, my communication must be very effective, I should be able to communicate with the stakeholders well. With the help of an effective communication, feedback will b recieve and this can help in the progress of the project. As Project manager I shouldnโt just communicate for communication sake, but I should communicate in such a way that the stakeholders will know I really care about the matter on ground which must have a good finishing even though there are challenges backing up the project.
Getting the right level of information the stakeholders needs.
Haing individual discussion with stakeholders.
Regular communication with stakeholders and getting feedbacks
As a facilitator, communication is an essential tool. Being able to create an understanding and also get feedback from learners is the best way of assessing one’s self.
Communicate effectively. Also, get feedback as communication is a two way thing
Communication is key. Regular contact with the team is essential. Feedback is also important. Once again Communication is important. Tailor your reports to the right audience, also adjust your Communication style from time to time.Do not be afraid to bring bad news or address issues but at the same time analyse all options and bring solutions to the issues. Also escalate issues and endeavour to work on the same time schedule with the team.
Do not be afraid to communicate in clear concise terms. Communication is key. Regular contact with the team is essential. Feedback is also important. Once again Communication is important. Tailor your reports to the right audience, also adjust your Communication style from time to time.Do not be afraid to bring bad news or address issues but at the same time analyse all options and bring solutions to the issues. Also escalate issues and endeavour to work on the same time schedule with the team. Always bring the right level of information.
A well planned communication is the key and by using appropriate communication channels will make everything go smooth and will help in carrying along each of the stakeholders.
A well planned communication is the key, carrying along each of the stakeholders using appropriate communication channels is very important
Communication should be well-tailored, key points of discussion should be written down to be precise enough while engaging the stakeholders in a conversation.
Be clear about your project goals, scope, and deliverables, and communicate them effectively to your stakeholders.
Check in regularly with your stakeholders and update them on the projectโs progress, risks, and issues.
Use appropriate communication tools and channels, such as email, phone, video conferencing, social media, etc., depending on the stakeholderโs preferences and availability
Communication is key
First thing first to do when communicating to a stakeholder is to note all your point and agenda down and be pin pointing out on after the other
Communication is key in every field you find yourself. Yes, there will be hiccups during any and every project but with an effective communication the project strives and the work will be done in no time.
By communicating with various stakeholders is what must be done from the beginning of a project till the end of a project. Managing communication is a fundamental demand which must be done to have a successful project executed and completed.
In the video three project managers share their experiences and insights on how they communicate with different stakeholders, such as sponsors, clients, team members, and end-users.
As a project manager in charge of constructing a new hospital for an NGO, the communication strategies below are some of the strategies suggested by the project managers that can be applied in my situation in communicating with stakeholders
– Be clear about your project goals, scope, and deliverables, and communicate them effectively to your stakeholders.
– Check in regularly with your stakeholders and update them on the project’s progress, risks, and issues.
– Use appropriate communication tools and channels, such as email, phone, video conferencing, social media, etc., depending on the stakeholder’s preferences and availability.
– Listen actively to your stakeholders and seek their feedback, input, and suggestions.
– Be transparent and honest with your stakeholders and address any concerns or conflicts that may arise.
– Invite communication through multiple channels and encourage one-to-one communication when needed.
– Build trust and rapport with your stakeholders and acknowledge their contributions and achievements.
Communication is a very integral part of project and management amd adopting an effective style to communicate your thoughts to the stake holders must be very strategic in ensuring that everyone is carried along perfectly.
Communication is a great strength on this. And should be done with high regards towards portraying adequate information and feedback.
Communicating properly goes a long way.
Communication is an integral part of a project and communicating with stakeholders makes a project easier and faster to execute as they tend to approach the project with innovative solutions as they have power to influence or change how things are done. Communicating with stakeholders is what must be done from the beginning of a project till the end of a project.
In my own organisational context the best communication strategy would have to be one where I am able to communicate my visions for the project across to my stakeholders as they are people who are very innovative a d would want a clear vision of what is to come and how said vision would come into being
Communication with Stakeholders is vital and it’s important to communicate the right information to the right people. Managing communication is a fundamental demand.
communication with stakeholders is vital to carry everyone along on the progress of the project and also to highlight areas where difficulties and delays have been encountered.
communication is only effective when there is proper comprehension between the stakeholders and the Project manager then only can the project be successfully executed and completed.
when communicating with stakeholders, nothing should be sugarcoated, everything should be said just the way it is.
Communication can build or destroy
Communication is the key to all relationship in business or other aspects of life & must be done with proper understanding and reasoning.
Communication with stakeholders and all actors required to deliver a project is critical.
Communication with clients has to be daily so as to be up-to-date about the change in plan and additions which are very necessary to be communicated to the team on ground.
Communication should be planned and well-tailored, keep points of discussion should be written down to be precise enough while engaging the stakeholders in a conversation.
Project managers should not be scared to air bad news about the project but while bringing up bad news they should also come up with possible solutions that could further be adopted by the board. It should also be noted that bad news should not be brought up at the first meeting and not in a meeting where all the board member are present.
Communication is Key. We understand that bad new can want to hinder us from communicating with the stakeholders, but if plans are not communicated, the whole operation is in jeopardy. It is better to always know what is in mind of stakeholders so we can act accordingly and when there is a change, whether positive or negative, we should also communicate it.
Meeting the Stakeholders individually to discuss and get their individual opinions on a project is important.
Communicate based on the stakeholder ‘s personality/be empathetic.
Also, never bring bad news for the first time to the time to the table.
These are some of the key points a project manager should imbibe.
Constant communication with all stakeholders, identifying arising issues and communicating them effectively, providing possible solution and highlighting all critical issues is very fundamental for any Project manager. Project manager is there to inspire, communicate plan and adopt favorable styles of relaying information to the team and associated groups.
A very key factor to note as a project manager is never to bring bad news to the stakeholders collectively and also reporting is a key to making sure everyone understands the level of project.
As an inventory manager regular communication with stakeholders is required for effective service delivery. It is important to know the need of your end users this will determine your stock and as well as the suppliers you will be speaking with for quality and specifications.
The best communication approach was discussed here by one of the Project Managers, which is “NEVER BRING BAD NEW TO THE STAKEHOLDER” in the meeting. Rather discuss with individual Stakeholders before the meeting to avert surprises when such an issue is brought up during the meeting.
This is a well-coordinated approach to conflict resolution during the project.
As a growth associate working in a tech organizational context, effective communication with stakeholders is paramount for building and maintaining relationships and ensuring successful projects. The strategies suggested by the project managers in the video can be adapted to this context.
Firstly, understanding stakeholders’ preferences and needs, as discussed in the video, is crucial in tech sales. Tailoring communication channels and content to suit different stakeholders, such as technical teams, decision-makers, or end-users, can enhance engagement and comprehension.
Secondly, establishing clear goals and expectations, as emphasized by the project managers, aligns with the sales process. Articulating product features, benefits, and implementation timelines helps manage stakeholder expectations and fosters trust.
Lastly, maintaining open and transparent communication channels, as advocated by the project managers, promotes collaboration and enables timely resolution of issues in tech sales projects. Regular updates, feedback mechanisms, and proactive problem-solving contribute to overall project success and customer satisfaction.
Communication is a bedrock of successful projects, communication is vital with stakeholders, clients and particularly team members, constant communication leave no or minimal room for error.
Constant communication with stakeholders is very vital in project management, getting feedback to ensure the stakeholders understand the right message will put everyone on the project on the same page.
Communication plays a vital role in all aspect of works. being able to communication with stakeholders on the ideas/plans for the ongoing project gives them an insight on what to expect and feedback is also important to enable to team achieve the set goals.
As a facility manager, one of the easiest way to manage maintenance operations is via effective communication. At every point in time that there is a change on my schedule, i must communicate it even before it happens. Sometimes it may come late due to some unexpected events, but it must be made known to all clients and line managers as appropriate.
For me and my organization, daily reporting (written) is a part of every bit of our operations. As a person, I have always emphasized that the most important factor for a successful project is communication. It is the bed-rock of any project. (See my LinkedIn Page)
Communication must be vertical and horizontal as well. While we engage with the project sponsors and other external stakeholders consistently, we must also engage the project team members effectively. Without this, project is already 50% failed.
Best regards.
Ogbebor Sadiq Nathaniel
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As a practicing Mechanical Engineer, in a manufacturing industry, having watched the video on some of the suggested strategies project managers adopt during project excussion applying it to the situation in my company; Project manager in my company we have a documented communication plan between the PM and contractors.
Sending of detailed daily reports on work progress.
Daily tool box meeting is held with the contractor and his team for update, safety guide and to sensitize them on some of the key risk associated to the project.
Constant communicating and receiving feedback from stakeholders, then discussing the feedback with the other team members is the most effective way to communicate as a project manager.
As both the administrative head and HR manager of our organization, I cannot stress enough the importance of effective communication in fulfilling my duties. From managing administrative tasks to handling HR functions, communication serves as the cornerstone of success in every aspect of our operations.
Whether it’s coordinating with teams, conducting negotiations, or addressing employee concerns, clear and concise communication is essential. Without it, vital information may be lost, leading to misunderstandings and inefficiencies in our processes.
As I oversee various administrative tasks and HR functions, I recognize that my ability to communicate effectively directly impacts the organization’s overall performance. Therefore, I must prioritize ensuring that messages are conveyed accurately and that there is a feedback mechanism in place to assess comprehension and address any concerns promptly.
In fulfilling my role, I commit to fostering a culture of open communication, providing necessary guidance and support, and continuously refining my communication skills to better serve our organization’s needs. By doing so, I aim to facilitate smooth operations, foster collaboration, and drive success in our endeavors.
Communication cannot be over emphasized, because talking about other aspects like negotiations, it will have to be by communicating either physically, virtually or by any means.
However, effective communication is the real deal… Because you may have something to say, and don’t have a proper means or way to say it, and so information is not passed, and there is no feedback.
So as much as we will communicate, let’s be able to make sure that the audience get the information well, and there is a feedback to know how deep the Information was passed
As a Tailor, I need constant communication with my clients. This has to be done directly. From mutual agreement on the styles that fits both the fabric and client most, to additional materials needed for perfect finishing. Should a particular raw material needed be unavailable, the client need to be informed on possible options/alternative. If there is change in cost due to changes in cost of raw materials, clients need to be communicated to. Also, if there is any change in delivery time agreed, I need communicate this to the client and made to understand the cause of delay.
In the case of hiring more hands when there’s multiple project at a time, there is need for constant communication with those hired on how the work should be done and the time-lag involved in the project.
In all, constant communication is key in project management.
People think differently. As a PM frequent communication with the stakeholders is key. This will limit the excuses of ‘i thought” and actually do everything according to plan. Communication also helps in fetching opinions on what is not working and what is working,
In light of people’s limited comprehension, I would propose, as a project manager, that you employ the Aristotelian technique of “tell them what you are going to tell them, tell them, then tell them what you told them.” It is one of the most basic forms of communication available. It was called “reporting” by one of the project experts.
Effective communication with stakeholders is paramount for a Project Manager. It ensures alignment of expectations, fosters transparency, and allows for timely issue resolution. Regular updates build trust, keeping all parties informed and engaged throughout the project lifecycle.
Communication is key, it’s the only way to find out if there’s a problem somewhere to sort out.
Communication is such an important skill to be mastered for the success of any project manager. The importance of knowing how things are going with the deadlines set with your project staff, and then constantly relaying the information to the CEO cannot be overemphasized. Such is to make sure that all are on the same page at all times, as this would facilitate the smooth running of current projects without hassles. Situations such as inadequate materials, low funds or inability to meet scheduled timelines would be best sorted with proper communication.
As a sales manager, Sometimes there are bad news of delayed deliveries which can occur due to vehicle break down. In this case I try to communicate the situation with my customers and ask for the next day and sometimes when they are urgent, I suggest for rides that would bring their orders to them.
In a situation where there is a delayed delivery due to traffic, I call my customers to notify them so they could hold on for my driver in case it gets close to their closing hour.
Communication is the most essential part of every project because it helps to keep every stakeholders informed about every stages of the project. It also helps to reduce delays.
Communication is key to achieve many things in organizational, for example talking to patients
You need to communicate with them effectively to let them understand your view point regarding their health status and communicating with key stakeholders to convince them to bring in modern technology to better patients care and the reason to do so.
Communication helps to put every stakeholder on the project on the same page. It reduces surprises and friction between team members and stakeholders.
I picked that you should not be afraid to communicate bad news, if any. However, find an appropriate way of doing it. For instance, you could do it individually, rather than dropping it to everyone’s surprise in a general meeting.
What I was able to pick from one of the experts was what he said about how to communicate bad news to stakeholders. It is better to discuss it individually with each stakeholder first rather than dropping the bomb in the general meeting.
The communication line must be opened
Based on your lecture on HRM trends, I am inclined to think that many HR professionals in due course will undergo additional training in Data Science /Analysis to effectively do their work.
Having to communicate and always tell them about the day to day activities
Having to communicate in the simplest of words with any ambiguities to the person/ individual am relating with concerning task/deliverables.
Having to communicate in the simplest of words without any ambiguities to the person/ individual am relating with concerning task/deliverables.
Communicating with stakeholders is indeed sacrosanct in carrying out any project. Personally daily update keeps all stakeholders abreast with the progress of the project or any development.
Communication is extremely important. Personally i find the points of properly managing bad news very important. This is better done by taking stakeholders and clients through before a governance meeting so as to manage expectations. This of course is in addition to proposing solution/alternatives along with the unpleasant news so clients don feel like you’re dumping a problem at their feet. I find writing down a communication plan very instructive. Although i practice this informally, i think i need to be deliberate going forward to imbibe this in order to ensure the right communication for the right audience/stakeholder.
Communication is a necessary key for s project manager. Having an effect and healthy communication with a stakeholder is very essential and necessary, so as a project manager, I have to find my style of communicating issues to my stakeholders and/or sponsor
Communication with all stakeholders is key for the success of a project. As a project manger i want to ensure that i have done an analysis of my stakeholders so that i can tailor my communication style to each stakeholder. All methods of communications are on the table.
As a Project Manager Communication is key and very significant. I would need to know my style of communicating issues to My sponsor and also have a suggested solution of the problem at hand.
Communicating with stakeholders is indeed very sacrosanct in carrying out a project. Personally belief a daily update to keep all stakeholders abreast with the progress of the project or any development will be a fantastic idea.
Communication with stakeholders in a project is very crucial in actualizing the project. This is very important to mitigate any form of hiccups during the project. Stakeholders would want to be carried along every step of the project.
Communication with Stakeholders is vital in the execution of any project hence a PM should Try to understand the personality of his Audience ..for example is he Action inclined , Analytical or a Futurist.If the Stakeholder involved is Analytical in nature you might consider including data and Facts so as to Give proof to the Discussion at hand.It is Also vital to not give Bad news in a general Forum which might come of as Shocking rather Meeting Stakeholders one on one prior to the forum enables them have an Idea of what to expect Thereby Contain Possible reactions
Communication is key for the success of any project. Hence, in the context of my organization constant communication applies well
Communication is a very vital skill for a good project manager, ability to communicate both good and bad news constructively can be an effective tool with the team or stakeholders.
As a Project Manager Communication is key and very significant. I would need to know my style of communicating issue tomy sponsor and also have a suggested solution of the problem at hand.
As a Project Manager, I am expected to know that Communication is very important and how to communicate with my stakeholders is more important. So there can be assertiveness of every next line of action to be carried out.
As a PM Communication is an important key for a successful project. You have to know:
1. The kind of person you are working with i.e. your sponsor his/her nature of person
2.Ensure a constant communication with the sponsors, project team and stakeholders, with this getting to know their various fields, strength and weakness before and during execution of the project is key.
3. Know your style of communicating issue to your sponsor and also have a suggested solution of the problem at hand.
4. Do not always give report about progress or challenges but also wait for their feed back to know your line of executions and where needed improvement.
As a project manager communication is very vital.
It is imperative to continuously communicate with the stakeholders on the project at hand. Feeding them with vital information about the project and Also getting to hear their opinions on them too so as to know if there are necessary adjustments and areas that needs improvement.
Communication is the motor of any project. As a PM I must be able to communicate very well the purpose, goals and ways of achieving a project from time to time with all stakeholders of the project so that everyone will be abreast with the right information.
This helps people to know their role towards the completion of the project.
Information must be from timetotime; accommodating any changes.
Communication is the motor of any project. As a PM I must be able to communicate very well the purpose, goals and ways of achieving a project from time to time with all stakeholders of the project so that everyone will be abreast with the right information.
This helps people to know their role towards the completion of the project.
Information must be timely; accommodating any changes.
Being a volunteer, communicating with stakeholders has helped a lot. We know who to talk to, when to talk to them, and how to talk to them.
In my organization having a clear communication road map, I.e when to talk to who, where and when to receive feedback etc would help increase the efficiency in our delivery of projects
Open Line of communication with different stakeholder’s has helped me achieved greatly in my career journey, not only is project management is this important; but in all business dealings, Clear communication at the required time, strategic communication with ethics and business culture is an healthy practices for business progress and sustainability. A great Project manager must use this as a weapon to record a success in his/her projects
As a good project manager that really knows the onions of his or her work, communication is paramount. Especially constructive one with the stakeholders.
Most times it is better to jot down points for discussion for quick reminder and to be on point of ones game.
Bad news should be dealt with wisely to lead to strength of the stakeholders and not to weaken them.
Communication rightly and on time with the stakeholders will help to bring about as much as possible a smooth progress and running of the project for a solid and sound completion.
Communication is a very vital skill for a good project manager, ability to communicate both good and bad news constructively can be an effective tool with the team or stakeholders.
When managing a project, it is important to maintain communication with the stakeholders as their opinions can potentially make or mar the proceedings of such project. The style of delivery is also quite important, I believe this is due to different personalities traits. It is the duty of a good project manager to know his/her stakeholders and address them accordingly.
Constant communication as well as communicating the good and bad news constructively can be an effective tool between the project manager and the team, including the client
Communication strategies that can be adopted for effective project management include:
1. Have a written down communication plan that shows who you plan to talk to and the message you plan to deliver.
2. Tailor your communication style to the preference of your audience.
Communication is so vital between you and the stakeholders. It gives assurance and confidence that the project is moving forward and this build trust as well.
For me Communication is an important key for a successful project,
As a project manager you should ensure a constant communication with the sponsors, project team and stakeholders, with this getting to know their various fields, strength and weakness before and during execution of the project is key.
Next is the style of Communication and written down of issues to discuss and getting meaningful feedbacks to aid you in the project executions.
Maintain constant communication with the stakeholders. Report the project’s progress to the stakeholders on a regular basis. Identify and analyze any potential issues and profer solutions before engaging with stakeholders in meetings. Get feedback
Communication is an important key to a successful project, the project manager should ensure constant communication with the sponsors, project team and stakeholders , getting to know their various field, strength and weakness before and during execution of the project.
First, identifying the individual stakeholders and their personal inclinations is very important. This will help you tailor your communication style. After creating your stakeholder map and identifying their strengths within the overall project, having a communication plan and strategy is key.
Personally, for my project team, I schedule a meet and greet if we are new to the project. This helps you get to know them close up. This also helps to identify what could be their areas of strength in the project.
My key to dealing with a sponsor is wisdom is communication. Constantly updating the sponsor helps a lot. Getting approvals and immediately effecting the changes needed are very crucial to engaging the sponsor. You are not worshipping the sponsor but you obey commands in line with the project to keep the resources flowing. Your opinion as the project manager is also crucial, always contribute where necessary.
On how to communicate with stakeholders, first we must note that communication is key to the success of a project. We must tailor communication style to suit the adaptation of the person before us. This means that we need to have a communication plan written down to ascertain what to communicate to different stakeholders, at what point and the type of message to be sent.
It is important to device measures to get feedback on how the information passed is being received (accepted/resisted, as this will inform our next line of action.
As a project manager, ensure that issues are addressed and resolved. While doing so, again, ensure you analyze all your options to come up with the most suitable.
It is obvious that communication is the key to the success of any project or groups of individuals working towards a particular goal. I agree with the opinion of the speakers that constant communication to all stakeholders involved the project is very necessary. It is important to schedule a meeting at the onset of the project to intimate the stakeholders the idea of the project and equally give them the opportunity to relay their own thoughts. So as a project manager, it is important to adopt an effective communication channel to relate effectively with both the stakeholders and project sponsors for a successful project outcome.
effective communication is one of the most vital vital instrument of a project manager . And it is also important to carry the stakeholder along will the project is ongoing.
Effective communication is essential to the success of a project. It is necessary to keep the stakeholders updated on the progress of the projects. The adjustments and blockers have to be communicated with the stakeholders.
Communicating with stakeholders
Three project managers talk about how they communicate with stakeholders and how they adapt communication to the different types of stakeholder.
Think about your organizational context. Which of the strategies suggested by the project managers apply well in your situation?
The strategies suggested by the project managers are:
1. Maintain continuous communication across all levels of control, enabling the anticipation of potential issues by engaging with stakeholders on-site.
2. Plan communication in advance, establishing a clear map of stakeholders to enhance effective collaboration with various parties.
3. Customize communication to cater to the preferences of different stakeholders, considering action-oriented individuals who seek decisive steps, analytical stakeholders who rely on data for evidence, and people-oriented stakeholders who value people-centered communication. Additionally, some stakeholders may respond better to futuristic ideas for inspiration. The overarching goal is to maximize effectiveness by tailoring communication to diverse individuals.
4. Develop a documented communication plan that targets specific stakeholders at different times, including key messages tailored to their needs.
5. Seek feedback on the implemented strategies to evaluate their efficacy.
6. Regularly report the project’s progress to stakeholders, seeking the necessary support and action required for successful project completion.
7. Proactively identify and analyze potential problems, conducting research for solutions before engaging with stakeholders in meetings.
The strategies recommended for effective communication in the Fire Service work environment are as follows:
1. Maintain consistent communication across all levels of command, ensuring the ability to anticipate and address potential challenges by actively engaging with stakeholders at fire scenes and emergency situations.
2. Develop communication plans in advance, establishing a clear map of stakeholders to enhance seamless collaboration with various teams, agencies, and personnel involved in firefighting and emergency response.
3. Customize communication approaches based on the diverse orientations of stakeholders within the Fire Service. This includes addressing the needs of action-oriented responders requiring clear directives, analytical personnel relying on data for evidence-based decisions, and people-oriented individuals valuing communication centered around personnel. Additionally, recognizing that some stakeholders may be motivated by futuristic ideas can provide inspiration. The objective is to enhance effectiveness by tailoring communication to the unique characteristics of Fire Service personnel.
4. Create a written communication plan that targets specific stakeholders during different phases of firefighting operations, incorporating key messages aligned with their roles and responsibilities.
5. Seek feedback from Fire Service personnel on the implemented communication strategies to continually assess and improve their effectiveness in the dynamic and demanding environment.
6. Regularly report the progress of firefighting projects and emergency responses to stakeholders within the Fire Service, seeking the necessary support and action required for the successful management of incidents.
7. Proactively identify and analyze potential challenges and risks, conducting research and proposing solutions before meetings with Fire Service stakeholders to ensure efficient decision-making and response coordination during emergencies.
we should communicate all informations to the stakeholders,teams etc and also never share a bad news to the stake holder at the first time.
We should also learn to communicate. Well both with our team members and also the stakeholders
Project Manager should update update stakeholders regularly. Don’t wait till they ask for update. Share every achievement and challenges with the stakeholders. Always have your solution to every problem you share with the stakeholders, and convince the stakeholders to approve your proffered solution.
Like we were taught, I will give early communication to my team so as to keep all carried along. Thanks
The project manager should always communicate with stakeholders and keep them updated with all that’s going on in the project, goodness, bad news, blockers, risks etc
Communication is the key in every organisation setting, this will inform you on what is necessary to be done in achieving a desire goals. Everyone has different communication styles but this should be simple and possible for everyone understanding. In an organisation engaging the stakeholders is very essential in giving feedback to know what next on line, if there is no effective communication there will be a gap between the clients, peers, sponsor and team. It is therefore important to keep accurate communication in a life cycle for any project to succeed.
The project manager can establish positive relationships and gain the necessary support to achieve project objectives by actively involving stakeholders, attending to their needs, and fostering open communication channels.
Good communication skills is one crucial aspect of any project. A project manager with this skills can effectively manage his team and pass information across stakeholders.
Don’t be afraid of sharing bad news to the stakeholders.
Stakeholders are the most important components of a project. Giving them timely, detailed information about the hows and whys of the project is going to go a long way in keeping their commitment to the project and also their level of support.
Effective communication is very crucial to the success of every project as every stakeholder needs to be well informed and versed on the happenings in the project. Without Effective communication, proper execution of the project might be handicapped and there can also be administrative bottleneck.
Communicating with stakeholders:
Daily reporting is a necessity for a PM especially to sponsors because it keeps them committed to the project. Intimating stakeholders individually before a general meeting will also reduce tension if there be a bad news.
Bad news shouldn’t be reported without proper analysis of the said issue and possible solution/recommendation (s) on how to tackle it.
Effective Communication in an organization enhances productivity and enables to know the strength and the weakness of an organization
Constant and effective communication tailored towards the target audience is based on detail oriented, analytical and evidence oriented. Effective communication is key as there is always a sender, the message and receiver with quality feedback to enhance quality service delivery.
A well written communication plan and effective and constant communication with stakeholders is the key to every project success.
The strategy I will apply in my organization is to plan how to communicate with each stakeholder. Some of stakeholders might be people oriented or act oriented,so I should plan my communication according to the person in front of me after having studying their personality,I have to adjust my communication to the person.
The strategy that will work well based on my organisation is tailoring the communication based on audience type whether detail oriented, analytical or evidence oriented
Constant and effective communication with stakeholders is key to the success of any project. Moreso, the way and manner you communicate which every particular stakeholder should be taken into consideration given their peculiarity.
i have learnt that Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, you have to be intentional about promoting a culture of open communication and feedback.
it’s important to recognize that some projects may require a flexible approach due to their complexity. Project managers should avoid sticking rigidly to one technique and be open to changes when needed. While linear or iterative methods might be productive initially, adapting to a hybrid approach becomes crucial as the project progresses, considering factors like budget, time, and stakeholders. Embracing hybrid models or transitioning between linear and iterative methods can optimize project success for managers, like those at MTD.
Communication is a crucial aspect of any project, and it’s essential to plan and structure it well. Even when it comes to delivering unpleasant reports, a Project Manager can make a positive impact by analyzing all options to address the issues professionally. By maintaining a regular and effective communication strategy, the project team can work together to achieve success.
Effective and consistent communication with stakeholders must be sustained at all phases of the project to build trust in the project team and among all parties involved.
Communication with stakeholders must be customized to suit the person Infront of you. As managers, we must ensure to communicate in the style that resonates better with the stakeholders.
Conclusively, having a communication plan is very necessary, as it set you up to understand who needs to be carried along and at what point do you need to give out certain informations and what information should be relayed and which should be withheld.
Most important concentrate on getting their feedbacks as well in relating with project progress to also ensure all details are thoroughly followed. Remember the goal is to satisfy the stakeholders.
If you must bring bad news, always research and suggest solutions as well before the stakeholders.
Effective communication cannot be overemphasized in managing a project, as it is the bedrock for any successful project. Hence every project manager must communicate constantly with all his team members and stakeholders involved in the project, which must be done concisely.
I will go with the second speaker by tailoring the communication based on who am speaking with.
The way I talk to the attendant is different from the way I talk to the supervisor.
This is important because their level of understanding differ
I also agree with three project managers in the video but They mentioned very little about what we should do. In my point of view, three of them have a communication plan for this job and they could explain their communication plans to us in order to teach something about stakeholders.
Communicating effectively with the stakeholders ensures the success of the project at end of the day.
Am in agreement with second speaker because you need to plan your communications in advance, have a clear stakeholders mapout and how you’re planning to intract with each of the stakeholders. Meet with stakeholders, outline your plan for the project at a high level, and describe how you will continue to communicate with them throughout the initiative. Inspire confidence that youโre there for them along the way and do your best to build trust. Which should be one of the qualities of a good Project Manager.
” Doing the job and learning on the job”. This is a huge task
This is a huge task of constant learning to communicate with relevant stakeholders
I like the write-up that says, “You cannot not communicate.”
One really need to be flexible on how they communicate with different stakeholders. This is a skill!
I am in agreement with the speakers, there should be constant communication with project sponsor to give them a full knowledge of how far the project is going and a PM should endeavour not relate a bad news first to the sponsors see all ways they can solve problems before bringing it up to the sponsors. Which should be one of the qualities of a good Project Manager.
Backing up with the first speaker, constant communication is very valid and essential to the sponsors, clients and teams for quick feedback.
Though it may be too stressful on the PM but that it is the part of his/her duties.
Communication is very important in every project, having a good communication about how the project is going to look like and how it’s going.just like the speakers said “have a written down communication plan” that’s is how to discuss with the people involved in the project, getting the right information you think the stakeholders needs and so on.I totally agree with the speakers.
I am in total agreement with the speakers, constant communication with project sponsor gives them a full knowledge of how far the project is going and a project Manager should endeavour not relate a bad news first to the sponsors see all ways they can solve problems before bringing it up to the sponsors. Which is one of the attributes of a Project Manager.
I agree with the three project manager. To my company, bring the bad news in the mist of all the stakeholders is not a good deal and taking the precaution save the company
Communicating with project stakeholders is very important.
First, it is essential to know what their role is and what others are interested in. For instance, if these are internal or external, directly or indirectly involved, this then calls for seeing how the audience or stakeholders are engaged and determining the format to use to inform the time and the model. No project exists in a vacuum, and some stakeholders need just simple updates and more or less frequent communication; others need professionalized communications, etc.
Congruent corporate communication would be an important condition for a successful PM.
Scheduling a meeting at the very onset of the project is very important as it enables the stakeholders convey their thoughts and vision about the project. Intermittent interactions would also help as a guide such that the vision is not eroded in the end.
Being dynamic in approach and communication is also key. Various people tend to have different demands and approach on project management. The ability of the project manager to interact effectively with stakeholders would mean that he is reassuring to the skeptic stakeholders, be forward-thinking to the visionary stakeholders, be logical and detailed to the analytic stakeholders. As a Project Manager, I must adapt and adjust my communication skills to suit the specific stakeholder.
Communication it’s play prominent Vital that lead to provide good result of the management, communication is a huge overlook to any project that use to achieve and be functionally of the managerial goal
Communication is sometimes overlooked but it is key to every successful project
I completely agree with all the project managers because in dealing with people and for the success of any job, communication is key.
Effective communication with your team, clients and stakeholders is very important so every one would be on the same page and the time schedule would be met despite changes or challenges along the line.
I agree with the three project managers,I also agree that communication has a huge role play for a project to be made successful. You cannot not have a communication and you also canโt have too much communication.
The success of any Project manager lies a reat deal in his ability to communicate with all the stakeholders on the project.
Effective communication allows everyone to be in tune with project status, milestone challenges so that all concerned will be on the same page and decision for progress can be decided by all and in good time.
I really agree with the three speakers. I believe for you to have a successful project as a project manager, you must learn to communicate with your stakeholders. You must keep everyone abreast of the situation regarding the project.
I wholeheartedly concur with the three speakers. Recognizing your stakeholders and knowing how to interact with them are critical. To further study and promote communication, it’s also critical to record the ways in which you communicate with each stakeholder. It is imperative to engage in one-on-one conversation with stakeholders and to disclose any challenges before calling a major meeting that includes all stakeholders.
Communication is a very invaluable aspect of project management and it is expected that as potential PM’s we hone this skill. The importance of Proper communication can not be overemphasized. It is necessary to carry along all stakeholders involved in the project as all hand must be on deck to achieve the set goals
I think I concur with the three speakers, communications should be planed and written down first.
As a PM don’t be afraid of bad news, always come up with a solution
Don’t bring in bad new the first time because they might lose interest.
To me as a Project Manager, you should develop communication plans for your different stakeholders and determine the frequency of information dissemination.
I totally agree with the three speakers. It is important to have an understanding of who your stakeholders are and how to communicate with them. It is also important to pen down your communication styles with each stakeholder so as to further analyze and foster communication. It is also important to have moments of one on one communication with the stakeholders and if there is any challenge, we share with them before having a major meeting that involve all the stakeholders.
I think I concur that communications should be planed and written down first. This will help me as a project manager not to forget any point when communicating with stakeholders.
For me as a project manager i would adapt to planning out my communication and the style i would use to convey my information. it is also important i study the personality i am communicating with, if they are analytical then i should come with facts and figures, if they are people oriented then i should speak showing that i care about the project and the team involved.
Be in constant communication with clients, project Managers and Project Teams, it will keep every one abreast of situations and easily address potential risks that may arise. As a Project Manager, you should develop communication plans for your different stakeholders and determine the frequency of information dissemination.
Communication is vital in all ramifications Not leaving out in management of any project.. This helps not on only to pass information but also to bring clarity and understanding to the team and all involved for a smooth sail .
Communication is very important. For you to have a successful project,you need to communicate with stakeholders effectively and it should involve all team members in other to be on the same page.
Communication with all relevant stakeholders is key. Carrying everyone along with the progress of the project is vital. From the project team to the project collaborators and the client. The project team must meet with the project manager to discuss the progress achieved daily. Project collaborators should also be carried along on the timely delivery of all deliverables. Feedback should be given to the client to put their minds at rest about the timely delivery of the project.
Communication is the key to success in any project so the project manager must communicate strategically to the stakeholders, clients and project team to ensure they are all on the same page at every stage.
Knowing the time of stakeholders/clients you are working with is essential so as to aid you tailor the conversation to a specific stakeholder.
For you to have a successful project, you must adequately communicate to the stakeholders, clients, team members regularly so as to be on the same page. Though strategies must be applied.
Being strategic in communication.
Communication is the soul success of every project. The project manager needs to communicate strategically to all the stakeholders and teams involved in order to be on the same page, build trust and allow them remain committed to the project.
Communication is very essential and it is very important in project management.
Srategic communication with stakeholders is so vital here
communication is key to effective project management. communication must involve all stakeholders of the project, from the project team, to the the client, to the sponsor, to other project managers etc. when people are carried along they are more involved and more committed to the success of a project
Stakeholder management (Engaging with stakeholders) is necessary for any project to be successful. it is also essential to have team communication with everyone making sure that the objective is understood by team members.
Engaging effectively with stakeholders while communicating with them separately is essential for building trust.
My, take is Constant communication was emphasized on by one of the Pm’s..my take was that in every step, there must be a clear communication and proper plan. The written down communications plan also, is vital..having a written down plan for every step will put you on track as a PM.
I learnt that the earlier you communication and engage stakeholders, the likely you are to see results
Use the right mode of communication for my sponsor or stakeholder since different people process information in different ways
Also Study people. It is one of the most important piece of information I grabbed. stakeholders or sponsors may be results-oriented or analytical etc. The key is communicating with the right tool and approach suitable and acceptable by the other party.
They all spoke helpfully. However, the most appealing to me was that of not bringing bad news first hand to a gathering of all stakeholders untill you have individually brought them up to speed. Also not be scared of bringing bad news. They are bound to happen. Only come up with possible resolutions to these issues while addressing sponsors.
Communication as been proven to be the most essential in project management ,communicating well with client and team makes work easier and achieving goals
Communication is key as it enhances the progress of a project and also preserve stakeholder’s commitment to the project.
In project management, you cannot not communicate!
It’s important to have a good understanding of your team and communicate with them in a way that resonates with each individual. As a program manager, I’ve learned that everyone is unique and you can’t treat five people in the same way. To gain my team’s trust and encourage them to meet deadlines, I’ve utilized various approaches like stakeholder feedback, reporting, follow-ups, and even small acts of motivation like treating them to lunch or celebrating their birthdays.
It has been proven beyond doubts that communication is the key to every successful project.
From the negotiation with the stakeholders to when project is completed, communication is required in every step of the process. Project Managers should research and have a knowledge of what the project entails and make rules to adhere to in the project, this will help them communicate efficiently and effectively.
Engaging with stakeholders is very important for any project to be successful however it is more essential to communicate with everyone making sure that the goal is understood by everyone in the team
Let me start by identifying three categories of people that I would be communicating with: –
1) Data-oriented
2) People-oriented
3) Innovative people
Data-oriented
Effective communication with data-oriented individuals involves presenting information concisely, using data visualizations, and highlighting key insights. I will therefore articulate project goals, align with data-driven objectives, and encourage open discussions to leverage their analytical skills for informed decision-making.
People-oriented
When interacting with people-oriented individuals as a project manager, I will prioritize interpersonal communication. I will foster a collaborative and supportive environment, actively listen to their concerns, and emphasize the project’s impact on team dynamics. I will recognize and celebrate achievements to strengthen team morale and motivation.
Innovative People
I will effectively communicate with innovative individuals by fostering an open and creative atmosphere. Encourage idea-sharing, value diverse perspectives, and provide a platform for experimentation. Acknowledge and celebrate innovative contributions, ensuring that the team feels empowered to explore novel solutions and approaches in the project.
Communication has been proven to be the most essential skillset I’m Project Management and understanding how you tailored your communication to different stakeholders is very key
So far, effective communication is the key role of a project manager, especially with stakeholders as it enhances their engagement with the project.
I understand that Communication is a key role in project management jobs and so there should always be an effective communication flow between the project Manager and Stakeholders for a smooth and successful projects.
Tailoring your reports to the right audience abd clearly communicating to your client and team.
Three distinct projects with distinct challenges were expertly managed at the point of looking at the reason for the project and not allowing the bad vibes to affect decision-making. Going out of his way to find additional water partners to collaborate with to ensure the quantity required for project success, and finally, effective communication is the key to any successful project.
90% of the duty of a PM is communication but the PM needs to define the when, the how and to whom. A communication plan should be in place and the process of communication should be well defined and signed off by both parties. I always analyze my SH and categorize them, so i can deliver the kind of report required ,understood and in the manner understood and and acceptable by the stakeholder. However all communications should be documented and in writing even if it was verbally communicated. There are high level reporting ( highlighting risks, budget, timelines and impact on change requests) and there are project status reporting ( which is always very detailed showing where we currently are on the project, support required and dependency). A PM must learn to communicate both good and bad news and still get to manage stakeholders reactions will proffering solutions.
Your communication style should be tailored to the person in front of you.
I think I communicate more with analytical stakeholders, where I have to present facts, data, and research results for effective communication.
In communicating with stakeholders, having a communication plan is one of the strategies I have employed as this ensures timely update of project progress through identified channels for reaching out and receiving feedback from the stakeholders. Ensuring no one is left behind when updating them about the project status is also important as this can be a drawback when you need their buy-in in taking decisions.
Communication roles can not be overlooked, so therefore effective communication brings about understanding and directions between stakeholders and the the project managers for smooth running of projects
i have learnt that, Communicating with stakeholders plays a vital role in the success of the project. It will allow the flow of information so that everyone stays up to date. All the stakeholders are not the specialists in the project components and processes, thatโs why timely regular communication with them allow them to know how the processes are going on and help them to be involved actively in all steps of the project without confusion.Thank you so much
i have observed that Communication is key as a project manager.
It helps to foresee problems.
Communication has to be constant and should be written down in a style to enable easy and lively discussion with your stakeholders.
Communication with the project team is also very important because it helps everyone in the team to have the knowledge of the project progress and if thereโs are possible risk and how to find proper solutions against them
I do not think that the importance of communication can be over emphasised especially when it comes to project management which basically involves sponsors, line manegers, peers, team and a whole lot of involvements. All these group of people understants differently. so to work effectively achieving the set goals and meeting deadlines, a good PM need to find a common ground to engage with all the stateholders with the tone and language they speak and also bearing in mind the stateholders who have high/low power and high/low interest.
Effective Tips For Improving Communication With Stakeholders
1. Make Communication A Two-Way Conversation
Invite stakeholders into the conversation. We often think to communicate about our work, but communication is best if it is a conversation. Asking our stakeholders what they think, what they envision and what they see as it relates to our work is key to creating transformative partnerships. You can do this on social media, in meetings and through emails, but start with the invitation to dialogue.
2. Be Empathetic
Communication is a two-way street, and the first goal is to listen to your stakeholders. To do so with an empathetic approach helps you understand where they are coming from. Having this foundation makes your communication with stakeholders more fruitful because you now have a better sense of their values, interests and expectations.
3. Conduct A Stakeholder Analysis
Each stakeholder has interests and values. By completing a stakeholder analysis and answering the question of what each stakeholder needs to feel successful, leaders can anticipate the concerns of those they seek to influence. This proactive approach creates the impetus for leaders to engage key constituents as a matter of course rather than as a reaction to pushback.
4. Focus On Meeting The Needs Of Stakeholders
Ensure content is about meeting stakeholdersโ needs rather than the organizationโs needs. Too much nonprofit communication is about “we” and “our.” However, a nonprofit’s true relevance is about the change the organization enables in the community in partnership with stakeholders.
5. Implement A Consistent Communication Medium
Stakeholders include your community, board of directors, contributors, vendor partners and more. Implement a consistent, educational and results- or impact-driven communication medium such as a digital newsletter. We send one each month with 10 individual category boxes, including letters from the CEO or COO on updates, results from testimonials, news, events, podcasts and videos.
6. Determine Which Channel Is Ideal
Consider the best channel of communication for every situation. If youโre providing nonurgent updates, consider keeping things more informal. Save emails for announcing major campaigns or milestones and conclude by welcoming feedback. Even in these modern times, picking up the phone for a quick call almost always clears up confusion more efficiently than overwhelming someoneโs inbox.
7. Keep Conversations Relevant And Engaging
What you say should be relevant. Start with a thank you if they are a current donor. If they are not a donor, start with a value statement that immediately engages the person in the conversation and tells them why you are communicating.
Bilateral communication is key with stake holders,to ensure that scope is managed and every change process is communicated, Also identifying the level of authority/Influence such stakeholder possess should be considered
ADAPTING COMMUNICATION STYLE TO STAKEHOLDERS
1) Know your Stakeholders. The first step to adapt your communication style is to know your stakeholders well. You need to understand their roles, responsibilities, goals, interests, and concerns related to the project. You also need to assess their communication preferences, such as how often, how much, and how they want to receive project updates, reports, and feedback.
2) Have a Communication Plan. The next step is to plan your communication according to the stakeholder profile and the project objectives. You need to define the purpose, scope, frequency, format, and channel of your communication for each stakeholder group. You also need to consider the level of detail, complexity, and technicality of your message, depending on the stakeholder’s knowledge, expertise, and interest in the project.
3) Adjust Your Tone and Language. The third step is to adjust your tone and language according to the stakeholder’s personality, relationship, and expectations. You need to use a tone that is respectful, professional, and appropriate for the situation and the stakeholder. You also need to use a language that is clear, concise, and consistent with the project terminology and the stakeholder’s level of understanding.
4) Choose the Right Channel. The fourth step is to choose the right channel for your communication based on the stakeholder’s preference, availability, and urgency. You need to use a channel that is convenient, reliable, and effective for the stakeholder and the message. You also need to use a channel that is suitable for the type, length, and format of your communication.
5) Seek Feedback. The fifth step is to seek feedback and confirmation from your stakeholders to ensure that your communication is understood, accepted, and acted upon. You need to ask for feedback on your communication style, content, and delivery, and make adjustments as needed. You also need to ask for confirmation that your message is clear, complete, and accurate, and that the stakeholder agrees with your expectations, actions, and outcomes.
6) Monitor and review Your communication. The final step is to monitor and review your communication throughout the project lifecycle to ensure that it is effective, relevant, and consistent. You need to track and measure your communication performance, such as timeliness, quality, and impact, using indicators like satisfaction, engagement, and results. You also need to review and update your communication plan, style, and channel as the project progresses and the stakeholder’s needs and preferences change.
Communication is key, communication is power, communication is what it is, you need to learn how to communicate with stakeholders, good communication brings good information between stakeholders and team and a product manager.
Communication is the key to a successful project
Engaging stakeholders is very important for the success of any project. Always keep your communication style as simple as possible making sure everybody understand the goal.
Communication is a vital key in getting things done, one must be able to pass information. One must be able to communicate with the various stakeholders, team members in ways that project can be done, also getting feedback from the stakeholders is very critical.
The level and quality of communication in Project Management define the success or failure of a project. Therefore it is pertinent to understand the importance of each stakeholder and the vital need for the flow of communication with all stakeholders. A clear, honest and constant communication will determine the success of every project.
Communication is a vital element of any successful project. This is achieved through understanding the needs and expectations of all stakeholders and knowing how to breach and meet those expectations. Communication channels can include but are not restricted to regular meetings/interactions, progress reports, emails, phone calls, surveys, etc.
In establishing a communication plan, we must consider on what to communicate, who, when, where, how and whom to communicate to. It also gives room for feedback (meaning, you just dont communicate, you give room for getting feedback).
Communication in Project Management can define the success or failure of a project.
Communication is very germaine in Project Management.As a good project manager shouldn’t come to your client for the very first time with a bad new but if the need arises, one should be ready to proffer solution to the problem on ground.
In addition to this, one should maintain a regular communication with the stakeholders and also keep the minutes of the meetings.
Communication is key as a project manager. It helps to foresee problems.
Communication has to be constant and should be written down in a style to enable easy and lively discussion with your stakeholders.
Communication with the project team is also very important because it helps everyone in the team to have the knowledge of the project progress and if there’s are possible risk and how to offer solutions.
Thanks
Communication is a critical aspect of a project manager ‘s role, and effective communication with stakeholders is essential for the success of any project.stakeholders are individuals or groups who have an interest or concerns in the project,and they can include clients,teams members, sponsors,end users and other relevant parties
COMMUNICATION is a main role of a project manager,a project manager must engage daily with the client regarding any changes.it should be a written down communication plan so that nothing is missed during their meeting
COMMUNICATION is one of the key that enables project manager to ahead in case of any occurrences.Such as if a project time scale isn’t met and if there is any requirements needed..one of the role of a project manager is to make sure issues are resolved
The importance of communication in Project management cannot be overemphasized, it is a very vital tool in managing a project.
Communication shouldnโt be about relating just the good aspects but also the bad as well, in order for everyone to be carried along and for proper execution of actions for all the stakeholders in a project.
COMMUNICATION is a key role of a project manager.. As a project manager you must engage in conversing daily with your client regarding any changes.it should be a written down communication plan channeled in a right way..
COMMUNICATION is one of the key that enables project manager to foresee problems.Such as if a project is getting beyond time if there is any requirements needed..don’t be afraid to bring bad news to the table.one of the role of a project manager is to make sure issues are addressed and resolved effectively..
Having good communication skill is tantamount for a project manager. The most difficult part of communication is communicating bad news to stakeholders. There was a time in my organization that a project was been carried out. It was going smoothly until the supplies got damaged in an accident. The project manager having gotten first hand knowledge of this disaster, made a move that shocked me as explained by the last male speaker in the video, he called all the stakeholders at the company to inform them individually. When we finally had a meeting, solutions starting pouring in from all angles because everyone was already aware of the bad news before the meeting commenced. What it did was to give them time to think and absorb their energies for the meeting.
Communication with stakeholders is a cornerstone of successful project management. It involves understanding their needs, providing clear updates, and managing expectations. Regular meetings and status reports inform stakeholders about project progress, potential risks, and upcoming milestones. Tailoring communication styles to different stakeholders helps ensure the message is well-received.
Moreover, being receptive to feedback and addressing concerns promptly builds trust. Effective communication involves conveying information and actively listening to stakeholders’ perspectives. Establishing open channels is essential, allowing stakeholders to voice their opinions and contribute to decision-making processes. This collaborative approach fosters a sense of ownership and commitment among stakeholders, enhancing the likelihood of project success.
Communication is the bed rock of the success of every organization. I work in a psych facility and one of the major thing we are taught is proper communication with clients and staff in other to be able to de-escalate any chaotic situation. Like the first man in the video narrated that project managers should communicate with stakeholders any issues they are having or the progress of the project life cycle, with that they can decipher what issues they need to resolve and what they are lacking in the process of the project and provide it. Just like scrum masters 15mins meeting to discuss the progress of the their work and what impediment they are facing, that seems to delay the sprint release so should project managers have a discussion with stakeholders and figure out what issues they have and what can be done to help complete the project in a timely manner. One more thing to note is that you can always get feedback from stakeholders as a result of constant communication with them, they will be able to identify some areas that the project managers cannot see.
Engaging stakeholders is versatile factor for the success of any project.
Communication is the key in every organisation setting, this will inform you on what is necessary to be done in achieving a desire goals. Everyone has different communication styles but this should be simple and possible for everyone understanding. In an organisation engaging the stakeholders is very essential in giving feedback to know what next on line, if there is no effective communication there will be a gap between the clients, peers, sponsor and team. It is therefore important to keep accurate communication in a life cycle for any project to succeed.
Engaging stakeholders is very important for the success of any project. Always keep your communication style as simple as possible making sure everybody understand the goal.
Engaging stakeholders is very important for the success of any project. Always keep your communication style simple as possible making sure everybody understand goal.
I have never been a PM in organization but the communication strategy I’ll adapt is 4-way communication between the team, sponsor, client and peers.
In my organisation, not discussing issues at a general meeting works well because if you do, it creates a sense of panic but when you bring up these issues privately, you are better able to analyse it critically and get solutions.
The Communication with stakeholders that best suit my organization; is the four wsys communication, where project manager communicate directly with sponsor/Client, project team members, core project managers in case of multiple project executors, as well as communities affected by by project execution.
I have learned that;
โขRegular/daily and honest communication is key in any project management job.
โข Plan how your conversation with stakeholders will go and communicate at the right time.
โข To observe their responses to know if they may be having cold feet or not.
โขCommunication also depends on who you work with, eg an analytic person you need evidence to back up.
โขHave a realistic schedule, reports should be given by everyone on the team, and not be scared to bring bad news but also with some solution.
โขDon’t bring bad news to all the stakeholders at a forum but do it individually before the forum.
Communication is key for every program or project to succeed. It is extremely important to consider all aspects of communication as early as possible in the project life cycle, and recognise that it is not a one-way process and that dialogue will mean that conversations and exchanges will evolve as they unfold.
Communication takes many forms. To be effective you need to consider not only the message you want to pass on, but also the method for communicating. Many factors affect the success of communication, including cultural influences, the mood of the team, the method of communication chosen and the language used.
When communication is effective, everyone involved will align and achieve the goals and objectives of the project.
Implementing a well-thought-out communication plan has considerably increased my organization’s efficiency and production. This plan serves as a road map, directing when and how I communicate important information and strategies. The capacity to communicate effectively is critical for a project manager in facilitating collaboration among stakeholders and the team, ultimately leading to the achievement of project objectives.
Communication with stakeholder is very important and shows how it can have great impact with result. Regular and accurate report helps to communicate with stakeholders and for everyone involve in the project. Also important information to note is how to pass on bad news or give information to stakeholders individually which shows how experience it is for a project manager to be and competent enough in the field.
Communication is the key to any success story or project. A quarterly technical review is held in my job place to ensure that everyone is aware of what each team is working on, and a detailed presentation (quantitative and qualitative) of progress highlights is provided. These constraints can be addressed to prevent bottlenecks.
Communication is a critical component at all stages that cannot be overlooked; information is essential, and it begins with the right communication at the right time.
I have learnt that communication is very crucial and I must not leave any crucial information uncommunicated to the stakeholders. Also, I got to know that I should not be afraid to bring up any issues or problems so that we can solve them as a team. It’s also very important that everyone works in line with the realistic time schedule.
Communicating with stakeholders is as important as the project itself.
Because with constant communication, you’ll get to know the do’s and donโts in the project and it helps to keep the stakeholders updated with the newest development in the project.
Communication has a vital role to play in the success of any given project, especially with the stakeholders. If I want to carry out any successful project, all hands needs to be on deck, constantly communicating with sponsors, team members, clients and peers. Communication brings out efficiency and productivity in any project.
The essence of communication is understanding, therefore effective communication with all stakeholders is an important aspect of project management.
Having a well written out communication plan has increased efficiency, competency and productivity in my organization.
Giving out the right information at the right time is the best communication plan that I use in my organization. This strategy helps all stakeholders to handle their tasks effectively and timely.
Communication is an important aspect of project management. Having a written out communication plan has increased efficiency and productivity in my organization. This plan guides me on how to communicate the right information and strategies at the right time. As a project manager, effective communication is key to enable stakeholders and the team achieve project goals.
Communication is key and one aspect that was a whoa for me in this video is that we can have one to one discussion with stakeholders versus just throwing the “bomb” in the stakeholders meeting. Effective communication can make a project succeed while lack of it can mar the project.
Communication is play prominent Vita roles that lead to accomplish determine organizational goals, communication with the major stake holders must be paramount and it’s reveal effective efficiency on what cost and procedure’s that can apply in order to reach the determination of the project on management.
To me it is important that communication is a two way thing, that is, not only are reports made, feedbacks are expected to be given.
Secondly, frequent updates are also to be given daily,on either changes or addition to the project plan.
Thirdly, cogent information should not be retained as it is a right of both stakeholders and project team members to know what is going on with the project, this takes us back to the transparency of the communicator.
Communicating with stakeholders is as important as the project itself; because it helps to place all hands on deck, keeping them abreast with the newest development, changes and status report.
When there is a breach of communication, there is a tendency of achieving an unsatisfactorily project.
I believe communication is one of the key components between in project management. Because with constant communication you get to know the dos and don’ts at every level of the project.
Also communication in Project Management with stakeholders is very important at every level becoz it brings about proper and better supervision, with a smooth and transparent work being done.
Think about your organizational context. Which of the strategies suggested by the project managers apply well in your situation?
For me as Project Manager
1. What works well in my organization is the PM must communicate with the Client and communicate same with the project management team (PMT) and not excluding any third party vendors as well.
2. Before reporting the PM makes sure he has a well documented communication plan and speaking directly to those on ground to get a clear picture of the issues in case there are kick backs. Reporting is a key to make sure everyone understand the level of progress being made on the project.
3. Communicating on time to make sure we are all working within the same realistic time schedule is also key and that the offer made financially is in the time with the expectation of our stakeholders.
4. Never be afraid to bring in any issue to the table as on the role of a PM is to resolve disputes and issues but at the same time he must have done his home work with possible options to proffer the solution. And he should never start his first meeting with the clients with bad new but instead he set up meeting with them individually before coming to the general house to avoid the element of surprise.
some common strategies for effective stakeholder communication are:
– Identify and analyze the stakeholders and their interests, expectations, and influence on the project.
– Use a variety of communication channels to reach your stakeholders, such as email, phone, video conferencing, or in-person meetings.
– Be clear, transparent, and honest. Share good and bad news with your stakeholders and address any issues or problems openly.
– Listen actively and invite feedback from your stakeholders. Show that you value their opinions and input
– Communicate with purpose and frequency. Establish a communication plan that outlines the goals, methods, and frequency of communication for each stakeholder group.
– Encourage one-to-one communication and collaboration among stakeholders. Build trust and rapport with your stakeholders and foster a positive relationship.
The best strategies for your situation may depend on your organizational context, such as the size, scope, and complexity of your project, your organization’s culture and values, and your stakeholders’ preferences and personalities. You may want to consider the following questions:
– What are the main objectives and deliverables of your project?
– Who are the key stakeholders and what are their roles and responsibilities in the project?
– How do they prefer to communicate and how often do they expect updates?
– What are the potential risks and challenges that may affect the project and the stakeholders?
– How can you measure and report on the progress and outcomes of the project to your stakeholders?
in the field of project management, some important things such as constant communication, documentation and above all one on one communication with the major stake holders must be paramount
Based off the project managers’ respective points, I think I strongly relate to the aspect of not delivering bad news collectively but individually. So that when eventually, the bad news is delivered collectively, the impact isn’t as severe, since everyone has already been informed on various levels.
As a Quality Assurance officer in a food-based company, when there’s a deviation from a required standard, the first line of action is often to communicate to the production workers to figure out what’s wrong, simply because they are basically in charge of the mixing process. Oftentimes, the problems could be fixed by so doing. However, only when the problems persist is the line manager then informed on the situation of things.
So yes, I agree that the level of communication for the various stakeholders differ. Thus, a good project manager need to be well-versed in speaking in the language that the stakeholders would understand.
Effective Communication is essential as a project manager.
There’s is need for constant update and feedback about the progress of the project,so the stakeholders are not caught off guard.
P.M need to to update stakeholders on every detail of the project so they know where there’s progress and where theirs need for immediate adjustment,
So Communication and giving report of the progress of the project is essential.
The strategy suggested by the project managers that apply well to me in my situation within my organizational context are communication and time management.
Communication so I have learned is one of the keys to enabling us to foresee problems. The project manager needs to constantly communicate with clients alongside his project team. There should be a routine communication written down and pattern to which informations can be disseminated within the project and itโs team members and also a plan, so as to know what to say to stakeholders. For someone (client) who is analytical, bring in information through data as evidence of the ongoing work being done.
In the aspect of time management, realistic time schedule should be set for every member of the project team so as to meet with the projects deadline. Project managers should not be afraid to relay bad news, but should always be on the lookout for possible solutions to a problem by trashing issues and facing challenges as they may come during the course of carrying out a project.
For me, I believe regular communication that has being well planned and analysed will work well for me. Communication is key but if not well drafted and communicated or transmitted through the right chain could lead to issues of misinformation and misinterpretation of ideas and suggestions.
Communicating with stakeholders plays a vital role in the success of the project. It will allow the flow of information so that everyone stays up to date. All the stakeholders are not the specialists in the project components and processes, that’s why timely (regular) communicstion with allow them to know how the processes are going on and help them to be involved actively in all steps of the project without confusion.
Effective communication is one of the primary key as a Project manager. Communicating the progress of the project to my client/stakeholders and in turn getting their feedback which reassures me of the commitment and support to the project cannot be over emphasized. stakeholder communication is the correspondence among all of the people invested in a project or business
+Daily speak with the stakeholders ensuring that everyone is carried along during the project.
+Communicate with clients and stakeholders when planning changes or additional input into the project different from initial plan.
+Write down communication plan with the stakeholders and also get feedback from them to assess the progress of the work.
+Make regular contact with team on ground, show concern, care and likewise inspire others.
+Let everyone understand the level of progress being made in the project.
+Never bring bad news at the first time to avoid discouragement.
+But don’t be afraid to bring bad news on the table to ensure issues are addressed to bring possible solutions.
In the video, the project managers emphasized the importance of adapting communication styles to different stakeholders.
In my role as a Customer Solutions Advisor, this strategy holds relevance given the diverse range of customers and stakeholders I interact with daily.
Working in the banking sector, I regularly engage with individual customers, small businesses, and corporate clients. Each of these groups has distinct communication preferences and expectations. Individual customers might prefer digital updates, while business clients may require more detailed and personalized communication.
One strategy from the video that resonates with my role is the need to tailor communication styles based on stakeholder preferences. For example, when assisting individual customers with account-related queries, some prefer reaching out via digital channels like email or physical letters while others may prefer a more traditional phone call. Adapting to these preferences enhances the quality of communication and customer satisfaction.
Consider a scenario where a business client has recently implemented a new financial solution offered by the bank. Through previous interactions, I have discovered that the business owner appreciates regular, concise updates on account activities. In response, I’ve adjusted my communication approach to provide a monthly summary report with key metrics and insights. This ensures that the client receives information in a format that aligns with their preferences and facilitates a more efficient exchange of information. The rationale behind employing this strategy is rooted in the desire to enhance customer engagement and satisfaction. By recognizing and respecting the diverse communication preferences of stakeholders, I contribute to building strong, positive relationships with the bank’s clients. This, in turn, supports the bank’s commitment to providing a personalized and customer-centric experience.
While adapting communication styles is crucial, challenges may arise, such as navigating the diverse preferences of a corporate client’s team or managing time constraints. To address these challenges, I proactively seek feedback, clarify expectations, and leverage the bank’s resources to ensure effective communication tailored to each stakeholder’s needs.
The strategy of tailoring communication styles based on stakeholder preferences is applicable in my role. This approach not only supports the bank’s commitment to customer satisfaction but also contributes to the overall success of our customer relationships and the achievement of their financial goals.
communicating with stakeholders are vital to the success of the project . the project or someone designated by him has a functional role in making sure all stakeholder are carry along in the project. @topstarcollege12
communicating with stakeholders are vital to the success of the project . the project or someone designated by him has a functional role in making sure all stakeholder are carry along in the project.
Communication is a very key aspect of project management. Being on top of what is happening in a project itself is key. I will say a well written played down communication plan will work perfectly for my organization. It gives me a guide on how to communicate the right information at right time, as it is required.
It reduces pressure, because it has direct impact on project performance.
It is seen in project management that COMMUNICATION is the major part of projects because there has to be clear understanding of the projects from both the team members and the sponsor of the project so it is necessary to have a written down plans of how information would be communicated throughout the projects in other not to miss any part of the project. so project manager should communicate constantly with the teams members and stakeholders.
Withing my context,
Communication with stakeholders has been a major exercise.
Operation : In an ongoing operation one need to give a continuous report that will make the stakeholders understand how effective the operation is going
Report: In this context communication is key when you’re reporting expecially when all stakeholders are not professional one need to explain and analyze the report in the language they’ll all comprehend.
Within my organisational context, I handle negotiations, business sourcing and I am part of execution team. Constant communication with all lines of control have severally proven effective and also a bane where neglected.
Having heard the three project managers talk on communicating with stakeholders, I will profile (in my capacity) all stakeholders (small or big) because the project success and deliveries depends on them. Will plan with them, desire feedback, give open door policy for suggestions but will maintain project focus.
This, I believe, will improve success of our projects in terms of cost reduction, timeline and quality of project deliverables.
Sunday Nathaniel Ngwamah, Cohorts 12, Team 10.
Within my organisational context, I handle negotiations, business sourcing and I am part of execution team. Constant communication with all lines of control have severally proven effective and also a bane where neglected.
Having heard the three project managers talk on communicating with stakeholders, I will profile (in my capacity) all stakeholders (small or big) because the project success and deliveries depends on them. Will plan with them, desire feedback, give open door policy for suggestions but will maintain project focus.
This, I believe, will improve success of our projects in terms of cost reduction, timeline and quality of project deliverables.
In approaching stakeholder communication within my role, I find the most effective approach involves:
Personalized Communication:
Adapting my communication style to cater to the unique personalities and understanding of each stakeholder. Recognizing individual differences is key to conveying the project’s status effectively.
Strategic Communication Planning:
Developing a comprehensive communication plan that is well-documented and can be shared in advance of meetings. This ensures clarity and alignment on the agenda and objectives.
Incorporating Evidence and Data:
Integrating relevant evidence and data into the communication process, particularly for stakeholders who adopt an analytical approach. Providing tangible information enhances transparency and addresses the needs of those who rely on concrete facts.
By implementing these strategies, I aim to foster clear, tailored, and data-supported communication with stakeholders, contributing to the overall success of project management endeavors.
For me I will go with constant communication
Having a communication plan
IN COMMUNICATING WITH STAKEHOLDERS In my line of work, I feel strongly that the best form would be:
1. Tailoring my communication style to fit each individual investor or Stakeholder: Each stakeholder, has different personality, understanding; so to communicate effectively to them the state of the project, it must be patterned into their individual differences.
2. Before then, I must also have a well written down communication plan and documented properly which can be sent ahead of the meeting day.
3. Must also in the communication process must bring in Evidences and data to the communication/meeting table for the sake of those investors who are Analytical in their approach.
I find the suggestion not to bring bad news for the first in a general stakeholders meeting. I had a very ugly experience doing that sometime ago, and it nearly cost us the project.
Like advised it is best to meet stakeholders individually first with bad news, giving them the opportunity to digest the information, form an opinion, and have an informed decision before the general Stakeholders meeting.
This strategy has proved quite useful to my team. We get to leverage on the opportunity to see the reaction of individual Stakeholders, calm their fears, and even in some instances arrive at an agreement of a plausible solution to the challenge at hand. That enables the project manager to at the general stakeholders meeting, have allies already who subscribe to and vote in favor of suggested solution, and that makes the process a whole lot easier for the project manager.
Writing out a detailed plan of communication with different stakeholders is essential to channeling the right issues to the right person. Know their various expectations and see if the project aligns with them
As a Project Manager, a well thought out, defined, detailed and well analysed plan is very important to present to all stakeholders. These plans must meet the expectations of each individual stakeholders. After this is done, how you communicate these plan and project is also very germane. Communication must be clear and not ambiguous and must include proper timelines, the individual tasks bearers, proper feedbacks and accountability/reporting. All stakeholders must be adequately carried along and if there are any changes be it good or bad it must be swiftly looked into, to find the best possible way out of it within the shortest possible time frame and all these must be escalated /communicated to all stakeholders in clear ways/terms they would understand and a decision arrived at on the way forward. Thank you.
The role of communication in project timelines and deliverables can never be overemphasize. Therefore, effective communication with those involved is constantly required for effective delivery of my project engagement.
Proper communication keeps the stakeholders updated with a better understanding and builds dialogue, trust and a better relationship. It helps to set and manage project expectations with improved information flow.
For me, I think regular communication, discussing difficulties and progress will enable adequate feedback that will help accomplish tasks as arranged.
What am trying to say is regular communication and review with stakeholders and client will give an inside on how to work with the team towards accomplishing projects at the expected time. This can only be possible when difficulties encounter are pointed out, analyse as manifested and possible solutions provided. Progress should also be discussed. This will energize the team to meet up with the client demands
For me, it’s writing down communication plans, makes me not to loose the focus needed should be there a case of giving feedback
For me constant and regular communication of short comings, reviews and progress of the project in written and verbal form through meetings and other forms of inter personal communications mediums with all stakeholders is the best approach to ensuring commitments and effective feedback. This I believe will help in determining critical issues early and proffer solutions.
As a leader must communicate and most of the communication must be ethical, morale and not forgot inter-social communication so as to welcome stakeholders close and open so as to know the team better
All instruction to the stall and project employees both need ethical communication skill
For me effective communication is one of the primary key as a Project manager. Communicating the progress of the project to my client/stakeholders and in turn getting their feedback which reassures me of the commitment and support to the project cannot be over emphasized. This will help is giving a soft landing when there are problems or critical issues that need their input and then come up with the solutions on the way forward for the project to have a setback before, during, and after the project.
I find that implementing a well-defined communication strategy is crucial when interacting with clients. Having a written plan right before the client’s arrival allows for a structured and organized approach to the meeting. It ensures that key points are covered, goals are set, and potential challenges are anticipated.
Moreover, seeking client feedback is integral to fostering a collaborative and client-centric approach. By actively soliciting their input, I can gain valuable insights into their expectations, preferences, and any concerns they might have. This feedback loop not only enhances the overall client experience but also demonstrates a commitment to continuous improvement and client satisfaction.
Therefore, combining a pre-established written plan with a feedback-oriented communication approach aligns well with the strategies suggested by project managers. It facilitates a more efficient, client-focused, and adaptable communication process, ultimately contributing to successful client interactions.
Communication is a key component of my job here at the Maxy facility hence a constant one to ensure that all the stakeholders are on the same page with me is the only way to have a fruitful day at work.
A summary of a few tips given here that work for my job assignment are as follows:
1. There must be communication with all lines of control and it must be tailored to the person in front of you
2. You must have a written communication plan (this is a new one for me, all thanks to DEXA)
3. Have regular contact with those on the ground; keep your ears on the ground as well to listen for pushbacks, resistance, etc.
4. Get feedback
5. Never be afraid to bring bad news to the table but certainly not at a first meeting
6. Always analyse the issues and try to have solutions when engaging the stakeholders.
Communication is a very important tool when carrying out projects. ‘Carrying along’ various stakeholders in the projects gives the feeling of being important (of course they are).
Constant communication gives the stakeholder the real impression that the projects are ongoing and not left unattended to.
Communication helps you to know if there is time lag in project deliverables and what is needed to be done to not only meet shareholder(s)’ expectations but also to exceed it.
Reporting is a very key component of communication.
Regular meetings (virtual and/or physical), whichever is suitable for the project is very key in communicating.
It’s key to know your client, so you understand the communication style that will suit them. Reporting and giving them the right amount of information is what will help keep the channel of discussion and the project smooth.
As a project manager, effective communication is key to enable stakeholders and the team achieve project goals.
As a project manager, effective communication with the stakeholders, clients and team members is the vital key in any project. Having a written communication plan and motivating them to know the vision and the goals that is being expected, also carrying them along with the project demand in regular communication which can come in different ways, oral, written and graphical method of communication to ensure everyone is on point.
Establishment of a proficient communication channel for most effective communication flow is very vital as a Project manager. The communication channel assists in linking the various stakeholders and enable smooth and seamless communication flow.
The importance of project management skills in daily interactions within an organization cannot be overstated. Effective communication lies at the heart of these skills, with project managers needing to focus on four fundamental lines of communication. Key takeaways emphasize the necessity of a communication plan with stakeholders, regular updates with operational staff for accurate information, tailoring messages based on stakeholder types, and consistent communication on planning, changes, and solutions. Additionally, these strategies for effective communication in organizational contexts include active listening, clarity, adaptability, empathy, nonverbal cues, feedback, conflict resolution, timing, written communication, and team communication.
Effective communication is an important skill that a project manager should acquire. The art of communication is the language of leadership, so we need to know that different stakeholders requires different communication skill. Itโs important to know the method and approach to use and also adjust it when required.
When there are possible risks in a project , prepare possible solutions and remember to communicate with the stakeholders individually.
Also make sure to have documents for future purposes.
Clarity of purpose through communication is the bedrock of the success of any project. Tumps up
Communication is key as a project manager,you have to understand and communicate with your stakeholders and your team members
Yeah. The most important aspect is to be understood by all; clients, stakeholders and team. So, communication for a PM should be continuous for checks in case of any change arising and also in achieving the intended goal. thanks
Well, continuous communication, care, getting feedback has helped and will continue to help me in stake holders communication
gathering feedback has helped me to work on and improve on my communications with the stakeholders
Constant communication, showing care, and seeking feedback have helped me a lot whith stakeholder communication.
Project managers needs to speek with stakeholders (clients ) on a daily basis, its also important to plan your communication and make an outline. Regular communication and contacts to all stakeholders is important to project management, your time schedule should correspond with that of your stakeholders. And its important to bring bad news to the table but not at the first meeting because it can turn people off by bringing a bad impression.
That’s true
Communication to a project manager is important for effect work process…
Communication is key to effective project management, learning communication skills is important key to successful project implementation. Never drop a bad news on the first meeting, it is like a bombshell, it tends to turn people off. All stakeholders (clients, sponsors, project team, professional managers) are all important, they must be adequately informed through communication.
I think communication depends on the client you have at hand, so firstly you need to understand your client and know the type of communication that best suits them.
Communication channels should be tailored to suit the kind of clients involved. On a personal note, communicating to stakeholders and clients on individual basis is best advised to bring everyone involved up to speed with the progress and challenges of the project at every stage.
For my organization (Engineering consulting), it is highly recommended & crucial to communicate as quickly as possible to clients, stakeholders, colleagues, project teams, cos this tells what stage the project is, the health of the project, viability, and most importantly is that, is the project achievable under the prevailing circumstances.
Something new for me on this piece of advice is that as a PM, don’t announce bad news without much thinking through. It is best to meet each stakeholder individually and break the news to them; then when you all come for the forum, you can spill it all; with that, you would have measured all their reactions and they would also have thought through the news individually.
My organization normally requires multiple approaches shared by the PMs in the video. Sometimes I need to back up my claims with evidence so as to keep my sponsor committed to the project and other times I have to just present the information as quickly as possible and leave. Thankfully latter rarely happens since I have stakeholder who are really invested in their commitment.
However, I find that presenting evidence to my sponsor works most of the time in every situation.
In line with the interaction with stakeholders , communication is a key tool because on site , the application of plans can change or be modified due to different reasons which can or cant be envisaged, hence getting the right approach and tools to team members can ensure proper deliverable. Language also as a means of communication may also serve as a barrier hence effective and proactive approach to getting the information across with the right communication tool makes project management roles effective and on point
Communication is a vital tool but writing communication is more crucial for easy access to progress tracking and clarity.
I agree that communication with stakeholders by the project managers is crucial for the success of the project, therefore the project manager should regularly update clients on progress, address concerns promptly, and ensure clear understanding of expectations. Use a combination of emails, status reports, and meetings to maintain transparency and build a strong client relationships
Communication is important either verbal or written. However for me, I’d have a personal verbal discussion with a stakeholder to access their expression before sending a written information. This will help access their response to the information and also they are aware of it beforehand not like it’s sprung up on them suddenly.
I would agree that it is very important not to come to a meeting with a “bombshell” kind of news. A better strategy would be to have managed communication with various stakeholders individually. Some of them may even have some suggestions for you which would form part of the resolution.
communication is a key tool in the success or the failure of any project. It is very important to ensure that while communicating with stakeholders, clients etc, that we are able to extract feedback that will aid in the progress of any given project. in doing this we need to develop different communication strategies such as regular standup meetings with the project team to monitor the progress of the project, write down the plan for the meeting with stakeholders, donโt be afraid to bring bad news and also solutions to issues to the discussion table .
Communication is the life-line of any project. The success or failure of any project is largely dependent on communication.
Also, effective communication will fast-track any project and see to its early completion. It will leave room for little or no mistakes as everyone is carried along to see to the success of that project.
Therefore, to see that a project is highly successful, the channel of communication must be intact.
It is important to tailor the communication based on the stakeholder you are dealing with.
Have a communication plan that contains key messages and the how so you don’t miss anything.
Make reporting seamless as it opens up channels of communication and builds relationships.
Share with the different stakeholders clear details and timelines
communication is essencial. Openess to stakeholders is very important.
A project management communication plan identifies how important information will be communicated to stakeholders throughout the project. It also determines who will be receiving the communication, how those people will receive it, when theyโll receive it, and how often they should expect to receive that information.
A project management communication plan identifies how important information will be communicated to stakeholders throughout the project. It also determines who will be receiving the communication, how those people will receive it, when theyโll receive it, and how often they should expect to receive that information.
So as a project manager communication is very key, I recently had an experience with time management and communicating with both the client and the team that are supposed to deliver on a job in 7 days, but due to setting things the client did not like in the projects we had to extend the duration of the project.
There was no consistency in communicating the client on the progress of job, or details of the level the job has gotten to was what brought us to the delay we are having now so if we are able to communicate on time and show pictures of the project building and showing the level the job has gotten to, the client would have been able to stop or adjust what they wanted to adjust before we proceeded to the level we are but thankfully we are progressing and we know better the importance of how to manage both the clients in communicating with sponsors.
communication with stakeholder is very important, it helps provide regular updates on project progress. It is also effective as a project manager to always ask for feedback which will help to forsee problem in the future and effect it before occurrence and provide solutions to existing problems
Powerful correspondence is totally pivotal for project chiefs and partners the same. Here are a few key motivations behind why it’s of vital significance:
1. Clearness of Vision: Successful correspondence guarantees that all partners, including the task chief, share a reasonable comprehension of the venture’s objectives, targets, and degree. It’s the establishment whereupon the whole task is fabricated.
2. Adjusting Assumptions: Projects frequently include different gatherings, each with their own assumptions. Through correspondence, project administrators can adjust these assumptions, lessening the probability of misconceptions and clashes not too far off.
3. Issue Goal: Projects seldom do without hitches. Compelling correspondence is the tool compartment for resolving issues as they emerge. Open and straightforward correspondence takes into account the convenient ID and goal of issues.
4. Decision-Making: In projects, choices flourish, from asset allotment to changes in scope. Powerful correspondence works with informed direction by guaranteeing that all significant gatherings are counseled, and information is shared.
5. Partner Commitment: Connecting with partners isn’t just about letting them know what’s going on; it’s tied in with paying attention to their interests, requirements, and criticism. Viable correspondence encourages partner commitment and keeps them put resources into the venture’s prosperity.
Communication is a two-way street. It is very important so as to know how to pass information, when to pass information, what kind of information, which information is to be shared with who or what stakeholder. Feedback is important as well. Understanding the different stakeholders will definitely help with know how, what, when and which to communicate with
Communication is at the heart of every organisation. For my sector (healthcare), communication is our life line. As a nurse manager it is Essentials to maintain constant and consistent communication with the patient whose life depends on me, the medical director and all other health care, to foster quality care and individaulized care, it is paramount that i maintain constant communication that will generative feedback, whether positive or negative these feedback helps to identify lapses and gaps which the Nurse manager improves on. communication opens the doors for conflict identification and resolution and opportunity for growth and innovations.
Communicating with stakeholders:
One of the best way of communicating with stakeholders in a project work is constant communication, which is one of the point highlighted by one of the speaker.
Secondly, communication with project team members or team mates should be written down in order to ensure that all the members of the team are carried along at the right time in the right direction.
I currently work as a Research Officer in a teaching hospital, and I firmly believe that effective communication is at the heart of every organization. In my sector, healthcare, communication is absolutely vital. It serves as a lifeline, connecting us with our patients, the medical director, and all other healthcare professionals. This constant and consistent communication is crucial for fostering quality care and individualized attention.
By maintaining this ongoing dialogue, we not only provide the care our patients need but also generate feedback, whether positive or negative, which is invaluable in identifying areas for improvement. This feedback loop is essential for enhancing the quality of care and addressing any shortcomings. Additionally, open and transparent communication is key to identifying and resolving conflicts, as well as uncovering opportunities for growth and innovation within our healthcare practices.
In summary, communication is the essential foundation that enables us to deliver the highest standard of care, continuously evolve, and drive improvements in healthcare.
in effective communication one needs to understand specific interest of stakeholder in other to tailor your communication in such direction e.g. in terms of analytical, people oriented and innovation
also there must be communication plan
The importance of communication cannot be over emphasized, for a PM communication with the project sponsor and other team members is foundational stone to a successful project delivery, moreso, it shows how transparent you are as a PM and at the same time integrity must be maintained. This is because we are acknowledged by what value, impact, and change we were able to bring to limelight .
Communication is a vital aspect of a business or organization to succeed. Communicating with the project sponsor from time to time is the most important because they need to know the progress ,challenges being faced during the execution of the project. Lack of communication with the sponsor could affect the funding and commitment from the major stakeholders.
As a project manager, having a communications plan is vital in being able to engage stakeholders effectively, at all levels. The communication plan will include a stakeholders map; understanding their respective, communication preferences; agreed frequency of meet and; ensuring adequate preparations are made for any scheduled meet
Communication forms a major part of any project work and constant communication is key in ensuring that every member of the every stakeholder is carried along. Apart from being constant, communication has to be timely as well. As a product manager, you may have the responsibility of ensuring the success of the project, but the execution is usually going to be done by other members of the team. It is important that they get the information that they need on time, so they do whatever they need to and the project stays on schedule.
We struggle with timely communication in my school. Most times, people who are responsible for getting a task done receive the information late and it often leads to complaints and higher stress levels in trying to meet up with the deadlines. Recently, we came up with a communications plan document that spells out the ways through which we can communicate with different parts of the school including timelines. We are seeing gradual improvements.
So, having a communications plan is helpful.
Communication is a vital aspect of a business or organisation to succeed. Communicating with the project sponsor from time to time is the most important because they need to know the progress ,challenges being faced during the execution of the project. Lack of communication with the sponsor could affect the funding and commitment from the major stakeholders.
Communication is very crucial as a project manager and you have to study the situation and also the individual to know the right information needed in a situation.
As a project manager communication is very essential as it give room for progress.communication with stakeholder is the key aspect of the role.dont be afraid to bring bad news to the table.however by bringing that a PM must have find a solution to solve the current situation
Regular and continuous communication is key. Do not bring afraid to bring bad news to the table however in doing that it is imperative that the PM has made all analyses of the situation and can also bring possible solutions.
Communication is vital between project manager stakeholders, good communication skills will pass the required information about the project given to both parties and will create knowledge about the project.
Communication with a well explanation will carry everyone along till the end of the project with great relationships between them.
As a project manager, staying on top of the project is essential. Communication with stakeholders is a key aspect of this role. It’s important to regularly engage with stakeholders to factor in their opinions and ensure their support for the project. Simultaneously, effective communication with the project team is vital. This helps in identifying any issues, providing necessary support, offering advice, and keeping the team motivated. By maintaining open lines of communication with both stakeholders and the project team, you can increase the chances of meeting project deadlines and delivering a successful outcome.
Communication between the project manager, stakeholders and team members is key, it allows feedbacks and conflict can be easily avoided.
Effective communication as a practising project manager has been a strategy I also implement effectively as this has enabled us achieve milestones in project execution.
Communication is very essential in every sector because it fosters oneness amongst Project Managers and Stakeholders; Thus, helps to achieve the goals of the project on time.
I agree with constant communication with all lines of control, the project manager needs to communicate daily with the client to make sure stakeholders are up to date with additions or changes, getting feedbacks and reaching conclusions at every stage of the project from start to finish.
At the Consultancy Firm where I work constant or day to day communication is key for the success of the projects. As a Project Manager, day to day communication with the clients is vey important, informing them on where we are on the project and on reports and deliverables they should be expecting. Also communication with the Team Leads and other Sub Consultant on site to know where we are on the projects at the close of work everyday. The Constant Communication is to make sure that the project is moving based on the project schedules from the Client side, Sub Consultants and Engineers on site.
Looking back at the several projects I’ve accomplished, I would say that I have benefited from good Communication. Communication is vital to ensuring an accomplishment of anything. The following strategies applies;
1. Be honest while communicating, irrespective of the outcome or fear of an outcome.
2. Plan your communication
3. Keep on communicating even if you’ve accomplished a task with the party at that level. Keep updating everyone on the progress of the project.
Effective communication as a practising project manager has been a strategy I also implement effectively as this has enabled us achieve milestones in project execution.
Leadership skills coupled with communication skills make this easy. With the leadership skills comes the confidence to take ownership of roles with confidence and then develop effective communication skills. This empowers ability to communicate with all the stakeholders with a greater confidence to achieve your aims. As a self employed person, I take responsibility in managing how information is communicated to every stakeholder involved and feel confident to work together to achieve the objectives of the organisation.
Itโs important as a PM to ensure everyone understands the level of progress in the project. Also, through effective communication, potential issues or conflicts are avoided
โขThe key role of a project manager is to give stakeholders accurate information, they should engage in daily discussions with their client.
โขA project manager is required to always make reports on the progress of the projects in order to carry everyone along and meet the fixed deadline.
โขA project manager should not be afraid to bring bad news to the table, but he/she should bring possible solutions to the problem as well.
A project manager should learn to communicate effectively to the stakeholders/client to understand how the project work.
A project manager should not be too fast to bring bad news to the table that could bring some discouragement to the team
Accurate information is very key
As a project manager communication is key. Working on a musical concert it is key every stake holders know what’s on ground and the budget including communicating the time frame for each stake holder.
Never drop bad news on the first meeting, is best to meet stakeholders individually and have a discussion/conversation before a general meeting
As coding operator of a pharmaceutical industry written documentation is needed for getting information of the batch number, manufacturing date and expiration date of a product to be coded and this can be getting from a worksheet or batch production record and also oral communication will be needed to pass and receive information from supervisor on what to do or how to do it and for an proper understanding of the job
Never drop bad news on the first meeting, is best to meet stakeholders individually and have a discussion/conversation before a general meeting.
Communication is key, be transparent while discussing with your stakeholders
As a student union leader, I’ve learned that effective communication with our stakeholders is absolutely vital for the success of our union and our mission to represent student interests. In our context, there are several strategies that I find extremely relevant:
1. Identifying and Prioritizing Stakeholders: We interact with a diverse range of stakeholders, from students to university administrators, faculty, and other student organizations. It’s important for us to understand their unique needs, interests, and levels of influence. Tools like stakeholder mapping help us do this effectively.
2. Tailoring Communication: Our various stakeholders have different communication preferences. For instance, students might prefer social media and informal discussions, while administrators may prefer formal reports and emails. So, we adapt our communication style to cater to these preferences.
3. Regular Updates: We keep our stakeholders informed about our activities, initiatives, and decisions through channels like newsletters, emails, and social media updates. This ensures everyone is in the loop.
4. Two-Way Communication: We actively seek feedback from our stakeholders. We host open forums, surveys, and meetings, providing them with a platform to ask questions and voice their concerns. This dialogue not only keeps everyone engaged but also helps us address their needs.
5. Transparency: We make transparency a cornerstone of our operation. We share our goals, financial matters, and any challenges we face openly. This builds trust and credibility.
6. Engagement Activities: Our stakeholders are encouraged to actively participate and share their ideas. We organize events, workshops, and meetings that allow for collaborative decision-making. This inclusivity leads to more effective outcomes.
7. Advocacy and Lobbying: Sometimes, we need to advocate for student interests with university administration or external organizations. Our effective advocacy and lobbying strategies are essential in these instances.
8. Crisis Communication: We’re prepared to handle crises or challenging situations. We’ve developed a crisis communication plan that outlines how we communicate with stakeholders during unexpected events or controversies.
9. Feedback Loop: We continuously gather feedback from our stakeholders to assess the effectiveness of our communication strategies. This input is invaluable for improving our approach.
10. Use of Technology: Leveraging technology and popular social media platforms is crucial. We use these tools to disseminate information and engage with our stakeholders effectively.
11. Collaboration: We actively collaborate with other student organizations and unions to amplify our collective voice and share resources. Building alliances enhances our ability to influence change on campus.
In my role as a student union leader, I’ve found that adapting and applying these strategies to the specific needs and expectations of our stakeholders, which primarily include fellow students, faculty, university staff, and administrators, is key. Effective communication not only helps us represent student interests but also plays a significant role in the overall success of our student union.
Wow! This is comprehensive. Learnt a great deal from your submissions. Thanks for sharing your thoughts.
In organisation we use both oral and written communication for our interactions with stakeholders. Oral communication first, then written communication when documentation of that discussion is needed for reference purpose.
A report is then sent to the supervisor.
As an IT/ Product Support, I have both oral and written communication for my interactions with stakeholders. Oral communication passes the message across but written communication is used when I need to have a documentation of what discussion we had, what we agreed on, what their response was, the day we had the discussion.
This is then reported back to the project manager of my team.
As a project manager, I need to plan communication, using the stakeholders’ map and creating a communication plan. I need to be in regular contact with all stakeholders -sponsors, team members, etc.- and adjust my communication style with the stakeholders. Reporting is also essential
Communication is vital because it gives room for feedback, if a client is not satisfied with your goods and services there’s no other way to reach out other than communicating
Communicating is really the key, is not just about talking to people but listening to them too and be open to feedbacks.
Communication is essential in project management and understanding how to communicate. It is one vital aspect that needs to be applied as a project manager. As project managers we must we should know when to communicate, how to communicate and what we should communicate. We canโt just appear anywhere unprepared. having a communication plan is very important.
In my experience the stage of the project, the stakeholders level of investment and the expected outcomes influence the style of communication appropriate or suitable.
In conformity assessment practice, certain pieces of information are pretty straight forward and easy to put forward to stakeholders but the tricky ones mostly revolve around discussions that involve identified risks with significant negative impact on expected outcomes .
As a Techpreneur, especially developing software solutions, communicating to and with stakeholders is key – at the beginning stage known as Eliciation – the Requirement phase, communication must clear and forward with precise details. Engaging at every level using all methods possible is very important to avoid costly assumptions.
Communication and reporting is key. The stakeholders are the the backbone. Constantly informing them will helpful too.
There is no best communication approach for handling a project. In my case the methods suggested in the video is needed because communication as a Clearing and Forwarding agent is depending on the stakeholder in question. Individual way of comprehending report or handling task differs. So update or regular communication is done depending on the stakeholder.
Reporting is key, it is not advisable to drop bad news in s forum. The individual stakeholders need to be separately informed about the situation and then bring them together to discuss way forward.
Communication.
Communication is the key. Considering the fact that different stakeholders is communicated to differently, constant communication is of utmost importance which in turn makes workflow easy
In my experience, early and truthful communication even for bad news builds trust and helps in cases where timelines have to be adjusted. It is important to know the communication style of each stakeholder and tailor your messages accordingly.
As a project manager communication is key in every project you take on, Your communication plans should be written down to hit your key points.
When communicating with your client you need evidence to backup whatever you are saying,show them you care about the message you convey,Give them vision, inspire them, and give them a good story.
A project manager should get the right level of information in other to be able to take the actions the project requires
Issues should be addressed and resolved when they arise.
For a successful project, communication is vital role as regards to this. engaging shakeholders as they all have point of view and as well enlighten each of them about the project; its aims and objectives, functions, and per harp the problem the project is going to solve for them as a people. also, understanding that different shakeholder with different mindset and reasoning, one have to engage them individually to hear from them and knowinf the right words to use for each as well too.
As a business person, I have to my method of approach to potential customers as I’ve learned in the video. Some are action oriented, some are analytical and I’ve been made to understand that I have to use their respective styles to communicate with them for a more effective and result oriented transaction
Constant quality communication is a vital key to the success of a project.
A good project communication plan ensures that all stakeholders are informed on the progress of the project, increasing customer satisfaction.
Being able to bring bad news to the table and have a set out solutions to the issues , to communicate with stakeholders and team members about progress of a project
It has to be, do not be afraid to bring bad news to the table, however always have solution somewhere
Communication skill is very essential key in project management. It aids to promote achievement of project to be executed in a stipulated time. Ability to communicate with the stakeholders to know if there is any changes or in need of relative equipments will foster time management to be achieved. And also it allows problem to be solved when any of such arises on the ways of executing project. It cannot be exempted in the skill a project manager should acquired because it is one of the bedrock for successful accomplishment of projects.
Having an effective and excellent communication system is key for the success of any project being carried out. And as a project management trainee, it is important to learn the different ways on how to communicate effectively with different stakeholders under different conditions so as to deliver good projects.
As a project manager, communication is a key ingredient to achieving success in the project,so I’ll always communicate with stakeholders and everyone involved and also tailor it according to the person I am talking to because there is no “one method fits all” in communication.
Effective communication is very key in every aspect of an Organization. I see communication as a blood stream in an Organization.
As a Trainee Project Administrator communication within the Team is very key. We do have status meeting where we share status of the current project at hand.
As an RF Engineer/project manager, the importance of constant communication well tailored with the stakeholders cannot be over emphasized. I can relate to passing the needed information across to members of different sections of the project individually and going back to get feedback that helps me to know whether or not weโre making the expected progress within the given timeline for the project. As a Project Manager, talking about bad news should not be a problem, however, I should have solutions handy to present having made proper reviews. Bad news should be avoided at all cost at the beginning of the Project to avoid dampening of stakeholders moltivation.
Constant communicating with both stakeholders and project team is key.
A communication plan is set up and from which feedback is got.
Reporting is also necessary to understand the level of the progress on the project, the challenges faced.
Also, there is need to confirm the project schedule is same both on client and teams side. Also should incase there is a scope creep or change, that the financial offering from the client is acceptable by the project manager.
It’s important that every issue arising within the project is sorted as soon as possible to prevent project delay
Having a communication plan document that clearly states out the line of communication with the stakeholders ( use the stakeholders mapping) that incorporates timing, feedback and mode of communication (onsite / online meetings, emails etc) is very important. I have seen some projects skip this plan and therefore having some stakeholders left out in information dissemination.
This document is important for every project manager.
Ojo Oluwanifemi COHORT 11 Team 8
Effective and excellent communication is paramount in any industry and as a project manager, the success of your project depends on how well you can communicate to your stakeholders,clients and team members.
The project manager has to learn how to carry every one along with the project, no one should be kept in the dark, the P.M. need to have good communications plan.
As a prospective PM,I will like
to employ the strategies of writing down the communications plan
I will also master the tip of adjusting my communication to the style to whoever my listener is inorder to make my communications more effective
Reporting: communicating the progress of the project to the right people at the right time is what will also contribute to success of the project
Adopting the proper way of
presenting issues or changes in the project plas on the table to all the stakeholders will help the project success alot
In building services engineering, it is of paramount importance that constant communication is established between the project manager and the stakeholders. This should be tailored to suit each and everyone of the stakeholders to ensure effective communication. Also, at the design stage, it is practically impossible to have take taken care of all issues that may arise in the course of the project development which to a great extent could to be a spoke in the wheel of the project. These unforeseen issues usually crop up in the course of the development of the project. In such a case, issues like that should be communicated effectively to the stakeholders without fear or timidity and the project manager should be equipped with options in tackling such issues without the project suffering a time lag.
Writing down the style of communication is the best, and also communicating with individual stakeholders before the large meeting is also key.
Effective communication is key for me as a facility manager. Communicating with the stakeholders for regular update on the state of the facility is inevitable.i profiled my stakeholders and communicate with them differently. There are some I need to show details, motivate and some requires clarifications regularly.
My regular update and monthly report helps me to reach out to them.
I still need to improve on my communication skills to do my work effectively.
For the success for a project, stakeholders must establish effective and efficient communication links. Reasonable timelines must be set and agreed upon by all parties and everyone involved must be opened to feedbacks and constructive criticism.
The major thing that stood out for me is that you need to analyze your stakeholders individually to communicate with them in the most effective way. You need to know if they are more goal-inclined or whether they would prefer to see the analysis and projections or whether they would prefer for you to take them to the future of the project.
In a clothing and textile manufacturing company, several strategies are suggested by project managers for communicating with stakeholders and adapting communication to different types of stakeholders can be applied. Here are some relevant strategies:
Identify Stakeholders: Project managers must first identify all relevant stakeholders in a clothing and textile manufacturing project. These stakeholders can include customers, suppliers, employees, regulatory bodies, and more.
Tailor Communication Channels: Different stakeholders may prefer different communication channels. For instance, customers might prefer email updates on order status, while suppliers may prefer phone calls or in-person meetings. Project managers should adapt their communication channels to suit each stakeholder’s preferences.
Customize the Message: The content and format of the message should be tailored to the needs and interests of each stakeholder group. For example, when communicating with employees on the manufacturing floor, the message might focus on safety and process improvements, while discussions with investors may revolve around financial performance.
Set Clear Objectives: Clearly define the purpose and objectives of communication with each stakeholder group. This helps ensure that the information is relevant and valuable to the stakeholders.
Establish a Communication Plan: Create a comprehensive communication plan that outlines when, what, and how information will be shared with stakeholders. This plan should be flexible to accommodate changes and updates as the project progresses.
Feedback Mechanisms: Encourage stakeholders to provide feedback, whether it’s through surveys, meetings, or other means. This allows project managers to gauge stakeholder satisfaction and make necessary adjustments.
Manage Expectations: Clearly define roles and responsibilities for each stakeholder and manage their expectations to prevent misunderstandings and disputes.
Cultural Sensitivity: Be aware of cultural differences and adapt communication styles and practices accordingly, especially if the clothing and textile company operates internationally.
Adapt to Stakeholder Influence: Some stakeholders may have more influence over the project’s outcome or decision-making. Recognize their importance and adjust communication to address their concerns effectively.
Transparency and Accountability: Maintain transparency in communications and be accountable for the project’s progress and any issues that may arise. Honesty and open communication build trust with stakeholders.
Communication to the sponsor and stakeholders is the key to every project management.
Communication with stakeholders at the start of a project is important. I particularly prefer setting up a system where by the stakeholders receive feedvsvjs and or reports monthly or at the start of a particular milestone or stage.
As a project manager in a reputable company, constant communication is very important as the key for a successful project.
Since communication is a two way process, feedbacks are the results of a successful communication. In doing so, communication plan should be put in place. Communicate with everyone on the team both stakeholders in their various levels of understanding and never assumed that they already know what you’re talking about. Just give them the needed information.
A better way of attaining high result is speaking with love and care, it helps to inspire people.
As an Architect and a Project manager working in a Regeneration area. I Considered communication as key when dealing with the stakeholders. In the inception, I make sure I understand the needs and expectations of various stakeholders, including local communities, my team, investors, and CDA groups. I listened and engaged them regularly because Stakeholders need to be kept informed of project progress, challenges, and changes. I Scheduled meetings and gives project reports clearly as scheduled.
Although, different stakeholders have varying levels of expertise and interest in some of the architectural details presented to them. I adapted to their communication style and content to suit them, using plain language and visual aids such as 3D models and clear renderings to make the presentation easier for stakeholders to visualize the project and understand its impact.
In addition, I Created channels for stakeholders to provide feedback and ask questions. This fosters engagement allows me to addressed their concerns or suggestions promptly, especially during disagreement or conflict. I proffered solutions that align with the project’s goals and stakeholder interests.
The consistency in organising town hall meetings, open houses, and workshops gives us opportunity to highlights how the regeneration project will benefit the environment and the community This has helps us build trust, prevents confusion and reinforces the project’s objectives that are aligns with the community’s values, needs, sustainability and social responsibility.
In essence, a Project Manager who is also an architect must excel not only in architectural design but also in the art of effective communication to ensure the success of a regeneration project and maintain positive relationships with stakeholders.
As a project manager you need to learn to communicate with your client and stakeholders. You need to understand your client and stakeholders before getting to know how best to communicate with them . In my own organisation the aspect of not holding bad news when it comes works better.
In Project Management, communication is very important and a key tool in the success of any project. You have to try and understand every stakeholders, this will really go a long way in a project. Also it will be great having a written down communication plan (i.e key messages and feedbacks) for proper documentation of every communications to stakeholders. As a project manager, you shouldn’t be afraid to bring matter arising or issues that might cause delay to a project but you need to have analyze all options.
An hypothesis – the organizational context of a photography business
As a lead Photographer
Tailoring my communication style according to the client present, getting their feedback, reporting back to production department on the needs and expectation of the client which create an essential and detailed flow of information without any confusion.
Having a good communication plan before meeting stakeholders is very vital as its comes across the hearers effectively and that we should not hold back bad news also as a project manager. all of these, will I incorporate in my organization.
As a graduate of mass communication who understands very well the importance of “healthy” communication, and the role communication plays generally in life I would say we can not overemphasize it’s unique position in PM. One outstanding quality every project manager who wants to not only scale heights of success but also influence his team positive is the ability to use words well. And I don’t mean the use of English vocabulary but communicating in simple yet clear terms that everyone understands and are carried along.
Aside this two other factors, very important qualities too are being empathetic and being able to connect with all levels of human.
Thanks.
The style of communication with all stakeholders on the project is very important. However in the development sector where I function, the following are crucial while communicating.
1. All stakeholders must be carried along at every step of the progress of the project with weekly meetings to ensure everyone is on the same page.
2. Notify all stakeholders on the project of any change in scope, adjustments, modifications, changes etc. to ensure seamless functioning and maximum productivity at all levels.
3. Need to map out a communication plan to keep track of discussion, action points, timeline and general status of the project.
4. Need to always get a feed back from. all stakeholders.
5. In the event of challenges, there is need as a project manager to always have reccomendations and a backup plan.
6. To ensure all stakeholders understand the information passed and understand the expectation for implementation.
7. As a project manager, we preempt challenges and or risks that may occur as the project progresses and inform all relevant stakeholders ahead to give room for deployment of alternative measures and cushion any negative outcome on the project
7. Reporting to the client and or sponsor is essential at the end of the project to measure the tangible outcomes and impacts of the intervention.
The fact still remains that project management skills are skills that are needed by everyone working or interacting on daily basis.
Communication is what we all do every day.
As a project manager, it is important identify our 4 fundamental lines of communication when managing a projects.
From what the all the speakers has said, it is very important that a project manager has a communication plan with the stakeholders.
Project manager needs a regular communication with site engineers or operational staff to get accurate information as this will help when communicating with analytical stakeholders.
Project manger must be put into consideration the type of stakeholder in discussion with so as know what exact message to deliver.
Constant communication on project planning, changes to project plans,request for additional resources and level of success or failure should be constantly communicated to the stakeholders and the solution to proffer in case of problems or failure should be made available during meetings with stake holders
In an organization communication style is very crucial. Effective communication can vary based on the situation, but here are some general strategies that can apply in many scenarios:
1. Active Listening: Actively listen to others, ask clarifying questions, and show that you value their input.
2. Clarity and Conciseness: Be clear and concise in your communication to ensure your message is easily understood.
3. Adaptability: Tailor your communication style to the audience, whether it’s formal, informal, or technical.
4. Empathy: Understand and acknowledge the emotions and perspectives of others in your communication.
5. Nonverbal Communication: Pay attention to body language and tone of voice to convey your message effectively.
6. Feedback: Provide constructive feedback and be open to receiving it as well.
7. Conflict Resolution: Use effective communication to address conflicts and find mutually acceptable solutions.
8. Timing: Choose the right time and place to communicate important information.
9. Written Communication: When appropriate, use written communication that is clear and professional.
10. Team Communication: Foster open and transparent communication within your team or group.
Coming to the organizational context of the construction industry where i work, the communication style that applies best is the written down communication plan, this helps to document all the information the project manager intends to pass across to stakeholders. It also helps to ensure that no information is missed or misplaced in the process of transmission.
Effective communication is absolutely crucial for project managers and stakeholders alike. Here are some key reasons why it’s of paramount importance:
1. Clarity of Vision: Effective communication ensures that all stakeholders, including the project manager, share a clear understanding of the project’s goals, objectives, and scope. It’s the foundation upon which the entire project is built.
2. Aligning Expectations: Projects often involve multiple parties, each with their own expectations. Through communication, project managers can align these expectations, reducing the likelihood of misunderstandings and conflicts down the road.
3. Problem Resolution: Projects rarely go without hitches. Effective communication is the toolkit for addressing issues as they arise. Open and transparent communication allows for the timely identification and resolution of problems.
4. Decision-Making: In projects, decisions abound, from resource allocation to changes in scope. Effective communication facilitates informed decision-making by ensuring that all relevant parties are consulted, and data is shared.
5. Stakeholder Engagement: Engaging stakeholders is not just about telling them what’s happening; it’s about listening to their concerns, needs, and feedback. Effective communication fosters stakeholder engagement and keeps them invested in the project’s success.
6. Risk Management: Risks can derail a project if left unaddressed. Communication enables stakeholders to identify and mitigate potential risks by sharing their insights and expertise.
7. Progress Tracking: Stakeholders, including project sponsors and team members, want to know how the project is progressing. Effective communication provides regular updates on project status, keeping everyone informed and reassured.
8. Resource Management: Resources such as time, budget, and personnel are finite. Efficient communication ensures these resources are allocated optimally, preventing waste or overruns.
9. Adaptation to Change: Projects often encounter changes in requirements or unexpected events. Effective communication allows for flexibility and adaptation, as stakeholders can quickly adjust to new circumstances.
10. Quality Assurance: Communication ensures that quality standards and expectations are well-defined and upheld throughout the project. It’s essential for delivering a high-quality end product.
11. Reporting and Documentation: In projects, documentation is critical for accountability and compliance. Effective communication leads to accurate and well-maintained project records.
12. Success Celebration: At the project’s conclusion, effective communication allows for the celebration of achievements, recognizing contributions, and providing a platform for lessons learned.
In summary, effective communication is the lifeblood of successful project management. It facilitates understanding, collaboration, and problem-solving. Without it, projects can face confusion, delays, misunderstandings, and even failure. As a project manager, your role is not only to manage tasks but also to orchestrate communication to ensure that the project moves forward harmoniously and reaches its goals.
“In my role as a Data Analyst, effective communication is a cornerstone of my success, particularly when collaborating with various stakeholders. Much like the way client communication is tailored to individual needs, I understand that within project management, different stakeholders require unique approaches to data-driven insights. Just as one client’s preferences differ from those of another, adapting my communication style is paramount.
In a project management context, my approach centres on understanding the specific needs, expectations, and goals of each stakeholder group, whether they are project team members, executives, or clients. This tailored communication ensures that data insights are not only accurate but also actionable
No project can be successful without an effective communication and its the role of the project manager to communicate with every stakeholder involved and also brainstorm either alone or with his/her team.
Effective communication is an important skill every project manager should have. Communication is incomplete untill the other party understands what’s being said.
It is important to carry the stakeholders along in order to ensure their commitment to the project. Putting in mind individual differences will help me tailor communication to suit each stakeholder.
Communication is a critical component of project management. Effective communication ensures that project teams, stakeholders, and other relevant parties are informed, engaged, and aligned with project goals and objectives. In order for the project to be successful we have to have effective communication which is a dynamic process that requires adaptability, active listening, and clarity. It’s essential for managing expectations, mitigating risks, and ultimately achieving project success. Project managers should continuously assess and refine their communication strategies to meet the evolving needs of their projects and stakeholders
*Constant communication. As a tax administrator always ensure the taxpayers (stakeholders) are enlightened via every necessary communication platforms changes in tax laws.
* Key messages are pointed out. Tax laws are often very monotonous and slightly ambiguous to read ordinarily. It is therefore pertinent to point out key issues relevant to the tax authority and as well the tax payer.
* Not being afraid to educated the tax payer even when a particular section may seem not to favor them as expected.
Communicating to stakeholders in the industry I work is key to achieving a smooth running of a job/project. I am in the Oil Spill Response(OSR) Unit in my department. For example when an Oil spill incident happens, stakeholders a immediately informed (Line Managers, Host community executives, Government Regulators etc.) and appropriate reporting is drafted and sent accordingly. With such effective communication to stakeholders, meetings can be held in respect to the incident, JV visits will be scheduled and communicated to stakeholders so that everybody will be fully informed and prompt decisions will be made so that clean up of the impacted area can be achieved optimally and effectively.
I believe the given strategies to communicate with stakeholders fits so well in my organization where inter-personal human relationship is a top priority. Nonetheless, what works for say, client A would be unique from that of client B and that is an indication to adjust and tailor your communication skills to benefit the client.
Having a meeting at the beginning to lay down every necessary information, expectations, and what the stakeholders wants and prefers is it for me. That way, I have everything written down and subsequently following the guidelines of the minutes of that meeting will help me in giving feedback and progress reports etc as expected without any assumptions or neglect on my part as a PM.
Observing and getting to know the key stakeholders in a project and how they Communicate is key.
My style of Communication as an internal auditor differs from one person to another.
Also the stage am at during the project execution will also determine what style of Communication I will adopt.
There are times you might need to make phone calls,atimes it might just be emails and other times might be scheduling online or on-site meetings.
There is no one way that suits all, understand your stakeholders and the level you’re at during the project execution.
It’s really important to communicate especially with the sponsor so he’s kept abreast of what is happening in the project.
In my organizational context, the communication style that applies best is the written down communication plan, this helps as a guide as to what information the project manager intends to pass across to the stakeholders. Also getting the right level of information the stakeholders need is also a good communication strategy as the stakeholders are not bombarded with irrelevant information.
This is great, please keep at it.
As an Accountant, effective communication to the stakeholders is the key to the success of every project and aids the organization to make informed decisions. In my line of work, I endeavor to have a written down communication plan, with my analytical reports that shows a true picture of what I am communicating. I also proffer solutions to every problems raised as it helps clarify any questions that would have been raised. I also adopt different communication style for different stakeholders.
Communication styles differ based on the industry, circumstances, and the individuals involved in a project. In my organizational context, I would shape my messages to be people-oriented. This means my communication style will be designed to resonate with the emotions and sentiments of the stakeholders.
With this topic, I recall a rice productionproject in which I was involved in 2018. Meetings were held almost on daily basis to discuss progress and problems of the project. Being an agricultural project, everyone stakeholder is very much aware about the importance of time The frequency of communication actually contributed to the success of the project as the project manager was never afraid to bring problem areas to the meeting. Issues raised were given prompt attention and where solutions were to be sought from outside, relevant stakeholders were promptly contacted.
The line manager, the then honorable commissioner for agriculture will never miss any project meeting and will also ensure funds are provided to ensure success of the project.
This is just brilliant.
Same thing I will do.
The most important and effective tool of any project management in any organization or work setting, is Communication… This can not be overemphasized. The method of communication is of utmost importance. You have to communicate clearly and make it as simple as possible for all stakeholders who are involved in the project to understand perfectly what they are dealing with .. you must be able to communicate at every given time to the sponsors , the organisers, the project team members, even to the end users of whatever project you are involved in.
We can then say Communication is the heartbeat of any project and has the success key to any successful project that can produce the desired result in real time too
Don’t be afraid to bring bad news but make sure you have analysed all the options
Never bring bad news for the first time in a meeting involving all the stakeholders, ensure you meet the different stakeholders individually, highlighting the fall outs to them.
It is important to report regularly to the stakeholders to know how well the project is going, if there will be any change of plans and how best you should go about it.
When reporting, it should be timely for the intended stakeholders, one should also make it less bulky(precise).
Lastly, a communication plan should always be drafted when discussing with stakeholders. To add to it, one should get feedbacks from the stakeholders after having a communication session with them.
An essential component of project management is communication.
In my capacity as a project manager, I am aware that engaging with my team and stakeholders requires a variety of communication strategies. Because of this, I like to create a thorough communication plan that takes into account the motivations, preferences, and availability of each stakeholder.
To be an effective project manager, constant communication with your stakeholders is the key. So as to know what’s in their mind and don’t be afraid of delivering failed project rather works towards getting the best.
constant communication to stakeholders is necessary so as to keep them updated on every signals of progress. If communication is effective it’s easy for a project manager to succeed.
In the real estate industry which I find myself, an up-to-date information constantly disseminated to key stakeholders interested in investment helps to build trust to the brand.
A verbal communication is required to reach out to clients immediately if there are loopholes in the investment set time actualization. Communicating setbacks to clients should be tailored in a way that enables them be aware of unforeseen changes due to government policies and new company policies.
In the educational line which I find myself, the best strategy of this 3 would be having a written down communication plan. Visions and inspirations should be provided because the stakeholders tilt towards innovators most.
As a Project manager, effective communication with stakeholders is crucial for the success of the project. The best communication methods can vary depending on the nature of the stakeholders, the context, and the goals of the communication. It is important to tailor your communication approach to the specific needs and preferences of the stakeholders. Effective communication should be clear, transparent, and two-way, allowing for feedback and engagement. It’s also essential to adapt your methods as circumstances change and new technologies emerge
To me I what I understand is that communication is a constant key. Also is good to have everything planned to know you are talking to the stakeholders to know the key massages, also to bring possible solution to the table. Don’t be afraid also to bring bad news on the table but this should be after relating with the stakeholders, individually so it won’t be a bombshell.
Am thrilled to the fact that not only communication but Effective Communication is a vital necessity to deploy for every smooth and successful project.
And again,as a project manager,you should not be the one to bring problem to the table as it might drain encouragement of the team,instead be the one always finding solution and alternative to Problems and confusion.
Effectiveness of communication bridge a gap you didn’t noticed. As a PM you need to make sure that all the details of the project are being communicated to the clients
Constant communication is key, giving room to real-time updates. Communication needs to be planned in advance. The communication style needs to be adjusted to the person being spoken to. Have a written communication plan. Receiving feedback is important.
Reporting is key in discussing the level of progress on the project.
Do not be afraid to bring bad news to the table, but be armed with solutions and avoid bringing bad news to the table at the first meeting with stakeholders.
Constant communication is the the best strategy so for.
Keep up with the day to day activities going on with both client and team members.
The key to a successful project is constant communication. Communicate with the stakeholders, communicate with your project teams. As mentioned also in the video, communicate individually with the stakeholders helps you know how best to relate with them
As highlighted in the video, proper communication with stakeholders, client and team members daily is key to any successful project.
As a team lead in my organisation, i have employed the above effectively to ensuring good result. I communicate with all those involved in my projects using written communication plan, reports, meetings to communicate effectively to ensure that all in the team is carried along well.
I also report regularly to make sure everyone understands the level of progress on an ongoing project.
As a project manager, communication is important, effective communication with stakeholders helps one to know and understand what to expect, what the stakeholders expect, and the possible timeframe of a project.
Also, as a Project Manager, you shouldnโt be afraid to communicate with the sponsor if there’s any changes, however, didnโt be the first to bring bad news to the table, weigh all options and provide possible solutions to those seemingly โbad newsโ.
As a project manager, it is important to understand to manage the information concerning the project, ensuring adequate accountability of each project member and ensuring effective communication.
One of the things I have learnt from the video is that as a project manager who wants to carry out an effective communication with my stakeholders, I ought to prepare well for any commun
Prepare well for any Communication I want to hold, be it a good news or maybe an issue that requires urgent attention. I should be able to calculate the perfect way to communicate with them so as to meet up with the goal I have mapped out.
As an account relationship officer, it is expected of me to have adequate and healthy communication with my clients. My style of communication is important because this helps to drive home valuable points to my clients which assures them of how resolvable their issues concerning their account OR transactions are achievable. My constant communication with my clients prepare them for unforeseen circumstances like network glitches and all. This way they are able to come to terms that this could occur once in a while and would be resolved within 24hours. From the first time of meeting a client, I don’t bother bringing up bad news like network glitches or delayed transactions, because this could scare them away and will definitely make me lose that client immediately. I’ll rather make them comfortable by putting out different juicy options that would entice them and keep them at ease in order for them to transact with us. On onboarding, laid-down rules are presented to the clients, and other issues which could come up later are being discussed properly with the clients. With this, I am able to form a good interpersonal relationship with my clients, serving them with excellent service on Banking with the company.
In a small business context, effective communication with stakeholders is crucial for project managers. Here are some strategies that work well:
1. **Identify and Prioritize Stakeholders:** Start by identifying your key stakeholders, such as investors, employees, customers, and suppliers. Prioritize them based on their influence and interest in the project.
2. **Tailored Communication:** Customize your communication for different stakeholders. Investors may want financial updates, while employees may be more interested in project milestones and how it impacts their work.
3. **Regular Updates:** Establish a consistent communication schedule. For some stakeholders, this might mean weekly updates, while others may prefer monthly or quarterly reports.
4. **Use Various Communication Channels:** Different stakeholders may prefer different communication channels. Some might like face-to-face meetings, while others prefer email updates or phone calls.
5. **Listen Actively:** Be a good listener. Understand the concerns and feedback from stakeholders. This builds trust and ensures their needs are addressed.
6. **Transparency:** Be transparent about the project’s progress, challenges, and successes. Transparency fosters trust and confidence in your management.
7. **Adapt to Cultural Differences:** If your small business operates in diverse cultural environments, be aware of cultural nuances in communication and adjust your approach accordingly.
8. **Risk Communication:** Be clear about potential risks and mitigation plans. Share this information with stakeholders to manage their expectations.
9. **Conflict Resolution:** Be prepared to handle conflicts among stakeholders. A project manager should mediate and find solutions that align with the project’s goals.
10. **Feedback Loops:** Create mechanisms for stakeholders to provide feedback, and demonstrate how their input has been considered in decision-making.
The most effective strategy for project managers in a small business context often involves a combination of these approaches, tailored to the specific needs and preferences of your stakeholders. The key is to maintain open lines of communication, adapt to the unique characteristics of your stakeholders, and keep them informed and engaged throughout the project.
Communication is vital in project management, tailoring communication to fit different stakeholders. Communication entails planning how I communicate information and receive feedback from different stakeholders. Regular communication, being on realistic time schedule and most importantly being accountable for activities and funds.
Basically, I communicate with vendors, management and internal stakeholders
So my communication with vendors is almost “on the go” basis and it’s pretty much oral-oriented, such that while I’m giving them update regarding their payments, I am also requesting for a feedback on their delivery plan and following up on this
For the internal stakeholders and team members, the communication mode is both oral and written and sometimes evidential just to put things into context as regards the status of their expectations from me
Finally, communication with management is weekly and this goes from oral to written and presentations that are empirical and verifiable, so that informed decisions can be made regarding the next line of actions as the project progresses
One of the first requirements of a P.M is communication and it’s essential you do that with your stakeholders and your information flow should be regular with them.
In my line of business it’s better to know what they stakeholder wants note or down and if you feel there should be a need for option you need to discuss it with the stakeholder if he/she will go with it or not.
Effective communication helps project to move smoothly without any barriers or complications
Effective communication is the key in a project lifecycle. An effective communication is the act of communication in a way the stakeholders will understand which means as a PM you need to understand your stakeholders organizational culture and skills and communicate with them in a clearly manner they will understand. This means your means/ mode of communication May differ from stakeholder to stakeholder.
Effective communication is very essential in project management. As a PM you need to make sure that you understand your stakeholders work ethics and make sure they understand yours. Do not be afraid to deliver bad news but also try to work on solutions to such news and be precise in your delivery in order to ensure proper time management
Iam quite convinced with your contribution
Effective communications is key to delivering on project goals and timeline. As PM, your continued and effective engagement should start from your sponsor/line manager/ funder, analysed by your peers and interpreted to your project team members.
I love the lady’s idea that a Project Manager should write down communication plans in order to know how to talk to different stakeholders per time and what the key messages should be. Also to get feedbacks on how the communication is working for them, and if they’re getting the right information the right way. I will be adopting this style in my project management role.
COMMUNICATION WITH THE STAKEHOLDER IS A VITAL ROLE THAT NEEDS TO BE PLAYED IN EVERY PROJECT BECAUSE THAT IS WHERE YOU SHARE THE GOALS, VISION, AND MISSION IN ACCOMPLISHING AN EFFECTIVE RESULT, I THINK ME NOT COMMUNICATING OFTEN WITH THE SPONSOR/STAKEHOLDER HAS DRAGGED DOWN SOME OF THE PROJECTS HAVE ENGAGED IN.
Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, you have to be intentional about promoting a culture of open communication and feedback.
Communication is a make or break point in project lifecycle, now I realize that the lack of communication with the project main sponsor maybe the reson why I lost so many ongoing project
Communication with major stakeholders in the education section is very important,
To teach is to communicate. One cannot be an excellent educator if they do not possess strong communication skills. According to Silver (2018),
Education is all about communication โ listening, speaking, reading, presenting and writing, educators who have high communication skills are prepared to instruct, advise and mentor students entrusted in their care. Additionally, they must communicate well to effectively collaborate with colleagues and update administrators on student progress. Frequently, parents call, visit or email, so teachers must be adept at answering questions verbally and in writing.
As noted above, teachers are engaged in communication with many different people. While much of a teacherโs day is spent with their students, they must also interact with other teachers, paraprofessionals, administrators, parents, and community members. Many first-year teachers are surprised by how many different forms of communication they must engage in each day. Because of this, it is good to have a basic understanding of the different types of communication.
Communication with stakeholders is indispensable, it is because you need their input to process it to arrive at the desired output e.g when working with farmers on improved fertilizers for their crops, their input was very essential in developing a form of super granule fertilizer that met their expectation
Communication is like a two mouth arrow where there is understanding in both ends. As a business owner, one thing that terrifies me the most is bearing bad news to my client, it presents an act of incompetency. But it’s not always that. When bad news are relayed to clients it brings a kind of mutual understanding that eventuality don’t always happen but when it does, it shouldn’t be seen as an act of incompetence but rather as something that can happen to anyone. This way, there’s a clear understanding in both sides.
As an Agribusiness entrepreneur, I can provide you with my understanding of how the strategies suggested by project managers for stakeholder communication can apply in my field:
1. Understand stakeholder needs: This strategy involves actively listening and understanding the needs, expectations, and concerns of stakeholders. This approach can be valuable in any organizational context as it helps build trust, improve collaboration, and tailor communication to meet stakeholder expectations.
2. Adapt communication style: Different stakeholders may have varying levels of knowledge or expertise in agribusiness. Adapting my communication style to match their level of understanding can help ensure effective communication and understanding of important information.
3. Clear and concise messaging: Breaking down complex information into clear and concise messages is crucial for effective communication. This applies to any organization, including agribusiness, where stakeholders may have limited time or knowledge to grasp detailed concepts.
4. Keep stakeholders informed: Regularly updating stakeholders on project progress, milestones, and outcomes can help maintain their engagement and support. Timely and relevant communication is essential in agribusiness, where unforeseen circumstances or external factors can impact operations.
5. Tailor communication channels: As Project manager, I consider using appropriate communication channels such as email, face-to-face meetings, or digital platforms based on stakeholder preferences and accessibility. This approach can help ensure information reaches stakeholders in the most effective and efficient way.
As a project manager constant communication to stakeholders is necessary so as to keep them updated on every progress and changes that may occur
As a community outreach coordinator, adapt and constant communication is very important for the progress and success of every project
strong communication skills are essential for project managers to ensure that information flows effectively, expectations are met, and stakeholders are engaged and satisfied. Effective communication underpins every aspect of successful project management.
Personally in my business, ive always been scared of being a beaer of bad news so most times i patch it up but with this lecture i ammade aware that bringing the bad news isnt a problem but i should study the room before i do and also i should have a solution or series of it in hand for the meeting.
furthermore i agree with the idea of speaking to stakeholders personally to be in the know about a badnews before bringing it to everyone notice, it is definitely something to take home and improve upon
I now understand the importance of one on one talk, never to bring bad news first or generally, as the effects/revolts would be better cushioned when information is passed individually using each person’s communication tool.
As a Project Manager,never neglect the Sponsors, the underground team members or anyone at all, you may miss out on a strong alliance for the success of the project. Everyone is important.
An effective communication with good communication skill is vital when communicating with not just your team but stakeholders as well. A good PM must be proactive, and must be a good listener. Being a good listener enables you to understand the message your team is passing or even what the sponsor is trying to communicate, this will give you an edge on how best to communicate.
Effective communication with the Stakeholders, team members and clients involved in the the project is crucial to the success of the project, never be afraid to bring the challenges you discovered when analyzing the project to the table and also provide solutions.
YOU CANNOT NOT COMMUNICATE WITH ALL THE PARTIES INVOLVED IN THE PROJECT.
Effective communication is essential while coordinating a project and as a project manager you need to prepare the team and brainstorm together to ensure you get your project finished on time and carry the stakeholders along during the project.
Effective communication with all stakeholders is key in all the phases of a project
From all points made by all three (3) speakers, I think a good PM needs to be proactive and understand the best communication skill that suites the team.. By doing that he stands in a better position to understand how its best to communicate with his team and stakeholders. So, I think knowing the best way to communicate with the people you’re working with is very important when trying to choose a communication skill as a project manager.
As suggested by all the speakers, the written communication style suits well in the institution I work with. The project managers always use available tools by leveraging various tools to facilitate communication, such as project management software, online collaboration platforms, email, instant messaging, video conferencing, etc. These tools help project managers communicate effectively with different stakeholders, share documents and updates, and track tasks and deadlines.
As said by the 3 speakers, the effect and importance of communication with the client and all the stakeholders cannot be over emphasized, however it is highly recommended that the project manager must be proactive to know the best approach to communicate to the stake holders and equally learn to think ahead by being able to consider all the solutions to any problems.It is enough to identify problems on projects, it is more expedient that the project manager must able to identify feasible solutions to any identified problem.
As a business owner into bakery, communication is very important.
we get orders from clients and we need to pass this information down to every department in other to plan and execute effectively.
Any mistake in communications causes a lot of problems leading to unattended orders or late delivery
Communication as stated in the video is key in project management. And in my case as a public servant in the policy planning and research department, effective communication plays a major role in the gathering up of data, either through direct interphase or documented records to allow for proper and adequate information on the state of the workforce, the effective roles of each section and or department in meeting the desired goals and objectives of the parastatal in line with prevailing government policy for the ministry as well as the proper feedback on the state of affairs of the workforce, so that programs developed are executed rightly and on time while also having program to train, educate and keep everyone with the best and up to date. This also helps the government plan ahead and keep abreast recent developments and react both proactively and reactively.
Effective communicating with Stakeholders, team members and clients involved in the the project is crucial to the success of the project.Also, ensuring timely methods of communication is key.
The first time I was appointed a leader to a team, I made alot of mistakes. Studying project management has enabled me to see my faults and improve on them.
Every project manager needs to have a good communication skill. Effective communication breeds trust and confidence among stakeholders and colleagues.
I learnt that to have a good communication, you need to plan using realistic time schedules, tailor your stories to fit each stakeholder, use key messages, use evidence & data, show care tell a good inspiring story, report problems and risks, get feed back and update each level of progress etc.
I learnt never to bring bad news for the first time in a meeting so as not to shock or surprise your stakeholders.
open and transparent communication with stakeholders is of paramount importance. Our stakeholders include government agencies, healthcare providers, patients, and community organizations, all of whom have a vested interest in our public health initiatives. By maintaining clear and honest communication channels, we can build trust, share vital information, and ensure that our initiatives are aligned with their expectations and needs. Regular meetings, reports, and feedback mechanisms help facilitate this transparent exchange of information.
Customizing messages is another vital strategy in our public health organization. Different stakeholder groups, such as medical professionals, policymakers, and the general public, require tailored messages to suit their diverse needs and levels of technical understanding. For example, when communicating about a new healthcare intervention, we provide detailed scientific documentation to medical professionals while offering simplified, jargon-free information to the public, focusing on the benefits and safety aspects of the intervention.
I work in a school as the team lead and I have to communicate differently with all the stakeholders; the school owner, Directors, parents, teacher, students, Ministry if Education officials and even support staff.
For example, my boss was very difficult for me to handle in the beginning because she wanted me to approach matters relating to teachers in a militant manner. She wants reports on the spur of the moment and I found myself not measuring up to her expectations.
Now, I’ve learned to be proactive and prepare reports that I deem necessary before she needs them. I’ve also managed our conflict about teachers by working directly with my direct subordinates to carry out their duties more effectively so that I don’t have to deal directly with the teachers at all.
It’s obvious the communication is very important in dealing with your clients or your customers and individuals at large in the society or an organization.
They made mentioned of constant communication with your clients, having a written down communication plan, inspiring them and also letting them know your vision, making sure you work according to the stipulated time schedule for the project, don’t being afraid of bringing your fears, challenges to the table which is very very important.
As an electrical engineer, communicate is the key to achieving good project. for instance our communication line involve using the communication types; verbal and non verbal. a communicator get good project.
Communication as a PM cannot be over emphasized. Especially to the sure the plan and expectations of the sponsor before beginning the project is still in order. This will help the PM make mistakes or starting all over a task already finished.
Project managers needs constant communication with stakeholders
For me the strategy that works the most is constant communication with the stakeholders, clients and team members.This is to be able to carry everyone along with the project because communication is a very important tool to a successful project.
For a project to be successful and seamless effective communication is vital. As a project manager, you need to communicate with your team to ensure you are on the same page regarding the project.
Communication is the live wire of any society. If a project will be fine then proper and timely communication is essential.
It’s very important we communicate and do it effectively and timely
Effective and timely communication is a key to project management.
Every leader should have the quality of a good and effective communication. A project manager most have that skills of effective communication with his team and stakeholders. A project manager must update the stakeholders on a daily basis, from the start of a project to finish, it gives the stakeholders a place of belonging
Effective communication as a project manager with your stakeholders and project team is a key to achieving success in a project. As humans we have different moods, different ways we understand things and different ways of digesting ideas. Therefore, your ability as a PM to understand their moods and who they really are and make buy your idea will help you achieve success. Also your communication abilities should make them trust your ideas and capabilities and not to doubt you.
As a Project Management, timely and effective communication is key. It is always good to be proactive by planning and outlining your communication channel with each of the stakeholders.
It is also key for a Project Manager to be regularly in contact with both stakeholders and other team members so that if there is need for additional equipment or time they will jointly figure it out. A Project Manager should be able to give a clear explanation the way everyone will understand it. He should always communicate the level of progress as well as any problem that arises in project and ready to provide possible solutions.
Where there’s good communication from the project manager to the stake holders and team members it gives trust and ensures good delivery on every every project. It is also reduces risk of things getting spoilt as the project is in progress.
Effective communication is very important tool to the success of every project. Your communication should be concise and devoid of any ambiguous words.
Effective communication with stakeholders is important to get the best out a project.
Constant communication on all sides is very important. the clients/stakeholders, any addition should be communicated and also to the team members as well. commmunication helps to see any problem that may have arise or would likely arise in the project, and lerning communication skill peculiar to every stakeholder is as important, adjusting to the communication style of the person in front of you
As an accountant, communication with stakeholders will enable you to bring value for money in the project that you want to execute. it will help you to know the interest of all stakeholders and enable you to resolve issue on time.
As a project manager, communication is most important- not just communication but effective communication.
The ways of communicating that stood out to me from the video include; having your communication strategy mapped out if possible, you should not be afraid to bring bad news to the forum but it can help when you speak with stakeholders individually instaed of dropping the ‘bombshell’ all at once at the forum.
also constant communication is key as a project manager to let everyone know how the project is coming along, what needs to be changed -if need be, what deliverables have been completed or not completed etc.
In my line of work as a fashion designer, always communicating with my clients on how far with the production of their outfits or other matters help to keep everyone involved informed and also kind of puts everyone at ease and as a resukt, business flows better.
Effective communication is a great skill that every project manager should have. As a PM Communicating with people inside and outside of the team and taking note of there feedback is very crucial as it helps to know that everyone is on the same page. It also helps the project to move and succeed faster.
As a project manager, effective communication is essential as it enables you to make significant progress in the project at hand. Planning your communication as a PM is very important and should always be tailored to the type of stakeholder on your front. Giving a report on the progress of the project is also very important, keeping to time schedules and constantly updating the stakeholders will make a project manager stand out.
One of the greatest skills every project Manager is that if effective communication.
Regular communication has to be initiated either orally, physically or written.
Daily when it’s possible let there be updates to all team members.
Every and any change in the project should be communicated to the last person directly or indirectly responsible for the project.
When on a project and you have to communicate with either sponsors or team members you have to be intentional and know every stakeholder communication style to be able to get the message clearly.
As it relates to us at RalphCubittx Consultants Limited, communication is a double-way interaction (giving out information and getting back feedback) with three main stakeholders namely the project consultants, clients, and government officials. As a project manager with RCCL, communication is simply the integration of information given and received to achieve the goals of the three stakeholders (the government, the client, and the consultants).
Effective communication, especially with team members and project sponsors, is very important for team managers. It helps you understand the interest of all stakeholders and the role they have to play with regards to the project.
Communicating with stakeholders enhances better understanding and agreement. It helps my team to understand the nature of the project and their roles. It helps us to prepare ahead of possible problems and we create backup plans ahead.
Speaking with stakeholders individually and giving them a hint about possible challenges in the project is key in managing their expectations before meeting with them in a board room settings where the information to be communicated will not take the participants by surprise.
Speaking with stakeholders individually and a giving them a hint about possible challenges in the project is key in managing their expectations before meeting with them in a board room settings where the information to be communicated will not take the participants by surprise.
Effective communication is top most important for a Project Manger. Pass information and give feedback. It helps to note progress and success of the project.
Without effective communication, it would be challenging to organize tasks, create schedules, share ideas and take action. It is crucial for people in leadership positions to understand that they have a responsibility to train their employees on how best to communicate both internally and externally.
Stakeholders must be informed and not just communicated to. For communication in Project Management to be effective, it must :
– be constant (regular communication results in updated vision for all)
– be planned (different methods of communication should be used based on the individuality of the stakeholder)
– be written with room given for feedback.
– use communication style based on the stakeholder’s orientation (e.g. give details to an analytic person and use a futuristic approach with an innovator.)
As a PM Communicating with team members and taking note of there feedback is very crucial as it helps the project to move and succeed faster.
In the school I teach, communication is so important, not just with the students, but with other teachers and the management body.
knowing how to deliver information depending on who you need to do so with is key. not every person takes in or processes information the same way, so “tailoring your communication skills to who is in front of you” is always a great advice
Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, you have to be intentional about promoting a culture of open communication and feedback.
Communicating with stakeholders is an ongoing process that requires effort and commitment. Effective communication with stakeholders is essential for any organization that wants to be successful.
As a Project Manager, one has to be intentional about promoting a culture of open communication and feedback.
Effective communication is an essential skill for every Project Manager. It is important to be in constant communication with the clients and the stakeholders when handling a project. In my organizational context, I will adopt the following under listed strategies to communicate effectively with the team:
1. Accurate planning of the communication with the stakeholders. this will enable me to pass the right message across and keep them updated on the status of the project.
2. Understanding the style of communication: I will also ensure that I build relationship with not just the stakeholders so as to understand their style of communication and be able to tailor my communication to the right channel.
3. Letting go of fear: I will ty as much as possible not to be afraid to break the bad news during a stakeholder’s meeting after seeing each one of the stakeholders privately to intimate them of what is currently happening with the project so that they will not be caught unawares.
Friday Uwhubetine (Cohort 10. Team 5).
One skill that has popped up a couple of times thus far is the PM’s communications skills: his dexterity in handling knotty issues and providing solutions that work.
A Project Manager is saddled with the responsibility of providing that rallying point: that focal point.
Another thing that struck me is the “how” to break a bad news.
The fact that the Project Manager should handle it professionally by talking to Major stakeholders individually first to (reduce the impact of a dropped bomb) , before breaking the news in front of a full house. Then, personally, i think the timing of this should be well-thought out. The time between when the news is broken to individual stakeholders and when it is taken to the full house should be considered.
It’s important to let everyone on the table to know the level of progress of the project particularly if there are key risks that need to be escalated outside the organization for support.
Timely communication is very key
Daily and timely information to clients should not be over emphasized. If not promptly the client will be left out, and funding might be a major issue to complete the project if the client is not informed of new challenges or achievements to make provision for the next phase or the challenge
In my own opinion,I believe a project manager communication skills with the client or stakeholders should be regular. There should be constant communication should Incase there’s any new changes, ideas or plans so the client won’t be left out. The project manager should draft or have a communication plan to help communicate some important words.Commuication plan serves as a form of guide lines to pass important information to the client.
So true
As been emphasized, communication is the key to project management, as regards to my line of work, early communication is very important and always carrying the sponsors along does it for me.
Regardless of that, I really love one of the tip by the third speaker who said “When the is a complex hiccup in the project, don’t drop it straight on the forum, you can engage the stakeholders in a one on one conversation addressing the issue, so it won’t be a bombshell when you later discuss on the forum.
I’m really enjoying this class!!!
Communication is important to explain and let sponsors know how project is going and how the project would be achieved with time consideration and managing financial resources well , Also communication is important to report to client and let client know how project is going and client thought or feedback on what client do observe or thinks needs to be amend , and making sure to communicate well to able to lead team members well and making sure team members are making to consider time in tasks given and making sure stakeholders know how project is going and their contributions to project
In my own context as a project manager, I believe the following strategies will work well:
i. having a stakeholder map and adjusting the positions of the individual stakeholders as necessary over the duration of the project.
ii. modifying the style of communication according to the party being addressed.
iii. daily communication with the project team and
iv. getting feedback to see if I am being effective in getting the right level of information across.
As a Project Manager communication skills with your stakeholders should be regular, critical issues should be highlighted clearly to preserve the commitment of the stakeholders.
communication to the stakeholders should be in a way that is easy to understand, use and enhance their engagement with the project.
The 3 PM touched on the best communication styles.
Constant communication.
Communication styles.
Writing down your communication.
Getting the right information, Tailor reports to the right audience. Ensure u have analyse all options and possible solution to problems or challenges,
Communication is an essential tool for a project manager and as a project manager constant communication with your team members helps to resolve issues, makes works easier and faster, and if there is any lapses the team member can easily communicate it to the project manager
It is important to note down points you wants to discuss with the stakeholders before you engage them. It is also important to identify what the challenges are?
You should also proffer possible solutions and allow the stakeholders to make input.
Communicating with stakeholders in a public setting requires a strategic approach to ensure that the message is clear, effective, and reaches the intended audience. Here are some of the best ways to communicate with stakeholders in a public setting:
Identify Key Stakeholders: Before communicating with stakeholders, it’s essential to identify who they are. Know the target audience and understand their needs, concerns, and interests.
Transparency: Maintain transparency in the communication. Share relevant information openly and honestly, especially if it concerns the project’s progress, challenges, or setbacks.
Clear Messaging: Develop clear, concise, and jargon-free messages. Use plain language that is easy for the public to understand, especially if the subject matter is technical.
Multiple Communication Channels: Utilize a variety of communication channels to reach different stakeholders. This can include town hall meetings, community forums, websites, social media, newsletters, email, and traditional media (TV, radio, newspapers).
Engagement Activities: Organize engagement activities such as public meetings, workshops, focus groups, or surveys to involve stakeholders directly in the decision-making process.
Media Relations: Build relationships with local media outlets and reporters. A positive media presence can help disseminate information to a wider audience.
Community Liaisons: Appoint community liaisons or representatives who can serve as a bridge between the project team and the community. These individuals can help build trust and facilitate communication.
Feedback Mechanisms: Establish clear channels for stakeholders to provide feedback, such as dedicated email addresses, comment forms, or hotline numbers.
The ability of The Project Manager to master effective communication between respective stakeholders, project team, and other parties inclusive, is the largely the difference between a failed Project and a successful one.
Effective communication is crucial in any form of human interaction and it’s more important while undertaking project because it helps to clarify and address issues promptly without being confused on a line of action to be taken due to misinformation or misinterpretation.
Which is why we must take into consideration three things: active listening, understanding and responding appropriately. With these things we’re sure to communicate without hassle.
One must also be strategic in delivering news either good or bad. Especially negative ones. And one must know what each stakeholder’s communication preference and style is.
To establish an effective communication, my strategy will.be to maintain positive relationships. Also build a chain of people whom i will relate my visions and plans with for clearity and firmness. These are most likely the.stakeholders and my team members.
* Communication helps to forsee problems and how that can be tackled.
*Communication plans should be written down, ensure feedback.
*communication style is important and it’s determined by who you’re talking to (listener/audience). Get the right level of information. Don’t be afraid to bring bad news but ensure to analyze all solutions.
Effective communication is a vital key to good project management and as such, there should clear and concise communication with stakeholders and all other people involved.
In this video, as a project manager, i learnt that it is very important to have a list of communication plan, analyze all other options and understand how the system works in other to be able to effectively communicate.
Another thing is never to break bad news to the stakeholders generally but rather meet with them individually to discuss.
The need to communicate appropriately and the level of indepth communication to each stakeholder can not be over-emphasized.
Worthy of note is the communication style adopted. This should suit the personality of the stakeholder in question, especially the sponsor.
Communication is a key tool in executing a successful project.
As a project manager, never you bring sad/bad new in the gathering of your stakeholders; instead, meet them personally and discuss with them so that when you meet together, they must have had their ways around it.
I adopt the style of communicating to we ach stakeholder individually. Communication as I have learnt is the core tool for executing a particular assigned task or project.
Every team member and stakeholders must be carried along throughout the project by constantly breaking the project processes and every milestone attained.
However, every successful project must be effectively communicated.
Constant communication for me is very key to Project Management, it helps your relationship with the stakeholders easy i.e update from both parties if there is a change in plan going forward, also give report on the project daily.
Another important lesson is do not break a bad news to all the stakeholders together in a meeting.
one of the key things for me from this part is never to break a bad news to stakeholders at the round table but rather meet with them individually to discuss issues.
Communication is essential in every project,not one time communication but contact one with the Clients, Stakeholders for them to know the improvement and any changes , information about the progress of the project.
Project Manager must also tailor the Communication plan to the stakeholders,also not to be afraid to bring bad news on the table but not for the first time meeting with the Stakeholders.
Communication is the key to a successful project.
Communication is very vital in successive execution of any project.
Constant communication with clients and team members. Make the stakeholders feel that you’re so much concerned in the project.
Have a written communication plan that will have the vital and needed messages.
Bringing bad news to the table should be done on time so issues can be addressed, resolved and solutions can be analysed. But don’t bring the bad news to the general table without having a one on one discussion with each stakeholder ahead of the meeting to prepare them.
Communication is a vital skill every project manager must have. When dealing with the different stakeholders; project teams, clients, supervisor, sponsors,and co project managers,a project manager should use different approaches in communicating individually to them
There’s no head way and no sense of direction if communication is missing in any project especially for a project manager. There should be clarity on what’s required, clarity of what the role of each member is. and as for the client, clarity on deliverables and progress to ensure its in alignment with the set out goal. In every of these stated steps, communication cannot be overemphasized.
Communication is an important aspect of a successful project. My role in my organization is no exception, a couple of the strategies would yield positively for my organizations goal, i however rank the following as top on the list.
1. Plan your communication in advance – this strategy ensures smooth delivery
2. Tailor your communication style to each stakeholder – because each stakeholder have varying interest, meeting them at their specific area of interest will be a good way to get the communication going, it will also keep the stakeholder open and ease feedback.
3. Doing be afraid to bring bad news to the table, nut also bring positive solutions – this shows proper understanding of the project, it also help the stakeholders to build trust in the capability of the stakeholder.
4. Give up to date information – this strategy ensures the commitment of the stakeholders are well preserved and their interest remain on the success of the project.
Communication is the cornerstone of any successful project execution, ensuring that everyone involved is on the same page and working towards a common goal. The information flow from the beginning should be consistent and regular.
For example as a caterer, when handling a project with a Client, I present a clear and detailed plan that is in line with the Client’s needs and expectations. Team members are regularly informed, tasks are assigned and feedbacks encouraged. All these steps Foster team spirit and all hands are on deck to ensure that the project deadline is met.
Consistent Communication with the Client and other lines of control throughout the project is vital for the success.
A good project manager should be able to have effective communication skills. He should have good relationship with the stakeholders and clients. He should be able to monitor progress of the project and attend to any lapses with effective follow up. He should liase with the stakeholders for an efficient delivery of the project.
You are very correct because communication is the back borne of every project . No Project Manager can suceed any project in isolation๏ผthere should be a clear and effectives communication between all relevant stakeholders to ensure achievable objectives and successful project.
As a project manager you need to be in regular communication with the stakeholders on the project and also getting feedback. Working with project timeline and budget is paramount for effective project delivery.
From the video, the key thing is to understand the kind stakeholders you are working with as a project manager. This will enable you to know the best way to communicate with them. Also, its important to always remember that bad news shouldn’t be shared in a round table discussion with stakeholders, rather the stakeholders should be met individually before the roundtable session . This is to reduce the tension that might arise from giving such news in a roundtable.
Communication is critically important in project management. Effective communication ensures that everyone involved in a project understands their roles, responsibilities, and objectives. Here are some key reasons why communication is crucial in project management:
1. **Clarity of Objectives:** Clear communication helps in defining and conveying project goals and objectives to the team members, stakeholders, and clients. This ensures that everyone is on the same page and working towards the same end result.
2. **Team Collaboration:** Projects often involve multiple team members with different skills and expertise. Effective communication fosters collaboration among team members, allowing them to share ideas, address issues, and work together efficiently.
3. **Risk Management:** Open communication helps in identifying and addressing risks early in the project lifecycle. Team members can report potential issues, and project managers can take corrective actions to mitigate risks.
4. **Stakeholder Engagement:** Keeping stakeholders informed and engaged is vital for project success. Regular updates and transparent communication help manage stakeholder expectations and build trust.
5. **Problem Resolution:** Projects can encounter unexpected challenges. Good communication allows team members to discuss problems openly, brainstorm solutions, and make informed decisions to overcome obstacles.
6. **Progress Tracking:** Communication provides a means to track project progress. Team members can report their status, and project managers can assess whether the project is on track or if adjustments are needed.
7. **Documentation:** Effective communication often involves documenting project plans, requirements, changes, and decisions. This documentation serves as a reference point and helps prevent misunderstandings.
8. **Quality Assurance:** Communication ensures that quality standards and requirements are communicated to the team. It also allows for feedback and quality checks throughout the project lifecycle.
9. **Client Satisfaction:** If the project involves external clients or customers, good communication is essential for understanding their needs, providing updates, and addressing their concerns. Satisfied clients are more likely to provide repeat business and referrals.
10. **Conflict Resolution:** Conflicts can arise in any project. Effective communication skills enable project managers to mediate conflicts and find resolutions that keep the project on track.
In summary, communication is the backbone of successful project management. It facilitates understanding, collaboration, problem-solving, and ultimately leads to the successful completion of projects on time and within scope.
Having a close conversation with clients, team members is also very important. That way you know how their feel and you get to communicate with them well.
Constant reporting is very important even in Hr
make sure the offer made is in line with what is expected
As someone who is an intermediary not being afraid to bring bad news is very important but that is after doing everything possible to avoid it.
Effective communication is paramount for the success of every project. It is important to keep clients updated with the process to ensure you’re on the same page with clients. It’s also very important to work together with team mates in order to improve productivity.
You’re right
Communication is the live wire of any society. If a project will be fine then proper and timely communication is essential.
It is important as a project manger to communicate efficiently with stakerholders even with team members without it the project success will be hard to be removed
let communication be as early as possible as well
Never be afraid to be the one who breaks the bad news. Lol. that was funny to me
Communication on all Business / project is very key as it also brings about clarity and also transparency between the project manager , Clients and stakeholder/ Project team, and then the feedback after communication also helps the Pm understand that everyone involved in the project are on same page and they support every changes or funds that might be needed in the project.
I’m currently the project manager for planting plantation done by a group of friends. From the lessons I’m receiving here, I’m optimistic to handle their work more efficient and effective more especially in the area of communicating with them(stakeholders).
Communicating with stakeholders can be drawn and balanced from all aspect and ways;
Sketching a good communication and information models to get feedback, all communication representation should be well drafted to connect team members together, whether via oral, written or through social media platforms.
A PM should be more analytical, strategic and logical in innovative and planning techniques.
A PM must be able to use good communication to put into usage all resources available for effective usage and stakeholders satisfaction.
A PM must be swift to addressing issues and putting every situation under checks and balances.
A PM should implore ways to address most stakeholders individually or personally before bringing most information to the table.
A PM should critically analyze all methods and systems and ensure that it meets shareholders standard of requirement before implementing them.
A PM should organize good communication platforms to keep abreast with stakeholders.
In as much as communication is a necessary tool and characteristic for project management, it is also essential to take note of the fact that as a project manager, you must be sensitive on how to present issues to the team such that it doesn’t result to disputes that could possibly tear the team apart. as a project manager, it is your duty to keep the team together. Also, as stated by one of the project managers in the video, we should know how to present bad news to the team. it is a very essential thing to take note of, so we don’t end up discouraging the entire team.
Communication is a key tools as a project Manager.
It’s bridge the gap between the client,team and stakeholders.
Through communication issues can be resolved in time.
It makes the project manager to get feedback.
Without communication brings issues between the client or stakeholder,it can also makes the PM to lose the project.As PM you must have a communication plan.
*Feedback
*Issue
*Possible solutions
*In any additional adjustment towards the budget, due date and equipment to speed up the priject will be discussed and agreed on…
As the project gets on the way, it’s necessary to keep an open door to communication with the team, the client the sponsor, etc. This is to ensure that all are carried along,ensure commitment on both sides to the completion of the project, and assure the project sponsors that their needs will be met by the project
Constant and effective communication with the stakeholders is very essential. Planning on to individual stakeholders, and making sure the time scheduled for these stakeholders works well for them. The process and principle of the project will be communicated in details so theyโre not lost in the projectโs process.
As a project manager, communication is an important skill. Communication will be effective if you choose a better channel or a better method of communication considering your team, language to be used.
Always ready to embrace bad news.
For me, a planned and written down communication guide will be the best so as to have a focus and a better result.
Communicating with Stakeholders effectively;
1. Identify stakeholders: Who they are, what their interests and needs are as well as their relevance to the project.
2. Establish communication channels: Determine the best way to communicate with each stakeholder, whether it be through email, phone, or in-person meetings.
3. Develop a communication plan: Create a plan that outlines how, when and what you will communicate with each stakeholder.
4. Listen and respond: Be open to feedback and suggestions from stakeholders. Respond promptly to any questions or concerns posed.
5. Manage expectations, honestly: Set realistic expectations for the project and communicate any potential delays or setbacks.
6. Keep stakeholders informed: Provide regular updates on the project’s progress, including any milestones achieved, upcoming activities and risk areas.
7. Document communication: Keep a record of all communication with stakeholders, including meeting minutes and emails.
8. Evaluate effectiveness: Regularly evaluate the effectiveness of your communication plan and make adjustments as necessary.
Knowing the approach to use based on the person or people in front of me and communicating constantly is what will work for me as a project manager, regardless of the project I’m working. Writing down communication points will equally help to exhaust all that needs to be said. Additionally, I always like to get the opinions of the people I’m working with. It goes a long. Communication to me cannot be a one person thing.
There is a popular saying that โcommunication is not made until it is understood โ as a project manager You must learn the language and methods by which you communicate with your stakeholders. Again, always give room for feedback. Hear what your stakeholders have to say about a particular project. Good communication is the number one road map to a successful project.
Given that communication seems to be the focal point or skill of a project manager, it is very imperative then that every project manager tailors his/her communication style depending on the interlocutors he/she has to do with. While periodical presentation of positive updates of the project may not be an issue, what’s imperative and demanding tact in its presentation is bad news. This should be presented last with definitely a way out presented in order to keep frustration away.
For me, a planned and mostly written down communication guide or plan will work best because of the necessity to have a focus and productive end result without hurting the feelings of interlocutors
It is very essential as a project manager to communicate with stakeholders even team members without it project success will be very difficult to archive.
While communication is key in project management, it is also important to tailor your communication to suit the respective audience, be it team members, project sponsors, project beneficiaries/clients, or peers.
Knowing the different levels of stakeholders as well as how to communicate with them taking into consideration their differences is key. Also, donโt just communicate, but make sure you are getting a feedback
Proper communication and review. this stood out for everyone who spoke. a good project manager should master effective communication. whether he is dishing out bad news or good news, communicating effectively helps set the mood
As an engineer, the always communicating with your client is a very useful skill. Also, not been scared of sharing bd news is also a priceless jewel in this industry๐ .
To me,I think one of the most important requirements of a project manager is constantly communicating with your clients.
As a project manager, constant communication is very important, by this I mean daily communication regarding planning, changes, team on the ground and needed equipment. Have a written down communication so that you know how to put it and when to discuss with them. Realistic time schedule is vital in communicating with a stakeholder.
Communication is key in project management and in any organization. With proper communication and feed backs, Projects can be carried out effectively.
I would communicate my needs and requests so I can receive assistance quickly, which helps projects continually progress. Clear communication is also key for understanding the project requirements, improving accuracy and reducing the potential for errors.
Managing complex stakeholder conversations is a critical aspect of project management, especially in projects with multiple stakeholders, diverse interests, and potentially conflicting priorities. Here are some thoughts on why it’s important and how to effectively manage complex stakeholder conversations as part of project management:
Importance:
Alignment: Complex stakeholder conversations help ensure that all stakeholders are aligned with the project’s objectives, scope, and goals. It reduces the risk of misunderstandings and misalignments that can derail a project.
Risk Mitigation: Addressing stakeholder concerns and expectations early on can help identify and mitigate potential risks and issues that might otherwise escalate later in the project.
Decision-Making: Complex conversations often involve decision-making processes. Effective management of these discussions can lead to informed, well-considered decisions that benefit the project.
Relationship Building: Managing complex conversations is an opportunity to build and strengthen relationships with stakeholders. It demonstrates that you value their input and are committed to addressing their concerns.
Effective Strategies for Managing Complex Stakeholder Conversations:
Identify and Prioritize Stakeholders: Begin by identifying all relevant stakeholders and categorizing them based on their level of influence and interest in the project. Prioritize your efforts based on this analysis.
Communication Plan: Develop a comprehensive communication plan that outlines how and when you will engage with each stakeholder group. This plan should consider the best channels for communication and the frequency of updates.
Active Listening: Practice active listening during conversations with stakeholders. Pay close attention to their concerns, questions, and feedback. Show empathy and understanding.
Conflict Resolution: Be prepared to address conflicts constructively. Develop conflict resolution strategies that focus on finding common ground and solutions that benefit the project’s objectives.
Transparency: Maintain transparency throughout the project. Share relevant information with stakeholders, even if it’s not always favorable. Transparency builds trust.
Engagement Platforms: Use appropriate platforms for stakeholder engagement. This may include meetings, workshops, surveys, online forums, or one-on-one discussions, depending on the stakeholders’ preferences.
Documentation: Keep thorough records of stakeholder conversations, decisions, and action items. This documentation helps ensure accountability and provides a reference point for future discussions.
One of the great attributes of a Project Manager is Communication.A clear communication between the P.M, Stakeholders ,Project Team etc, plays a major role in to determine the success of the given project. Stakeholders must be constantly engage about the project to prevent misunderstanding, and to keep them abreast with the progress of the project.
To achieve proper Communication with Stakeholders,it is important to tailor your Communication style and report according to the Stakeholders,plan your communication , bring evidence and data for proper understanting.
Communication plays a crucial role in anything we do generally and when it comes to stakeholders, it is important to map out a plan or strategy for effective communication. Making a hand written note of everything you need to ask them and creating possible questions they may ask and viable answers to them will go along way to convince them of our capabilities in handling the project.
Communication is very important in a project, it widening information in order to have an efficient project and enhance the project forward with the project team
Communication is essential in project management and understanding how to communicate is vital. As project managers we must we should know when to communicate, how to communicate and what we should communicate. We can’t just appear anywhere unprepared. Therefore we should have a communication plan.
To manage a project I believe communication is one of the keys to a successful project. As a project manager, it is important for me to carry along all stakeholders in the project plan, also having a written communication plan as a nice start. Reporting is also one of the keys to a successful project which will help everyone to know the progress of the project. In addition, being able to bring new ideas to the table, analyzing all options and bringing possible solution are things I would to implore as a project manager.
As a project manager, effective communication is a constant key to success.
A project manager needs to have a written down communication plan. I.e You must know how you talk to different stakeholders at one point in time, as well know what the key messages are linked to that gives effective feedback.
Communication enables a project manager to foresee problems even before time.
The role of an effective project manager is to make sure issues are resolved. Don’t be afraid to bring bad news to the table, at the same time, it is a great ideal to bring possible solutions to the table.
As a Project Manager in a Construction company, information management within the stakeholders with reference to their influence on my project is key. This requires me to have some communication templates and platforms such as: Progress report, Site meetings schedule etc. Also โBelow the Lineโ form of communication can also be implemented.
Communication is the tools to a successful project, hence a good project manager has to have a communication plan to which he/she report the progress of the project to the client and other stakeholder involve In the project.
As a project manager, the role of communication and knowing how to can not be overemphasized. It is a crucial element in the success or otherwise of any project. Having constant communication with the stakeholders ensures that everyone is on the same page as it regards the project. It also helps to identify pitfalls on time. It is also important as a project manager to have a communication plan, in that way the process is well tailored and well detailed
It’s not all about bringing good news on table all the time, when there is badnews you handle it alone.
So don’t be afraid to bring bad news but before you do that openly try to meet the stakeholders individually before doing it collectively.
And yes Always communicate with everyone calmly, you never can tell what idea you will be getting.
In order to have an efficient and successful project, I will keep in close contact with my clients and relevant stakeholders to ensure that they are informed of any plan changes that need to be shared with my team.
Communication is essential in project management and understanding how to communicate is vital. As project managers we must we should know when to communicate, how to communicate and what we should communicate. We can’t just appear anywhere unprepared. Therefore we should have a communication plan.
Communication is a very important key in every projects and is very good to understand each stakeholder so as to know the pattern of communication to apply for each of the stakeholders.
A written down communication plan is also very good and reporting and feeds back is also away of moving the project forward with the project teams.
I think it all still boil down to communication and communication style. Between the project manager, team members and sponsors/stakeholders
It is important to have written down communications plans so you know how you’re talking to different stakeholders at what points in time and what the key messages are linked to that. It’s really vital to get their feedbacks on how that comes is working for them. Are they getting the right level of information in the right way keeping ear to the ground.
There is need for constant communication with stakeholders
As much as there should be communication there should also be feedbacks and ways to improve in the course of the project
Know your stakeholders if they are analytical, action oriented or people oriented before and while communicating.
Know your stakeholders if they are analytical, action oriented or people oriented before and while communicating.
Don’t be afraid to bring bad news on the table but this should be after relating with stakeholders individually so it won’t be a bombshell.
Communication is important in managing a project ,because it makes for easy accessibility incase someone is already facing difficulty , they can easily communicate their worry.
Communicating the right information at the right time, as it is required. Managing communication properly is a fundamental demand posed on every project manager because it has a direct impact on project performance.
It is important to understand every stakeholder, so as to know which pattern of communication to apply.
Very important to understand the stakeholders and the.project itself
it is important to plan what yo are going to say to the stakeholders . try to understand them in order to deliver an efficient communitive skill. another important aspect is timing,
For me, it is tailoring your communication to what type of person the stakeholder is, whether an action person, or analytical, or a people person. Making the communication specific and individualistic. what has worked for me in my professional engagements is I never bring up bad news for the first time to stakeholders in a conference meeting. I usually pre-inform and also do personal homework before it comes out on the table.
Yes communication is very important,it helps in finding,changes and extras and it also help to understand the level of progress made
Create a communication style that is appealing to both the sponsor and the team members. Being observant and proactive will also reduce the risk of project ruin
As a project manager it is very important to know how you approach your stakeholders using the right tool at the right time. Communication is a vital tool when dealing with stakeholders and clients. As a project manager for me to be up to date with informations regarding a project I have to keep communicating with the stakeholders in other to have more information and Incase there are changes in the process I will adhere to it and work
communicating regularly is very crucial always in dealing with clients and stakeholders,my priority would be to develop a comprehensive communication strategy that caters to the needs of all stakeholders.in my organization space communicating with the client must be brief and straightforward.
During the all the the session of learning in this platform i have come to the understanding that communication skill is a must have as a project manager because to effectively manage a project /team or group of people communication is essential . this would involve creating a communication channel in order to share information with your team /stakeholders either by way of MEMO, mail etc. and as a project manager the communication must be consistent,timely and understandable.
Joan sado.
communication is as vital as the stake holders in PM, therefore pm should not be scared of also communicating the negative side of the project so that a clearer approach to the project can be gotten.
In the content of my organizations, I must keep constant communication with my stakeholders and follow up daily as we are told in the video, also know the right time and strategy to use in passing the information, over time I realized there is always an argument in our line of communication so I document all communication flows through WhatsApp platform even if you deny you are not informed, I quickly scroll through… Again I make sure I discuss and resolve issues immediately, that is how it works in my org. Communication is key and I have learned more about the skills to use in the video
From the learning so far, i think the first approach is to understand and know what kind of person your stakeholder are because just as communication is important, communicating rightly according to the stakeholder preference is important, so a project manager must focus on communicatimg correctly and effectively. He/she must say what is expected at a given time and space.
For me, in my organization space communicating with the parent must be brief and straightforward.
Every stakeholder is important as long as the project is involve. Honesty, transparency, Communication, how you communicate and when you communicate the information is vital, “You don’t say a problem in the presence of all stake holders is like dropping a bomb” I quote. While ensuring the success of the project, navigating every possible threat or problem and finding solution before the problem arise is a key to a project manager, this can reduce your errors, and increase your result.
Every stakeholder is important in the project and the best way to carry them along is by communication. But tailor your communication based on which stakeholder you are meeting. Some stakeholders would require facts, you don’t just tell stories to those ones, you go with details. Some others want to hear if there are challenges so they can help mitigate, others want to hear only the progress you are making, every other thing is behind. You have those that are just concerned with timelines. It is important you tailor your communication style to who you are talking to.
Exactly my take away from the video. Each stakeholders are unique, so your communication pattern has to also uniquely meet each other’s needs and expectations.
As a project manager, the importance of constant communication with the stakeholders cannot be over emphasized. I can relate with passing the needed information across to members of different sections of the project individually and going back to get feedback that helps me to know whether or not we’re making the expected progress, this is usually during major school events.
One thing I took from the video as a school administrator, is that I should not be afraid to talk about the bad news, however, I should have some solution handy to present having made proper reviews. This has better shapened my mindset on always wanting to present a perfect situation to my sponsors and school owners.
As a project manager, the importance of constant communication with the stakeholders cannot be over emphasized. I can relate with passing the needed information across to members of different sections of the project individually and going back to get feedback that helps me to know whether or not we’re making the expected progress. One thing I took from the video is that I should not be afraid to talk about the bad news, however, I should have some solution handy to present having made proper reviews.
Every project manager must have the communication skills because it is essential. In other to ensure success in carrying out a project, a project manager must communicated regularly with clients, project team, sponsors, engineers on ground etc because by doing so stakeholders are motivated and there will be progress.
As a Project Manager, constant and effective communication is key to the success of any project. In my present organisation, most of the stake holders prefer to get analytical along side pictures feedback.
As a project manager, communication is important, effective communication with stakeholders helps one to know and understand what to expect, what the stakeholders expect, and the possible timeframe of a project.
Also, as a Project Manager, you shouldnโt be scared to bring bad news to the table, however, didnโt be the first to bring bad news to the table, weigh all options and provide possible solutions to those seemingly โbad newsโ.
As a project manager, you must have a good communication with all stakegolder involved in the project. To enable you achieve your goal in time also without waste of energy and resources .
It is vital to have a streamlined and detailed communication with stakeholders when it comes to project management, ensuring that there is ample time allocated to each stakeholder when it comes to sensitive information. In my line of work, my best practice will be not to be scared of bringing bad news to the stakeholders and even when I do, I need to ensure that I have some possible solutions to any issues that arises. Secondly, ensuring that stakeholders are kept appraised of every steps taken in the process of work to make room for changes that might come up.
As a project manager, mastering on effective communication is very important. Knowing how and when to communicate will help in clearing any misconception.
Having a written communication plan is of a benefit as it helps the project manager not to miss any vital information.
As a project manager,communication is very important. Communication helps to solve problems. A project manager needs to communicate with everyone stakeholders ie the project team, clients, sponsor/line manager, and peers. This will help the project go smoothly.
As a PM communication will help keep the project going and ensure the deliverables are achieved.
Communication is vital and key in project management.
As a project manager, one is expected to understand his/her client well and know how to approach them in different situations.
Communicating with stakeholders helps you lay hold on what you should expect, what they expect and deadline of projects hence, aiding the project process
My thought is that communication plays a viral in project management
Personally I do believe that communication is very important to all parties involved be it the stakeholders, sponsors, project team, peers and I believe that communication styles may vary depending on the personality of the person or people that are being dealt with but all in all communication is key to carry along everyone that is involved in the Project.
First nd foremost, you need to study and listening to your client point of view, before communicating, communication is the key to success, project manager should always put down the issues nd always communicate with the project team …
Communication with stakeholders plays a very key role because it keeps them up to date about what is happening, the financial burdens, the forward plans involved in the project and it helps them build trust in the project manager and be rest assured they are in safe hands.
Project Manager csn possess, and the ability to use it well. A project manager must be able communicate his/her vision of his project to his team members and the stakeholders in the project. At every phase of the project, they should be debrief on progress made, and if there are any setback or challenges, they should be communicated as well, so that solutions can arise promptly
Communication is very important for a successful project. It is crucial to carry all the stakeholders along.
Communication should be clear and objectives considering every one in the project team to be unique.
What works best for me is not been afraid to bring bad news to the table and providing possible solutions after reaching a concise conclusion among other stakeholders
Based on our organisational context, as a project manager it is very important to create a communication style based on the different stakeholders we have on the project and get feedbacks.This style will guide how to communicate with our clients, teams and third party agents.
The idea of not sharing bad news in a room filled with stakeholders will also work well for us, rather individual discussion should be held with eqch stakeholder. This way, they are aware of the situation before a meeting and you know what to expect. Transparency is a key factor.
In addition Constant communication with the ground staff who play a crucial role in monitoring and advancing the project is of great importance.
I would say study /observe your client first, Communication is very important between a project manager and a client, you have to be really sure of the messages you are passing across, Do your homework! Don’t be afraid to be heard Drop your ideas and observations and make sure you went through a through research and communicate in a level for client should understand .
Communication is very important for a project to be successful. It is crucial to carry all the stakeholders. Communication should be clear and objectives considering every one in the project team to be unique.
What works best for me is not been afraid to bring bad news to the table and providing possible solutions after reaching a concise conclusion among other stakeholders
For me.. Communication is very crucial in any organization not just communication but timely communication because that’s what keep the project and everyone on track. What will work for me is always carry everyone along and never be afraid to bring bad news but, not at the beginning of the project.
As a project Manager, communication has to be effective with all the terms clearly defined and understood by everyone involved in the project. And this includes from the planning stage down to the execution phase, there has to be feedback at every point in time and should be able to manage any change that comes in during the course of the project(Change management)
To manage a project, In relating it to the stakeholders, you should always write the down, so as not to be choke up nor forget any details. Always keep a positive communication with the stakeholders and not be afraid of failure.
Constant Communication is key yo all stakeholders.i learnt a project manager should not be afraid to talk about the risks/challenges which can be done individually before meeting at the larger forum.
With my organization in mind, these strategies below as suggested by the project managers will apply well in my situation.
1. Communication: By adjusting my communication style to the person I have in front of me, I
can be as effective as possible, and it is important for me to plan my communication.
2. Reporting: Giving the right information to the different stakeholders and making sure
everyone understands the level of progress on a project.
3. Itโs also about getting the right level of information I feel the stakeholders need.
4. I will not be afraid to bring bad news to the table but not on the first forum.
Putting it all together, Communication is key to not just the Stakeholder, but to everyone on the team.
The need to foster proper communication, ensure they are clear with the project in details, work with their schedule and not be afraid to share bad news or updates but balance the situation by proffering solutions and keeping the stakeholders calm in all situation.
Effective, prompt & understanding communication between Stakeholders make any project successful.
Foster clear and effective communication because project managers who can communicate effectively are more likely to have better control over the project, make informed decisions, and build strong relationship with their team members and stake holders and hence leading to successful completion of the project within budget and on time.
effective communication also helps in managing expectations by keeping stakeholders informed, project manager can ensure that everyone is on the same page when it comes to the project scope ,budget and timelines. This can help to prevent misunderstanding and conflicts from arising later on the project.
Foster clear and effective communication because project managers who can communicate effectively are more likely to have better control over the project, make informed decisions, and build strong relationship with their team members and stake holders and hence leading to successful completion of the project within budget and on time.
Having clear lines of communication with all stakeholders and making clear and concise yet brief messages that they are able to understand is important. Try to understand the language of each stakeholder so that the right words will be used in communication. It is important to know that the communication is not complete until the receiver understands, therefore always make sure that you get feedback from each stakeholder that you are both on the same page regarding the project.
In order to manage the project properly, communication is really important. Learning the kind of clients i am working with and developing a strategy on how to communicate with them. I also need to be more transparent. Also having a written down communication plan will help to direct me on how to go about interacting with each stakeholder, also being in regular contact with project team, sponsors and clients will enable me know when there are changes, or if everyone is working with the same time schedule etc.
Communicating with the stakeholders is pivotal and provides adequate information needed inside and outside the project team. As a Project Manager, constant communication with all lines of control is key, communication styles, written down communication plans and Reporting is key to understand the level of progress in the team.
Constant and continuous communications by the Project Manager enhances trust from the client/ project sponsor, and also earns him/her company loyalty this could be achieved by email updates, giving progress reports, conducting surveys and presentations etc.
As a Project Manager you must carefully know how to Taylor your communication towards your clients, third parties even your stakeholders. A good communication brings good feedbacks. But there are things to note as a project manager:
1. Don’t be afraid to bring bad news to the table, though it shouldn’t be on the first day.
2. Communicate the news to the stakeholders individually as to avoid panic on the meeting day.
3. Analyse your options before tabling it.
4. Communicate your plan to the stakeholders on the progress of the project if the deadline would be realistic on the said date or not.
Communication is key …
Thank you
The importance of good and effective communication between the project manager and stakeholders cannot be overemphasized. As a project manager, one need to be able to communicate their plans and ideas to the stakeholders as well as their team members effectively and transparently.
Communication forms a major part of any project work and constant communication is key in ensuring that every member of the every stakeholder is carried along. Apart from being constant, communication has to be timely as well. As a product manager, you may have the responsibility of ensuring the success of the project, but the execution is usually going to be done by other members of the team. It is important that they get the information that they need on time, so they do whatever they need to and the project stays on schedule.
We struggle with timely communication in my school. Most times, people who are responsible for getting a task done receive the information late and it often leads to complaints and higher stress levels in trying to meet up with the deadlines. Recently, we came up with a communications plan document that spells out the ways through which we can communicate with different parts of the school including timelines. We are seeing gradual improvements.
So, having a communications plan is helpful.
As a project manager, effect communication is needed between the project manager and the stakeholders to enable them carry out each project effectively.
The project manager should ensure that they get feedback at every point in time from the stakeholders. And make sure such feedback are properly recorded for future use.
It’s a good idea meeting all the stakeholder individually informed them about new development before bringing it to open forum this make every one bring his or her view about the progress.
Effective communication is needed between the project manager and the stakeholders.
The project manager is attentive and responsive to all feedback from the stakeholders.
Proper detailing of communication is also good to have mapped out a better communication plan.
Having a written communication plan for your schedules is always good… especially relating to client and teams….
Clarity of Communication
A well-documented communication plan ensures that all stakeholders, including team members, clients, partners, and other relevant parties, have a clear understanding of how, when, and what information will be shared throughout the project.
As a baker communication is very important so as to know exactly what my client really want and how he wants it and Additionally, I would emphasize the importance of maintaining consistent communication with the the stakeholder who play a crucial role in monitoring and continuation the work.
Speaking regularly with all lines of control to be abreast with daily changes and or addictions to the project.
Being empathetic and a source of inspiration to workers.
Have a written communication plan.
Have a communication style according to each stakeholder’s needs.
It is also very necessary as a sales agent to anticipate the possible questions that customers may ask, in other to prepare convincing answers.
What works in my organisation is regular communication with sponsors, team members, stakeholders etc Weekly meetings are scheduled with the project team members as well as sponsor to keep track of the project progress and next up activities. WhatsApp group s were created for project team, project team and sponsors, project team , sponsor and stakeholders. All this communication lines contributed to the seamless running of the project and achievement of the project goals and objectives.
As a project manager, communication is the key cos it helps to foresee any problem that might come up. Never be afraid to state a bad news or issues where necessary in order for possible solution and ideas in solving that before it blows out of proportion. Also never bring a bad news on your first meeting. Also have a written down communication plan ,and discuss with tye stakeholders Individually. And finally always give a feedback, report things at every stage and level of progress so everyone understands and be on same page with you.
As a member of the sales team, it is necessary to give a daily report on sales progress so that whatever issue that needs to be addressed is addressed.
As a project manager you have to be open minded as that will guid your communication process and get people to do what is required because when you listen with an open mind you get to know your team better and you can get the better part of them in other to dish out a quality project in the end
As a PM in my organisation, an effective communication strategy would be to tailor my communication plan to individual stakeholders to ensure proper, clear and concise information dissemination. The video presenter mentioned types of stakeholders – analytical, action-oriented and people-oriented, and he mentioned the best communication approach for each one. Therefore, a comprehensive communication plan that is tailored to individual stakeholders will be communicated at the early stages of the project in order to identify and mitigate potential risks in the project and build better stakeholder relationships and networks
One of the best ways to managing a project effectively and excellently is communication. As a project manager it is necessary to communicate with your client and stakeholders in order to get detailed information on what exactly they are expecting at the end of the project. Most clients knows what the want but the problem encountered most of the time is how to communicate their ideas to the PM. So a project manager has to be sensitive enough to buy into the ideas the client first instead of rushing to pitch your ideas.
When there is a clear communication between the PM an stakeholders/Clients, then it is easy for the project to be carried out and detailed updates will be given to them.
Effective communication is a major ingredient required for a successful project.
It is factual that as a Project Manager ideas and feedback from other stakeholders will aid decision-making focused on achieving the project within the set budget, timeline, quality desired and risk management.
Hence communication is key.
In my field good communication served very well so I will sit and have a good conversation together with my clients, to have fully understanding and how to resolve issues that can be arise.
Communication is very vital in project management because without a good and healthy communication project manager will encounter a lot of challenge with his client, partners and sponsor in running any kind of project
As a site officer in a logistics company. It’s very important to constantly communicate with my stakeholders and have a different communication style for effectiveness.
It is also effective as a project manager to always ask for feedback which will help to forsee problem in the future and effect it before occurrence and provide solutions to existing problems
Effective communication is very crucial as a P M.Having a communication plan written down will help you to communicate with the teams. How you talk with your stakeholder and getting reviews will be of help as a Project manager you make sure issues are resolved.
As a digital marketer, it is important to have a written communication plan and tailor it according to each stakeholder accordingly.
It is also effective as a project manager to always ask for feedback and provide solutions to existing problems.
In my professional its important to communicate effectively with all the stakeholders so that the work to flow efficient in my work station.
As a developer report is a key, making sure we are all working on same time schedule is important. Also not being afraid of reporting the challenges an individual is facing through the phase is one of the best during a project so as to be able to fix the issues before it becomes out of hand.
As a banker, it is important to establish a clear line of communication with stakeholders. Understanding each stakeholders communication style is key and work with them according to their personality.
In the context of my organization, it’s important to be in constant communication with stakeholders and engage them properly to avoid any misunderstanding, ensuring they are in tab with every detail of the project that is necessary for them to know.
While doing this, it’s much important to adapt my communication style to whoever I’m engaging with depending on their personality and preference communication channel.
As an Enterprise Architect, providing technology deployment guidance both to internal/external stakeholders, it is imperative for constant communications and feedback on progress made by my engineering team to the stakeholders. Also, I have to mitigate any drawbacks by finding ways to couch my conversations with stakeholders while reporting them.
As a Project Manager in a Construction company, information management within the stakeholders with reference to their influence on my project is key. This requires me to have some communication templates and platforms such as: Progress report, Site meetings schedule etc. Also ‘Below the Line’ form of communication can also be implemented.
As a content creator, being in regular communication with the stakeholders is important. This means setting up a plan on how each stakeholder and their work will be met and making sure the time scheduled for these stakeholders works well for them. The process of the project will be communicated in detail so theyโre not left out of the projectโs process.
As an executive assistant, I have developed a clear line of reporting and I ensure clarity in my reporting to dispel any ambiguity. I also try to be as detailed as possible especially when reporting bad news. I try to break the communication down to departmental level by explaining same to them according to how it affects and concerns them that way, before the bad new is broken down in the stakeholders meeting, the process of amending the issues is already in motion and as such the supposed bad new effects will be reduced and the main discussions will now be ways of alleviating or turning around the bad situation. P
Communication is very essential in all aspects of humans life.
As a Diplomat holder in welding and joining technologies; Communication is very very vital. Communication is key to success, as a project manager, must hold this tool in high esteem. Through it, we sustain our success as project managers.
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It is an underlying principle that it is not possible not to communicate in project implementation process because of change in order or in case of political or economic even structural adjustment exigences
It is a veritable tool to achieve desired outcome
Constantly communicating with my client daily to make sure that we are up to date with any changes in plan that needs to be communicated with my team in other to have an effective and smooth project.
Constant, well planned communication will work in my organization setting
I would also report regularly to make sure everyone understands the level of progress on an ongoing project
Showing care been empathetic and becareful in your choice of word and always be the last person to speak
Being empathetic, showing care and being a source of inspiration to my team members. And also speaking regularly to artisans on ground to understand daily changes with a good communication style
communitation is key in project management. And i noted that to communicate with the style of the stakeholder involve, will aid the smoothness of that meeting.
Regular communication is very crucial always in dealing with projects managers
Writing down communication plans to know how to talk to different stakeholders at what point in time and what the key messages are is very important in communication.
Also, being in regular contact with stakeholders.
Regular communication with the stakeholders is important. Setting up a plan on how each stakeholders will be met,and making sure the time scheduled for these stakeholders works well for them. The process of the project will be communicated in details so they’re not left out of the project’s process.
To effectively manage the project, my priority would be to develop a comprehensive communication strategy that caters to the needs of all stakeholders. This would involve creating a well-structured timeline that allocates sufficient time for individual stakeholders, as well as organizing regular collective meetings to address progress updates, challenges, and potential solutions. Additionally, I would emphasize the importance of maintaining consistent communication with the ground staff, who play a crucial role in monitoring and advancing the project. Transparency and adaptability would be key principles guiding my choice of communication style, ensuring that it aligns with the specific circumstances and requirements of each situation.
communication is a key tool in the success or the failure of any project. It is very important to ensure that while communicating with stakeholders, clients etc, that we are able to extract feedback that will aid in the progress of any given project. in doing this we need to develop different communication strategies such as regular standup meetings with the project team to monitor the progress of the project, write down the plan for the meeting with stakeholders, don’t be afraid to bring bad news and also solutions to issues to the discussion table .
Effective communication is vital for every project manager as it gives room for progress throughout the project. As a PM you have to communicate with all your team’s and take note of their feedbacks, this way you will be able to succeed in the project.
When it come to Project Management, communication is very important and a key tool in the success or the failure of the project. It is important and you must ensure that while communicating with all stakeholders, (those who matters in the project).when all those involved understand the whole concept of the project it make the project moved smoothly and on time. Because all parties are involved. In doing this we need to develop different approaches to the communication strategies such as:
1. Regular face to face meetings with the project team to monitor the progress of the project.
2. We need to write down the plans for the meeting with stakeholders.
3. We should not be afraid to bring bad news and also solutions to issues to the discussion table . With that all parties will be very happy and it will work within schedule.
Effective communication is key in any industry you find yourself and as a Project Manager, it is one skill you need to master excellently. In my own organizational context, I would apply the strategy of the second man.
Tailoring my communication style to fit different stakeholders would go a long way to carry everyone along and maintain their commitmen to the project. Being able to do this excellently would make it easier when critical issues arises. You know how to communicate bad news to each stakeholders diffrently because you already tailored your communication style for each person which makes problem or critical issues analysis and solving easier for you.